Quick Overview
- 1#1: MaintainX - Mobile-first CMMS that streamlines work orders, preventive maintenance scheduling, and asset tracking for restaurant equipment and facilities.
- 2#2: UpKeep - Comprehensive maintenance management software for handling work requests, inventory, and preventive maintenance in restaurants.
- 3#3: Limble CMMS - User-friendly CMMS designed for quick work order management, asset maintenance, and reporting tailored to restaurant operations.
- 4#4: Hippo CMMS - Cloud-based platform for preventive maintenance, work orders, and asset management to keep restaurant kitchens running smoothly.
- 5#5: Fiix - Powerful CMMS with AI-driven insights for maintenance scheduling, parts inventory, and analytics in food service environments.
- 6#6: eMaint - Flexible CMMS offering customizable work orders, preventive maintenance, and mobile access for restaurant facility upkeep.
- 7#7: Maintenance Care - Affordable CMMS for managing work orders, preventive maintenance calendars, and vendor tracking in restaurants.
- 8#8: FMX - Facilities maintenance software that handles requests, inspections, and preventive schedules for restaurant properties.
- 9#9: Asset Panda - Asset management platform with maintenance tracking, work orders, and custom apps for restaurant equipment lifecycle.
- 10#10: Facilio - AI-powered facilities management for predictive maintenance, work orders, and energy optimization in restaurant chains.
Tools were evaluated based on alignment with restaurant-specific needs (e.g., equipment upkeep, work order management), ease of use, integration potential, and overall value, ensuring a balanced ranking that prioritizes practicality and performance.
Comparison Table
This comparison table examines top restaurant maintenance software tools such as MaintainX, UpKeep, Limble CMMS, Hippo CMMS, and Fiix, designed to simplify facility upkeep. Readers will learn about key features, usability, cost effectiveness, and integration with restaurant workflows, enabling them to identify the ideal solution for their operations.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | MaintainX Mobile-first CMMS that streamlines work orders, preventive maintenance scheduling, and asset tracking for restaurant equipment and facilities. | enterprise | 9.4/10 | 9.2/10 | 9.7/10 | 9.5/10 |
| 2 | UpKeep Comprehensive maintenance management software for handling work requests, inventory, and preventive maintenance in restaurants. | enterprise | 9.1/10 | 9.4/10 | 9.0/10 | 8.7/10 |
| 3 | Limble CMMS User-friendly CMMS designed for quick work order management, asset maintenance, and reporting tailored to restaurant operations. | enterprise | 8.5/10 | 8.2/10 | 9.4/10 | 8.7/10 |
| 4 | Hippo CMMS Cloud-based platform for preventive maintenance, work orders, and asset management to keep restaurant kitchens running smoothly. | enterprise | 8.4/10 | 8.7/10 | 8.2/10 | 8.0/10 |
| 5 | Fiix Powerful CMMS with AI-driven insights for maintenance scheduling, parts inventory, and analytics in food service environments. | enterprise | 7.6/10 | 8.1/10 | 7.4/10 | 7.2/10 |
| 6 | eMaint Flexible CMMS offering customizable work orders, preventive maintenance, and mobile access for restaurant facility upkeep. | enterprise | 7.8/10 | 8.2/10 | 7.9/10 | 7.4/10 |
| 7 | Maintenance Care Affordable CMMS for managing work orders, preventive maintenance calendars, and vendor tracking in restaurants. | enterprise | 7.8/10 | 7.4/10 | 8.6/10 | 7.9/10 |
| 8 | FMX Facilities maintenance software that handles requests, inspections, and preventive schedules for restaurant properties. | enterprise | 8.1/10 | 8.3/10 | 9.0/10 | 7.8/10 |
| 9 | Asset Panda Asset management platform with maintenance tracking, work orders, and custom apps for restaurant equipment lifecycle. | enterprise | 8.1/10 | 8.7/10 | 7.4/10 | 7.8/10 |
| 10 | Facilio AI-powered facilities management for predictive maintenance, work orders, and energy optimization in restaurant chains. | enterprise | 7.3/10 | 7.8/10 | 7.0/10 | 6.5/10 |
Mobile-first CMMS that streamlines work orders, preventive maintenance scheduling, and asset tracking for restaurant equipment and facilities.
Comprehensive maintenance management software for handling work requests, inventory, and preventive maintenance in restaurants.
User-friendly CMMS designed for quick work order management, asset maintenance, and reporting tailored to restaurant operations.
Cloud-based platform for preventive maintenance, work orders, and asset management to keep restaurant kitchens running smoothly.
Powerful CMMS with AI-driven insights for maintenance scheduling, parts inventory, and analytics in food service environments.
Flexible CMMS offering customizable work orders, preventive maintenance, and mobile access for restaurant facility upkeep.
Affordable CMMS for managing work orders, preventive maintenance calendars, and vendor tracking in restaurants.
Facilities maintenance software that handles requests, inspections, and preventive schedules for restaurant properties.
Asset management platform with maintenance tracking, work orders, and custom apps for restaurant equipment lifecycle.
AI-powered facilities management for predictive maintenance, work orders, and energy optimization in restaurant chains.
MaintainX
enterpriseMobile-first CMMS that streamlines work orders, preventive maintenance scheduling, and asset tracking for restaurant equipment and facilities.
AI-generated, step-by-step repair instructions customized to specific assets, drastically cutting downtime and technician training needs
MaintainX is a mobile-first computerized maintenance management system (CMMS) tailored for restaurant maintenance, enabling efficient handling of work orders, preventive maintenance schedules, and asset management for kitchen equipment like ovens, refrigeration units, and HVAC systems. It digitizes checklists and audits to ensure food safety compliance and rapid issue resolution across multiple locations. The platform fosters real-time collaboration between managers, technicians, and vendors via a simple chat-like interface, minimizing downtime in fast-paced restaurant environments.
Pros
- Intuitive mobile app with offline access for on-the-floor technicians
- Robust preventive maintenance scheduling and asset tracking tailored to restaurant equipment
- Real-time updates, audits, and AI-powered instructions that reduce training time and errors
Cons
- Advanced reporting and custom dashboards limited to higher-tier plans
- Integration options solid but not as extensive as enterprise-level competitors for very large chains
- Free plan caps users and storage, potentially requiring upgrades for growing operations
Best For
Restaurant chains and multi-location operators seeking simple, scalable maintenance management without steep learning curves.
Pricing
Free plan for up to 10 users; Pro at $16/user/month (billed annually); Enterprise custom pricing.
UpKeep
enterpriseComprehensive maintenance management software for handling work requests, inventory, and preventive maintenance in restaurants.
The mobile-first Operations dashboard that enables technicians to access, update, and complete work orders 50% faster from any device
UpKeep is a cloud-based CMMS platform that streamlines maintenance management for restaurants by handling work orders, asset tracking, preventive maintenance scheduling, and inventory control. It offers a mobile-first interface ideal for on-site technicians managing kitchen equipment, HVAC systems, plumbing, and facility upkeep to reduce downtime and ensure operational efficiency. The software provides real-time reporting and integrations with tools like QuickBooks, making it suitable for multi-location restaurant operations.
Pros
- Highly intuitive mobile app for real-time work order management and photo documentation
- Comprehensive preventive maintenance tools with automated scheduling and reminders
- Strong asset tracking and inventory management tailored to equipment-heavy environments like restaurants
Cons
- Limited built-in features specific to restaurant compliance like health inspections or sanitation logs
- Reporting dashboards lack deep customization without higher-tier plans
- Pricing scales quickly for small single-location restaurants with few technicians
Best For
Multi-location restaurant chains or growing operations needing scalable, mobile-centric maintenance management.
Pricing
Starter at $45/user/month, Essentials $75/user/month, Elite $110/user/month (billed annually); custom Enterprise pricing available.
Limble CMMS
enterpriseUser-friendly CMMS designed for quick work order management, asset maintenance, and reporting tailored to restaurant operations.
QR code and RFID asset tracking for instant mobile access to maintenance history in dynamic restaurant settings
Limble CMMS is a cloud-based computerized maintenance management system (CMMS) that helps restaurants track assets, manage work orders, and schedule preventive maintenance for equipment like ovens, refrigeration units, and HVAC systems. It offers mobile accessibility for on-site technicians, QR code asset identification, and simple reporting to minimize downtime in busy kitchen environments. The platform emphasizes quick setup and user-friendliness, making it suitable for multi-location restaurant operations without requiring extensive IT support.
Pros
- Intuitive mobile-first interface requiring little to no training
- Unlimited users included in all plans for team scalability
- Fast implementation, often live in under 2 weeks
Cons
- Limited native integrations with restaurant-specific tools like POS or inventory systems
- Reporting lacks advanced customization for detailed compliance tracking
- Pricing requires custom quotes, reducing upfront transparency
Best For
Mid-sized restaurant chains or multi-location operators seeking simple, scalable equipment maintenance without complex setups.
Pricing
Custom quote-based pricing starting around $2,000/year for small teams; scales with assets/users but includes unlimited users.
Hippo CMMS
enterpriseCloud-based platform for preventive maintenance, work orders, and asset management to keep restaurant kitchens running smoothly.
Drag-and-drop preventive maintenance calendar for easy scheduling and visual oversight of equipment upkeep
Hippo CMMS is a cloud-based computerized maintenance management system (CMMS) designed to streamline work orders, asset management, preventive maintenance, and inventory tracking for various facilities. For restaurant maintenance, it excels in scheduling repairs for kitchen equipment like ovens, refrigeration units, and HVAC systems, minimizing downtime and ensuring compliance. Its customizable dashboards and mobile app enable teams to log issues, track parts, and generate reports efficiently across multiple locations.
Pros
- Comprehensive preventive maintenance scheduling with automated reminders
- Mobile-first app for technicians to update work orders in real-time
- Strong asset tracking and inventory management tied to work orders
Cons
- Not specifically tailored for restaurant workflows like food safety integrations
- Pricing can be steep for single-location independents
- Initial setup and customization require some technical know-how
Best For
Mid-sized restaurant chains or groups with multiple locations managing extensive equipment fleets and needing scalable CMMS tools.
Pricing
Starts at around $200/month for basic plans (up to 5 users), with tiered pricing scaling to $500+/month for advanced features and more users; custom quotes for enterprises.
Fiix
enterprisePowerful CMMS with AI-driven insights for maintenance scheduling, parts inventory, and analytics in food service environments.
SingleView dashboard providing real-time visibility into asset health and maintenance status across all restaurant locations
Fiix is a cloud-based CMMS platform primarily designed for general maintenance management across industries, adaptable for restaurant use in tracking kitchen equipment, HVAC systems, and facility repairs. It supports work order creation, preventive maintenance scheduling, and asset tracking to reduce downtime in fast-paced restaurant environments. While versatile, it lacks deep industry-specific features like health code compliance or food safety checklists tailored to hospitality.
Pros
- Robust work order and preventive maintenance tools suitable for restaurant equipment
- Mobile app enables on-the-go updates for kitchen and facility technicians
- Scalable for multi-location restaurant chains with unlimited assets on paid plans
Cons
- Not specialized for restaurants, missing features like compliance tracking for health inspections
- Interface can feel overwhelming for non-technical restaurant managers
- Pricing scales quickly for small single-location operations
Best For
Mid-sized restaurant chains or groups managing maintenance across multiple locations and extensive equipment inventories.
Pricing
Starts at $45 per technician/month (billed annually) for basic plans; custom quotes for Standard ($90/user/mo) and Premium tiers with advanced analytics.
eMaint
enterpriseFlexible CMMS offering customizable work orders, preventive maintenance, and mobile access for restaurant facility upkeep.
Drag-and-drop report builder for creating custom dashboards on restaurant-specific metrics like equipment uptime and repair costs
eMaint is a flexible, cloud-based CMMS platform that streamlines maintenance management for various industries, including restaurants, by handling work orders, preventive maintenance, asset tracking, and inventory control. It supports restaurant-specific needs like equipment upkeep for kitchens, HVAC systems, and refrigeration units, reducing downtime and ensuring compliance. With mobile accessibility and robust reporting, it helps maintenance teams operate efficiently across multiple locations.
Pros
- Highly customizable workflows and fields for tailored restaurant maintenance
- Mobile app enables real-time updates from kitchen or facility staff
- Advanced reporting and analytics for tracking equipment performance and costs
Cons
- Not specifically designed for restaurants, lacking pre-built templates for food service equipment
- Pricing requires custom quotes, which can be opaque and higher for smaller operations
- Initial setup and configuration may demand IT support for optimal use
Best For
Mid-sized restaurant chains or multi-location groups needing a scalable, general-purpose CMMS for equipment and facility maintenance.
Pricing
Custom quote-based pricing; typically starts at $65/user/month for cloud plans, with on-premise options available.
Maintenance Care
enterpriseAffordable CMMS for managing work orders, preventive maintenance calendars, and vendor tracking in restaurants.
QR code asset scanning for instant preventive maintenance check-ins and work order generation
Maintenance Care is a cloud-based CMMS platform that simplifies maintenance management for restaurants by handling work orders, preventive maintenance schedules, and asset tracking for equipment like ovens, refrigeration units, and HVAC systems. It offers mobile accessibility for technicians to log issues, complete tasks, and attach photos in real-time, reducing downtime in fast-paced restaurant environments. The software includes customizable dashboards, reporting tools, and inventory management to ensure compliance and operational efficiency.
Pros
- Intuitive mobile app for on-the-go work order management and photo documentation
- Quick setup with QR code asset tracking for preventive maintenance
- Robust reporting and customizable alerts to prevent equipment failures
Cons
- Lacks deep restaurant-specific integrations like POS or kitchen display systems
- Pricing scales per facility, which can become costly for multi-location chains
- Advanced analytics and custom fields limited to higher-tier plans
Best For
Mid-sized restaurant groups or chains seeking a user-friendly, mobile-first CMMS for general facility and equipment maintenance without needing industry-specific customizations.
Pricing
Starts at $49/month per facility for basic plan (annual billing), with Pro at $89/month and Enterprise custom pricing; free trial available.
FMX
enterpriseFacilities maintenance software that handles requests, inspections, and preventive schedules for restaurant properties.
Unlimited users and work orders included in all plans, eliminating scalability costs as teams grow
FMX is a cloud-based computerized maintenance management system (CMMS) tailored for facilities like restaurants, enabling efficient handling of work orders, preventive maintenance schedules, and asset tracking. It features a mobile-first app for technicians to log issues, update statuses, and access tasks on the go, alongside customizable dashboards and reporting for managers. This solution helps restaurant operators minimize downtime on critical equipment such as HVAC, kitchen appliances, and plumbing systems across multiple locations.
Pros
- Intuitive mobile app for field technicians
- Unlimited users and work orders on most plans
- Strong preventive maintenance scheduling tools
Cons
- Limited native integrations with restaurant-specific POS systems
- Reporting lacks advanced customization for chain-level analytics
- Pricing scales up quickly for multi-location enterprises
Best For
Small to mid-sized restaurant chains or multi-location operators seeking a straightforward, mobile-friendly CMMS without per-user fees.
Pricing
Starts at $65/month per location (Starter plan); Professional at $125/month, Enterprise custom; billed annually with unlimited users.
Asset Panda
enterpriseAsset management platform with maintenance tracking, work orders, and custom apps for restaurant equipment lifecycle.
No-code custom app builder that allows creation of relationship maps between assets, maintenance schedules, and vendors
Asset Panda is a versatile, no-code asset management platform that enables restaurants to track kitchen equipment, appliances, and facilities with barcode scanning and RFID support. It facilitates preventive maintenance scheduling, work order management, and inventory tracking through customizable dashboards and mobile apps. The software excels in handling complex asset relationships and generating compliance reports, making it suitable for multi-location operations.
Pros
- Highly customizable no-code platform for tailored maintenance workflows
- Strong mobile app for real-time updates from the restaurant floor
- Comprehensive reporting and audit trails for compliance
Cons
- Steep initial setup and learning curve due to extensive customization options
- Pricing is quote-based and can become expensive for larger deployments
- Lacks deep industry-specific templates for restaurants out-of-the-box
Best For
Multi-location restaurant chains or groups needing scalable, customizable asset and maintenance tracking.
Pricing
Custom quote-based pricing, typically starting at around $1,500/year for small teams, scaling with users, assets, and features.
Facilio
enterpriseAI-powered facilities management for predictive maintenance, work orders, and energy optimization in restaurant chains.
AI-powered predictive maintenance using IoT data to forecast and prevent equipment breakdowns
Facilio is an AI-powered facilities management platform designed for commercial properties, including restaurants, offering work order management, asset tracking, and preventive maintenance. It integrates IoT sensors for real-time monitoring of HVAC, refrigeration, and kitchen equipment, helping prevent downtime. The platform provides analytics and sustainability insights, making it suitable for multi-site operations but less tailored to restaurant-specific needs like compliance checklists.
Pros
- Strong IoT integration for real-time equipment monitoring
- AI-driven predictive maintenance to reduce failures
- Centralized dashboard for multi-location management
Cons
- Lacks restaurant-specific templates and food safety integrations
- Enterprise-focused pricing may not suit small restaurants
- Initial setup requires technical expertise
Best For
Large restaurant chains with multiple locations needing scalable, IoT-enabled facility maintenance.
Pricing
Custom enterprise pricing starting around $5,000/year per location; contact for demo and quote.
Conclusion
The reviewed restaurant maintenance software tools present strong options, with MaintainX emerging as the top choice, excelling in its mobile-first efficiency for work orders and asset tracking. UpKeep and Limble CMMS follow closely, offering distinct strengths—UpKeep for its comprehensive workflow and Limble for its user-friendly design. Regardless of specific needs, these three stand out as leaders in keeping restaurant operations running smoothly.
Explore MaintainX to unlock streamlined maintenance management and keep your restaurant facilities operational with minimal downtime.
Tools Reviewed
All tools were independently evaluated for this comparison