Quick Overview
- 1#1: Booqable - Cloud-based rental software that streamlines inventory management, online bookings, payments, and customer reservations for small to medium rental businesses.
- 2#2: EZRentOut - Comprehensive equipment rental platform for tracking inventory, scheduling orders, maintenance, and delivering real-time availability insights.
- 3#3: Goodshuffle Pro - Event rental CRM software with advanced inventory management, order fulfillment, invoicing, and integrations for rental companies.
- 4#4: Rentman - Project-based rental management tool for production and event companies, handling inventory, crew scheduling, and logistics.
- 5#5: Current RMS - Robust equipment hire software for managing inventory, quotes, jobs, and stock control across multiple locations.
- 6#6: Point of Rental Software - Industry-leading rental management system for inventory tracking, contracts, billing, and operations in equipment rental businesses.
- 7#7: MCS-rm - Integrated rental software suite for asset lifecycle management, reservations, maintenance, and financial reporting.
- 8#8: Texada - All-in-one platform combining rental inventory, fleet telematics, service management, and ERP functionality.
- 9#9: HireHop - Cloud hire management software with inventory control, job tracking, invoicing, and barcode scanning for rental operations.
- 10#10: BlueFolder - Work order and rental management software featuring inventory tracking, scheduling, dispatching, and customer portals.
We selected these tools based on rigorous evaluation of feature breadth (inventory tracking, scheduling, maintenance), user experience (intuitive design, scalability), reliability (data security, uptime), and value (cost-effectiveness, ROI), ensuring a balanced and authoritative ranking.
Comparison Table
Managing rental inventory efficiently is critical for operational success, and selecting the right software can simplify workflows and enhance profitability. This comparison table explores top tools like Booqable, EZRentOut, Goodshuffle Pro, Rentman, Current RMS, and more, detailing their features, pricing, and ideal use cases. Readers will gain clear, actionable insights to identify the software that best fits their business needs, from equipment rental to event gear management.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Booqable Cloud-based rental software that streamlines inventory management, online bookings, payments, and customer reservations for small to medium rental businesses. | specialized | 9.5/10 | 9.7/10 | 9.3/10 | 9.2/10 |
| 2 | EZRentOut Comprehensive equipment rental platform for tracking inventory, scheduling orders, maintenance, and delivering real-time availability insights. | specialized | 9.1/10 | 9.4/10 | 8.7/10 | 8.9/10 |
| 3 | Goodshuffle Pro Event rental CRM software with advanced inventory management, order fulfillment, invoicing, and integrations for rental companies. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.3/10 |
| 4 | Rentman Project-based rental management tool for production and event companies, handling inventory, crew scheduling, and logistics. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 5 | Current RMS Robust equipment hire software for managing inventory, quotes, jobs, and stock control across multiple locations. | enterprise | 8.2/10 | 9.1/10 | 7.4/10 | 7.7/10 |
| 6 | Point of Rental Software Industry-leading rental management system for inventory tracking, contracts, billing, and operations in equipment rental businesses. | enterprise | 8.3/10 | 9.0/10 | 7.4/10 | 8.1/10 |
| 7 | MCS-rm Integrated rental software suite for asset lifecycle management, reservations, maintenance, and financial reporting. | enterprise | 8.4/10 | 8.8/10 | 7.9/10 | 8.2/10 |
| 8 | Texada All-in-one platform combining rental inventory, fleet telematics, service management, and ERP functionality. | enterprise | 8.2/10 | 9.0/10 | 7.5/10 | 8.0/10 |
| 9 | HireHop Cloud hire management software with inventory control, job tracking, invoicing, and barcode scanning for rental operations. | specialized | 8.4/10 | 9.1/10 | 7.6/10 | 8.9/10 |
| 10 | BlueFolder Work order and rental management software featuring inventory tracking, scheduling, dispatching, and customer portals. | specialized | 7.6/10 | 7.8/10 | 8.1/10 | 7.4/10 |
Cloud-based rental software that streamlines inventory management, online bookings, payments, and customer reservations for small to medium rental businesses.
Comprehensive equipment rental platform for tracking inventory, scheduling orders, maintenance, and delivering real-time availability insights.
Event rental CRM software with advanced inventory management, order fulfillment, invoicing, and integrations for rental companies.
Project-based rental management tool for production and event companies, handling inventory, crew scheduling, and logistics.
Robust equipment hire software for managing inventory, quotes, jobs, and stock control across multiple locations.
Industry-leading rental management system for inventory tracking, contracts, billing, and operations in equipment rental businesses.
Integrated rental software suite for asset lifecycle management, reservations, maintenance, and financial reporting.
All-in-one platform combining rental inventory, fleet telematics, service management, and ERP functionality.
Cloud hire management software with inventory control, job tracking, invoicing, and barcode scanning for rental operations.
Work order and rental management software featuring inventory tracking, scheduling, dispatching, and customer portals.
Booqable
specializedCloud-based rental software that streamlines inventory management, online bookings, payments, and customer reservations for small to medium rental businesses.
Integrated website builder that creates a fully customizable, SEO-optimized online rental store without coding
Booqable is a cloud-based rental management software tailored for businesses handling equipment, event, vehicle, and inventory rentals. It provides real-time inventory tracking, online booking reservations, point-of-sale functionality, and automated invoicing to streamline operations. The platform also includes customer relationship tools, reporting dashboards, and integrations with payment processors like Stripe and shipping services.
Pros
- Comprehensive inventory management with real-time availability and bundle support
- Seamless online storefront builder for direct bookings
- Strong integrations and mobile app for on-the-go access
Cons
- Advanced features locked behind higher pricing tiers
- Limited reporting customization in basic plans
- Occasional performance lags during peak usage
Best For
Small to medium rental businesses seeking an all-in-one platform with robust online booking and inventory control.
Pricing
Starts at $29/month (Essential), $59/month (Standard), $129/month (Premium), $259/month (Advanced); 14-day free trial, billed annually.
EZRentOut
specializedComprehensive equipment rental platform for tracking inventory, scheduling orders, maintenance, and delivering real-time availability insights.
QR code and RFID-enabled real-time asset tracking for precise inventory control
EZRentOut is a cloud-based rental management software tailored for businesses handling equipment, event, and tool rentals. It provides end-to-end functionality including real-time inventory tracking with QR codes and RFID, online reservations, automated invoicing, and maintenance scheduling. The platform supports multi-location operations, detailed reporting, and integrations with tools like QuickBooks and Stripe, making it ideal for scaling rental operations efficiently.
Pros
- Robust inventory management with QR/RFID tracking and multi-location support
- Seamless online booking and payment processing
- Comprehensive reporting and QuickBooks integration
Cons
- Higher-tier plans required for advanced customizations
- Steeper learning curve for complex maintenance features
- Limited free trial duration
Best For
Medium to large rental businesses needing scalable inventory tracking and online reservation capabilities.
Pricing
Starter at $49/month (basic features), Professional at $149/month (advanced tools), Enterprise custom pricing.
Goodshuffle Pro
specializedEvent rental CRM software with advanced inventory management, order fulfillment, invoicing, and integrations for rental companies.
Real-time dynamic inventory calendar that visually displays availability, conflicts, and substitutions across all warehouses
Goodshuffle Pro is a cloud-based rental management software tailored for event and equipment rental businesses, offering real-time inventory tracking, order scheduling, and delivery management. It streamlines operations with features like automated invoicing, QuickBooks integration, and a mobile app for on-the-go access. The platform excels in handling complex rental scenarios such as multi-location warehouses, sub-rentals, and recurring events.
Pros
- Robust inventory management with real-time availability and multi-warehouse support
- Seamless integrations with accounting tools like QuickBooks and Xero
- Intuitive drag-and-drop scheduling and mobile app for field operations
Cons
- Higher pricing tiers may be steep for very small businesses
- Advanced customization requires higher plans or developer help
- Occasional reports of sync delays during peak usage
Best For
Mid-sized event rental companies needing comprehensive inventory and order management across multiple locations.
Pricing
Starts at $129/month for Starter (basic features), $229/month for Pro (advanced tools), Enterprise custom pricing; annual discounts available.
Rentman
specializedProject-based rental management tool for production and event companies, handling inventory, crew scheduling, and logistics.
Interactive Gantt-style project planner for visualizing and managing entire rental workflows from quote to invoice
Rentman is a cloud-based rental management software tailored for equipment rental businesses in events, AV, lighting, and production industries. It provides end-to-end tools for inventory tracking, project scheduling, quoting, order management, invoicing, and crew coordination. The platform emphasizes real-time availability checks and seamless workflows from quote to delivery.
Pros
- Comprehensive project-based planning with drag-and-drop scheduling
- Real-time multi-warehouse inventory and availability tracking
- Strong integrations with QuickBooks, Xero, and payment gateways
Cons
- Pricing scales quickly for small teams or high user counts
- Advanced reporting and customizations locked behind higher tiers
- Steeper learning curve for complex kit bundling and multi-currency setups
Best For
Mid-sized rental companies in AV, events, and production handling multiple concurrent projects with distributed inventory.
Pricing
Starts at €59/user/month (Essentials, annually), €99/user/month (Professional), with custom Enterprise pricing.
Current RMS
enterpriseRobust equipment hire software for managing inventory, quotes, jobs, and stock control across multiple locations.
Advanced kit builder with intelligent substitution rules for flexible inventory assembly
Current RMS is a cloud-based rental management platform tailored for equipment rental businesses in AV, events, and production industries. It provides comprehensive inventory tracking, real-time scheduling, kit assembly with substitution rules, and integrated invoicing and reporting. The software excels in handling complex rental operations across multiple warehouses and supports mobile access for on-site management.
Pros
- Robust inventory management with nested kits, serial tracking, and auto-substitution
- Real-time availability calendar and multi-warehouse support
- Strong integrations with accounting tools and detailed reporting
Cons
- Steep learning curve for new users due to feature depth
- Pricing is quote-based and can be expensive for small operations
- Mobile app lacks some desktop functionalities
Best For
Mid-sized rental companies in events, AV, or production needing advanced kit handling and scheduling.
Pricing
Custom quote-based pricing, typically starting at £200-£500/month depending on users, assets, and modules.
Point of Rental Software
enterpriseIndustry-leading rental management system for inventory tracking, contracts, billing, and operations in equipment rental businesses.
Advanced kit and assembly management for handling bundled rental items with automatic component tracking and availability checks.
Point of Rental Software is a comprehensive rental management platform tailored for equipment, tool, event, and party rental businesses, handling everything from inventory tracking and reservations to billing and maintenance. It provides real-time visibility into stock availability, supports complex scheduling for assemblies and kits, and integrates with accounting systems like QuickBooks. Available in both cloud-based (Point of Rental LIVE) and on-premise versions, it scales for single-location yards to multi-branch enterprises.
Pros
- Robust inventory management with real-time tracking and kit assemblies
- Powerful reporting and analytics for business insights
- Strong multi-location support and integrations with accounting/CRM tools
Cons
- Steep learning curve due to dense interface
- Custom quote-based pricing lacks transparency
- Mobile app is functional but not as polished as competitors
Best For
Medium to large rental businesses with complex inventory needs and multiple locations requiring scalable, feature-rich management.
Pricing
Custom pricing via quote, typically starting at $200-500/month per location depending on users, features, and deployment (cloud or on-premise); no public tiers.
MCS-rm
enterpriseIntegrated rental software suite for asset lifecycle management, reservations, maintenance, and financial reporting.
Real-time asset visibility across multiple warehouses with RFID and barcode integration
MCS-rm is a comprehensive rental management software designed specifically for equipment rental and fleet management businesses. It offers robust inventory tracking, reservation scheduling, maintenance management, and order fulfillment tools to streamline operations. The platform supports multi-location deployments and provides detailed reporting for better decision-making.
Pros
- Advanced inventory control with serialized tracking
- Integrated maintenance and scheduling tools
- Strong multi-branch and reporting capabilities
Cons
- Steep learning curve for new users
- Custom pricing can be expensive for smaller operations
- Limited out-of-box mobile functionality
Best For
Mid-sized to large rental companies with complex inventory needs and multiple locations.
Pricing
Quote-based pricing starting around $500/month depending on modules, users, and deployment scale.
Texada
enterpriseAll-in-one platform combining rental inventory, fleet telematics, service management, and ERP functionality.
Seamless telematics and IoT integration for real-time asset location, utilization, and predictive maintenance insights
Texada is a comprehensive cloud-based platform tailored for rental businesses, providing end-to-end management of inventory, reservations, maintenance, and service operations. It enables real-time tracking of assets, automated scheduling, quoting, invoicing, and fleet utilization analytics. With mobile apps and telematics integrations, Texada helps rental companies optimize operations across equipment, tools, and heavy machinery sectors.
Pros
- Robust inventory tracking and real-time asset visibility
- Integrated maintenance and service management
- Strong mobile and telematics integrations for field operations
Cons
- Steep learning curve for new users due to extensive features
- Pricing can be high for small businesses
- Customization requires vendor support
Best For
Mid-to-large rental companies managing complex equipment fleets that need integrated rental, service, and maintenance capabilities.
Pricing
Quote-based enterprise pricing; typically starts at $5,000+/month depending on modules, users, and deployment size.
HireHop
specializedCloud hire management software with inventory control, job tracking, invoicing, and barcode scanning for rental operations.
Advanced GPS-enabled asset tracking with real-time location and utilization reporting
HireHop is a comprehensive cloud-based rental inventory management software designed for equipment rental businesses, offering tools for inventory tracking, job scheduling, asset maintenance, and delivery management. It includes CRM, invoicing, reporting, and multi-location support to streamline operations across industries like construction, events, and AV rentals. The platform emphasizes real-time visibility and scalability for growing rental companies.
Pros
- Extensive feature set including job costing and GPS asset tracking
- Affordable pricing with a free tier for small businesses
- Strong mobile app for on-the-go inventory and job management
Cons
- Steep learning curve due to dense interface
- Limited native integrations with some accounting software
- Customer support can be slower for non-premium users
Best For
Medium-sized rental companies needing an all-in-one solution for inventory, jobs, and fleet management without breaking the bank.
Pricing
Free plan for single users; paid plans start at $35/user/month, scaling with features and users.
BlueFolder
specializedWork order and rental management software featuring inventory tracking, scheduling, dispatching, and customer portals.
Integrated dispatching that ties rental inventory availability directly to job scheduling and technician assignments
BlueFolder is a field service management platform with strong inventory tracking features tailored for rental businesses, enabling asset check-in/out, availability scheduling, and maintenance logging. It integrates inventory management with dispatching, invoicing, and customer portals to streamline rental operations. While versatile for service-based rentals like equipment or tools, it excels in combining rental inventory with field service workflows rather than standalone rental cataloging.
Pros
- Robust integration of inventory with dispatching and scheduling
- User-friendly mobile app for on-site check-ins and updates
- Customizable workflows and reporting for rental tracking
Cons
- Limited advanced rental-specific features like online storefronts or multi-location syncing
- Pricing scales quickly for larger teams
- Reporting tools lack depth for complex inventory analytics
Best For
Small to mid-sized rental businesses with field service needs, such as equipment rental companies handling on-site deliveries and maintenance.
Pricing
Starts at $95/month for Essentials plan (up to 3 users), with Pro at $195/month and Enterprise custom pricing.
Conclusion
The landscape of rental inventory management software features exceptional tools, with Booqable emerging as the top choice for its streamlined management of inventory, bookings, payments, and customer reservations. EZRentOut follows closely, offering robust tracking and real-time availability insights, while Goodshuffle Pro stands out for event-focused operations, each addressing distinct operational needs. Together, these tools demonstrate the versatility available to businesses seeking to elevate their rental management efficiency.
Start with Booqable to experience its intuitive, all-in-one approach—optimize your inventory, bookings, and operations, and discover how the right software can transform your rental business.
Tools Reviewed
All tools were independently evaluated for this comparison