Quick Overview
- 1#1: Float - Float provides visual resource management and capacity planning to schedule projects and teams effortlessly.
- 2#2: Resource Guru - Resource Guru is intuitive resource scheduling software for booking people, rooms, and other resources in real-time.
- 3#3: Runn - Runn offers resource forecasting, capacity planning, and scenario modeling for teams and projects.
- 4#4: Forecast - Forecast is an AI-powered platform for resource planning, project management, and professional services automation.
- 5#5: Saviom - Saviom delivers enterprise resource management for demand forecasting, capacity planning, and utilization tracking.
- 6#6: Kantata - Kantata provides professional services resource management with portfolio visibility and profitability insights.
- 7#7: Hub Planner - Hub Planner is a resource planning tool for agencies to schedule teams, track time, and forecast workloads.
- 8#8: Scoro - Scoro is an all-in-one business management software with integrated resource planning and scheduling.
- 9#9: Avaza - Avaza offers resource scheduling, project management, and time tracking in a unified platform.
- 10#10: awork - awork is a collaborative resource planning tool for managing projects, capacity, and team availability.
These tools were selected based on robust functionality (including forecasting, scheduling, and visibility), user-friendly design, technical reliability, and overall value, ensuring they cater to diverse workflows and project scales effectively.
Comparison Table
This comparison table explores leading resource planner software, including Float, Resource Guru, Runn, Forecast, Saviom, and more, to provide a clear overview of key features, usability, and integrations. Readers will gain insights to match tools with their team’s unique needs, from resource allocation to workflow efficiency.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Float Float provides visual resource management and capacity planning to schedule projects and teams effortlessly. | specialized | 9.5/10 | 9.7/10 | 9.8/10 | 9.2/10 |
| 2 | Resource Guru Resource Guru is intuitive resource scheduling software for booking people, rooms, and other resources in real-time. | specialized | 9.2/10 | 9.0/10 | 9.6/10 | 8.5/10 |
| 3 | Runn Runn offers resource forecasting, capacity planning, and scenario modeling for teams and projects. | specialized | 9.2/10 | 9.5/10 | 8.8/10 | 8.7/10 |
| 4 | Forecast Forecast is an AI-powered platform for resource planning, project management, and professional services automation. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 5 | Saviom Saviom delivers enterprise resource management for demand forecasting, capacity planning, and utilization tracking. | enterprise | 8.4/10 | 9.0/10 | 7.6/10 | 8.0/10 |
| 6 | Kantata Kantata provides professional services resource management with portfolio visibility and profitability insights. | enterprise | 8.4/10 | 9.1/10 | 7.6/10 | 7.9/10 |
| 7 | Hub Planner Hub Planner is a resource planning tool for agencies to schedule teams, track time, and forecast workloads. | specialized | 8.1/10 | 8.5/10 | 8.0/10 | 7.8/10 |
| 8 | Scoro Scoro is an all-in-one business management software with integrated resource planning and scheduling. | enterprise | 8.1/10 | 8.7/10 | 7.4/10 | 7.8/10 |
| 9 | Avaza Avaza offers resource scheduling, project management, and time tracking in a unified platform. | specialized | 8.1/10 | 8.0/10 | 8.5/10 | 8.7/10 |
| 10 | awork awork is a collaborative resource planning tool for managing projects, capacity, and team availability. | specialized | 7.8/10 | 8.1/10 | 8.5/10 | 7.3/10 |
Float provides visual resource management and capacity planning to schedule projects and teams effortlessly.
Resource Guru is intuitive resource scheduling software for booking people, rooms, and other resources in real-time.
Runn offers resource forecasting, capacity planning, and scenario modeling for teams and projects.
Forecast is an AI-powered platform for resource planning, project management, and professional services automation.
Saviom delivers enterprise resource management for demand forecasting, capacity planning, and utilization tracking.
Kantata provides professional services resource management with portfolio visibility and profitability insights.
Hub Planner is a resource planning tool for agencies to schedule teams, track time, and forecast workloads.
Scoro is an all-in-one business management software with integrated resource planning and scheduling.
Avaza offers resource scheduling, project management, and time tracking in a unified platform.
awork is a collaborative resource planning tool for managing projects, capacity, and team availability.
Float
specializedFloat provides visual resource management and capacity planning to schedule projects and teams effortlessly.
Real-time Suite View for high-level capacity planning across teams and projects with color-coded workload heatmaps
Float is a leading resource planning software that enables teams to visualize schedules, manage capacity, and allocate resources across projects in real-time. It features drag-and-drop scheduling, workload forecasting, and time tracking to optimize team utilization and prevent burnout. With seamless integrations to tools like Asana, Jira, and Slack, Float provides comprehensive visibility for agencies and professional services firms.
Pros
- Intuitive drag-and-drop interface for effortless scheduling
- Advanced capacity planning and forecasting tools
- Robust integrations and real-time collaboration features
Cons
- Higher pricing may deter very small teams
- Advanced reporting requires some learning curve
- Mobile app lacks full desktop functionality
Best For
Creative agencies, consulting firms, and mid-sized teams needing visual resource management and project scheduling.
Pricing
Starts at $6/user/month (billed annually) for Starter plan; scales to $10/user/month for Unlimited plan with advanced features.
Resource Guru
specializedResource Guru is intuitive resource scheduling software for booking people, rooms, and other resources in real-time.
Visual drag-and-drop calendar with color-coded, real-time conflict detection and availability heatmaps
Resource Guru is a cloud-based resource scheduling and planning software that enables teams to book and manage people, rooms, equipment, and other assets via an intuitive drag-and-drop calendar interface. It provides real-time visibility into availability, prevents overbooking, and offers utilization reports and forecasting tools to optimize resource allocation. The platform integrates seamlessly with calendars like Google Workspace and Outlook, as well as tools like Slack, Zoom, and project management apps such as Asana and Jira.
Pros
- Highly intuitive drag-and-drop interface with real-time availability updates
- Customizable reports and dashboards for utilization insights and forecasting
- Seamless integrations with calendars, communication tools, and PM software
Cons
- Pricing scales quickly for larger teams or advanced features
- No built-in time tracking (relies on integrations)
- Limited support for highly complex, multi-project dependencies
Best For
Small to medium-sized creative agencies, consultancies, and teams needing simple, visual resource scheduling without full-fledged project management overhead.
Pricing
Starts at $4.16/user/month (billed annually) for up to 20 users; higher tiers from $8.37/user/month, with custom enterprise pricing.
Runn
specializedRunn offers resource forecasting, capacity planning, and scenario modeling for teams and projects.
Scenario planning that lets you model multiple 'what-if' futures for resource allocation, revenue, and profitability in seconds
Runn (runn.io) is a comprehensive resource planning and capacity forecasting tool tailored for professional services teams, agencies, and consultancies. It enables users to visualize team capacity, schedule projects with drag-and-drop functionality, and run 'what-if' scenarios to forecast utilization, revenue, and profitability. The platform integrates seamlessly with tools like Jira, Asana, and Harvest, providing real-time data syncing for accurate planning.
Pros
- Advanced scenario planning and forecasting for capacity, revenue, and profitability
- Intuitive drag-and-drop interface with visual timelines
- Strong integrations with Jira, Asana, and time-tracking tools
Cons
- Pricing can be steep for very small teams or startups
- Advanced reporting requires higher-tier plans
- Steeper learning curve for complex forecasting models
Best For
Mid-sized agencies and professional services firms needing robust capacity forecasting and scenario modeling.
Pricing
Starts at $10/user/month (Starter, billed annually) with Growth at $20/user/month and custom Enterprise plans; 14-day free trial available.
Forecast
specializedForecast is an AI-powered platform for resource planning, project management, and professional services automation.
AI Revenue Forecaster that predicts profitability and cash flow based on booked and pipeline projects
Forecast (forecast.app) is an AI-powered resource planning and capacity management platform tailored for agencies, consultancies, and professional services firms. It provides drag-and-drop scheduling, workload visualization, utilization tracking, and profitability forecasting by integrating with tools like Jira, Asana, and Harvest. The software helps teams balance resources, predict revenue, and optimize project delivery through real-time insights and scenario planning.
Pros
- Intuitive drag-and-drop resource scheduling
- Powerful AI-driven forecasting for revenue and capacity
- Seamless integrations with Jira, Asana, and accounting tools
Cons
- Higher pricing may not suit small teams
- Steeper learning curve for advanced analytics
- Limited customization in lower-tier plans
Best For
Mid-sized agencies and consultancies managing multiple client projects with complex resource needs.
Pricing
Starts at $59/user/month (billed annually) for Professional plan; higher tiers like Elite at $89/user/month with custom Enterprise options.
Saviom
enterpriseSaviom delivers enterprise resource management for demand forecasting, capacity planning, and utilization tracking.
What-if scenario analysis for simulating resource allocation changes and forecasting impacts
Saviom is an enterprise-grade resource planning software that enables organizations to optimize workforce allocation, capacity planning, and project scheduling across multiple portfolios. It offers real-time visibility into resource utilization through heatmaps, forecasting tools, and drag-and-drop scheduling interfaces. The platform supports timesheet management, skill-based matching, and customizable dashboards to drive data-driven decisions.
Pros
- Advanced capacity forecasting and what-if scenario planning
- Comprehensive utilization tracking with heatmaps and real-time dashboards
- Skill-based resource allocation and robust reporting capabilities
Cons
- Steep learning curve for non-enterprise users
- Pricing requires custom quotes with limited transparency
- Mobile app lacks full desktop functionality
Best For
Mid-to-large enterprises managing complex, multi-project environments with diverse resource needs.
Pricing
Custom quote-based pricing; typically starts at $30-50 per user per month for standard plans, with enterprise tiers higher.
Kantata
enterpriseKantata provides professional services resource management with portfolio visibility and profitability insights.
Interactive resource heatmaps for intuitive, real-time capacity and workload balancing
Kantata is a robust professional services automation (PSA) platform specializing in resource management for agencies, consultancies, and service-based organizations. It offers advanced tools for capacity planning, resource scheduling, forecasting, and utilization tracking through visual heatmaps and Gantt charts. The software integrates project management, time tracking, budgeting, and invoicing to provide end-to-end visibility into workforce allocation and profitability.
Pros
- Sophisticated resource forecasting and skills-based allocation
- Real-time heatmaps for utilization visibility
- Seamless integration with CRM and accounting tools
Cons
- Steep learning curve due to feature density
- Pricing can be prohibitive for small teams
- Customization requires professional services
Best For
Mid-to-large professional services firms needing integrated resource planning and PSA capabilities.
Pricing
Custom quote-based pricing; Essentials plan starts at ~$39/user/month (annual billing), with Professional (~$59/user/month) and Enterprise tiers.
Hub Planner
specializedHub Planner is a resource planning tool for agencies to schedule teams, track time, and forecast workloads.
Interactive utilization heatmaps for instant workload visualization
Hub Planner is a cloud-based resource planning and scheduling software tailored for agencies, consultancies, and teams to manage workloads, projects, and staff allocation visually. It features drag-and-drop scheduling, capacity planning, timesheets, budgeting, and real-time collaboration tools. The platform excels in providing utilization heatmaps and forecasting to optimize resource efficiency and prevent overbooking.
Pros
- Intuitive drag-and-drop interface for quick scheduling
- Powerful utilization heatmaps and forecasting tools
- Comprehensive reporting and timesheet integration
Cons
- Pricing scales quickly for larger teams
- Limited native mobile app functionality
- Fewer integrations than some enterprise competitors
Best For
Mid-sized agencies and consultancies needing visual resource allocation and capacity planning.
Pricing
Starts at $7/user/month (billed annually) for Basic plan; Professional at $14/user/month; Enterprise custom.
Scoro
enterpriseScoro is an all-in-one business management software with integrated resource planning and scheduling.
Unified profitability tracking that links resource allocation directly to project revenue and margins
Scoro is an all-in-one business management platform that excels in resource planning by offering drag-and-drop scheduling, real-time workload views, and utilization tracking integrated with projects, CRM, and billing. It provides Gantt charts, skills-based allocation, and forecasting tools to optimize team capacity and profitability. Designed for service-oriented businesses, it streamlines operations from quoting to invoicing while keeping resources balanced.
Pros
- Seamless integration of resource planning with projects, CRM, and finances for end-to-end visibility
- Advanced utilization reports and forecasting to prevent overbooking
- Customizable drag-and-drop scheduler with skills matching
Cons
- Steep learning curve due to its comprehensive feature set
- Higher pricing may not suit small teams or pure resource planning needs
- Interface can feel cluttered for users not needing the full suite
Best For
Professional service agencies and consultancies needing integrated resource management with project delivery and billing.
Pricing
Starts at $26/user/month (Essential, billed annually) up to $71/user/month (Ultimate), with custom enterprise options.
Avaza
specializedAvaza offers resource scheduling, project management, and time tracking in a unified platform.
Integrated resource utilization heatmaps that sync directly with timesheets and project timelines for real-time visibility.
Avaza is an all-in-one business management platform that includes robust resource planning capabilities alongside project management, time tracking, and invoicing. It enables teams to schedule staff across projects using drag-and-drop Gantt charts, monitor resource utilization with heatmaps and reports, and forecast capacity to avoid overallocation. The tool integrates resource data with timesheets for accurate tracking and billing, making it suitable for service-based businesses.
Pros
- Seamless integration of resource planning with time tracking and invoicing
- Intuitive visual tools like Gantt charts and utilization heatmaps
- Generous free plan and competitive per-user pricing
Cons
- Less advanced forecasting compared to dedicated resource tools
- Customization options limited for very complex enterprise needs
- Reporting features could be more granular
Best For
Small to medium-sized agencies and service teams needing integrated resource scheduling with project management.
Pricing
Free plan for up to 20 clients/projects; paid plans start at $11.95/user/month (annual billing) for Professional, up to $47.95/user/month for Enterprise.
awork
specializedawork is a collaborative resource planning tool for managing projects, capacity, and team availability.
Interactive resource board for real-time workload visualization and drag-and-drop reallocation across multiple projects
awork is a collaborative project management platform with integrated resource planning capabilities, allowing teams to visualize workloads, allocate resources based on availability and skills, and monitor capacity in real-time. It combines task management, time tracking, and Gantt charts to help optimize team utilization across projects. Ideal for streamlining operations without needing multiple tools, it supports drag-and-drop scheduling and automatic overload alerts.
Pros
- Intuitive visual resource planner with drag-and-drop scheduling
- Skills-based resource allocation and capacity forecasting
- Seamless integration of time tracking with project timelines
Cons
- Limited advanced analytics and forecasting depth
- Fewer third-party integrations than enterprise competitors
- Pricing scales quickly for larger teams with full features
Best For
Small to medium-sized teams seeking an all-in-one tool for project management and straightforward resource planning.
Pricing
Free plan available; paid plans start at €9/user/month (Basic, billed annually) up to €19/user/month (Premium).
Conclusion
The top three tools—Float, Resource Guru, and Runn—each bring unique strengths, with Float leading as the top choice due to its seamless visual resource management. Resource Guru excels in intuitive real-time booking, while Runn stands out with robust forecasting and scenario modeling. Together, they showcase the best in resource planning.
Don’t wait—dive into Float to streamline your scheduling and capacity planning, or explore Resource Guru or Runn based on your specific needs for the perfect fit.
Tools Reviewed
All tools were independently evaluated for this comparison