Quick Overview
- 1#1: Float - Float provides visual resource management and capacity forecasting for teams to balance workloads and predict future availability.
- 2#2: Runn - Runn offers AI-powered resource forecasting, capacity planning, and scenario modeling for accurate project resourcing.
- 3#3: Forecast - Forecast uses AI to automate resource allocation, forecasting, and project profitability predictions for agencies.
- 4#4: Resource Guru - Resource Guru enables simple resource scheduling, forecasting, and leave management to optimize team utilization.
- 5#5: Saviom - Saviom delivers enterprise-grade resource management with advanced forecasting, demand-capacity planning, and utilization tracking.
- 6#6: Kantata - Kantata provides professional services automation with integrated resource planning and forecasting for service organizations.
- 7#7: Hub Planner - Hub Planner offers drag-and-drop resource scheduling, budgeting, and forecasting for project teams.
- 8#8: Ganttic - Ganttic facilitates visual resource planning, scheduling, and forecasting with real-time capacity insights.
- 9#9: Tempo - Tempo integrates with Jira for resource planning, forecasting, and timesheet-based capacity management.
- 10#10: Anaplan - Anaplan enables connected planning with workforce and resource forecasting across finance and operations.
We evaluated tools based on core functionality, user experience, scalability, and value, ensuring they deliver robust forecasting, integration capabilities, and actionable insights to meet the needs of both growing teams and enterprise-level operations.
Comparison Table
Resource forecasting software streamlines team resource planning, and this comparison table details top tools like Float, Runn, Forecast, Resource Guru, Saviom, and more, highlighting their key features, usability, and practical fit. Readers will learn to identify the right solution based on their team's size, workflow, and forecasting priorities, ensuring efficient resource allocation.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Float Float provides visual resource management and capacity forecasting for teams to balance workloads and predict future availability. | specialized | 9.4/10 | 9.6/10 | 9.2/10 | 8.9/10 |
| 2 | Runn Runn offers AI-powered resource forecasting, capacity planning, and scenario modeling for accurate project resourcing. | specialized | 9.2/10 | 9.5/10 | 8.8/10 | 8.6/10 |
| 3 | Forecast Forecast uses AI to automate resource allocation, forecasting, and project profitability predictions for agencies. | general_ai | 8.7/10 | 9.2/10 | 8.1/10 | 8.4/10 |
| 4 | Resource Guru Resource Guru enables simple resource scheduling, forecasting, and leave management to optimize team utilization. | specialized | 8.5/10 | 8.7/10 | 9.2/10 | 8.0/10 |
| 5 | Saviom Saviom delivers enterprise-grade resource management with advanced forecasting, demand-capacity planning, and utilization tracking. | enterprise | 8.3/10 | 8.7/10 | 7.8/10 | 8.0/10 |
| 6 | Kantata Kantata provides professional services automation with integrated resource planning and forecasting for service organizations. | enterprise | 8.3/10 | 9.0/10 | 7.8/10 | 7.5/10 |
| 7 | Hub Planner Hub Planner offers drag-and-drop resource scheduling, budgeting, and forecasting for project teams. | specialized | 8.2/10 | 8.5/10 | 8.0/10 | 7.8/10 |
| 8 | Ganttic Ganttic facilitates visual resource planning, scheduling, and forecasting with real-time capacity insights. | specialized | 8.1/10 | 8.5/10 | 8.2/10 | 7.7/10 |
| 9 | Tempo Tempo integrates with Jira for resource planning, forecasting, and timesheet-based capacity management. | enterprise | 8.2/10 | 8.7/10 | 7.9/10 | 7.6/10 |
| 10 | Anaplan Anaplan enables connected planning with workforce and resource forecasting across finance and operations. | enterprise | 8.6/10 | 9.3/10 | 7.2/10 | 8.0/10 |
Float provides visual resource management and capacity forecasting for teams to balance workloads and predict future availability.
Runn offers AI-powered resource forecasting, capacity planning, and scenario modeling for accurate project resourcing.
Forecast uses AI to automate resource allocation, forecasting, and project profitability predictions for agencies.
Resource Guru enables simple resource scheduling, forecasting, and leave management to optimize team utilization.
Saviom delivers enterprise-grade resource management with advanced forecasting, demand-capacity planning, and utilization tracking.
Kantata provides professional services automation with integrated resource planning and forecasting for service organizations.
Hub Planner offers drag-and-drop resource scheduling, budgeting, and forecasting for project teams.
Ganttic facilitates visual resource planning, scheduling, and forecasting with real-time capacity insights.
Tempo integrates with Jira for resource planning, forecasting, and timesheet-based capacity management.
Anaplan enables connected planning with workforce and resource forecasting across finance and operations.
Float
specializedFloat provides visual resource management and capacity forecasting for teams to balance workloads and predict future availability.
AI-powered Float Forecast for scenario-based 'what-if' planning and predictive capacity insights
Float is a powerful resource management platform designed for teams to visualize, schedule, and forecast resource capacity across projects. It offers real-time insights into team availability, skill-based allocation, and future workload forecasting to prevent overbooking and optimize utilization. With seamless integrations to tools like Jira, Asana, and Slack, it streamlines project planning and helps managers make data-driven decisions.
Pros
- Intuitive drag-and-drop timeline for accurate resource scheduling and forecasting
- Advanced capacity planning with scenario modeling and utilization reports
- Robust integrations and real-time collaboration features
Cons
- Higher pricing tiers required for advanced forecasting and custom reports
- Steeper learning curve for complex multi-team setups
- Limited free trial duration and no perpetual free plan
Best For
Mid-to-large creative agencies, consultancies, and professional services firms needing precise team capacity forecasting and project scheduling.
Pricing
Starts at $6/user/month (Teams plan) billed annually; Pro at $8/user/month and Enterprise custom pricing.
Runn
specializedRunn offers AI-powered resource forecasting, capacity planning, and scenario modeling for accurate project resourcing.
Advanced scenario-based forecasting that allows 'what-if' modeling for capacity, revenue, and profitability
Runn (runn.io) is a comprehensive resource planning and forecasting platform tailored for professional services teams, agencies, and consultancies. It excels in capacity planning, utilization tracking, and financial forecasting by integrating project data to predict resource needs, revenue, and profitability. Users can create multiple 'what-if' scenarios, schedule resources via drag-and-drop, and gain real-time insights into team performance and bottlenecks.
Pros
- Powerful forecasting tools including scenario planning and utilization predictions
- Seamless integrations with Jira, Asana, Harvest, and other PM tools
- Intuitive visual interface with drag-and-drop scheduling and real-time dashboards
Cons
- Pricing can be steep for small teams or startups
- Advanced reporting requires higher-tier plans
- Steeper learning curve for complex financial forecasting setups
Best For
Mid-sized agencies and consultancies needing accurate resource capacity and profitability forecasting.
Pricing
Free trial available; plans start at $10/user/month (billed annually) for Project edition, $29/user/month for Business, with custom Enterprise pricing.
Forecast
general_aiForecast uses AI to automate resource allocation, forecasting, and project profitability predictions for agencies.
AI-powered 'Harvesting' module for true project profitability forecasting beyond billable hours
Forecast (forecast.app) is an AI-powered resource management and forecasting platform tailored for agencies, consultancies, and professional services firms. It excels in capacity planning, resource allocation, and profitability forecasting by integrating project data, time tracking, and financial metrics into real-time dashboards. The tool uses machine learning to predict future workloads, revenue, and utilization rates, helping teams optimize staffing and avoid overcommitment.
Pros
- AI-driven forecasting for accurate capacity and revenue predictions
- Seamless integrations with Jira, Asana, Harvest, and accounting tools
- Comprehensive profitability tracking with real-time dashboards
Cons
- Higher pricing may deter small teams or startups
- Steeper learning curve for advanced features
- Limited free trial and customization options in lower tiers
Best For
Mid-sized agencies and consultancies requiring sophisticated resource forecasting and profitability insights.
Pricing
Starts at $59/user/month (Essentials), $89/user/month (Professional), custom Enterprise pricing; billed annually.
Resource Guru
specializedResource Guru enables simple resource scheduling, forecasting, and leave management to optimize team utilization.
Live utilization dashboards that forecast capacity gaps and overloads in real-time across multiple time horizons
Resource Guru is a cloud-based resource scheduling and forecasting platform that enables teams to visualize and manage resource availability across people, rooms, and equipment. It provides drag-and-drop calendars, utilization reports, and capacity forecasting tools to predict future workloads and prevent overbooking. The software integrates with popular calendars and project management apps, making it suitable for agile teams focused on efficient resource allocation.
Pros
- Intuitive drag-and-drop interface for quick scheduling
- Comprehensive utilization and forecasting reports with historical data
- Seamless integrations with Google Workspace, Outlook, and Jira
Cons
- Lacks advanced AI-driven predictive forecasting
- No built-in time tracking or invoicing features
- Pricing scales quickly for larger teams with minimum user requirements
Best For
Creative agencies and consulting firms needing simple, visual resource forecasting for teams of 10-50.
Pricing
Starts at $4.16/user/month (Lite, annual billing, min 1 user); Grasshopper ($6.65), Falcon ($8.17), and custom Enterprise plans available with free trial.
Saviom
enterpriseSaviom delivers enterprise-grade resource management with advanced forecasting, demand-capacity planning, and utilization tracking.
AI-enhanced resource forecasting engine for predictive demand and capacity planning
Saviom is an enterprise-grade resource management platform specializing in resource forecasting, capacity planning, and optimization. It provides tools for demand forecasting, skill-based resource allocation, scenario planning, and real-time visibility through heatmaps and dashboards. Ideal for aligning resources with project portfolios, it integrates with tools like Microsoft Project, Jira, and Salesforce for seamless data flow.
Pros
- Advanced forecasting with scenario modeling and what-if analysis
- Visual heatmaps and utilization reports for quick insights
- Strong integrations with PPM and ERP systems
Cons
- Steep learning curve for non-expert users
- Pricing requires custom quotes, lacking transparency
- Limited standalone mobile app capabilities
Best For
Mid-to-large enterprises with complex project portfolios needing precise resource forecasting and capacity planning.
Pricing
Custom enterprise pricing upon request; typically starts around $25-50 per user/month depending on modules and scale.
Kantata
enterpriseKantata provides professional services automation with integrated resource planning and forecasting for service organizations.
Skills-cloud resource matching that forecasts demand by expertise and availability across long-term horizons
Kantata is a robust professional services automation (PSA) platform specializing in resource forecasting, capacity planning, and utilization management for service-based businesses. It enables teams to forecast demand against supply, allocate resources by skills and availability, and run what-if scenarios for strategic planning. The software integrates seamlessly with financials, projects, and CRM systems to deliver actionable insights across the organization.
Pros
- Advanced what-if scenario planning for accurate forecasting
- Skills-based resource matching and real-time utilization tracking
- Deep integrations with ERP, CRM, and project tools
Cons
- Steep learning curve and complex initial setup
- Enterprise pricing may not suit small teams
- Reporting customization can feel limited
Best For
Mid-to-large professional services firms needing integrated PSA with sophisticated resource forecasting capabilities.
Pricing
Custom quote-based pricing; typically starts at $39/user/month for core plans, with enterprise tiers scaling based on users and modules.
Hub Planner
specializedHub Planner offers drag-and-drop resource scheduling, budgeting, and forecasting for project teams.
Interactive Resource Heatmap for instant visualization of availability, utilization, and forecasting gaps
Hub Planner is a visual resource planning and forecasting software designed for teams and agencies to schedule staff, forecast capacity, and track utilization in real-time. It features drag-and-drop scheduling, interactive heatmaps, and forecasting reports to optimize workloads and prevent overallocation. The platform also includes timesheets, budgeting tools, and integrations with project management apps for seamless resource management.
Pros
- Intuitive drag-and-drop interface with powerful heatmaps for quick utilization forecasting
- Comprehensive reporting and forecasting tools for capacity planning and budgeting
- Strong integrations with tools like Google Workspace, Outlook, and Jira
Cons
- Pricing scales quickly for larger teams, potentially reducing value for small businesses
- Lacks advanced AI-driven predictive forecasting compared to top competitors
- Some customization and advanced features locked behind higher-tier plans
Best For
Agencies and professional services firms needing visual, team-based resource forecasting and scheduling.
Pricing
Starts at $7/user/month (Lite plan), $14/user/month (Pro), custom Enterprise; minimum 5 users, billed annually.
Ganttic
specializedGanttic facilitates visual resource planning, scheduling, and forecasting with real-time capacity insights.
Interactive resource Gantt charts that display capacity bars and allow instant drag-and-drop forecasting adjustments
Ganttic is a visual resource planning and scheduling software that uses interactive Gantt charts to manage resources, projects, and tasks in real-time. It excels in resource forecasting by providing capacity planning views, utilization reports, and drag-and-drop scheduling to predict workloads and prevent bottlenecks. Ideal for teams needing an intuitive way to visualize and optimize resource allocation across timelines.
Pros
- Highly visual drag-and-drop Gantt charts for easy scheduling
- Strong resource utilization and capacity forecasting tools
- Real-time collaboration and customizable dashboards
Cons
- Limited built-in advanced analytics or AI-driven predictions
- Pricing scales quickly with number of resources managed
- Mobile experience is functional but not as polished as desktop
Best For
Project-based teams in industries like construction, events, or agencies that require visual resource forecasting and scheduling without complex setup.
Pricing
Free plan available; paid plans start at $29/month (billed annually) for up to 20 resources, scaling to custom enterprise pricing based on resource count.
Tempo
enterpriseTempo integrates with Jira for resource planning, forecasting, and timesheet-based capacity management.
Jira-embedded resource forecasting that predicts capacity gaps using AI-driven historical trends and skills matching
Tempo (tempo.io) is a resource management and forecasting platform deeply integrated with Atlassian Jira, enabling teams to track time, plan capacities, and forecast future resource needs based on historical data and real-time workloads. It provides visual tools for workload balancing, utilization reporting, and predictive insights to prevent overbooking or bottlenecks. Ideal for agile teams, Tempo turns Jira into a powerful resource planning hub without needing additional standalone software.
Pros
- Seamless Jira integration for real-time time tracking and capacity views
- Advanced forecasting tools using historical data for accurate predictions
- Comprehensive reporting on utilization, skills, and project profitability
Cons
- Heavy reliance on Jira limits appeal for non-Atlassian users
- Pricing scales quickly for large teams or advanced modules
- Initial setup and learning curve for complex configurations
Best For
Agile teams already using Jira who need integrated resource forecasting and capacity planning.
Pricing
Free Timesheets module; Planner starts at $7.50/user/month (Standard), $10.25/user/month (Premium), with Enterprise custom pricing.
Anaplan
enterpriseAnaplan enables connected planning with workforce and resource forecasting across finance and operations.
Hyperblock technology for handling billions of data combinations in real-time multi-dimensional planning
Anaplan is a cloud-based connected planning platform that enables organizations to perform advanced resource forecasting through multi-dimensional modeling and real-time scenario analysis. It supports workforce planning, capacity optimization, and demand forecasting by integrating data from HR, finance, and operations for holistic visibility. Users can build custom models without coding to simulate 'what-if' scenarios and drive agile resource allocation decisions.
Pros
- Extremely flexible multi-dimensional modeling for complex forecasting
- Real-time collaboration and what-if scenario planning
- Seamless integrations with ERP, CRM, and HR systems
Cons
- Steep learning curve requiring training or consultants
- High implementation time and costs
- Pricing can be prohibitive for small to mid-sized teams
Best For
Large enterprises needing integrated, enterprise-wide resource forecasting across finance, HR, and operations.
Pricing
Custom enterprise pricing, typically starting at $1,000+ per user per year, based on modules, users, and data volume.
Conclusion
Float stands out as the leading resource forecasting software, providing intuitive visual management to balance team workloads and predict availability. Runn and Forecast follow as strong alternatives, with Runn offering AI-powered scenario modeling and Forecast delivering automation for agency needs, each excelling in distinct areas to address varied resource planning challenges.
Don’t miss out on optimizing your resource management—start with Float, leveraging its user-friendly tools to streamline workload balancing and future availability predictions today.
Tools Reviewed
All tools were independently evaluated for this comparison