Quick Overview
- 1#1: Float - Float is a resource management platform that visualizes team capacity, schedules projects, and tracks utilization in real-time.
- 2#2: Resource Guru - Resource Guru enables teams to book and schedule people, rooms, and equipment while avoiding overbooking and burnout.
- 3#3: Runn - Runn provides resource forecasting, capacity planning, and utilization tracking integrated with project management tools.
- 4#4: Forecast - Forecast uses AI to automate resource planning, scheduling, and profitability tracking for agencies and services firms.
- 5#5: Hub Planner - Hub Planner offers drag-and-drop resource scheduling, budgeting, and timesheets for teams and freelancers.
- 6#6: Ganttic - Ganttic is a visual resource planning tool with interactive Gantt charts for scheduling jobs, people, and assets.
- 7#7: Kantata - Kantata delivers enterprise-grade professional services automation with advanced resource management and capacity planning.
- 8#8: Saviom - Saviom provides strategic enterprise resource management software for demand forecasting and skill-based allocation.
- 9#9: Tempo - Tempo integrates time tracking and resource planning directly into Jira for agile teams.
- 10#10: Monday.com - Monday.com offers customizable resource management views, workload tracking, and capacity planning within its work OS.
We ranked these tools based on key metrics including feature depth, user experience, integration capabilities, and overall value, ensuring they meet the diverse needs of teams and businesses.
Comparison Table
Resource tracking software streamlines team management and project delivery, with tools like Float, Resource Guru, Runn, Forecast, Hub Planner, and more offering unique features to suit diverse needs. This comparison table breaks down key capabilities, workflows, and pricing models, helping readers identify the ideal tool for their team’s size, industry, or specific workflow requirements. By side-by-side analysis, users can quickly assess which software aligns best with their capacity planning, collaboration, or real-time visibility goals.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Float Float is a resource management platform that visualizes team capacity, schedules projects, and tracks utilization in real-time. | specialized | 9.5/10 | 9.8/10 | 9.3/10 | 9.1/10 |
| 2 | Resource Guru Resource Guru enables teams to book and schedule people, rooms, and equipment while avoiding overbooking and burnout. | specialized | 9.2/10 | 8.9/10 | 9.7/10 | 8.6/10 |
| 3 | Runn Runn provides resource forecasting, capacity planning, and utilization tracking integrated with project management tools. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.3/10 |
| 4 | Forecast Forecast uses AI to automate resource planning, scheduling, and profitability tracking for agencies and services firms. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 5 | Hub Planner Hub Planner offers drag-and-drop resource scheduling, budgeting, and timesheets for teams and freelancers. | specialized | 8.3/10 | 9.0/10 | 8.2/10 | 7.8/10 |
| 6 | Ganttic Ganttic is a visual resource planning tool with interactive Gantt charts for scheduling jobs, people, and assets. | specialized | 8.4/10 | 8.7/10 | 8.5/10 | 8.0/10 |
| 7 | Kantata Kantata delivers enterprise-grade professional services automation with advanced resource management and capacity planning. | enterprise | 8.2/10 | 8.8/10 | 7.6/10 | 7.9/10 |
| 8 | Saviom Saviom provides strategic enterprise resource management software for demand forecasting and skill-based allocation. | enterprise | 8.3/10 | 9.0/10 | 7.5/10 | 8.0/10 |
| 9 | Tempo Tempo integrates time tracking and resource planning directly into Jira for agile teams. | specialized | 8.2/10 | 8.7/10 | 7.9/10 | 7.8/10 |
| 10 | Monday.com Monday.com offers customizable resource management views, workload tracking, and capacity planning within its work OS. | enterprise | 8.1/10 | 8.5/10 | 9.2/10 | 7.4/10 |
Float is a resource management platform that visualizes team capacity, schedules projects, and tracks utilization in real-time.
Resource Guru enables teams to book and schedule people, rooms, and equipment while avoiding overbooking and burnout.
Runn provides resource forecasting, capacity planning, and utilization tracking integrated with project management tools.
Forecast uses AI to automate resource planning, scheduling, and profitability tracking for agencies and services firms.
Hub Planner offers drag-and-drop resource scheduling, budgeting, and timesheets for teams and freelancers.
Ganttic is a visual resource planning tool with interactive Gantt charts for scheduling jobs, people, and assets.
Kantata delivers enterprise-grade professional services automation with advanced resource management and capacity planning.
Saviom provides strategic enterprise resource management software for demand forecasting and skill-based allocation.
Tempo integrates time tracking and resource planning directly into Jira for agile teams.
Monday.com offers customizable resource management views, workload tracking, and capacity planning within its work OS.
Float
specializedFloat is a resource management platform that visualizes team capacity, schedules projects, and tracks utilization in real-time.
Real-time interactive scheduling calendar that visualizes team availability, skills, and vacations for instant capacity adjustments
Float is a leading resource management platform that enables teams to visualize, schedule, and track their workforce capacity in real-time using an intuitive drag-and-drop interface. It excels in forecasting workloads, preventing burnout by balancing availability against project demands, and integrating seamlessly with tools like Asana, Jira, and Slack. Ideal for resource tracking, Float provides time tracking, reporting, and profitability insights to optimize team utilization and project delivery.
Pros
- Intuitive drag-and-drop scheduling with real-time updates
- Powerful capacity forecasting and overload alerts
- Seamless integrations with 50+ project management tools
Cons
- Higher pricing tiers needed for advanced reporting
- Steeper learning curve for complex forecasting setups
- Mobile app lacks some desktop features
Best For
Creative agencies, consultancies, and professional services firms managing billable team resources and project capacity.
Pricing
Starts at $6/user/month (Extend plan, billed annually); scales to $10/user/month (Optimize) with advanced features; custom Enterprise pricing.
Resource Guru
specializedResource Guru enables teams to book and schedule people, rooms, and equipment while avoiding overbooking and burnout.
Live availability previews and on-the-fly drag-and-drop rescheduling across multiple calendar views
Resource Guru is a cloud-based resource scheduling platform that enables teams to plan, book, and manage resources like staff, meeting rooms, and equipment via an intuitive drag-and-drop calendar interface. It provides real-time visibility into availability, prevents double-bookings, and includes tools for time-off tracking and custom reporting. The software integrates seamlessly with calendars, Slack, and other productivity apps, making it ideal for visual resource allocation without the complexity of full project management suites.
Pros
- Highly intuitive drag-and-drop interface for quick scheduling
- Real-time availability checks and conflict prevention
- Robust reporting and customizable dashboards
Cons
- Pricing scales quickly for larger teams
- No native time tracking or invoicing features
- Limited advanced customization options
Best For
Creative agencies, consulting firms, and teams focused on visual resource scheduling and capacity planning.
Pricing
Starts at $4.16/user/month (annual billing) for Starter plan with core scheduling; Core at $8.33/user/month and Elite at $13.11/user/month; 30-day free trial, minimum 1 user.
Runn
specializedRunn provides resource forecasting, capacity planning, and utilization tracking integrated with project management tools.
Dynamic scenario planning with what-if simulations for forecasting multiple resource allocation outcomes
Runn (runn.io) is a resource planning and capacity management platform designed to help teams forecast workforce utilization, schedule projects, and track resource allocation in real-time. It excels in visualizing capacity across people, skills, and projects with drag-and-drop scheduling and scenario planning tools. The software integrates with tools like Jira, Asana, and Harvest to pull in data for accurate forecasting and reporting, making it suitable for resource-heavy teams.
Pros
- Powerful forecasting and scenario planning for proactive resource management
- Intuitive drag-and-drop interface with visual capacity heatmaps
- Seamless integrations with PM tools like Jira and Asana
Cons
- Pricing can be steep for small teams without the free tier's limitations
- Time tracking is integration-dependent rather than native
- Advanced forecasting features have a moderate learning curve
Best For
Agencies and professional services firms needing advanced capacity forecasting and multi-scenario resource planning.
Pricing
Free plan for small teams; Essentials at $10/user/month, Pro at $25/user/month (billed annually); Enterprise custom.
Forecast
specializedForecast uses AI to automate resource planning, scheduling, and profitability tracking for agencies and services firms.
Magic Pie AI forecasting that automatically predicts resource gaps, profitability, and optimal staffing based on historical data and pipelines
Forecast (forecast.app) is an AI-powered resource management platform tailored for agencies, consultancies, and professional services firms. It excels in capacity planning, resource scheduling via drag-and-drop interfaces, and utilization tracking with visual heatmaps. The software also forecasts project profitability, revenue, and resource needs by integrating time tracking, financial data, and external tools like Jira or Asana.
Pros
- Intuitive drag-and-drop scheduling and capacity heatmaps for quick resource visualization
- AI-driven forecasting for profitability, utilization, and hiring needs
- Seamless integrations with PM tools like Harvest, Jira, and QuickBooks
Cons
- Higher pricing may deter small teams or startups
- Steep learning curve for advanced financial forecasting features
- Limited customization in reporting compared to enterprise competitors
Best For
Mid-sized agencies and consultancies that need robust resource allocation and profitability forecasting for billable teams.
Pricing
Starts at $49/user/month (Essentials, billed annually); Professional at $79/user/month; Enterprise custom pricing with unlimited users.
Hub Planner
specializedHub Planner offers drag-and-drop resource scheduling, budgeting, and timesheets for teams and freelancers.
Interactive utilization heatmaps that visually highlight over- or under-utilization across teams and skills
Hub Planner is a visual resource management and scheduling software tailored for agencies, consultancies, and teams handling multiple projects. It enables drag-and-drop scheduling, real-time tracking of resource utilization through heatmaps, and forecasting to optimize workloads and prevent burnout. The tool integrates timesheets, budgeting, and reporting to streamline project delivery and capacity planning.
Pros
- Intuitive drag-and-drop scheduling interface
- Advanced utilization heatmaps for instant capacity insights
- Strong forecasting and reporting capabilities
Cons
- Pricing escalates quickly for advanced features and larger teams
- Steeper learning curve for complex budgeting tools
- Limited mobile functionality compared to desktop
Best For
Creative agencies and professional services firms needing visual, real-time resource allocation for client projects.
Pricing
Starts at $7/user/month (billed annually) for basic plans, up to $21/user/month for Pro, with custom Enterprise pricing.
Ganttic
specializedGanttic is a visual resource planning tool with interactive Gantt charts for scheduling jobs, people, and assets.
Interactive Gantt charts with capacity bars that visually display resource utilization and overloads in real-time
Ganttic is a visual resource planning and scheduling software that uses interactive Gantt charts to track and allocate resources like employees, equipment, and vehicles over time. It enables drag-and-drop scheduling, capacity planning, and real-time collaboration to optimize workloads and prevent overbooking. The tool is particularly suited for industries such as construction, events, and field services, offering customizable views and mobile access for on-the-go management.
Pros
- Intuitive drag-and-drop Gantt charts for visual resource scheduling
- Real-time collaboration and automatic conflict detection
- Highly customizable views and resource types for diverse industries
Cons
- Pricing model based on managers rather than users, limiting scalability
- Reporting features are basic compared to enterprise competitors
- Mobile app lacks some desktop functionalities
Best For
Project managers and teams in service-oriented industries like construction or events who need visual, real-time resource allocation.
Pricing
Free plan for 1 manager; Pro starts at €25/month per manager, Advanced at €39/month per manager, Enterprise custom.
Kantata
enterpriseKantata delivers enterprise-grade professional services automation with advanced resource management and capacity planning.
Kantata IQ AI engine for predictive resource recommendations and profitability insights
Kantata is a professional services automation (PSA) platform specializing in resource management for agencies, consultancies, and professional services firms. It provides tools for capacity planning, skills-based resource allocation, time tracking, and forecasting to optimize project delivery and utilization. The software integrates AI-driven insights via Kantata IQ to help teams make data-backed staffing decisions and improve profitability.
Pros
- Advanced AI-powered forecasting and capacity planning
- Skills-based resource matching and allocation
- Seamless integrations with CRM, accounting, and project tools
Cons
- Steep learning curve for new users
- Pricing can be high for small teams
- Limited customization in lower-tier plans
Best For
Mid-to-large professional services organizations requiring sophisticated resource forecasting and utilization tracking.
Pricing
Starts at $39/user/month (Team plan), with Professional ($59), Business ($79), and custom Enterprise tiers billed annually.
Saviom
enterpriseSaviom provides strategic enterprise resource management software for demand forecasting and skill-based allocation.
AI-driven 'what-if' scenario modeling for proactive resource forecasting
Saviom is a robust enterprise resource management platform focused on tracking, forecasting, and optimizing workforce utilization across projects and portfolios. It provides tools for capacity planning, skills-based allocation, timesheet tracking, and profitability analysis to help organizations maximize resource efficiency. Designed for project-centric businesses, it integrates with tools like MS Project and Jira for seamless workflow management.
Pros
- Advanced forecasting and 'what-if' scenario planning
- Detailed utilization heatmaps and reporting
- Strong integrations with PM tools like Jira and MS Project
Cons
- Steep learning curve for non-expert users
- Pricing scales quickly for larger teams
- Mobile app lacks full desktop functionality
Best For
Mid-to-large professional services firms and consultancies handling complex, billable project resources.
Pricing
Quote-based subscription; starts around $29/user/month for basic plans, with enterprise tiers for advanced features.
Tempo
specializedTempo integrates time tracking and resource planning directly into Jira for agile teams.
Real-time capacity planning dashboard with skills matching and AI-driven forecasting directly in Jira.
Tempo (tempo.io) is a powerful time-tracking and resource management platform deeply integrated with Atlassian Jira, enabling teams to log time against issues, generate timesheets, and monitor resource allocation. It offers capacity planning, skills-based scheduling, and forecasting tools to visualize team workload, demand, and availability in real-time. Ideal for agile teams, Tempo helps optimize resource utilization, track budgets, and produce actionable reports for better project delivery.
Pros
- Seamless integration with Jira for effortless time logging and resource visibility
- Robust capacity planning and forecasting with drag-and-drop scheduling
- Comprehensive reporting and analytics for time, budget, and productivity insights
Cons
- Strong dependency on Jira limits flexibility for non-Atlassian users
- Pricing scales quickly for larger teams or advanced features
- Initial setup and learning curve can be steep for complex resource configurations
Best For
Agile teams using Jira who need integrated time tracking and capacity planning for resource optimization.
Pricing
Free plan for up to 10 users; paid Timesheets from $6/user/month, Planner add-on from $8.50/user/month (billed annually).
Monday.com
enterpriseMonday.com offers customizable resource management views, workload tracking, and capacity planning within its work OS.
Workload View that automatically calculates and displays team capacity, overloads, and underutilization across timelines
Monday.com is a flexible work operating system that enables teams to create custom boards for project management, task tracking, and resource allocation. As a resource tracking solution, it provides workload views, capacity planning, time tracking columns, and dashboards to monitor team utilization and availability in real-time. While not a dedicated resource tool, its no-code customization allows for tailored resource management workflows integrated with broader operations.
Pros
- Highly customizable boards and workload views for visualizing resource capacity
- Real-time updates and automations for dynamic resource allocation
- Strong integrations with calendars, Google Workspace, and other PM tools
Cons
- Pricing is higher than specialized resource tracking software
- Requires significant setup and customization for advanced resource features
- Limited native forecasting and reporting depth compared to dedicated tools
Best For
Mid-sized teams seeking an all-in-one platform that combines resource tracking with project management and collaboration.
Pricing
Starts at $9/user/month (billed annually) for Basic plan; Standard at $12, Pro at $19, with Enterprise custom pricing.
Conclusion
Evaluating the top 10 resource tracking software reveals each tool caters to unique needs, but Float leads as the top choice, excelling with real-time capacity visualization and intuitive scheduling. Resource Guru stands out for preventing overbooking and burnout, while Runn impresses with its integration and robust forecasting—both strong alternatives for specific workflows.
Dive into Float to experience its real-time resource management power; it's the ideal start for teams aiming to streamline planning and boost efficiency.
Tools Reviewed
All tools were independently evaluated for this comparison