Quick Overview
- 1#1: AppFolio - Cloud-based property management software that automates rental billing, accounting, leasing, and maintenance for property owners and managers.
- 2#2: Buildium - All-in-one rental property management platform offering automated billing, tenant screening, and financial reporting.
- 3#3: Yardi Breeze - Premier cloud platform for rental property billing, operations, and resident services tailored for small to mid-sized portfolios.
- 4#4: Entrata - Unified multifamily management solution with advanced rental billing, payments, and resident experience features.
- 5#5: Rent Manager - Versatile property management software providing customizable rental billing, accounting, and maintenance tracking for various rental types.
- 6#6: DoorLoop - Modern all-in-one rental management tool with automated billing, banking integration, and syndication for landlords.
- 7#7: RealPage - Enterprise-grade platform for rental revenue management, dynamic pricing, and comprehensive billing solutions.
- 8#8: ResMan - Integrated property management system focused on efficient rental billing, leasing, and portfolio analytics.
- 9#9: Rentec Direct - Affordable online rental software for tenant billing, online payments, and property maintenance management.
- 10#10: Avail - Free tools for individual landlords including rental applications, lease signing, and automated rent collection.
Tools were selected and ranked based on feature robustness, user-friendliness, reliability, and value, ensuring they cater to diverse needs including automation, integration, and scalability.
Comparison Table
Streamlining rental billing requires the right software, and this comparison table outlines top tools like AppFolio, Buildium, Yardi Breeze, Entrata, Rent Manager and more, helping readers evaluate features, pricing, and usability to identify the best fit for their needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | AppFolio Cloud-based property management software that automates rental billing, accounting, leasing, and maintenance for property owners and managers. | enterprise | 9.7/10 | 9.8/10 | 9.4/10 | 9.2/10 |
| 2 | Buildium All-in-one rental property management platform offering automated billing, tenant screening, and financial reporting. | enterprise | 9.1/10 | 9.4/10 | 8.7/10 | 8.8/10 |
| 3 | Yardi Breeze Premier cloud platform for rental property billing, operations, and resident services tailored for small to mid-sized portfolios. | enterprise | 8.6/10 | 9.1/10 | 8.4/10 | 8.0/10 |
| 4 | Entrata Unified multifamily management solution with advanced rental billing, payments, and resident experience features. | enterprise | 8.8/10 | 9.2/10 | 7.8/10 | 8.3/10 |
| 5 | Rent Manager Versatile property management software providing customizable rental billing, accounting, and maintenance tracking for various rental types. | enterprise | 8.7/10 | 9.2/10 | 7.8/10 | 8.1/10 |
| 6 | DoorLoop Modern all-in-one rental management tool with automated billing, banking integration, and syndication for landlords. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 7 | RealPage Enterprise-grade platform for rental revenue management, dynamic pricing, and comprehensive billing solutions. | enterprise | 8.2/10 | 9.1/10 | 7.3/10 | 7.5/10 |
| 8 | ResMan Integrated property management system focused on efficient rental billing, leasing, and portfolio analytics. | enterprise | 8.1/10 | 8.5/10 | 7.6/10 | 7.8/10 |
| 9 | Rentec Direct Affordable online rental software for tenant billing, online payments, and property maintenance management. | specialized | 8.1/10 | 7.9/10 | 8.4/10 | 8.9/10 |
| 10 | Avail Free tools for individual landlords including rental applications, lease signing, and automated rent collection. | specialized | 8.2/10 | 7.9/10 | 9.1/10 | 9.3/10 |
Cloud-based property management software that automates rental billing, accounting, leasing, and maintenance for property owners and managers.
All-in-one rental property management platform offering automated billing, tenant screening, and financial reporting.
Premier cloud platform for rental property billing, operations, and resident services tailored for small to mid-sized portfolios.
Unified multifamily management solution with advanced rental billing, payments, and resident experience features.
Versatile property management software providing customizable rental billing, accounting, and maintenance tracking for various rental types.
Modern all-in-one rental management tool with automated billing, banking integration, and syndication for landlords.
Enterprise-grade platform for rental revenue management, dynamic pricing, and comprehensive billing solutions.
Integrated property management system focused on efficient rental billing, leasing, and portfolio analytics.
Affordable online rental software for tenant billing, online payments, and property maintenance management.
Free tools for individual landlords including rental applications, lease signing, and automated rent collection.
AppFolio
enterpriseCloud-based property management software that automates rental billing, accounting, leasing, and maintenance for property owners and managers.
Online Ledger providing a centralized, real-time dashboard for all billing transactions, payments, and accruals with visual insights.
AppFolio is a leading cloud-based property management software renowned for its robust rental billing capabilities, automating invoicing, rent collection, and financial reporting for residential and commercial properties. It features seamless online payments, tenant portals for self-service billing, and bank reconciliation to streamline accounting workflows. Ideal for scaling property managers, it integrates billing with maintenance, leasing, and analytics for comprehensive oversight.
Pros
- Advanced automation for recurring billing, late fees, and reminders
- Real-time financial reporting and bank integrations for accurate reconciliation
- Tenant portal enabling online payments and e-signatures for efficiency
Cons
- Pricing scales with unit count, less ideal for very small portfolios
- Initial setup and customization require some learning
- Advanced features may overwhelm solo landlords
Best For
Mid-to-large property management firms handling 50+ rental units needing integrated billing and full property operations.
Pricing
Custom pricing starts at ~$1.40 per unit/month (min. ~$280/month for 1-50 units), scales with portfolio size and add-ons like premium support.
Buildium
enterpriseAll-in-one rental property management platform offering automated billing, tenant screening, and financial reporting.
Smart billing automation that handles complex scenarios like mid-month prorations, recurring fees, and bank integrations seamlessly
Buildium is a comprehensive property management software tailored for residential rental portfolios, excelling in automating rent billing, collections, and accounting tasks. It offers online payment processing, automated late fees, NSF handling, and detailed financial reports to simplify revenue management for property managers. Beyond billing, it integrates tenant screening, maintenance requests, and owner portals for end-to-end operations.
Pros
- Robust automated billing with online payments, late fees, and prorations
- Integrated accounting and customizable reporting for accurate financial tracking
- User-friendly resident portal for self-service rent payments and communication
Cons
- Pricing scales quickly with portfolio size, becoming expensive for larger properties
- Steeper learning curve for advanced accounting features
- Customer support can be slow during peak times
Best For
Small to mid-sized property management companies managing 20-500 residential units seeking an all-in-one billing and operations solution.
Pricing
Starts at $55/month for up to 20 units (Essential plan); Growth ($163 for 50 units), Premium ($299 for 100 units), and custom Department plans; billed annually with per-unit scaling.
Yardi Breeze
enterprisePremier cloud platform for rental property billing, operations, and resident services tailored for small to mid-sized portfolios.
Smart billing engine with automated prorations, escalations, and multi-property consolidation
Yardi Breeze is a cloud-based property management software tailored for small to mid-sized rental portfolios, offering comprehensive rental billing tools including automated invoicing, online rent collection, and late fee management. It integrates billing with leasing, maintenance, and accounting workflows to streamline operations. The platform provides customizable billing rules, detailed financial reports, and a resident portal for tenant self-service.
Pros
- Automated billing and rent collection with flexible rules and integrations
- User-friendly interface with mobile app and resident portal
- Robust reporting and accounting tools for accurate financial tracking
Cons
- Pricing can add up for larger portfolios with per-unit fees
- Some advanced customizations require higher-tier plans
- Customer support response times can vary
Best For
Small to mid-sized property managers handling multifamily rentals who need an integrated, cloud-based billing and management solution.
Pricing
Subscription-based starting at about $1 per unit per month, with tiers like Breeze Essentials ($1/unit) up to Premier (custom quotes); additional fees for add-ons.
Entrata
enterpriseUnified multifamily management solution with advanced rental billing, payments, and resident experience features.
Rules-based billing engine that dynamically handles prorations, escalations, and utility billing in real-time
Entrata is a robust property management platform specializing in multifamily rental billing, automating rent calculations, prorations, fees, and collections through its unified ledger system. It integrates seamlessly with resident portals for self-service payments and offers advanced accounting exports to tools like Yardi Voyager or MRI. Designed for scale, it supports large portfolios with real-time financial insights and compliance features for rental housing regulations.
Pros
- Powerful automation for complex billing scenarios like concessions and mid-month moves
- Integrated payment processing with low fees and high success rates
- Scalable analytics and reporting for enterprise-level portfolios
Cons
- Steep learning curve due to extensive feature set
- Premium pricing less ideal for small operators
- Occasional customization limitations without developer support
Best For
Enterprise multifamily property managers handling 500+ units who need integrated billing and resident management.
Pricing
Quote-based, typically $1.50-$3.00 per unit/month plus setup fees and add-ons for payments or premium modules.
Rent Manager
enterpriseVersatile property management software providing customizable rental billing, accounting, and maintenance tracking for various rental types.
Full double-entry accounting system integrated directly with rental billing for seamless financial management
Rent Manager is a robust property management platform specializing in rental billing for residential, commercial, and self-storage properties. It automates rent invoicing, online payments, late fee calculations, and comprehensive accounting integration. The software also handles tenant screening, maintenance tracking, and detailed financial reporting, making it a full-suite solution for property managers.
Pros
- Comprehensive billing automation with recurring charges and NSF handling
- Strong accounting integration and customizable reporting
- Supports diverse property types including self-storage
Cons
- Steep learning curve for new users
- Pricing can be high for small portfolios
- Interface feels dated in some areas
Best For
Mid-sized to large property management companies handling 50+ units across multiple property types.
Pricing
Quote-based pricing, typically starting at $1 per unit per month with minimums and add-ons for advanced features.
DoorLoop
specializedModern all-in-one rental management tool with automated billing, banking integration, and syndication for landlords.
AI-powered dynamic rent pricing recommendations based on market data and property performance
DoorLoop is a comprehensive property management platform tailored for landlords and property managers, with robust rental billing capabilities including automated invoicing, online rent collection, and late fee management. It integrates tenant screening, e-signing, maintenance tracking, and financial reporting into a single dashboard for efficient operations. Ideal for streamlining the entire rental lifecycle, it supports multi-unit portfolios with ACH payments, credit card processing, and customizable billing rules.
Pros
- Automated rent collection with flexible payment options and reminders
- Built-in accounting tools for expense tracking and profit/loss reports
- User-friendly tenant portal for self-service payments and communication
Cons
- Pricing scales quickly with number of units, less ideal for solo landlords
- Some advanced reporting requires higher-tier plans
- Mobile app occasionally lags with large portfolios
Best For
Small to mid-sized property managers and landlords handling 5-50 rental units who need integrated billing and management tools.
Pricing
Free for 1 property; Starter ($49/month for up to 10 units), Pro ($99/month for up to 50 units), Premium ($149/month for up to 100 units); custom Enterprise pricing.
RealPage
enterpriseEnterprise-grade platform for rental revenue management, dynamic pricing, and comprehensive billing solutions.
YieldStar revenue management integration that dynamically optimizes rental pricing and billing to maximize occupancy revenue.
RealPage is a leading enterprise-level property management platform with robust rental billing capabilities via its OneSite solution, automating rent collection, invoicing, prorations, concessions, and utility billing for multifamily and commercial properties. It integrates seamlessly with accounting, maintenance, and revenue management tools to streamline financial operations. The software excels in handling complex portfolios with high-volume transactions and compliance requirements.
Pros
- Comprehensive billing automation including ancillaries and collections
- Powerful reporting and analytics for financial insights
- Scalable for large portfolios with strong integrations
Cons
- Steep learning curve and complex interface
- High implementation costs and time
- Less ideal for small property owners due to pricing
Best For
Large multifamily property managers with 1,000+ units seeking an all-in-one billing and revenue optimization platform.
Pricing
Custom quote-based pricing, typically $1.50-$3 per unit/month plus setup fees and add-ons for premium modules.
ResMan
enterpriseIntegrated property management system focused on efficient rental billing, leasing, and portfolio analytics.
AI-driven revenue management and dynamic pricing optimization for maximizing rental income
ResMan is a comprehensive cloud-based property management platform specializing in rental billing, accounting, and operations for multifamily, single-family, and commercial properties. It automates rent collection, invoicing, late fees, and ledger management while integrating seamlessly with resident portals for self-service payments. The software also supports tenant screening, maintenance requests, and advanced reporting, providing an all-in-one solution for property managers.
Pros
- Robust automation for billing, collections, and prorated rents
- Intuitive resident portal for online payments and communication
- Strong integrations with accounting tools like QuickBooks and Yardi
Cons
- Steep learning curve for advanced features
- Pricing scales quickly for larger portfolios
- Reporting customization can be limited without add-ons
Best For
Mid-to-large property management firms with 100+ units needing integrated billing and operations.
Pricing
Custom quote-based pricing, typically $0.75-$2.00 per unit per month depending on features and portfolio size; minimums apply for small properties.
Rentec Direct
specializedAffordable online rental software for tenant billing, online payments, and property maintenance management.
Free ACH rent payments for tenants, eliminating transaction costs for the most common collection method
Rentec Direct is an online property management platform tailored for landlords and small property managers, with strong emphasis on rental billing automation, including recurring invoices, late fees, and online collections. It streamlines rent payments through ACH, credit cards, and checks, while integrating tenant screening, maintenance requests, and basic accounting. The software supports portfolios from a few units to hundreds, offering a cost-effective alternative to more enterprise-focused tools.
Pros
- Affordable tiered pricing ideal for small portfolios
- Seamless online rent collection with free ACH for tenants
- User-friendly interface for quick setup and daily use
Cons
- Limited advanced customization for billing templates
- Reporting lacks depth for large-scale enterprises
- Mobile app is functional but not as polished as competitors
Best For
Small landlords and property managers with 10-100 units needing simple, reliable rental billing without high costs.
Pricing
Starts at $45/month for up to 10 units, plus $1 per additional unit; free 30-day trial, no setup fees.
Avail
specializedFree tools for individual landlords including rental applications, lease signing, and automated rent collection.
Automated rent collection with built-in late fee application and payment reminders, eliminating manual invoicing for small landlords.
Avail is an online platform tailored for landlords and small property managers, specializing in streamlined rental billing through automated rent collection, invoicing, and payment tracking. It supports ACH and credit card payments, automatic late fees, and rent reminders to minimize manual efforts. Beyond billing, it includes tenant screening, customizable state-specific leases, and basic maintenance tools, making it a versatile solution for individual rental owners.
Pros
- Generous free plan for up to 15 units with core billing features
- User-friendly interface for quick setup of recurring rent collection
- Automated late fees and reminders reduce administrative workload
Cons
- Limited advanced financial reporting and analytics
- Pricing scales per unit, becoming costly for larger portfolios
- Primarily US-focused with no international support
Best For
Individual landlords or small-scale property owners managing 1-20 units who need simple, affordable rent billing without complex enterprise features.
Pricing
Free for 1-15 units; Pro plan $7/unit/month (billed annually) for unlimited units and advanced tools.
Conclusion
Evaluating the top rental billing software reveals tools that streamline essential tasks like automation and financial management, with AppFolio leading as the top choice for its all-encompassing features. Buildium and Yardi Breeze stand out as strong alternatives—Buildium for its integrated platform and Yardi Breeze for tailored support in managing smaller portfolios. The best tool depends on specific needs, but AppFolio emerges as the most comprehensive option.
Begin simplifying your rental management journey by trying AppFolio’s automated billing, accounting, and operational tools—your efficiency as a property manager or owner will benefit greatly. Explore the top-ranked tools to find the perfect fit for your unique workflow.
Tools Reviewed
All tools were independently evaluated for this comparison