Quick Overview
- 1#1: Booqable - Cloud-based rental software that manages inventory, online bookings, payments, and delivery for small to medium rental businesses.
- 2#2: Rentman - All-in-one rental management platform for events and production companies, handling inventory tracking, scheduling, and crew management.
- 3#3: EZRentOut - Equipment rental software with real-time inventory tracking, reservations, maintenance scheduling, and asset utilization analytics.
- 4#4: Goodshuffle Pro - Event rental operations platform that tracks inventory, automates event planning, invoicing, and integrates with QuickBooks.
- 5#5: Point of Rental Software - Comprehensive rental business management system for inventory control, contracts, billing, and multi-location operations.
- 6#6: Current RMS - Rental resource management system designed for AV, lighting, and production rentals with stock tracking and job scheduling.
- 7#7: HireHop - Web-based rental software for tracking equipment availability, orders, maintenance, and generating reports across global operations.
- 8#8: Texada - Connected asset management software for rental fleets, offering telematics integration, maintenance, and utilization tracking.
- 9#9: MCS-rm - Modular rental software suite for inventory management, sales, service, and financials in equipment rental businesses.
- 10#10: RentalWorks - Integrated rental management software that handles inventory, reservations, dispatching, and accounting for various rental sectors.
Tools were ranked based on key factors including feature depth, reliability, user-friendliness, and overall value, ensuring they cater to both niche requirements and broader rental business demands.
Comparison Table
Rental businesses rely on efficient inventory tracking to stay organized, and selecting the right software can make a significant difference. This comparison table analyzes popular tools like Booqable, Rentman, EZRentOut, Goodshuffle Pro, Point of Rental Software, and more, covering features, usability, and integration to guide informed decisions.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Booqable Cloud-based rental software that manages inventory, online bookings, payments, and delivery for small to medium rental businesses. | specialized | 9.5/10 | 9.7/10 | 9.3/10 | 9.1/10 |
| 2 | Rentman All-in-one rental management platform for events and production companies, handling inventory tracking, scheduling, and crew management. | specialized | 9.1/10 | 9.5/10 | 8.7/10 | 8.8/10 |
| 3 | EZRentOut Equipment rental software with real-time inventory tracking, reservations, maintenance scheduling, and asset utilization analytics. | specialized | 8.6/10 | 9.1/10 | 8.3/10 | 8.2/10 |
| 4 | Goodshuffle Pro Event rental operations platform that tracks inventory, automates event planning, invoicing, and integrates with QuickBooks. | specialized | 8.7/10 | 9.2/10 | 8.1/10 | 8.3/10 |
| 5 | Point of Rental Software Comprehensive rental business management system for inventory control, contracts, billing, and multi-location operations. | enterprise | 8.3/10 | 9.2/10 | 7.4/10 | 7.9/10 |
| 6 | Current RMS Rental resource management system designed for AV, lighting, and production rentals with stock tracking and job scheduling. | specialized | 8.4/10 | 9.2/10 | 7.8/10 | 8.1/10 |
| 7 | HireHop Web-based rental software for tracking equipment availability, orders, maintenance, and generating reports across global operations. | specialized | 8.2/10 | 8.8/10 | 7.5/10 | 8.5/10 |
| 8 | Texada Connected asset management software for rental fleets, offering telematics integration, maintenance, and utilization tracking. | enterprise | 8.2/10 | 8.7/10 | 7.5/10 | 7.9/10 |
| 9 | MCS-rm Modular rental software suite for inventory management, sales, service, and financials in equipment rental businesses. | enterprise | 8.3/10 | 9.1/10 | 7.6/10 | 8.0/10 |
| 10 | RentalWorks Integrated rental management software that handles inventory, reservations, dispatching, and accounting for various rental sectors. | enterprise | 7.4/10 | 8.1/10 | 6.8/10 | 7.2/10 |
Cloud-based rental software that manages inventory, online bookings, payments, and delivery for small to medium rental businesses.
All-in-one rental management platform for events and production companies, handling inventory tracking, scheduling, and crew management.
Equipment rental software with real-time inventory tracking, reservations, maintenance scheduling, and asset utilization analytics.
Event rental operations platform that tracks inventory, automates event planning, invoicing, and integrates with QuickBooks.
Comprehensive rental business management system for inventory control, contracts, billing, and multi-location operations.
Rental resource management system designed for AV, lighting, and production rentals with stock tracking and job scheduling.
Web-based rental software for tracking equipment availability, orders, maintenance, and generating reports across global operations.
Connected asset management software for rental fleets, offering telematics integration, maintenance, and utilization tracking.
Modular rental software suite for inventory management, sales, service, and financials in equipment rental businesses.
Integrated rental management software that handles inventory, reservations, dispatching, and accounting for various rental sectors.
Booqable
specializedCloud-based rental software that manages inventory, online bookings, payments, and delivery for small to medium rental businesses.
Dynamic bundle builder that automatically adjusts inventory availability and pricing for nested kits and sub-items in real-time
Booqable is a comprehensive cloud-based rental software designed specifically for inventory tracking and management in rental businesses, offering real-time visibility into stock levels, reservations, and asset locations. It streamlines operations with features like barcode scanning, maintenance scheduling, bundle creation, and multi-warehouse support, while integrating bookings, payments, and an online storefront. This makes it ideal for tracking diverse rental inventories such as equipment, vehicles, events gear, or party supplies across multiple locations.
Pros
- Real-time inventory tracking with barcode/QR code scanning and multi-location support prevents overselling and stock discrepancies
- Advanced bundling and kit management for complex rental items, plus detailed reporting for asset utilization and maintenance
- Seamless integrations with payment gateways, accounting tools like QuickBooks, and e-commerce platforms for end-to-end operations
Cons
- Higher-tier plans required for unlimited inventory items and advanced analytics, which may not suit very small operations
- Mobile app is functional but lacks some desktop features like full reporting
- Custom reporting can feel rigid without deep customization options
Best For
Medium to large rental businesses needing robust, scalable inventory tracking with online booking capabilities.
Pricing
Starts at $29/month (Essential, 1,000 items) up to $119/month (Premium, unlimited items), billed annually; includes online store and pay-per-use options.
Rentman
specializedAll-in-one rental management platform for events and production companies, handling inventory tracking, scheduling, and crew management.
Dynamic project planner with drag-and-drop scheduling and instant availability checks to avoid double-bookings
Rentman is a cloud-based rental management platform tailored for event production, AV, lighting, and equipment rental businesses, offering robust inventory tracking, real-time availability monitoring, and project-based scheduling. It enables users to manage stock levels, serial numbers, maintenance schedules, and multi-location warehouses while integrating quoting, invoicing, and crew assignments. The software prevents double-bookings through a dynamic planner and provides mobile apps for on-site handovers and collections.
Pros
- Comprehensive inventory tracking with serial numbers, bundles, and multi-warehouse support
- Real-time availability calendar prevents overbooking across projects
- Integrated CRM, quoting, invoicing, and reporting streamline operations
Cons
- Pricing can be steep for small businesses or solo operators
- Initial learning curve for advanced planning and customization features
- Some integrations and advanced reporting locked behind higher tiers
Best For
Mid-sized rental companies in event production and AV sectors needing end-to-end inventory and project management.
Pricing
Tiered subscription starting at €59/month (Essentials, up to 3 users), €99/month (Professional), and custom Enterprise plans; billed annually with per-user scaling.
EZRentOut
specializedEquipment rental software with real-time inventory tracking, reservations, maintenance scheduling, and asset utilization analytics.
Advanced asset lifecycle management with automated maintenance alerts, damage tracking, and GPS-enabled location monitoring.
EZRentOut is a cloud-based rental management software tailored for equipment, tool, vehicle, and event rental businesses, offering robust inventory tracking, order scheduling, and customer management. It provides real-time visibility into asset availability, locations, and conditions through barcode/QR code scanning and multi-warehouse support. Additional tools include maintenance scheduling, online booking portals, invoicing, and integrations with QuickBooks and payment gateways, making it a comprehensive solution for rental operations.
Pros
- Comprehensive inventory tracking with barcode scanning, serial number management, and real-time availability updates
- Mobile app for on-site check-ins, inspections, and inventory audits
- Strong integrations with accounting software and payment processors
Cons
- Higher pricing tiers required for advanced features and higher order volumes
- Steeper learning curve for complex customizations and reporting
- Occasional reports of slow customer support response times
Best For
Medium-sized rental businesses managing diverse inventory like equipment or events that need scalable tracking and online booking capabilities.
Pricing
Starts at $49/month (Starter, up to 100 orders/month), $149/month (Professional), $349/month (Premium), with custom Enterprise plans.
Goodshuffle Pro
specializedEvent rental operations platform that tracks inventory, automates event planning, invoicing, and integrates with QuickBooks.
Visual drag-and-drop event calendar with real-time inventory overlays for intuitive scheduling
Goodshuffle Pro is a specialized software platform designed for event and party rental businesses, providing end-to-end inventory tracking, reservation management, and order fulfillment tools. It enables real-time visibility into inventory levels, item conditions, locations across warehouses, and availability to prevent overbooking. The system integrates scheduling, delivery routing, invoicing, and mobile apps for field operations, streamlining operations for rental companies.
Pros
- Comprehensive real-time inventory tracking with multi-warehouse support and condition monitoring
- Visual drag-and-drop scheduling calendar for easy reservations and conflict detection
- Strong mobile app for delivery teams and warehouse scanning
Cons
- Steeper learning curve for advanced features and custom setups
- Higher pricing tiers may not suit very small operations
- Limited reporting customization without higher plans
Best For
Mid-sized event and party rental businesses needing integrated inventory tracking, scheduling, and fulfillment.
Pricing
Starts at $149/month for Starter plan (basic inventory and scheduling); Pro at $299/month; custom Enterprise pricing.
Point of Rental Software
enterpriseComprehensive rental business management system for inventory control, contracts, billing, and multi-location operations.
Live Inventory Sync across unlimited warehouses with automatic stock adjustments and audit trails
Point of Rental Software is a robust, enterprise-grade platform designed for rental businesses, providing advanced inventory tracking for equipment, tools, and assets across multiple locations. It offers real-time visibility into stock levels, item locations, maintenance schedules, and availability, with support for barcode/RFID scanning and automated check-in/out processes. Beyond tracking, it integrates inventory data with reservations, billing, contracts, and accounting for seamless rental operations.
Pros
- Real-time multi-location inventory tracking with GPS and barcode support
- Integrated maintenance scheduling and alerts to prevent downtime
- Strong reporting and analytics for inventory optimization
Cons
- Steep learning curve for new users due to extensive features
- Custom pricing can be expensive for small operations
- Interface feels dated compared to modern cloud-native apps
Best For
Medium to large rental businesses with complex, multi-site inventory needs requiring full operational integration.
Pricing
Quote-based pricing starting around $200-$500/month depending on users, locations, and modules; annual contracts common with implementation fees.
Current RMS
specializedRental resource management system designed for AV, lighting, and production rentals with stock tracking and job scheduling.
Nested kit builder for managing complex bundled inventory configurations with automatic stock deduction
Current RMS is a cloud-based rental management platform tailored for AV, events, production, and equipment rental businesses. It provides robust inventory tracking with real-time visibility into stock levels, serial numbers, kit nesting, and multi-location management. The software also handles reservations, job scheduling, invoicing, and reporting to streamline operations from quote to delivery.
Pros
- Advanced inventory tracking with kit building and serial number management
- Real-time collaboration and mobile access for on-site updates
- Seamless integrations with accounting tools like QuickBooks and Xero
Cons
- Steep learning curve for complex configurations
- Custom pricing can be expensive for small operations
- Reporting customization is somewhat limited without add-ons
Best For
Mid-sized AV and events rental companies needing scalable, real-time inventory and job management.
Pricing
Quote-based subscription starting around £99/month for essentials, scaling with users, modules, and inventory size.
HireHop
specializedWeb-based rental software for tracking equipment availability, orders, maintenance, and generating reports across global operations.
Built-in asset maintenance scheduling with automated alerts and history logging for proactive inventory management
HireHop is a cloud-based rental software platform designed specifically for equipment rental and hire businesses, offering comprehensive inventory tracking, asset management, and scheduling tools. It enables users to manage stock levels, track maintenance histories, handle bookings and contracts, and generate invoices seamlessly. The system supports multi-location operations, barcode/RFID scanning, and real-time reporting for efficient rental operations.
Pros
- Robust inventory tracking with barcode, RFID, and GPS support
- All-in-one solution covering jobs, invoicing, and CRM without extra modules
- Unlimited users included in all plans for team scalability
Cons
- Steep learning curve due to extensive features
- Limited native integrations with third-party accounting software
- Mobile app lacks some advanced desktop functionalities
Best For
Medium to large rental businesses needing detailed asset tracking and multi-depot management without per-user fees.
Pricing
Starts at $49/month for Basic plan (1 depot), $99/month for Standard (unlimited depots), with Enterprise custom pricing; 14-day free trial available.
Texada
enterpriseConnected asset management software for rental fleets, offering telematics integration, maintenance, and utilization tracking.
Seamless telematics integration for GPS-enabled real-time asset location and utilization tracking
Texada is a comprehensive cloud-based platform designed for equipment rental and asset management, with strong capabilities in rental inventory tracking. It enables real-time monitoring of assets through telematics integration, maintenance scheduling, and utilization analytics to optimize fleet performance. The software supports end-to-end rental operations, including quoting, reservations, dispatching, and invoicing, making it ideal for managing large inventories.
Pros
- Robust real-time inventory tracking with telematics integration
- Comprehensive asset lifecycle management including maintenance
- Powerful reporting and analytics for fleet optimization
Cons
- Steep learning curve for new users
- Higher cost suitable mainly for mid-to-large businesses
- Customization requires professional services
Best For
Medium to large equipment rental companies needing enterprise-grade inventory visibility and integrated operations.
Pricing
Quote-based pricing; typically starts at $5,000+ per month for mid-sized deployments, with modular add-ons.
MCS-rm
enterpriseModular rental software suite for inventory management, sales, service, and financials in equipment rental businesses.
RFID-enabled real-time asset tracking across multiple warehouses and job sites
MCS-rm is a comprehensive enterprise-level rental management software designed specifically for equipment rental and service companies. It provides robust inventory tracking capabilities, including real-time visibility, barcode/RFID support, and multi-location management. The platform streamlines operations from quoting and reservations to maintenance scheduling and billing integration.
Pros
- Advanced real-time inventory tracking with RFID/barcode integration
- Multi-location and fleet management support
- Strong reporting and accounting integrations
Cons
- Steep learning curve for new users
- Custom pricing can be expensive for smaller operations
- Interface feels dated compared to modern SaaS tools
Best For
Mid-to-large rental businesses with complex, multi-site inventory needs requiring scalable enterprise features.
Pricing
Custom enterprise pricing starting at around $5,000/month based on users, locations, and modules; contact for quote.
RentalWorks
enterpriseIntegrated rental management software that handles inventory, reservations, dispatching, and accounting for various rental sectors.
Advanced item matrix tracking for handling variants like sizes, colors, and conditions in rental inventory
RentalWorks is a specialized rental management software tailored for party, event, and equipment rental businesses, offering end-to-end inventory tracking and operational tools. It enables real-time monitoring of inventory levels, item locations, maintenance schedules, and reservations to prevent overbooking and stockouts. The platform integrates order management, invoicing, and delivery routing, providing rental operators with streamlined workflows and insightful reporting.
Pros
- Powerful real-time inventory tracking with barcode support
- Integrated reservation and delivery management
- Customizable reporting for business insights
Cons
- Dated user interface requiring training
- Limited third-party integrations
- Pricing opaque without demo
Best For
Medium-sized party and equipment rental companies needing robust inventory and scheduling tools.
Pricing
Custom quote-based pricing; typically $150-$500/month depending on users and features.
Conclusion
The top 10 rental inventory tracking tools highlight diverse solutions, with Booqable leading as the top choice, excelling in cloud-based inventory management, online bookings, payments, and delivery for small to medium businesses. Rentman and EZRentOut follow strongly, offering tailored options—Rentman for events and production firms, and EZRentOut with real-time tracking and analytics. Each tool addresses unique operational needs, ensuring a strong fit for various rental sectors.
Take control of your rental operations and try Booqable today—its all-in-one features streamline tracking, bookings, and growth, making it the ideal pick for success.
Tools Reviewed
All tools were independently evaluated for this comparison