Quick Overview
- 1#1: PointClickCare - Comprehensive cloud-based EHR and resident management platform for senior living and long-term care facilities.
- 2#2: MatrixCare - Integrated EHR solution optimizing clinical, financial, and operational workflows in senior living communities.
- 3#3: Eldermark - All-in-one operations platform streamlining admissions, billing, care planning, and compliance for assisted living.
- 4#4: Yardi Senior Living - Property management software with resident accounting, leasing, and marketing tools tailored for retirement communities.
- 5#5: RealPage Senior Living - Advanced property management suite enhancing revenue, occupancy, and resident services in senior housing.
- 6#6: American HealthTech - Modular software suite for financials, clinical documentation, and staff scheduling in senior living facilities.
- 7#7: SigmaCare - EHR platform providing real-time clinical data, MDS management, and regulatory compliance for senior care.
- 8#8: CareVoyant - Cloud-based solution for scheduling, billing, EVV, and care coordination in senior living and home care.
- 9#9: OnShift - Workforce management tool for staff scheduling, time tracking, and labor optimization in retirement homes.
- 10#10: LifeLoop - Resident engagement platform fostering community, communication, and activity management in senior living.
We ranked tools based on comprehensive feature sets, user experience, integration capabilities across clinical, financial, and operational functions, and overall value, ensuring they meet the unique demands of senior living environments.
Comparison Table
Retirement living software is essential for modern retirement communities, supporting care management, operations, and resident experiences. This comparison table features tools like PointClickCare, MatrixCare, Eldermark, Yardi Senior Living, RealPage Senior Living, and more, highlighting their core functionalities. Readers will learn how each solution aligns with diverse community needs, from care coordination to financial tracking.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | PointClickCare Comprehensive cloud-based EHR and resident management platform for senior living and long-term care facilities. | specialized | 9.2/10 | 9.5/10 | 8.1/10 | 8.7/10 |
| 2 | MatrixCare Integrated EHR solution optimizing clinical, financial, and operational workflows in senior living communities. | specialized | 8.9/10 | 9.3/10 | 7.7/10 | 8.4/10 |
| 3 | Eldermark All-in-one operations platform streamlining admissions, billing, care planning, and compliance for assisted living. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.3/10 |
| 4 | Yardi Senior Living Property management software with resident accounting, leasing, and marketing tools tailored for retirement communities. | enterprise | 8.5/10 | 9.2/10 | 7.6/10 | 8.1/10 |
| 5 | RealPage Senior Living Advanced property management suite enhancing revenue, occupancy, and resident services in senior housing. | enterprise | 8.2/10 | 8.7/10 | 7.4/10 | 7.8/10 |
| 6 | American HealthTech Modular software suite for financials, clinical documentation, and staff scheduling in senior living facilities. | specialized | 7.6/10 | 8.1/10 | 6.9/10 | 7.4/10 |
| 7 | SigmaCare EHR platform providing real-time clinical data, MDS management, and regulatory compliance for senior care. | specialized | 8.1/10 | 8.5/10 | 7.6/10 | 7.9/10 |
| 8 | CareVoyant Cloud-based solution for scheduling, billing, EVV, and care coordination in senior living and home care. | specialized | 8.4/10 | 8.7/10 | 8.1/10 | 8.2/10 |
| 9 | OnShift Workforce management tool for staff scheduling, time tracking, and labor optimization in retirement homes. | specialized | 8.1/10 | 8.7/10 | 7.9/10 | 7.6/10 |
| 10 | LifeLoop Resident engagement platform fostering community, communication, and activity management in senior living. | specialized | 7.9/10 | 8.2/10 | 8.5/10 | 7.3/10 |
Comprehensive cloud-based EHR and resident management platform for senior living and long-term care facilities.
Integrated EHR solution optimizing clinical, financial, and operational workflows in senior living communities.
All-in-one operations platform streamlining admissions, billing, care planning, and compliance for assisted living.
Property management software with resident accounting, leasing, and marketing tools tailored for retirement communities.
Advanced property management suite enhancing revenue, occupancy, and resident services in senior housing.
Modular software suite for financials, clinical documentation, and staff scheduling in senior living facilities.
EHR platform providing real-time clinical data, MDS management, and regulatory compliance for senior care.
Cloud-based solution for scheduling, billing, EVV, and care coordination in senior living and home care.
Workforce management tool for staff scheduling, time tracking, and labor optimization in retirement homes.
Resident engagement platform fostering community, communication, and activity management in senior living.
PointClickCare
specializedComprehensive cloud-based EHR and resident management platform for senior living and long-term care facilities.
Advanced interoperability and care coordination across the post-acute continuum, enabling seamless data exchange for retirement living transitions.
PointClickCare is a leading cloud-based EHR and management platform tailored for senior living, retirement communities, assisted living, and long-term care facilities. It provides comprehensive tools for clinical documentation, care planning, medication management, billing, and operational workflows. The software emphasizes interoperability, analytics, and resident-centered care to enhance efficiency and compliance in retirement living environments.
Pros
- Comprehensive all-in-one platform covering clinical, financial, and operational needs
- Strong interoperability with labs, pharmacies, and other health systems
- Robust analytics and reporting for compliance and quality improvement
Cons
- Steep learning curve for new users and staff training required
- High implementation and customization costs
- Occasional reports of system slowdowns during peak usage
Best For
Large-scale retirement living operators and multi-facility providers needing scalable, integrated software for end-to-end resident management.
Pricing
Custom enterprise pricing based on facility size, modules, and users; typically starts at $100-200 per resident/month with implementation fees.
MatrixCare
specializedIntegrated EHR solution optimizing clinical, financial, and operational workflows in senior living communities.
OneView dashboard for real-time, unified visibility into resident care across clinical, financial, and ancillary services
MatrixCare is a comprehensive EHR and resident management platform tailored for senior living, including retirement communities with independent, assisted, and memory care. It handles clinical documentation, care planning, medication management, billing, and compliance like MDS/RAI reporting. The software integrates operational modules for activities, dining, and housekeeping to support holistic resident care in retirement settings.
Pros
- Extensive clinical and compliance tools for regulatory adherence
- Scalable for multi-facility retirement operators
- Strong interoperability with third-party systems
Cons
- Steep learning curve for new users
- Higher pricing for smaller facilities
- Interface feels dated in some modules
Best For
Mid-to-large retirement communities requiring an all-in-one EHR for clinical, financial, and operational management.
Pricing
Custom enterprise pricing via quote; typically $150-$300 per resident/month depending on modules and scale.
Eldermark
specializedAll-in-one operations platform streamlining admissions, billing, care planning, and compliance for assisted living.
ElevateOS unified platform that eliminates data silos between sales, care, and finance for true operational visibility
Eldermark is a cloud-based, all-in-one platform designed specifically for senior living operators, including independent living, assisted living, and memory care communities. It streamlines operations across sales and marketing CRM, resident care management, staffing, billing, and analytics, enabling seamless transitions from lead nurturing to long-term resident support. The software emphasizes automation, real-time data insights, and compliance tools to enhance efficiency in retirement living environments.
Pros
- Comprehensive integration of CRM, EHR, billing, and staffing in one unified platform
- Real-time dashboards and customizable reporting for data-driven decisions
- Strong focus on user adoption with intuitive mobile apps and training resources
Cons
- Pricing can be steep for smaller communities without volume discounts
- Some advanced customization requires developer support
- Integration with certain legacy systems may need additional configuration
Best For
Mid-sized to large senior living operators looking for a scalable, end-to-end solution to replace multiple disparate systems.
Pricing
Custom pricing per community/bed, typically starting at $150-300 per month per unit depending on modules and size; free demo required for quotes.
Yardi Senior Living
enterpriseProperty management software with resident accounting, leasing, and marketing tools tailored for retirement communities.
Integrated clinical documentation and eMAR (electronic medication administration record) seamlessly combined with financial billing for true end-to-end senior care management.
Yardi Senior Living is a robust, enterprise-grade property management platform tailored for senior living communities, including independent living, assisted living, memory care, and skilled nursing facilities. It provides end-to-end functionality for resident management, billing, clinical care tracking, staff scheduling, marketing, and compliance reporting. The software leverages the Yardi Voyager platform to deliver scalable solutions for multi-site operators, integrating financials, operations, and resident engagement tools.
Pros
- Comprehensive feature set covering clinical, financial, and operational needs
- Highly scalable for large portfolios and multi-site management
- Strong integrations with third-party systems like EHR and payroll
Cons
- Steep learning curve and complex interface for new users
- High implementation and customization costs
- Pricing lacks transparency and can be expensive for smaller operators
Best For
Large senior living organizations managing multiple communities that require an all-in-one enterprise solution.
Pricing
Custom quote-based pricing, typically starting at $500+ per month per property depending on size, modules, and users; enterprise contracts often run into tens of thousands annually.
RealPage Senior Living
enterpriseAdvanced property management suite enhancing revenue, occupancy, and resident services in senior housing.
AI-driven revenue management system optimized for senior living demand forecasting and pricing
RealPage Senior Living is a comprehensive property management platform tailored for senior housing operators, offering tools for leasing, revenue optimization, resident services, and compliance across independent living, assisted living, and memory care communities. It integrates CRM, marketing automation, billing for ancillary services, and analytics to maximize occupancy and revenue. The software emphasizes data-driven insights and scalability for multi-site portfolios.
Pros
- Advanced revenue management with senior-specific algorithms
- Seamless integration of care level tracking and billing
- Robust analytics and reporting for multi-property operations
Cons
- Steep learning curve and complex interface
- High implementation costs and time
- Pricing lacks transparency and can be expensive for smaller operators
Best For
Large senior living providers managing multiple communities who need enterprise-grade revenue optimization and compliance tools.
Pricing
Custom quote-based pricing, typically $60-120 per unit/month depending on modules and scale.
American HealthTech
specializedModular software suite for financials, clinical documentation, and staff scheduling in senior living facilities.
Fully integrated Point-of-Care (POC) system with mobile documentation for instant care plan updates and regulatory compliance
American HealthTech (healthtech.net) delivers comprehensive EHR and operational software tailored for senior living, long-term care, and retirement communities, including assisted living, independent living, and memory care. Key functionalities encompass point-of-care documentation, MDS 3.0 assessments, care planning, billing, and regulatory compliance tools to streamline resident management. It supports retirement living by integrating clinical workflows with financials, enabling efficient care delivery across diverse senior care settings.
Pros
- Robust EHR with strong clinical documentation and MDS compliance
- Integrated billing and accounts receivable for streamlined finances
- Mobile point-of-care access for real-time resident updates
Cons
- Interface feels dated and has a steeper learning curve
- Limited native tools for resident engagement or marketing
- Pricing lacks transparency and suits larger facilities best
Best For
Mid-sized retirement communities prioritizing clinical compliance and care coordination over modern UX.
Pricing
Custom quote-based pricing starting around $100-200 per bed/month, depending on modules and facility size.
SigmaCare
specializedEHR platform providing real-time clinical data, MDS management, and regulatory compliance for senior care.
Advanced MDS 3.0 automation with AI-assisted coding and real-time validation for compliance
SigmaCare is a comprehensive EHR and EMR platform tailored for long-term care facilities, including retirement living communities, assisted living, and skilled nursing. It streamlines resident assessments, care planning, medication management, billing, and regulatory compliance like MDS 3.0 reporting. The software emphasizes interoperability with pharmacies, labs, and other systems to enhance operational efficiency in senior care settings.
Pros
- Robust clinical documentation and compliance tools for MDS and state surveys
- Strong integrations with pharmacies, labs, and telehealth
- Real-time data access for interdisciplinary care teams
Cons
- Steep learning curve for new users and staff training required
- Pricing can be high for smaller facilities
- Limited customization options compared to some competitors
Best For
Mid-sized retirement living communities and assisted living facilities seeking integrated clinical and financial management.
Pricing
Custom enterprise pricing, typically $100-$200 per resident/month or per-bed licensing; contact for demo and quote.
CareVoyant
specializedCloud-based solution for scheduling, billing, EVV, and care coordination in senior living and home care.
Unified resident lifecycle management from marketing leads to ongoing care and billing in a single platform
CareVoyant is a cloud-based, all-in-one platform tailored for senior living, home care, and hospice providers, offering tools for resident management, care planning, scheduling, billing, and CRM. It enables retirement communities to streamline operations with real-time dashboards, mobile access, and HIPAA-compliant EHR features. The software supports the full resident lifecycle from lead management to long-term care coordination.
Pros
- Comprehensive all-in-one suite covering CRM, EHR, billing, and analytics
- Mobile-first design with real-time notifications and dashboards
- Customizable workflows and strong reporting for senior living operations
Cons
- Pricing can be steep for smaller communities
- Occasional learning curve for advanced modules
- Integrations with third-party systems are functional but not as extensive as top competitors
Best For
Mid-sized to large retirement living communities needing an integrated platform for sales, care delivery, and financial management.
Pricing
Custom quote-based pricing; typically $150-$300 per user/month depending on modules and community size.
OnShift
specializedWorkforce management tool for staff scheduling, time tracking, and labor optimization in retirement homes.
OpenShifts marketplace allowing employees to claim shifts in real-time like an 'Uber for caregiving'
OnShift is a workforce management platform tailored for senior living and retirement communities, focusing on employee scheduling, time and attendance, and labor cost optimization. It enables managers to create efficient schedules, fill open shifts via a mobile marketplace, and track compliance with ACA reporting. The software integrates predictive analytics to forecast staffing needs based on historical data and resident acuity.
Pros
- AI-powered predictive scheduling reduces overtime and improves coverage
- Mobile app with OpenShifts marketplace for quick shift filling
- Robust reporting for labor analytics and compliance
Cons
- Pricing can be steep for smaller facilities
- Limited native resident management or EHR integrations
- Initial setup and customization require training
Best For
Mid-sized retirement living operators prioritizing staff scheduling efficiency and labor cost control over full resident care modules.
Pricing
Custom quotes starting at around $5-10 per employee/month, with tiers based on facilities and users; free demo available.
LifeLoop
specializedResident engagement platform fostering community, communication, and activity management in senior living.
The 'Loop' social feed that creates a private community network for residents to connect, share, and RSVP to events
LifeLoop is a resident-centric engagement platform tailored for senior living and retirement communities, offering tools for communication, event management, maintenance requests, and community building via a mobile app and web portal. It enables staff to send targeted announcements, newsletters, and updates while residents access dining menus, calendars, and service requests on the go. Designed to enhance resident satisfaction and reduce administrative burdens, it focuses on lifestyle enrichment rather than full property management.
Pros
- Highly intuitive mobile app for residents
- Robust communication and event tools
- Strong focus on resident engagement and feedback
Cons
- Limited integrations with comprehensive PMS systems
- Reporting and analytics could be more advanced
- Pricing scales higher for larger communities
Best For
Mid-sized retirement communities prioritizing resident lifestyle engagement over full operational management.
Pricing
Custom quote-based pricing, typically $5-10 per resident/month depending on community size and features.
Conclusion
The reviewed tools cover diverse needs in senior living, from clinical management to financial workflows and resident engagement. PointClickCare emerges as the top choice, with a comprehensive cloud-based EHR and resident management platform. MatrixCare and Eldermark stand out as strong alternatives—MatrixCare for integrated clinical and operational efficiency, and Eldermark for streamlining admissions, billing, and compliance—each catering to specific facility requirements.
Take the first step to elevate your senior living operations: try PointClickCare to experience its robust features, or explore MatrixCare and Eldermark based on your community's unique needs to find the perfect fit.
Tools Reviewed
All tools were independently evaluated for this comparison