Quick Overview
- 1#1: Ziflow - Cloud-based creative review and approval platform that streamlines feedback and sign-off workflows for marketing teams.
- 2#2: Filestage - Review and approval software designed for creative assets, enabling fast feedback cycles and automated workflows.
- 3#3: PageProof - Automated proofing and approval tool that integrates with creative apps to manage reviews efficiently.
- 4#4: Frame.io - Video review and collaboration platform for precise feedback, approvals, and version control in media production.
- 5#5: GoVisually - Visual proofing tool for websites, designs, and PDFs that facilitates online reviews and approvals.
- 6#6: Adobe Workfront - Enterprise work management platform with built-in proofing, review, and approval capabilities for large teams.
- 7#7: Wrike - Project management software featuring customizable approval workflows and proofing for content teams.
- 8#8: ProofHub - All-in-one project management tool with online proofing and approval features for streamlined collaboration.
- 9#9: Approove - Web-based proofing system for print and digital assets that supports multi-round reviews and approvals.
- 10#10: WebProof - Online proofing and approval solution tailored for packaging, print, and marketing materials.
These tools were chosen based on their ability to streamline feedback loops, automate repetitive tasks, and deliver intuitive user experiences, evaluated through a focus on feature depth, reliability, and value across varied team sizes and use cases.
Comparison Table
Review and approval software simplifies collaborative workflows, and tools like Ziflow, Filestage, PageProof, Frame.io, GoVisually, and more cater to varied needs. This comparison table outlines key features, usability, and integration capabilities to help readers find the best fit for their projects.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Ziflow Cloud-based creative review and approval platform that streamlines feedback and sign-off workflows for marketing teams. | specialized | 9.6/10 | 9.8/10 | 9.4/10 | 9.2/10 |
| 2 | Filestage Review and approval software designed for creative assets, enabling fast feedback cycles and automated workflows. | specialized | 9.2/10 | 9.5/10 | 9.0/10 | 8.7/10 |
| 3 | PageProof Automated proofing and approval tool that integrates with creative apps to manage reviews efficiently. | specialized | 8.8/10 | 9.1/10 | 8.6/10 | 8.3/10 |
| 4 | Frame.io Video review and collaboration platform for precise feedback, approvals, and version control in media production. | creative_suite | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 5 | GoVisually Visual proofing tool for websites, designs, and PDFs that facilitates online reviews and approvals. | specialized | 8.2/10 | 8.4/10 | 9.1/10 | 8.0/10 |
| 6 | Adobe Workfront Enterprise work management platform with built-in proofing, review, and approval capabilities for large teams. | enterprise | 8.0/10 | 8.7/10 | 7.1/10 | 7.4/10 |
| 7 | Wrike Project management software featuring customizable approval workflows and proofing for content teams. | enterprise | 8.3/10 | 8.8/10 | 7.6/10 | 8.0/10 |
| 8 | ProofHub All-in-one project management tool with online proofing and approval features for streamlined collaboration. | enterprise | 8.1/10 | 7.9/10 | 8.6/10 | 8.7/10 |
| 9 | Approove Web-based proofing system for print and digital assets that supports multi-round reviews and approvals. | specialized | 8.1/10 | 8.3/10 | 8.5/10 | 7.8/10 |
| 10 | WebProof Online proofing and approval solution tailored for packaging, print, and marketing materials. | specialized | 8.2/10 | 8.7/10 | 8.0/10 | 7.5/10 |
Cloud-based creative review and approval platform that streamlines feedback and sign-off workflows for marketing teams.
Review and approval software designed for creative assets, enabling fast feedback cycles and automated workflows.
Automated proofing and approval tool that integrates with creative apps to manage reviews efficiently.
Video review and collaboration platform for precise feedback, approvals, and version control in media production.
Visual proofing tool for websites, designs, and PDFs that facilitates online reviews and approvals.
Enterprise work management platform with built-in proofing, review, and approval capabilities for large teams.
Project management software featuring customizable approval workflows and proofing for content teams.
All-in-one project management tool with online proofing and approval features for streamlined collaboration.
Web-based proofing system for print and digital assets that supports multi-round reviews and approvals.
Online proofing and approval solution tailored for packaging, print, and marketing materials.
Ziflow
specializedCloud-based creative review and approval platform that streamlines feedback and sign-off workflows for marketing teams.
Decision Tree workflows that dynamically route proofs based on conditions, reviewers, and approvals for ultimate flexibility.
Ziflow is a leading cloud-based review and approval platform tailored for creative and marketing teams to manage feedback workflows on digital assets like images, videos, PDFs, and web content. It offers automated routing, real-time collaboration, version control, and customizable proofing experiences to streamline approvals and reduce errors. With seamless integrations to tools like Adobe Creative Cloud, Slack, and Jira, Ziflow accelerates creative production cycles while ensuring brand compliance.
Pros
- Highly customizable automated workflows with decision trees for complex approvals
- Superior multi-format support including interactive video and web proofing
- Robust integrations and API for seamless team collaboration
Cons
- Pricing scales quickly for large reviewer teams
- Advanced features may require initial setup time
- Mobile app lacks some desktop functionalities
Best For
Creative agencies, marketing teams, and brands managing high-volume digital asset reviews and approvals.
Pricing
Starts at $39 per reviewer/month (billed annually) for Team plan; Pro ($49/user/mo), Business ($69/user/mo), and custom Enterprise options available.
Filestage
specializedReview and approval software designed for creative assets, enabling fast feedback cycles and automated workflows.
Parallel review engine that supports unlimited simultaneous reviewers with real-time comment threading and no version overload
Filestage is a specialized review and approval platform tailored for creative and marketing teams to manage feedback on digital assets like videos, images, PDFs, and web content. It enables parallel reviews with time-coded comments, version control, and customizable approval workflows to speed up iterations. The tool integrates seamlessly with tools like Slack, Jira, and Adobe Creative Cloud, ensuring efficient collaboration across stakeholders.
Pros
- Precise time-coded feedback for videos and audio, reducing miscommunication
- Parallel review workflows that allow multiple reviewers to work simultaneously without conflicts
- Strong integrations with creative tools and project management apps like Adobe, Slack, and Jira
Cons
- Pricing can be steep for very small teams or infrequent users
- Advanced automation features are locked behind higher-tier plans
- Mobile app lacks some desktop functionality for on-the-go reviews
Best For
Creative agencies, marketing teams, and production houses handling high volumes of visual content reviews.
Pricing
Starts at €89/month (billed annually) for up to 5 users; scales to Pro (€269/month for 10 users) and Enterprise (custom); 14-day free trial available.
PageProof
specializedAutomated proofing and approval tool that integrates with creative apps to manage reviews efficiently.
Proof-based pricing model that supports unlimited users and reviewers per proof without per-seat costs
PageProof is a cloud-based review and approval platform tailored for creative teams to streamline proofing workflows for PDFs, images, videos, and web content. It enables parallel collaboration with precise commenting, decision trees for approvals, and automated notifications to accelerate feedback cycles. The software includes version control, stakeholder management, and integrations with Adobe Creative Cloud, Slack, and Dropbox for seamless team operations.
Pros
- Multi-format support including print, video, and interactive proofs
- Automated workflows and decision trees reduce approval time
- Real-time collaboration with unlimited reviewers per proof
Cons
- Pricing based on proof volume can escalate for high-usage teams
- Advanced reporting and custom branding limited to higher tiers
- Occasional lags with very large or complex files
Best For
Creative agencies and marketing teams managing high-volume design reviews with multiple stakeholders.
Pricing
Starts at $59/month (Starter: 20 proofs), $199/month (Pro: 100 proofs), $499/month (Business: 500 proofs); custom Enterprise plans available.
Frame.io
creative_suiteVideo review and collaboration platform for precise feedback, approvals, and version control in media production.
Frame-accurate review markers that let users draw, comment, and approve at the exact frame level in videos
Frame.io is a cloud-based video review and collaboration platform that enables creative teams to upload, share, and gather precise feedback on video content through frame-accurate comments and annotations. It streamlines review and approval workflows with version control, customizable permissions, and real-time collaboration features. Integrated deeply with Adobe Creative Cloud tools like Premiere Pro, it supports seamless asset management for post-production pipelines.
Pros
- Frame-accurate, timestamped comments for precise video feedback
- Native integrations with Adobe Premiere Pro and After Effects
- Robust version control and approval workflows
Cons
- Primarily optimized for video, less ideal for non-video assets
- Advanced features locked behind higher-tier plans
- Pricing can be steep for small teams or infrequent users
Best For
Video production teams in film, TV, advertising, and post-production needing precise, collaborative review and approval.
Pricing
Free plan (limited); Pro $15/user/mo; Team $25/user/mo; Enterprise custom (billed annually).
GoVisually
specializedVisual proofing tool for websites, designs, and PDFs that facilitates online reviews and approvals.
Pinpoint commenting that lets users drop feedback markers directly onto any pixel of an image, design, or webpage for unambiguous communication.
GoVisually is a visual proofing and collaboration platform tailored for design teams to review and approve images, PDFs, websites, videos, and prototypes. It enables pinpoint feedback by allowing users to place comments directly on specific areas of visuals, supports side-by-side version comparisons, and streamlines approval workflows with status tracking. The tool integrates with tools like Slack, Figma, and Adobe XD to facilitate seamless team collaboration and reduce email back-and-forth.
Pros
- Intuitive pinpoint commenting for precise visual feedback
- Side-by-side version comparison to track changes easily
- Unlimited projects and reviewers even on lower plans
Cons
- Limited advanced workflow automation compared to enterprise tools
- Fewer integrations than top competitors like Ziflow
- Per-user pricing can become costly for large teams
Best For
Small to mid-sized design agencies and marketing teams seeking a simple, visual-first review and approval tool.
Pricing
Free plan for individuals; Team plan at $25/user/month (billed annually); Business plan at $49/user/month with advanced features.
Adobe Workfront
enterpriseEnterprise work management platform with built-in proofing, review, and approval capabilities for large teams.
Professional proofing module with precise pixel-level markups, real-time collaboration, and automated approval routing tied to project timelines
Adobe Workfront is an enterprise-grade work management platform that includes specialized review and approval tools tailored for creative, marketing, and project teams. It enables users to upload digital assets, create proofs, collect structured feedback through markups and comments, and automate multi-stage approval workflows. Deep integration with Adobe Creative Cloud and other tools ensures seamless asset handling from creation to final sign-off, while tying approvals into broader project tracking for full visibility.
Pros
- Robust proofing and markup tools with version control and side-by-side comparisons
- Automated workflows and notifications for efficient multi-stakeholder approvals
- Seamless integrations with Adobe Creative Cloud and project management features
Cons
- Steep learning curve due to complex interface and extensive customization options
- High cost makes it less accessible for small teams or simple use cases
- Overkill for basic review needs without leveraging full platform capabilities
Best For
Large creative agencies and enterprise marketing teams needing integrated project management with advanced proofing and approval workflows.
Pricing
Custom quote-based enterprise pricing; plans typically start at $30-65 per user per month (billed annually), with higher tiers for advanced features.
Wrike
enterpriseProject management software featuring customizable approval workflows and proofing for content teams.
Interactive proofing with pixel-perfect annotations and version comparison for creative assets
Wrike is a versatile work management platform that combines project management with robust review and approval workflows, enabling teams to collaborate on tasks, files, and assets. It features dedicated proofing tools for uploading creatives like images and videos, where stakeholders can add comments, annotations, and approvals directly on files. Customizable request forms and automated workflows streamline the review process, integrating seamlessly with tools like Adobe Creative Cloud and Google Workspace.
Pros
- Powerful proofing tools with annotation and multi-version support
- Highly customizable workflows and approval automations
- Strong integrations with creative and productivity apps
Cons
- Steep learning curve for advanced features
- Proofing limited to certain file types and plans
- Can feel bloated for teams needing only basic reviews
Best For
Marketing, creative, and product teams requiring integrated project management with structured review and approval processes.
Pricing
Free plan for basics; paid tiers from $9.80/user/month (Team, annual) to Enterprise (custom), with proofing in Business+ plans.
ProofHub
enterpriseAll-in-one project management tool with online proofing and approval features for streamlined collaboration.
Flat pricing model supporting unlimited users and projects, ideal for scaling teams without escalating costs
ProofHub is an all-in-one project management platform featuring a dedicated Proofing tool tailored for review and approval workflows. It enables teams to upload files like images, videos, PDFs, and documents, collect precise feedback via annotations, comments, and comparisons, and streamline approvals with status tracking and version history. Beyond proofing, it integrates seamlessly with task management, file sharing, and collaboration features to support end-to-end project workflows.
Pros
- Flat pricing with unlimited users and projects
- Intuitive proofing interface with annotations and version control
- Strong integration of review workflows with project management tools
Cons
- Lacks advanced features for complex creative pipelines like AI annotations
- Limited third-party integrations compared to specialized tools
- No perpetual free plan, only a 14-day trial
Best For
Small to medium teams needing integrated project management and straightforward file review approvals without per-user costs.
Pricing
Flat-rate plans: Essential at $59/month (annual) or $89/monthly; Ultimate at $89/month (annual) or $119/monthly; unlimited users/projects; 14-day free trial.
Approove
specializedWeb-based proofing system for print and digital assets that supports multi-round reviews and approvals.
ProofFlow automated workflows that route approvals dynamically based on rules and conditions
Approove is a cloud-based proofing and approval platform tailored for creative, marketing, and agency teams to streamline review workflows for digital assets like PDFs, images, videos, and web proofs. It enables secure sharing, real-time annotations, comments, and approvals with features like version control, automated notifications, and customizable templates. The software supports parallel reviews and integrates with tools such as Slack, Adobe Creative Cloud, and Jira, reducing email back-and-forth in creative processes.
Pros
- Intuitive interface with drag-and-drop uploading and mobile access
- Robust support for video proofing and high-resolution assets
- Automated workflows and reminders to speed up approvals
Cons
- Limited advanced reporting and analytics compared to top competitors
- Integrations are solid but not as extensive as leaders like PageProof
- Higher tiers needed for unlimited storage and users
Best For
Small to mid-sized creative agencies and marketing teams seeking an affordable, user-friendly solution for design and asset reviews.
Pricing
Free plan for basics; Pro starts at $29/user/month (billed annually); Enterprise custom pricing.
WebProof
specializedOnline proofing and approval solution tailored for packaging, print, and marketing materials.
Specialized packaging proofing with dynamic 3D rendering and dieline overlays
WebProof is a cloud-based proofing and approval platform tailored for creative agencies, marketing teams, and brands to manage reviews of print, digital, packaging, and video assets. It enables real-time collaboration with annotations, comments, version tracking, and automated workflows to streamline approvals. The software supports diverse file formats including PDFs, HTML5, images, and videos, with integrations to DAMs and creative tools like Adobe.
Pros
- Comprehensive multi-format support including packaging and 3D proofs
- Robust workflow automation and version control
- Strong integrations with creative suites and DAM systems
Cons
- Pricing can be steep for small teams
- Interface feels somewhat dated compared to newer competitors
- Limited advanced analytics and reporting
Best For
Mid-to-large creative agencies and brands managing complex, high-volume proofing workflows for print and packaging.
Pricing
Starts at around $49/user/month for basic plans, with Pro and Enterprise tiers up to $99+/user/month plus custom pricing.
Conclusion
The top review and approval tools excel at streamlining workflows, with Ziflow leading as the most versatile choice for marketing teams, offering seamless feedback and sign-off. Filestage follows as a strong alternative, known for fast cycles and automated workflows, while PageProof stands out via its integration with creative apps for efficient reviews. Together, these solutions cater to diverse needs, proving there’s an ideal fit for nearly any team.
Begin with Ziflow to transform your review and approval processes, or explore Filestage or PageProof for tailored options that match your unique goals.
Tools Reviewed
All tools were independently evaluated for this comparison