Quick Overview
- 1#1: Petrosoft - Automates comprehensive fuel management including inventory tracking, dynamic pricing, tank gauging, and delivery scheduling for retail fuel stations.
- 2#2: CRI Advantage - Delivers cloud-based back-office and POS solutions with advanced fuel control, loss prevention, and reporting for convenience stores and fuel retailers.
- 3#3: FreshOil - Manages fuel distribution, inventory reconciliation, compliance reporting, and mobile deliveries optimized for retail petroleum marketers.
- 4#4: Advantage DMS - Provides integrated forecourt control, back-office accounting, PCI-compliant POS, and fuel inventory management for gas stations.
- 5#5: CompuTroller - Offers real-time POS, fuel pump integration, inventory management, and analytics tailored for independent fuel retailers.
- 6#6: Retail Controller - Controls fuel dispensers, tank monitors, price signs, and provides centralized management for multi-site retail fuel operations.
- 7#7: NCR Retail Fuel - Enterprise-grade retail platform with fuel POS, inventory optimization, loyalty programs, and analytics for large fuel retail chains.
- 8#8: Verifone Ruby - Combines secure POS, forecourt management, and back-office tools for efficient fuel retail transactions and operations.
- 9#9: Gilbarco Passport - Suite of POS and back-office software integrated with hardware for fuel dispensing, merchandising, and site management.
- 10#10: myStore Pro - All-in-one c-store software handling fuel pumps, inventory, POS, and reporting for small to mid-sized retail fuel businesses.
Tools were ranked based on feature depth (including inventory, forecasting, and hardware compatibility), user experience (intuitiveness and scalability), reliability (real-time data accuracy), and value (alignment with business size and budget), ensuring a curated list for diverse retail needs.
Comparison Table
Effective retail fuel management depends on robust software, and our comparison table outlines key tools like Petrosoft, CRI Advantage, FreshOil, and others to simplify selection. Readers will gain insight into features, usability, and integration fit for their operational needs, making it easier to identify the best option.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Petrosoft Automates comprehensive fuel management including inventory tracking, dynamic pricing, tank gauging, and delivery scheduling for retail fuel stations. | enterprise | 9.7/10 | 9.8/10 | 9.2/10 | 9.5/10 |
| 2 | CRI Advantage Delivers cloud-based back-office and POS solutions with advanced fuel control, loss prevention, and reporting for convenience stores and fuel retailers. | enterprise | 9.2/10 | 9.5/10 | 8.7/10 | 9.0/10 |
| 3 | FreshOil Manages fuel distribution, inventory reconciliation, compliance reporting, and mobile deliveries optimized for retail petroleum marketers. | specialized | 8.7/10 | 9.2/10 | 8.1/10 | 8.4/10 |
| 4 | Advantage DMS Provides integrated forecourt control, back-office accounting, PCI-compliant POS, and fuel inventory management for gas stations. | enterprise | 8.1/10 | 8.7/10 | 7.6/10 | 7.9/10 |
| 5 | CompuTroller Offers real-time POS, fuel pump integration, inventory management, and analytics tailored for independent fuel retailers. | specialized | 8.1/10 | 8.7/10 | 7.4/10 | 8.0/10 |
| 6 | Retail Controller Controls fuel dispensers, tank monitors, price signs, and provides centralized management for multi-site retail fuel operations. | specialized | 8.1/10 | 8.4/10 | 7.9/10 | 8.0/10 |
| 7 | NCR Retail Fuel Enterprise-grade retail platform with fuel POS, inventory optimization, loyalty programs, and analytics for large fuel retail chains. | enterprise | 8.2/10 | 8.6/10 | 7.7/10 | 8.0/10 |
| 8 | Verifone Ruby Combines secure POS, forecourt management, and back-office tools for efficient fuel retail transactions and operations. | enterprise | 7.8/10 | 8.3/10 | 7.1/10 | 7.4/10 |
| 9 | Gilbarco Passport Suite of POS and back-office software integrated with hardware for fuel dispensing, merchandising, and site management. | enterprise | 8.2/10 | 9.1/10 | 7.6/10 | 7.9/10 |
| 10 | myStore Pro All-in-one c-store software handling fuel pumps, inventory, POS, and reporting for small to mid-sized retail fuel businesses. | enterprise | 7.6/10 | 7.4/10 | 8.1/10 | 7.2/10 |
Automates comprehensive fuel management including inventory tracking, dynamic pricing, tank gauging, and delivery scheduling for retail fuel stations.
Delivers cloud-based back-office and POS solutions with advanced fuel control, loss prevention, and reporting for convenience stores and fuel retailers.
Manages fuel distribution, inventory reconciliation, compliance reporting, and mobile deliveries optimized for retail petroleum marketers.
Provides integrated forecourt control, back-office accounting, PCI-compliant POS, and fuel inventory management for gas stations.
Offers real-time POS, fuel pump integration, inventory management, and analytics tailored for independent fuel retailers.
Controls fuel dispensers, tank monitors, price signs, and provides centralized management for multi-site retail fuel operations.
Enterprise-grade retail platform with fuel POS, inventory optimization, loyalty programs, and analytics for large fuel retail chains.
Combines secure POS, forecourt management, and back-office tools for efficient fuel retail transactions and operations.
Suite of POS and back-office software integrated with hardware for fuel dispensing, merchandising, and site management.
All-in-one c-store software handling fuel pumps, inventory, POS, and reporting for small to mid-sized retail fuel businesses.
Petrosoft
enterpriseAutomates comprehensive fuel management including inventory tracking, dynamic pricing, tank gauging, and delivery scheduling for retail fuel stations.
AI-driven Fuel Demand Forecasting with rack price integration for predictive, profit-maximizing automated pricing adjustments
Petrosoft provides a comprehensive Retail Fuel Management Software suite, including CStoreOffice® and Fuel Management modules, designed specifically for convenience stores and fuel retailers. It automates fuel inventory tracking, demand forecasting, dynamic pricing optimization, and compliance reporting to maximize margins and operational efficiency. The platform integrates seamlessly with POS systems, back-office software, and third-party providers for real-time data synchronization across multi-site operations.
Pros
- Advanced AI-powered demand forecasting and automated pricing strategies that adapt to market fluctuations
- Robust inventory management with real-time rack-to-pump tracking and loss prevention
- Seamless integrations with major POS, ERP, and fuel delivery systems for streamlined operations
Cons
- Steep initial learning curve and setup process for non-technical users
- Custom pricing can be expensive for single-site or small-scale operations
- Limited mobile app functionality compared to some competitors
Best For
Multi-site convenience store chains and fuel retailers focused on optimizing fuel pricing, inventory, and profitability through data-driven insights.
Pricing
Custom enterprise pricing starting at $5,000+ annually per site, based on modules, locations, and deployment (cloud or on-premise); requires quote.
CRI Advantage
enterpriseDelivers cloud-based back-office and POS solutions with advanced fuel control, loss prevention, and reporting for convenience stores and fuel retailers.
Real-time forecourt controller integration with exception-based alerting and automated fuel inventory reconciliation
CRI Advantage by ECRS is a comprehensive retail management suite designed specifically for convenience stores and fuel retailers, offering end-to-end solutions for POS, back-office operations, and fuel management. Its Advantage Fuel module provides robust forecourt integration, real-time pump control, dynamic pricing optimization, and inventory reconciliation to minimize losses and maximize margins. The platform excels in multi-site deployments, delivering centralized control, advanced analytics, and compliance reporting tailored to the petroleum retail sector.
Pros
- Seamless integration of fuel management with POS and back-office systems for unified operations
- Advanced dynamic fuel pricing and forecasting tools driven by real-time market data
- Comprehensive loss prevention features including pump exceptions and automated reconciliation
Cons
- Steep learning curve due to extensive customization options and feature depth
- Higher upfront implementation costs for multi-site setups and hardware integration
- Limited native mobile accessibility compared to some cloud-first competitors
Best For
Mid-to-large convenience store chains and fuel retailers needing an integrated, scalable platform for managing forecourt, retail, and back-office functions.
Pricing
Custom enterprise pricing; typically $5,000-$15,000 per site initial setup plus monthly subscriptions starting at $500/store, depending on modules and scale—contact ECRS for quotes.
FreshOil
specializedManages fuel distribution, inventory reconciliation, compliance reporting, and mobile deliveries optimized for retail petroleum marketers.
FreshPRICE AI-driven dynamic pricing that automatically optimizes rack-to-retail margins using competitor data and demand forecasting.
FreshOil by MSI Data is a cloud-based retail fuel management software tailored for petroleum marketers and convenience store operators. It provides real-time fuel pricing optimization, inventory management, loss prevention, and regulatory compliance reporting. The platform integrates with major POS, back-office, and tank gauging systems to streamline operations and deliver actionable insights for profitability.
Pros
- Advanced dynamic pricing engine (FreshPRICE) for real-time market adjustments
- Seamless integrations with POS and ERP systems like Gilbarco, Wayne, and VeriFone
- Comprehensive compliance tools for state DTN/ARIN reporting and audits
Cons
- Pricing can be steep for single-site or small operators
- Initial setup and configuration require IT support
- Mobile app lacks some advanced desktop features
Best For
Mid-sized fuel retail chains and C-stores seeking automated pricing and multi-site compliance management.
Pricing
Custom subscription pricing starting at ~$200/site/month, scaled by number of locations and features.
Advantage DMS
enterpriseProvides integrated forecourt control, back-office accounting, PCI-compliant POS, and fuel inventory management for gas stations.
Advanced fuel dispatch and load rack scheduling with real-time tank level integration
Advantage DMS from TCI Software (tcisw.com) is a robust dealer management system tailored for retail fuel stations, convenience stores, and truck stops. It integrates point-of-sale, inventory tracking, fuel dispatch, tank monitoring, and accounting to optimize daily operations and compliance. The software excels in managing fuel pricing, load scheduling, and multi-site oversight for petroleum marketers.
Pros
- Comprehensive fuel management including tank gauging and load scheduling
- Strong integration with POS and back-office accounting
- Customizable reporting for multi-site operations
Cons
- Steep learning curve for new users due to extensive customization
- Limited native mobile app support
- Pricing lacks transparency and can be high for small operators
Best For
Mid-to-large retail fuel chains with multiple locations needing integrated forecourt and back-office control.
Pricing
Custom enterprise pricing based on modules, locations, and users; typically starts at several thousand dollars annually—contact vendor for quotes.
CompuTroller
specializedOffers real-time POS, fuel pump integration, inventory management, and analytics tailored for independent fuel retailers.
Proprietary CompuTroller hardware controllers for precise, real-time pump and forecourt management
CompuTroller is a specialized retail fuel management software suite designed for convenience stores and gas stations, providing comprehensive forecourt control, tank monitoring, and back-office inventory management. It integrates with pump controllers, price signs, and POS systems to automate fuel pricing, delivery tracking, and sales reporting across multiple locations. With a focus on hardware-software synergy, it ensures accurate fuel dispensing and compliance with industry regulations.
Pros
- Robust forecourt management with integrated pump and tank controllers
- Comprehensive inventory and fuel delivery tracking
- Strong multi-site reporting and compliance tools
Cons
- Outdated user interface requiring training
- Limited native mobile app functionality
- Customization can be complex without support
Best For
Mid-sized retail fuel operators with multiple sites needing reliable hardware-integrated fuel control and inventory management.
Pricing
Custom pricing per site, typically $1,000-$3,000 annually including hardware controllers and software licenses; volume discounts available.
Retail Controller
specializedControls fuel dispensers, tank monitors, price signs, and provides centralized management for multi-site retail fuel operations.
Advanced forecourt controller integration for precise pump authorization and fuel dispensing control
Retail Controller is a specialized retail fuel management software tailored for gas stations and convenience stores, offering end-to-end control over fuel inventory, pricing, and forecourt operations. It integrates with tank gauges, POS systems, and controllers to automate dip readings, prevent stockouts, and optimize dynamic pricing based on market data. The platform also handles back-office tasks like reporting, compliance, and loyalty programs, making it a robust solution for fuel retailers seeking operational efficiency.
Pros
- Automated fuel inventory management with real-time dip readings and tank gauging integration
- Dynamic pricing engine that adjusts to competitor and market data
- Comprehensive compliance reporting for regulatory requirements
Cons
- User interface appears somewhat dated and less intuitive for new users
- Initial setup and integration process can be time-consuming
- Limited standalone mobile app; relies heavily on desktop access
Best For
Mid-sized fuel station chains needing integrated forecourt control and pricing optimization without enterprise-level complexity.
Pricing
Custom quotes based on sites and features; typically starts at $500-$1,500 per month for multi-site operations, with implementation fees.
NCR Retail Fuel
enterpriseEnterprise-grade retail platform with fuel POS, inventory optimization, loyalty programs, and analytics for large fuel retail chains.
Advanced dynamic fuel pricing engine that adjusts prices in real-time based on market data and competition
NCR Retail Fuel is a comprehensive management software suite tailored for fuel retailers, offering forecourt control, dynamic pricing, inventory management, and seamless integration with POS systems. It enables real-time monitoring of fuel pumps, dispensers, and price signs while ensuring compliance with industry regulations. The platform supports loyalty programs, payment processing, and analytics to optimize operations and drive profitability in convenience stores and gas stations.
Pros
- Robust forecourt management with real-time pump control and monitoring
- Strong integration with NCR POS and third-party systems
- Scalable for multi-site operations with advanced analytics
Cons
- Steep learning curve for initial setup and customization
- Higher upfront costs for hardware integration
- User interface feels dated in some modules
Best For
Mid-to-large fuel retail chains seeking enterprise-grade forecourt and back-office integration.
Pricing
Custom enterprise pricing based on sites and features; typically subscription model starting at $500+ per site/month plus hardware.
Verifone Ruby
enterpriseCombines secure POS, forecourt management, and back-office tools for efficient fuel retail transactions and operations.
CRIND-based forecourt controller for precise, real-time fuel pump management and authorization from the POS
Verifone Ruby is a robust POS and back-office software tailored for retail fuel sites and convenience stores, enabling seamless management of forecourt operations like pump control, fuel inventory, and dynamic pricing. It integrates payment processing, loyalty programs, and real-time reporting to streamline daily operations and ensure compliance. Designed for high-volume fuel retail environments, it supports multiple payment methods including EMV and contactless.
Pros
- Strong forecourt integration for real-time pump control and authorization
- Reliable payment processing with built-in EMV and PCI compliance
- Comprehensive back-office tools for inventory, reporting, and analytics
Cons
- Interface feels dated compared to modern cloud-native solutions
- Complex initial setup requiring hardware integration expertise
- Higher ongoing maintenance costs tied to proprietary hardware
Best For
Mid-sized fuel retailers and c-stores needing dependable on-premise POS with tight forecourt and payment hardware integration.
Pricing
Quote-based pricing starting at $5,000-$15,000 per site for software and hardware, plus $200-$500/month per site for support and updates.
Gilbarco Passport
enterpriseSuite of POS and back-office software integrated with hardware for fuel dispensing, merchandising, and site management.
Unified real-time control of POS, back-office, and fuel dispensers through proprietary forecourt controllers
Gilbarco Passport is a robust retail fuel management software suite tailored for convenience stores and petroleum retailers, providing end-to-end control over point-of-sale (POS), forecourt dispensers, inventory, and back-office operations. It excels in integrating with Gilbarco's hardware for seamless fuel transaction processing, price management, and compliance with standards like EMV and PCI. The platform supports multi-site deployments with advanced reporting, loyalty programs, and analytics to optimize fuel and merchandise sales.
Pros
- Seamless integration with forecourt controllers and dispensers
- Comprehensive reporting and real-time analytics for fuel and inventory
- Scalable for multi-site retail fuel operations with strong compliance tools
Cons
- Steep learning curve and complex initial configuration
- Dated user interface compared to modern cloud-native alternatives
- High upfront costs tied to hardware ecosystem
Best For
Established mid-to-large fuel retailers and c-stores needing tightly integrated POS and forecourt management.
Pricing
Custom enterprise pricing upon request; typically involves modular licensing with hardware bundles starting at tens of thousands per site.
myStore Pro
enterpriseAll-in-one c-store software handling fuel pumps, inventory, POS, and reporting for small to mid-sized retail fuel businesses.
Seamless forecourt controller integration for real-time pump-to-POS fuel transaction syncing
myStore Pro from software-design.com is a cloud-based POS and management software tailored for convenience stores and retail fuel sites. It integrates point-of-sale operations with fuel-specific features like tank monitoring, dynamic pricing, forecourt controller integration, and inventory reconciliation for wet stock. The solution supports multi-site operations, employee management, and compliance reporting to streamline daily fuel retail workflows.
Pros
- Robust POS integration with fuel forecourt systems
- Cloud accessibility for remote management
- Reliable inventory and variance tracking
Cons
- Limited advanced fuel analytics compared to specialists
- Setup can require IT assistance for integrations
- Higher costs for additional modules and hardware
Best For
Mid-sized convenience store chains with fuel pumps needing an integrated POS and basic fuel management system.
Pricing
Subscription starts at $125/month per location, plus one-time setup fees and hardware costs; scales with add-ons like advanced reporting.
Conclusion
The top retail fuel management software reviewed offer tailored solutions for diverse business needs, with Petrosoft emerging as the top choice due to its comprehensive automation of key operations like inventory tracking and dynamic pricing. CRI Advantage and FreshOil follow closely, boasting robust cloud-based tools and strong distribution capabilities respectively, providing reliable alternatives for specific operational priorities.
To enhance efficiency and stay competitive, retailers are encouraged to explore Petrosoft—the top-ranked solution—for its integrated features that streamline fuel management and drive success.
Tools Reviewed
All tools were independently evaluated for this comparison