GITNUXSOFTWARE ADVICE
Employment WorkforceTop 10 Best Restaurant Labor Management Software of 2026
Ranking roundup of Deputy, 7shifts, HotSchedules and other picks for restaurant labor management software, comparing scheduling, time, and costs.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
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When you need repeatable, cross-location scheduling with reliable swap and attendance controls, When I Work is the best fit, whereas Restaurant365 works best for multi-store teams that want labor budgeting discipline with audit-oriented payroll exports. If you want an entry point, 7shifts fits groups focused on daily schedule execution and shift swaps.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
When I Work
Shift swapping with approval rules ties attendance outcomes to the same workflow managers use to manage coverage.
Built for fits when managers need repeatable schedules plus swap and attendance controls across locations..
Restaurant365
Editor pickCertified payroll export workflows connect labor planning and compliance documentation into accounting-ready outputs.
Built for fits when multi-store teams need labor budgeting discipline and audit-oriented payroll exports..
7shifts
Editor pickShift swapping is handled inside the scheduling workflow so coverage updates stay consistent with shift assignments.
Built for fits when mid-size restaurant groups need daily schedule execution with in-app shift swaps..
Comparison Table
When I Work
SMBEmployee scheduling and time tracking platform used across hospitality and retail.
Shift swapping with approval rules ties attendance outcomes to the same workflow managers use to manage coverage.
When I Work centralizes crew scheduling in a single calendar with shift templates and recurring shift structures that reduce weekly setup time. The attendance side records punches and supports approvals that help managers correct schedule adherence issues when staffing changes occur. The automation surface includes shift notifications, swap approvals, and assignment reminders that reduce unfilled shifts without manual chasing.
A practical tradeoff is that complex labor governance like meal break enforcement and tip credit compliance depends on feature configuration and the supported workflows in the account. For usage, When I Work fits restaurants that need consistent shift coverage across multiple managers, with clear permissions for who can approve swaps and edit schedules.
- +Clear shift swapping workflow with manager approval checkpoints
- +Location scoped permissions reduce cross-team scheduling mistakes
- +Attendance and scheduling data support planned versus worked variance review
- +Schedule templates support repeatable weekly coverage patterns
- –Meal break automation requires careful rule configuration
- –Depth of certification tracking depends on available export fields
- –POS labor integration coverage varies by restaurant stack
- –Overtime alert rules need disciplined policy setup per role
Restaurant operators
Reduce unfilled shifts weekly
Lower variance in coverage
Multi-location managers
Control edits by role and site
Fewer unauthorized schedule changes
Show 1 more scenario
Payroll and HR coordinators
Prepare time exports for processing
Faster payroll data prep
Punch and worked time data can be exported for payroll reconciliation and certified payroll preparation workflows.
Best for: Fits when managers need repeatable schedules plus swap and attendance controls across locations.
Restaurant365
enterpriseRestaurant management platform integrating accounting, inventory, and labor.
Certified payroll export workflows connect labor planning and compliance documentation into accounting-ready outputs.
Restaurant365 is designed for operators who manage labor like a managed account, with labor budgeting, variance reporting, and forecasting that reflect store-level planning assumptions. The software is structured around recurring labor review cycles, where managers compare scheduled versus actual labor outcomes and then adjust forecasts and budgets. It also supports compliance-oriented tasks such as certification tracking and certified payroll export, which reduce spreadsheet handoffs from HR and payroll to accounting review.
A practical tradeoff is that Restaurant365 is less focused on end-user schedule execution features like shift swapping tools and punch-level geofencing rules that specialized workforce management vendors emphasize. It fits best when store managers need consistent labor review loops tied to budgeting and when regional leaders require consolidated labor variance visibility across a multi-store deployment.
- +Labor budgeting and variance reporting link plan to actual outcomes per store
- +Certified payroll exports support accounting and payroll reconciliation workflows
- +Certification tracking supports compliance-oriented operational requirements
- +Forecasting uses labor planning assumptions for recurring review cycles
- –Schedule execution workflows are not as deep as specialist workforce tools
- –Initial setup requires careful mapping of labor assumptions to locations
- –Extensibility and automation are less visible than scheduling-first vendors
- –Reporting depth depends on disciplined data hygiene across stores
Controller and finance teams
Export certified payroll for audits
Faster close and audit support
Regional operations managers
Review labor variance across stores
Lower labor cost variance
Show 2 more scenarios
HR and compliance coordinators
Track workforce certifications consistently
Fewer coverage gaps
Maintains certification tracking needed for role coverage and compliance reporting workflows.
GM teams at mid-size groups
Run budget-driven labor planning cycles
More predictable staffing costs
Uses labor budgeting and forecasting inputs to align staffing levels with operational targets.
Best for: Fits when multi-store teams need labor budgeting discipline and audit-oriented payroll exports.
7shifts
vertical specialistRestaurant employee scheduling, tip management, and labor cost tracking platform.
Shift swapping is handled inside the scheduling workflow so coverage updates stay consistent with shift assignments.
7shifts covers core scheduling and execution for restaurants, including shift templates, availability handling, and manager-led schedule changes with shift swapping workflows. Labor tracking is structured around store shifts and labor hours so managers can review variances against planned staffing and staffing needs. Admin oversight focuses on store-level operations with role-based access for managers and staff users, and it records operational activity around scheduling changes.
A practical tradeoff is that advanced governance needs, such as fine-grained policy controls and highly specific regional compliance automation, tend to require tighter operational setup by restaurant leadership. 7shifts fits teams that run frequent schedule updates, handle swaps inside the same store, and need a daily rhythm where scheduling and time capture stay tightly connected.
- +Scheduling and shift swapping workflows are built for restaurant day-to-day changes
- +Operational labor reporting ties hours to the actual shift structure managers manage
- +Staff visibility into schedules supports faster shift coverage decisions
- +Time capture integrates into the same shift workflow so exceptions are traceable
- –Complex multi-location governance often needs extra coordination between store admins
- –Some labor compliance edge cases depend on careful local policy configuration
- –Custom reporting depth can be limited compared with analytics-first systems
- –Extensibility through API integration requires planning for POS and tooling fit
Store managers
Daily coverage changes with swaps
Fewer uncovered shifts
Restaurant operators
Labor variance review by shift
Tighter labor control
Show 1 more scenario
Multi-location coordinators
Standardized scheduling across stores
More consistent staffing
Teams use scheduling templates and consistent shift operations to reduce per-store scheduling drift.
Best for: Fits when mid-size restaurant groups need daily schedule execution with in-app shift swaps.
Toast
enterpriseRestaurant POS platform with integrated team management and labor scheduling.
Integrated shift staffing actions connect to Toast POS operations so labor coverage tracks the same workflow managers use for service.
Toast combines restaurant labor scheduling with a connected POS workflow so labor actions map to orders and shift staffing. Its time-and-attendance and staffing features aim to keep managers aligned on who is clocked in and which roles are covered per shift.
Toast also supports multi-location administration and automation around scheduling templates to reduce manual rework. The result is fewer handoffs between scheduling, time clocks, and operational reporting for teams that already run on Toast POS.
- +Tight integration between POS labor context and shift staffing decisions
- +Scheduling templates help standardize coverage patterns across locations
- +Time-and-attendance workflows support manager review of clock activity
- +Multi-location administration reduces duplicated setup work
- –Labor capabilities depend on setup of Toast POS and timekeeping inputs
- –Workflow depth can require training for consistent approvals and edits
- –Advanced labor planning needs tighter process management than spreadsheets
- –Reporting focuses on operational visibility more than deep what-if modeling
Best for: Fits when restaurants running Toast POS want scheduling and timekeeping tied to day-to-day operations.
Fourth
enterpriseHospitality workforce and inventory management platform for hotels and restaurants.
Fourth’s labor variance reporting surfaces where planned coverage missed actuals after edits and time capture.
Fourth schedules labor across roles by pulling availability and store rules into shift plans with an approval workflow for managers. Fourth tracks time-and-attendance with clock-in capture and supports compliance needs like meal break enforcement and certified payroll export through standard reports.
Fourth also links scheduling to labor budgeting by highlighting labor cost percentage against plan and generating labor variance reporting for missed hours and staffing gaps. Fourth’s fit depends on how tightly it needs to integrate time clocks and POS labor so schedules stay aligned with actuals.
- +Shift approvals create a clear audit trail from draft to published schedule
- +Labor variance reporting ties staffing changes to actual coverage shortfalls
- +Meal break enforcement features reduce missed compliance in day-to-day edits
- +Certified payroll export outputs structured results for labor reporting workflows
- –Predictive scheduling compliance relies on configured store rules and templates
- –Tip distribution rules require careful configuration to match payroll logic
- –Sales-to-labor ratio reporting can feel limited without strong POS labor alignment
- –Shift swapping controls vary by role permissions and require governance checks
Best for: Fits when single-store to small multi-store teams want scheduled staffing with compliance reporting tied to time clocks.
Push Operations
SMBRestaurant and hospitality workforce management for scheduling, time tracking, and payroll.
Shift workflow approvals tied to time-and-attendance exceptions, so schedule changes align with punch outcomes.
Push Operations targets restaurant operators that need labor planning, shift workflows, and time-and-attendance in one system. The product centers on crew scheduling with shift templates and approval flows, plus exception handling for swaps and schedule adherence.
It also supports time clock use for punch collection, geofencing rules, and downstream labor reporting. Admin controls focus on role-based permissions, configuration guardrails, and exportable labor data for payroll and compliance workflows.
- +Shift templates and approval workflows reduce repeated scheduling effort across locations.
- +Geofencing rules help enforce clock-in policy at the time-and-attendance layer.
- +Labor reports support variance analysis across scheduled and worked time.
- +Export options support payroll and certified payroll processes for common compliance needs.
- –POS labor automation coverage depends on the specific POS integration chosen.
- –Cross-store governance requires careful permission and configuration setup.
Best for: Fits when multi-location operators need scheduled workflow control plus time-and-attendance enforcement without custom development.
Homebase
SMBEmployee scheduling, time tracking, and hiring platform for small businesses including restaurants.
Manager review flows for shift swaps connect scheduling changes to time and attendance continuity.
Homebase combines scheduling and time-and-attendance in one workflow for restaurant teams that need daily labor execution and easier attendance reconciliation. It supports shift scheduling with swap and approval flows, plus clock-in and time tracking designed to reduce manual timesheet edits.
Homebase also provides payroll-adjacent reporting like labor reports and audit-friendly time summaries to support labor variance analysis after shifts close. For restaurants standardizing day-to-day staffing operations, Homebase aims to keep schedule adherence visible in the same system employees and managers use.
- +Time tracking and scheduling share the same daily workflow for fewer reconciliations
- +Shift swapping and approvals help reduce manager back-and-forth
- +Role-based access options support manager-only edits and employee view separation
- +Labor reports group scheduled and worked time for faster variance follow-up
- –Advanced compliance automation needs more configuration than schedule-first tools
- –Multi-location governance is weaker than platforms built for enterprise labor operations
Best for: Fits when single- to mid-size restaurants need day-of-week schedule control plus time tracking in one place.
Deputy
SMBWorkforce scheduling and time attendance platform serving restaurants and retail.
Deputy’s attendance exception workflow routes clock and shift discrepancies into manager review with configurable escalation.
Deputy is a restaurant labor management system that centers scheduling, time-and-attendance, and task workflows around shift execution. It ties roster changes to live labor tracking, with role-based controls for managers who approve edits and monitor exceptions.
Deputy also supports multi-location operations through shared configuration and structured permissions for team roles. Automation is driven through rules for shift publishing, task assignment, and attendance exceptions that reduce manual follow-up.
- +Scheduling workflows connect to live attendance so variance review stays contextual
- +Role-based permissions support manager approval flows without granting full admin access
- +Audit trails and change visibility reduce ambiguity when schedules or shifts are edited
- +Multi-location configuration helps keep labor rules consistent across sites
- –Advanced compliance logic needs careful setup to match local break and overtime rules
- –Some labor reporting depends on exporting and reconciling outputs outside the UI
Best for: Fits when mid-size and multi-location teams need scheduling plus attendance controls with clear governance.
Sling
SMBEmployee scheduling and labor cost management tool for restaurants and retail.
Built-in shift change, approval, and coverage workflows run inside the scheduling flow instead of separate ticketing.
Sling is a restaurant scheduling and labor management system centered on shift planning, employee communication, and task workflows. It supports time-and-attendance via a mobile clock-in experience and can connect to restaurant POS systems for integrated labor reporting.
Managers can enforce schedule changes, approvals, and coverage through built-in workflows rather than spreadsheets. Sling also provides configuration for labor rules such as break handling and location-specific policy settings.
- +Mobile clock-in workflow reduces missed punch handling for managers
- +Shift change and coverage workflows keep schedules from fragmenting
- +POS integration feeds labor reporting tied to the schedule cycle
- +Break and labor policy configuration supports location-specific enforcement
- –Automation depth for complex compliance scenarios can lag specialized tools
- –Multi-location governance requires careful role and permissions setup
- –Advanced forecasting and variance models depend on data quality from integrations
- –Some reporting workflows need manual export to match certified payroll formats
Best for: Fits when restaurants need mobile scheduling, coverage workflows, and POS-aligned labor reporting without custom development.
TimeForge
vertical specialistLabor management software for restaurants and retail with scheduling and attendance.
Day-of workflow focus ties time capture, schedule adherence checks, and labor reporting into one operational loop.
TimeForge is a restaurant labor management system that focuses on operational time-and-attendance workflows and shift execution rather than just forecasting dashboards. Core capabilities include scheduling management, employee time tracking, and labor reporting for variance checks.
Admin tooling supports multi-location control, while automation is centered on attendance rules and schedule adherence. For restaurants that need day-of-run mechanics plus compliance-oriented exports, TimeForge fits tighter operational cycles than purely planning-first tools.
- +Attendance and scheduling workflows stay connected for day-of operations
- +Multi-location administration supports consistent staffing processes
- +Labor reporting helps spot schedule adherence and variance patterns
- +Export formats support downstream payroll and compliance handling
- –Advanced compliance automation is limited compared with tools built for HR policy coverage
- –API and integration depth for POS labor and labor scheduling API usage is not emphasized
- –Shift swapping controls require more manager attention than handoff-first setups
- –Customization for complex edge-case schedules can be slow to operationalize
Best for: Fits when operators need tight time-and-attendance plus execution reporting across multiple locations.
Conclusion
After evaluating 10 employment workforce, When I Work stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right restaurant labor management software
Restaurant labor management software coordinates crew scheduling, shift changes, and time tracking into one operational loop across locations. This buyer's guide covers When I Work, Restaurant365, 7shifts, Toast, Fourth, Push Operations, Homebase, Deputy, Sling, and TimeForge.
The standout differences show up in shift swapping workflows, governance controls for approvals, and how labor compliance signals flow from schedules into attendance outcomes. Integration depth also varies widely, especially when scheduling must connect to Toast POS or other time-and-attendance inputs.
Restaurant labor management software for scheduling, shift changes, and time-tracking governance
Restaurant labor management software manages how restaurants publish schedules, handle shift swapping, and connect attendance outcomes back to planned coverage. Tools in this category also define how approvals and exceptions move through day-of operations so labor variance reporting reflects what actually happened.
When I Work ties shift swapping approvals to the same workflow managers use to manage coverage, which keeps attendance and scheduling decisions aligned. Restaurant365 focuses on certified payroll export workflows that connect labor planning to accounting-ready outputs for multi-store labor budgeting and reconciliation.
Evaluation criteria that control schedule-to-attendance outcomes
Restaurant labor management software only helps when scheduling decisions flow into attendance outcomes and then back into reporting. The key difference between these tools is where approvals, exceptions, and variance detection live in the daily workflow.
The best selection hinges on shift swapping mechanics, governance for approvals, and how time-and-attendance exceptions shape labor variance reporting. These areas determine whether labor cost signals reflect planned coverage or real punch outcomes.
Shift swapping that preserves coverage intent
When I Work ties shift swapping with manager approval checkpoints so attendance outcomes stay anchored to the same coverage workflow. 7shifts keeps shift swapping inside the scheduling workflow so coverage updates remain consistent with the assignments managers publish.
Approvals and audit trail from draft to published coverage
Fourth uses shift approvals to create a clear audit trail from draft to published schedules. Deputy routes clock and shift discrepancies into manager review with configurable escalation so governance stays attached to attendance exceptions.
Labor variance reporting tied to actual time capture
Fourth surfaces where planned coverage missed actuals after edits and time capture. When I Work supports attendance and scheduling variance review in the same manager workflow so the reconciliation context does not require switching screens.
Certified payroll export and reconciliation readiness
Restaurant365 connects labor planning and compliance documentation into accounting-ready certified payroll export workflows. This export strength supports multi-store labor budgeting discipline and reconciliation processes when labor planning must reconcile to payroll outputs.
POS-aligned staffing actions and scheduling templates
Toast connects integrated shift staffing actions to Toast POS operations so labor coverage tracks the day-to-day service workflow managers use. Toast also offers scheduling templates that standardize coverage patterns across locations.
Time-and-attendance enforcement with exceptions linked to scheduling changes
Push Operations ties shift workflow approvals to time-and-attendance exceptions so schedule changes align with punch outcomes. Homebase routes shift swaps and approvals through a shared daily workflow that links scheduling changes to time tracking continuity.
A practical decision framework for labor scheduling governance and exceptions
Start with how the operation changes schedules day-of-week and day-of-shift, then map those changes to approvals and exception handling. The right tool reduces rework by keeping shift swapping, approvals, and variance review inside the same loop managers use daily.
Next, validate how the tool turns time-and-attendance exceptions into labor variance signals. Tools differ most when compliance edge cases appear or when multi-location governance must prevent cross-store configuration mistakes.
Choose the approval loop that matches real manager workflows
If managers need shift swapping decisions with approval checkpoints inside coverage management, choose When I Work because the shift swapping workflow and manager approval checkpoints stay aligned. If approvals must create a structured audit trail from draft to published schedules, choose Fourth because approvals explicitly track schedule lifecycle.
Map variance reporting to the time-and-attendance source of truth
If variance reporting must show missed planned coverage after edits and time capture, choose Fourth because labor variance reporting ties staffing changes to actual coverage shortfalls. If the operation needs variance review to remain contextual with scheduling workflows and attendance, choose When I Work because variance review stays within the same manager workflow.
Pick the integration shape based on POS labor context
If scheduling and coverage decisions must connect to Toast POS operations, choose Toast because integrated shift staffing actions tie labor coverage to the POS labor context. If time-and-attendance enforcement needs to be tightly aligned to exceptions without custom development, choose Push Operations because approvals align schedule changes to punch outcomes.
Decide how multi-store governance and admin boundaries will be managed
If multi-location governance requires extra coordination between store admins, treat 7shifts as a fit only when store leadership can handle that governance model. If governance depends on role-based permissions that route approvals without granting full admin access, choose Deputy because it supports manager approval flows with RBAC.
Confirm compliance documentation outputs for finance workflows
If certified payroll export is a required output that must connect labor planning to accounting-ready documents, choose Restaurant365 because certified payroll export workflows support accounting and payroll reconciliation. If the operation’s compliance reporting focus is tied to schedule adherence and operational execution loops, choose TimeForge because attendance and scheduling workflows stay connected for day-of operations.
Who benefits from specific scheduling governance and exception handling patterns
Different restaurant operators need different control points. Some teams need swap approvals tightly coupled to coverage, others need certified payroll export workflows, and others need time-and-attendance exception enforcement tied to scheduling changes.
The best match depends on how multi-location administration is handled and where managers spend their attention during day-of operations.
Mid-size restaurant groups that perform frequent day-to-day schedule edits
7shifts keeps shift change and shift swapping workflows inside the scheduling flow so coverage updates stay consistent with shift assignments managers use. This fit also aligns operational labor reporting with the actual shift structure managers manage.
Toast POS operators that want staffing decisions tied to service execution
Toast connects integrated shift staffing actions to Toast POS operations so labor coverage tracks the same workflow managers use for service. Scheduling templates help standardize coverage patterns across locations without rebuilding schedules from scratch.
Operators that must produce accounting-ready certified payroll exports
Restaurant365 connects labor planning and compliance documentation into certified payroll export workflows that support accounting and payroll reconciliation. This design supports multi-store labor budgeting discipline tied to accounting processes.
Multi-location operators that need time-and-attendance exception governance
Push Operations ties shift workflow approvals to time-and-attendance exceptions so schedule changes align with punch outcomes. This supports cross-location enforcement using shift templates and approval workflows across locations.
Single-store and small multi-store teams focused on audit trails and variance visibility
Fourth creates shift approvals that support a clear audit trail from draft to published schedule. It also surfaces labor variance reporting that shows where planned coverage missed actuals after edits and time capture.
Common pitfalls that break schedule adherence and labor reporting
Misconfigurations and governance gaps usually show up as schedule adherence failures and reconciliation rework. The most common mistakes come from treating shift swapping, compliance rules, and POS labor inputs as separate tasks.
Another repeated failure pattern is expecting predictive compliance without the store rule configuration and templates needed to calculate it consistently.
Running shift swaps without a manager approval checkpoint tied to coverage intent
When I Work keeps shift swapping with manager approval checkpoints so coverage and attendance stay aligned. Fourth also uses shift approvals that create an audit trail from draft to published schedules.
Assuming labor automation will work the same way across stores without aligning local policies
When I Work requires careful rule configuration for meal break automation, and those rules must match local break policies. 7shifts notes that complex multi-location governance often needs extra coordination between store admins.
Treating POS labor inputs as optional when staffing decisions depend on POS context
Toast labor capabilities depend on setup of Toast POS and timekeeping inputs, so missing configuration creates misalignment between service operations and coverage. Push Operations also flags that POS labor automation coverage depends on the specific POS integration chosen.
Expecting predictive compliance reporting without configured store rules and templates
Fourth highlights that predictive scheduling compliance relies on configured store rules and templates. Sling also warns that automation depth for complex compliance scenarios can lag specialized tools.
Using a scheduling and attendance split workflow that forces managers into manual reconciliation
Homebase keeps time tracking and scheduling in the same daily workflow so fewer reconciliations are needed after shift swaps. TimeForge similarly keeps attendance and scheduling workflows connected for day-of operations.
How We Selected and Ranked These Tools
We evaluated When I Work, Restaurant365, 7shifts, Toast, Fourth, Push Operations, Homebase, Deputy, Sling, and TimeForge on how shift swapping workflows interact with approvals and attendance exceptions. Features accounted for 40% of the score and ease accounted for 30% of the score while value accounted for 30% of the score.
When I Work earned the top position because shift swapping with approval rules ties attendance outcomes to the same workflow managers use to manage coverage. The ranking also reflects how well each tool connects planned coverage changes to labor variance signals derived from real time capture and manager review flows.
Frequently Asked Questions About restaurant labor management software
How do Deputy, 7shifts, and Homebase handle shift swapping approvals without breaking schedule coverage?
Which tools keep schedule adherence visible by connecting planned versus worked time data to reporting?
What breaks if shift changes happen outside the labor workflow, and which products avoid that failure mode?
How do integrated POS labor and scheduling interact in Toast and Sling?
How do time-and-attendance features differ between Push Operations and When I Work for multi-location governance?
How does data migration typically work when moving from spreadsheets to a structured data model, and what do these tools offer for that process?
What security and access controls should teams validate for RBAC and auditability in Deputy and When I Work?
When teams need certified payroll export and compliance reporting, how do Restaurant365 and Fourth compare?
How do meal break enforcement and break-related compliance workflows show up in Fourth and Sling?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
- Employment WorkforceTop 10 Best Labor Relations Software of 2026
- Food Service RestaurantsTop 10 Best Restaurant Staff Management Software of 2026
- Tourism HospitalityTop 10 Best Hotel Labor Management Software of 2026
- HR In IndustryTop 10 Best Labor Management Services of 2026
- Employment CareerTop 10 Best Restaurant Recruiting Services of 2026
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