Quick Overview
- 1#1: Point of Rental - Enterprise-grade rental management software that streamlines inventory tracking, scheduling, billing, and customer management for equipment rental companies.
- 2#2: Texada - End-to-end asset management platform for rental equipment businesses, covering telematics, maintenance, dispatch, and financials.
- 3#3: EZRentOut - Cloud-based equipment rental software offering real-time inventory visibility, online bookings, automated invoicing, and delivery management.
- 4#4: Booqable - User-friendly rental software with website builder, inventory management, multi-location support, and payment integrations for small to medium businesses.
- 5#5: Rentman - All-in-one rental and resource planning tool tailored for event production and AV equipment rentals, including project management and crew scheduling.
- 6#6: TapGoods - Event rental management software that handles orders, inventory, fulfillment, and client portals with a focus on weddings and special events.
- 7#7: Quipl - Modern equipment rental platform providing order management, asset tracking, route optimization, and e-commerce capabilities.
- 8#8: Current RMS - Rental resource management system for production equipment, offering kit tracking, job planning, financial reporting, and integrations.
- 9#9: HireHop - Affordable, feature-packed rental software with CRM, barcode scanning, GPS tracking, and unlimited users for equipment hire businesses.
- 10#10: RentalWorks - Robust rental management solution for tracking equipment, reservations, maintenance, and accounting in party and equipment rental operations.
Our ranking is based on rigorous evaluation of features—including inventory tracking, scheduling, and integration capabilities—as well as usability, reliability, and overall value, ensuring each tool delivers exceptional performance for businesses of all sizes and operational focuses.
Comparison Table
Rental equipment management software simplifies operations for businesses managing tools, tools, or machinery, enhancing tracking, billing, and customer engagement. This comparison table explores top options like Point of Rental, Texada, EZRentOut, Booqable, Rentman, and more, equipping readers to find the ideal fit based on features, pricing, and usability.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Point of Rental Enterprise-grade rental management software that streamlines inventory tracking, scheduling, billing, and customer management for equipment rental companies. | enterprise | 9.7/10 | 9.9/10 | 8.9/10 | 9.2/10 |
| 2 | Texada End-to-end asset management platform for rental equipment businesses, covering telematics, maintenance, dispatch, and financials. | enterprise | 9.2/10 | 9.5/10 | 8.4/10 | 8.7/10 |
| 3 | EZRentOut Cloud-based equipment rental software offering real-time inventory visibility, online bookings, automated invoicing, and delivery management. | enterprise | 8.7/10 | 9.2/10 | 8.5/10 | 8.3/10 |
| 4 | Booqable User-friendly rental software with website builder, inventory management, multi-location support, and payment integrations for small to medium businesses. | specialized | 8.6/10 | 8.9/10 | 9.1/10 | 8.3/10 |
| 5 | Rentman All-in-one rental and resource planning tool tailored for event production and AV equipment rentals, including project management and crew scheduling. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 6 | TapGoods Event rental management software that handles orders, inventory, fulfillment, and client portals with a focus on weddings and special events. | specialized | 8.0/10 | 7.8/10 | 8.5/10 | 7.5/10 |
| 7 | Quipl Modern equipment rental platform providing order management, asset tracking, route optimization, and e-commerce capabilities. | specialized | 8.6/10 | 9.1/10 | 8.3/10 | 8.0/10 |
| 8 | Current RMS Rental resource management system for production equipment, offering kit tracking, job planning, financial reporting, and integrations. | specialized | 8.4/10 | 9.1/10 | 7.9/10 | 8.2/10 |
| 9 | HireHop Affordable, feature-packed rental software with CRM, barcode scanning, GPS tracking, and unlimited users for equipment hire businesses. | specialized | 8.2/10 | 8.7/10 | 7.4/10 | 8.5/10 |
| 10 | RentalWorks Robust rental management solution for tracking equipment, reservations, maintenance, and accounting in party and equipment rental operations. | specialized | 8.1/10 | 8.4/10 | 7.7/10 | 7.9/10 |
Enterprise-grade rental management software that streamlines inventory tracking, scheduling, billing, and customer management for equipment rental companies.
End-to-end asset management platform for rental equipment businesses, covering telematics, maintenance, dispatch, and financials.
Cloud-based equipment rental software offering real-time inventory visibility, online bookings, automated invoicing, and delivery management.
User-friendly rental software with website builder, inventory management, multi-location support, and payment integrations for small to medium businesses.
All-in-one rental and resource planning tool tailored for event production and AV equipment rentals, including project management and crew scheduling.
Event rental management software that handles orders, inventory, fulfillment, and client portals with a focus on weddings and special events.
Modern equipment rental platform providing order management, asset tracking, route optimization, and e-commerce capabilities.
Rental resource management system for production equipment, offering kit tracking, job planning, financial reporting, and integrations.
Affordable, feature-packed rental software with CRM, barcode scanning, GPS tracking, and unlimited users for equipment hire businesses.
Robust rental management solution for tracking equipment, reservations, maintenance, and accounting in party and equipment rental operations.
Point of Rental
enterpriseEnterprise-grade rental management software that streamlines inventory tracking, scheduling, billing, and customer management for equipment rental companies.
Real-time multi-branch inventory synchronization with automated availability updates and conflict prevention
Point of Rental is a comprehensive, industry-leading cloud-based software tailored for equipment rental businesses, managing the full rental lifecycle from quoting and reservations to inventory tracking, billing, and maintenance. It offers real-time visibility across multiple locations, robust reporting, and mobile apps for on-the-go access. Designed specifically for sectors like construction, tools, and events, it optimizes operations and boosts profitability for rental operators.
Pros
- Comprehensive rental-specific features including real-time inventory and multi-location sync
- Excellent customer support and training resources
- Strong integrations with accounting, GPS, and e-commerce tools
Cons
- Steep learning curve for new users despite intuitive design
- Pricing can be high for very small businesses
- Some advanced customizations require professional services
Best For
Medium to large rental equipment companies needing scalable, all-in-one management across multiple branches.
Pricing
Quote-based pricing starts around $200-$500/month for core plans, scaling with users, locations, and add-ons like mobile or advanced reporting.
Texada
enterpriseEnd-to-end asset management platform for rental equipment businesses, covering telematics, maintenance, dispatch, and financials.
Integrated telematics platform for real-time GPS tracking, utilization analytics, and predictive maintenance.
Texada is a comprehensive cloud-based asset management platform tailored for equipment rental businesses, streamlining operations from inventory tracking and scheduling to maintenance, billing, and customer management. It offers real-time visibility through telematics integrations, automated workflows, and advanced analytics to optimize asset utilization and revenue. Designed for scalability, Texada supports multi-location operations and integrates with accounting systems like QuickBooks and ERP solutions.
Pros
- All-in-one solution covering rental lifecycle, maintenance, and financials
- Robust telematics and IoT integrations for real-time asset insights
- Highly customizable with strong mobile app support for field operations
Cons
- Steep learning curve for complex setups
- Pricing can be expensive for small businesses
- Limited public transparency on pricing and some integrations
Best For
Mid-to-large equipment rental companies with multi-location operations seeking scalable, integrated management.
Pricing
Quote-based pricing starting around $5,000/month for mid-tier plans, scaling with users, assets, and modules.
EZRentOut
enterpriseCloud-based equipment rental software offering real-time inventory visibility, online bookings, automated invoicing, and delivery management.
Advanced asset tracking with QR/barcode scanning and real-time GPS for equipment location visibility
EZRentOut is a cloud-based rental management software tailored for equipment, tool, vehicle, and party rental businesses. It offers end-to-end functionality including inventory tracking, online booking, order management, automated invoicing, maintenance scheduling, and customer CRM. The platform supports multi-location operations, barcode scanning, and integrations with accounting tools like QuickBooks.
Pros
- Comprehensive rental workflow automation
- Robust mobile app for asset tracking and check-in/out
- Strong integrations with payment and accounting software
Cons
- Higher pricing tiers needed for advanced features
- Steeper learning curve for complex customizations
- Limited free trial duration
Best For
Medium-sized rental businesses needing scalable inventory and booking management across multiple locations.
Pricing
Starts at $65/month for Starter plan (billed annually), scaling to $215/month for Professional and custom Enterprise pricing.
Booqable
specializedUser-friendly rental software with website builder, inventory management, multi-location support, and payment integrations for small to medium businesses.
Built-in website builder that turns your rental inventory into a fully functional e-commerce store for direct online bookings
Booqable is a cloud-based rental management software tailored for equipment rental businesses, offering tools for inventory tracking, online booking, payments, and order management. It enables users to create customizable websites for 24/7 reservations, sync real-time availability across channels, and handle deliveries and invoicing seamlessly. The platform integrates with payment gateways like Stripe and accounting tools like QuickBooks, making it suitable for small to medium-sized rental operations.
Pros
- Intuitive interface with quick setup for online stores and bookings
- Real-time inventory synchronization across multiple channels
- Strong integrations with payments, accounting, and delivery apps
Cons
- Advanced reporting and customization limited in lower-tier plans
- No native offline mode for POS usage
- Per-booking fees can add up for high-volume users
Best For
Small to medium rental businesses needing an all-in-one solution for online reservations and inventory management without complex IT setup.
Pricing
Starts at $29/month (Essential plan) up to $349/month (Advanced), billed annually; includes per-order fees starting at 1.9%.
Rentman
specializedAll-in-one rental and resource planning tool tailored for event production and AV equipment rentals, including project management and crew scheduling.
Visual project planning board that integrates stock, crew scheduling, and transport logistics in one drag-and-drop interface
Rentman is a cloud-based rental management software tailored for equipment rental businesses, especially in events, AV, lighting, and production sectors. It streamlines inventory tracking, project scheduling, order fulfillment, invoicing, CRM, and logistics with real-time availability checks. The platform supports team collaboration through a mobile app and integrates with tools like QuickBooks and Xero for seamless financial management.
Pros
- Comprehensive project planning with drag-and-drop scheduling for stock, crew, and transport
- Real-time inventory visibility and multi-warehouse support
- Strong mobile app for on-site scanning and updates
Cons
- Pricing can be steep for small businesses or single users
- Reporting customization is somewhat limited without add-ons
- Initial setup and learning curve for complex projects
Best For
Mid-sized event production and AV rental companies requiring integrated scheduling, team coordination, and logistics management.
Pricing
Starts at €59/user/month (Essentials), €79/user/month (Pro), with Enterprise custom pricing; 20% discount on annual plans.
TapGoods
specializedEvent rental management software that handles orders, inventory, fulfillment, and client portals with a focus on weddings and special events.
NFC TapTags for instant, touchless inventory scanning and tracking
TapGoods is a cloud-based rental management software tailored for event rental businesses, enabling real-time inventory tracking, online reservations, and order fulfillment. It includes features like mobile scanning via NFC TapTags, POS integration, and customizable reporting to streamline operations from quoting to invoicing. The platform supports QuickBooks integration and online booking portals, making it suitable for small to mid-sized rental operations.
Pros
- Intuitive mobile app with NFC TapTags for quick inventory check-in/out
- Real-time inventory visibility and online reservation portal
- Strong customer support and QuickBooks integration
Cons
- Limited advanced customization for complex workflows
- Higher-tier plans required for full reporting and multi-location support
- Fewer third-party integrations compared to top competitors
Best For
Small to medium-sized event rental companies seeking straightforward, mobile-first inventory and booking management.
Pricing
Starts at $129/month (Basic), $229/month (Pro), $349/month (Enterprise); annual discounts available.
Quipl
specializedModern equipment rental platform providing order management, asset tracking, route optimization, and e-commerce capabilities.
Utilization scoring engine that delivers actionable insights on asset efficiency to guide rental and purchase decisions
Quipl is a cloud-based platform tailored for construction and rental businesses to manage equipment lifecycles, including tracking, scheduling, maintenance, and utilization analytics. It integrates with telematics for real-time GPS location and provides dashboards for monitoring fleet performance and costs. The software streamlines rental processes from quoting to invoicing, helping teams minimize downtime and maximize profitability.
Pros
- Seamless telematics and GPS integrations for real-time tracking
- Comprehensive utilization analytics and reporting tools
- Mobile-first design accessible for field teams
Cons
- Pricing can be steep for small operations
- Limited native integrations with accounting software
- Steeper learning curve for advanced features
Best For
Mid-sized construction companies managing large rental equipment fleets who need utilization insights and maintenance optimization.
Pricing
Custom quote-based pricing starting around $100/user/month for core plans, scaling with fleet size and enterprise features.
Current RMS
specializedRental resource management system for production equipment, offering kit tracking, job planning, financial reporting, and integrations.
Live visual scheduling calendar with drag-and-drop real-time availability across all assets and depots
Current RMS is a cloud-based rental management software tailored for AV, events, production, and equipment rental businesses. It offers comprehensive tools for inventory tracking, real-time booking and scheduling, order fulfillment, invoicing, and asset maintenance across multiple locations. The platform emphasizes collaboration with features like shared calendars and integrations with accounting software such as QuickBooks and Xero.
Pros
- Robust real-time inventory visibility and multi-location support
- Extensive integrations with CRM, accounting, and event tools
- Powerful reporting and analytics for operational insights
Cons
- Steep learning curve for advanced features
- Mobile app lacks some desktop functionalities
- Pricing can be opaque without a demo
Best For
Mid-sized AV and event rental companies requiring scalable scheduling and multi-depot inventory management.
Pricing
Custom quote-based pricing starting around $250/month for small teams, scaling with users, locations, and features.
HireHop
specializedAffordable, feature-packed rental software with CRM, barcode scanning, GPS tracking, and unlimited users for equipment hire businesses.
Built-in online storefront and customer self-service portal for real-time bookings and inventory visibility
HireHop is a cloud-based rental equipment management software tailored for hire companies, offering tools for inventory tracking, job scheduling, customer management, and financial reporting. It supports multi-location operations with real-time data syncing across web and mobile apps, including an online booking portal for direct customer reservations. The platform emphasizes scalability for small to enterprise-level rental businesses handling equipment like tools, machinery, and events gear.
Pros
- Comprehensive rental-specific features like job tracking and maintenance scheduling
- Affordable pricing with no setup fees and scalable plans
- Strong mobile app and real-time multi-branch support
Cons
- Steep learning curve for new users due to dense interface
- Limited third-party integrations compared to competitors
- Occasional reports of slow performance during peak usage
Best For
Medium-sized rental companies seeking robust, all-in-one management with online booking capabilities.
Pricing
Starts at $49/month for basic plans (1 user), scales to $199+/month for pro/enterprise with unlimited users; pay-per-job options available.
RentalWorks
specializedRobust rental management solution for tracking equipment, reservations, maintenance, and accounting in party and equipment rental operations.
Advanced visual scheduling calendar with drag-and-drop reservations and conflict detection
RentalWorks is a cloud-based rental management software tailored for equipment rental businesses, offering tools for inventory tracking, reservations, scheduling, and maintenance. It handles customer management, invoicing, and reporting, with support for multi-location operations and job costing. The platform provides real-time fleet visibility and integrates with accounting systems like QuickBooks.
Pros
- Comprehensive inventory and reservation management with real-time availability
- Strong reporting and analytics for business insights
- Reliable customer support and customizable workflows
Cons
- Steep learning curve for new users
- Pricing can be high for small operations
- User interface feels dated compared to modern competitors
Best For
Medium-sized rental companies managing diverse equipment fleets that need robust scheduling and job costing features.
Pricing
Custom quote-based pricing, typically starting at $200/month for basic plans, scaling with users and locations.
Conclusion
Choosing the best rental equipment management software requires aligning with unique operational needs, but the top three—Point of Rental, Texada, and EZRentOut—emerge as industry leaders, each offering exceptional value. Point of Rental claims the top spot, excelling as an enterprise-grade tool that integrates inventory tracking, billing, and customer management seamlessly. Texada and EZRentOut, meanwhile, stand out as strong alternatives: Texada for its end-to-end asset management and telematics, and EZRentOut for real-time inventory visibility and automated workflows, catering to different organizational priorities.
To unlock efficient, streamlined operations, start with the top-ranked Point of Rental—its comprehensive features can help your rental business thrive, no matter the scale.
Tools Reviewed
All tools were independently evaluated for this comparison