Quick Overview
- 1#1: Responsive - AI-powered platform for automating RFP responses, content management, and team collaboration.
- 2#2: Loopio - Comprehensive RFP and proposal response management with AI-assisted content library and automation.
- 3#3: Arphie - AI-driven tool that generates complete RFP responses from RFPs and internal knowledge bases.
- 4#4: Tendium - Collaborative platform for finding, managing, and responding to RFPs and tenders globally.
- 5#5: Xait - Structured collaborative authoring platform for complex RFPs and proposals with version control.
- 6#6: VisibleThread - AI analytics tool for dissecting RFPs, improving compliance, and boosting proposal win rates.
- 7#7: AutoRFP.ai - AI-powered automation for generating RFP responses using past content and natural language processing.
- 8#8: DeepRFP - Generative AI platform that crafts personalized RFP responses from uploaded documents.
- 9#9: Proposify - Sales proposal software with customizable templates and e-signing for RFP submissions.
- 10#10: PandaDoc - Document automation tool for creating, tracking, and signing professional RFP proposals.
Tools were evaluated based on automation effectiveness, user experience, feature depth, and long-term value, ensuring rankings reflect real-world utility for teams seeking to enhance RFP performance.
Comparison Table
Exploring Request For Proposal Software? This comparison table outlines top tools like Responsive, Loopio, Arphie, Tendium, and Xait, helping readers understand key features, usability, and practicality to find the platform that fits their team’s needs—whether streamlining processes or boosting collaboration.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Responsive AI-powered platform for automating RFP responses, content management, and team collaboration. | enterprise | 9.7/10 | 9.9/10 | 9.2/10 | 9.0/10 |
| 2 | Loopio Comprehensive RFP and proposal response management with AI-assisted content library and automation. | enterprise | 9.2/10 | 9.5/10 | 9.0/10 | 8.7/10 |
| 3 | Arphie AI-driven tool that generates complete RFP responses from RFPs and internal knowledge bases. | specialized | 7.8/10 | 7.2/10 | 9.1/10 | 8.3/10 |
| 4 | Tendium Collaborative platform for finding, managing, and responding to RFPs and tenders globally. | enterprise | 8.7/10 | 9.1/10 | 8.4/10 | 8.2/10 |
| 5 | Xait Structured collaborative authoring platform for complex RFPs and proposals with version control. | enterprise | 8.2/10 | 8.7/10 | 7.9/10 | 7.4/10 |
| 6 | VisibleThread AI analytics tool for dissecting RFPs, improving compliance, and boosting proposal win rates. | specialized | 7.8/10 | 8.5/10 | 7.2/10 | 7.0/10 |
| 7 | AutoRFP.ai AI-powered automation for generating RFP responses using past content and natural language processing. | general_ai | 8.2/10 | 8.7/10 | 8.0/10 | 7.8/10 |
| 8 | DeepRFP Generative AI platform that crafts personalized RFP responses from uploaded documents. | general_ai | 8.2/10 | 8.7/10 | 8.0/10 | 7.8/10 |
| 9 | Proposify Sales proposal software with customizable templates and e-signing for RFP submissions. | enterprise | 7.8/10 | 7.5/10 | 9.2/10 | 7.6/10 |
| 10 | PandaDoc Document automation tool for creating, tracking, and signing professional RFP proposals. | enterprise | 7.8/10 | 7.5/10 | 8.7/10 | 7.2/10 |
AI-powered platform for automating RFP responses, content management, and team collaboration.
Comprehensive RFP and proposal response management with AI-assisted content library and automation.
AI-driven tool that generates complete RFP responses from RFPs and internal knowledge bases.
Collaborative platform for finding, managing, and responding to RFPs and tenders globally.
Structured collaborative authoring platform for complex RFPs and proposals with version control.
AI analytics tool for dissecting RFPs, improving compliance, and boosting proposal win rates.
AI-powered automation for generating RFP responses using past content and natural language processing.
Generative AI platform that crafts personalized RFP responses from uploaded documents.
Sales proposal software with customizable templates and e-signing for RFP submissions.
Document automation tool for creating, tracking, and signing professional RFP proposals.
Responsive
enterpriseAI-powered platform for automating RFP responses, content management, and team collaboration.
AI Auto Responder that intelligently matches questions to library content and generates complete, tailored responses in seconds
Responsive (responsive.io) is a leading RFP management platform designed to automate and streamline the response process for RFPs, RFIs, DDQs, and security questionnaires. It centralizes content in a searchable knowledge library, leverages AI for intelligent question matching and auto-generation of responses, and enables seamless team collaboration. The software integrates with CRMs like Salesforce and provides analytics to optimize future responses, making it ideal for high-volume proposal teams.
Pros
- Powerful AI-driven automation for response generation and question matching
- Robust content library with version control and reusable assets
- Excellent collaboration tools and CRM integrations for enterprise-scale use
Cons
- Premium pricing may be prohibitive for small teams
- Steep initial learning curve for advanced features
- Limited customization options in reporting compared to competitors
Best For
Enterprise sales and proposal teams handling high volumes of complex RFPs and needing AI-powered efficiency.
Pricing
Custom enterprise pricing starting at approximately $15,000/year, with tiers based on users, responses, and features; free demo available.
Loopio
enterpriseComprehensive RFP and proposal response management with AI-assisted content library and automation.
Loopio AI (Suggest), which intelligently auto-generates tailored responses by matching RFP questions to your vetted content library.
Loopio is a leading RFP response management platform that centralizes content libraries to enable teams to quickly build, collaborate on, and deliver high-quality proposals, RFPs, RFIs, and security questionnaires. It leverages AI-powered tools like Loopio Suggest to automate response generation by matching queries to pre-approved content. The software also provides analytics for tracking win rates and optimizing future responses, making it ideal for sales and proposal teams under tight deadlines.
Pros
- Robust AI-driven content matching and automation speeds up response creation
- Excellent collaboration tools with review workflows and real-time editing
- Comprehensive analytics and reporting for bid performance insights
Cons
- Pricing is premium and quote-based, less accessible for small teams
- Initial setup and content library population requires significant upfront effort
- Advanced customization options can feel limited compared to competitors
Best For
Mid-to-large enterprises with sales teams handling high volumes of RFPs and proposals requiring efficient team collaboration.
Pricing
Custom quote-based pricing; typically starts at $10,000-$15,000 annually for mid-tier plans, scaling with users and features.
Arphie
specializedAI-driven tool that generates complete RFP responses from RFPs and internal knowledge bases.
One-click AI RFP generation from natural language prompts
Arphie (arphie.ai) is an AI-powered document generation platform focused on creating RFPs, proposals, contracts, and other business documents rapidly. Users input key details like project scope and requirements, and the AI generates customizable, professional drafts in minutes. While strong in content creation, it lacks full RFP lifecycle management features like response tracking or vendor evaluation tools.
Pros
- Ultra-fast AI generation of RFP drafts from simple inputs
- Intuitive interface with minimal learning curve
- Affordable pricing with high output quality for basic needs
Cons
- Limited advanced RFP features like content libraries or analytics
- Basic collaboration tools compared to enterprise solutions
- AI outputs may require significant editing for complex RFPs
Best For
Small businesses or sales teams needing quick RFP drafting without full management overhead.
Pricing
Freemium with Pro plans starting at $29/month for unlimited generations and advanced features.
Tendium
enterpriseCollaborative platform for finding, managing, and responding to RFPs and tenders globally.
AI Copilot that intelligently matches and generates responses from your proprietary content library
Tendium is an AI-powered RFP and proposal management platform that automates responses to RFPs, RFIs, and security questionnaires. It features a centralized content library, collaborative editing tools, and AI-driven question matching to accelerate the sales process. Designed for sales and BD teams, it reduces response times while maintaining accuracy and compliance.
Pros
- Powerful AI for auto-generating RFP responses
- Comprehensive content library with auto-suggest
- Strong collaboration and workflow automation
Cons
- Limited native integrations with CRMs
- Higher pricing for smaller teams
- Advanced AI features require setup time
Best For
Mid-market sales teams managing high volumes of RFPs that benefit from AI acceleration and content reuse.
Pricing
Custom enterprise pricing starting around $99/user/month, with annual contracts and tiered plans based on team size.
Xait
enterpriseStructured collaborative authoring platform for complex RFPs and proposals with version control.
Intelligent automation engine that dynamically assembles and personalizes proposals from reusable content modules
XaitPORTER is a collaborative proposal management software tailored for creating RFPs, bids, tenders, and sales proposals. It provides a familiar Word-like interface for real-time team editing, content reuse from libraries, and automation to streamline complex document assembly. The platform ensures compliance, personalization, and efficiency, helping organizations produce professional proposals faster.
Pros
- Real-time collaborative editing with version control
- Extensive content library and template automation
- Strong compliance and personalization tools
Cons
- Steep learning curve for advanced automation
- Enterprise-level pricing not ideal for small teams
- Limited integrations compared to competitors
Best For
Mid-to-large enterprises with dedicated proposal teams handling complex, high-volume RFPs and tenders.
Pricing
Custom enterprise pricing; typically starts at €50-100 per user/month with annual contracts—contact sales for quotes.
VisibleThread
specializedAI analytics tool for dissecting RFPs, improving compliance, and boosting proposal win rates.
AI-powered automated extraction of tasks and requirements from complex RFPs
VisibleThread is an AI-powered content intelligence platform specializing in document analysis for RFP responses and proposal development. It excels at extracting requirements from complex solicitations, assessing readability, identifying compliance risks, and providing actionable insights to improve proposal quality. Primarily used by government contractors, it helps teams mitigate risks and enhance win rates through automated content optimization.
Pros
- Superior RFP task extraction and requirement mapping
- Robust readability and risk analysis tools
- Strong focus on government compliance standards
Cons
- Limited built-in collaboration or workflow management
- Interface can feel dated and requires training
- Enterprise pricing not ideal for small teams
Best For
Large government contractors and enterprises needing deep RFP analysis and compliance checking.
Pricing
Custom enterprise pricing, typically $10,000+ annually based on user count and features.
AutoRFP.ai
general_aiAI-powered automation for generating RFP responses using past content and natural language processing.
AI auto-generation of tailored RFP responses directly from your proprietary content library, often completing drafts in minutes.
AutoRFP.ai is an AI-powered platform designed to automate RFP response generation for sales and proposal teams. It analyzes incoming RFPs, pulls from a centralized content library, and produces draft responses that can be reviewed and customized. The tool streamlines the entire RFP process, from intake to submission, reducing manual effort significantly.
Pros
- AI-driven automation generates 70-90% of responses quickly
- Robust content library management and search capabilities
- Team collaboration features for review and approval workflows
Cons
- Requires initial setup and high-quality content library for optimal accuracy
- Limited integrations with some CRM/enterprise tools
- Pricing scales up quickly for high-volume users
Best For
Mid-sized B2B sales teams handling 10+ RFPs monthly who need to accelerate response times without sacrificing quality.
Pricing
Starts at $99/user/month for Pro plan (billed annually); Enterprise custom pricing with free trial available.
DeepRFP
general_aiGenerative AI platform that crafts personalized RFP responses from uploaded documents.
AI-powered 'Response Generator' that drafts complete, section-by-section RFP answers from RFP text and your content library in minutes
DeepRFP (deeprfp.ai) is an AI-driven platform designed to automate and streamline the creation of RFP responses for sales and proposal teams. It analyzes incoming RFPs, pulls from a centralized content library, and generates tailored, compliant responses using advanced language models. The tool also offers features like auto-scoring, collaboration, and compliance checks to improve efficiency and win rates.
Pros
- AI generates high-quality RFP responses quickly, saving significant time
- Robust content library and knowledge base integration for reusable assets
- Built-in compliance and risk scoring to ensure responses meet requirements
Cons
- Requires quality input data and initial setup for optimal performance
- Limited integrations with CRM or other enterprise tools compared to leaders
- Pricing can be steep for small teams with low RFP volume
Best For
Mid-sized B2B sales teams handling moderate to high RFP volumes who want AI automation without full enterprise complexity.
Pricing
Starts at $99/user/month for basic plan (billed annually), with Pro at $199/user/month and enterprise custom pricing; free trial available.
Proposify
enterpriseSales proposal software with customizable templates and e-signing for RFP submissions.
Interactive pricing tables that allow prospects to adjust options and see real-time totals
Proposify is a proposal automation platform that enables teams to create, customize, and track professional sales proposals with drag-and-drop templates and real-time collaboration. It includes features like e-signatures, payment collection, and detailed analytics to shorten sales cycles and improve win rates. While versatile for general proposals, it supports RFP responses through content libraries and personalization but lacks specialized tools for complex compliance or large-scale RFP management.
Pros
- Intuitive drag-and-drop editor for quick proposal creation
- Strong tracking and analytics for proposal performance
- Seamless integrations with CRM tools like Salesforce and HubSpot
Cons
- Limited RFP-specific features like compliance matrices or AI-assisted responses
- Per-user pricing scales expensively for large teams
- Less suited for highly technical or regulated RFP processes
Best For
Sales and marketing teams in SMBs handling straightforward RFP responses alongside general sales proposals.
Pricing
Starts at $49/user/month (Essentials), $69/user/month (Business), with Enterprise custom pricing; annual discounts available.
PandaDoc
enterpriseDocument automation tool for creating, tracking, and signing professional RFP proposals.
Advanced document analytics providing real-time insights into viewer behavior on RFP responses
PandaDoc is a versatile document automation platform designed for creating, editing, tracking, and e-signing proposals, contracts, and quotes. As an RFP software solution, it supports building professional RFP responses through customizable templates, content libraries, and real-time collaboration tools. While effective for streamlined proposal delivery and analytics, it lacks specialized RFP management features like centralized response libraries or AI-driven content matching found in dedicated tools.
Pros
- Intuitive drag-and-drop editor for quick RFP response creation
- Robust analytics to track client engagement with proposals
- Seamless e-signature integration for faster approvals
Cons
- Limited RFP-specific tools like automated response generation or knowledge bases
- Higher pricing for advanced features may not justify RFP-only use
- Collaboration scales better for sales docs than complex RFP teams
Best For
Small to mid-sized sales and business development teams that need polished, trackable RFP proposals without full-scale RFP management.
Pricing
Starts at $19/user/month (Essentials, billed annually); Business at $49/user/month; Enterprise custom pricing.
Conclusion
Across the reviewed tools, Responsive emerges as the clear top choice, leading with its strong AI automation, content management, and team collaboration. Loopio and Arphie follow closely, offering standout features for comprehensive RFP management and AI-driven response generation, respectively—each tailored to meet distinct workflow needs. Together, these tools redefine RFP processes, demonstrating the power of advanced technology in enhancing efficiency and success rates.
Ready to transform your RFP workflow? Dive into Responsive today to experience its seamless AI capabilities and start winning more bids.
Tools Reviewed
All tools were independently evaluated for this comparison