Quick Overview
- 1#1: AppFolio - Cloud-based property management software that automates leasing, maintenance, accounting, and tenant communications for rental properties.
- 2#2: Buildium - All-in-one rental property management platform for screening tenants, collecting rent, and tracking maintenance requests.
- 3#3: Yardi Voyager - Enterprise-class property management software for managing large-scale rental portfolios with advanced accounting and reporting.
- 4#4: Entrata - Comprehensive platform for multifamily rental management including resident portals, payments, and marketing tools.
- 5#5: RealPage - Data-driven property management software optimizing revenue, leasing, and operations for rental assets.
- 6#6: Rent Manager - Flexible property management solution handling rentals, accounting, and work orders across various asset types.
- 7#7: ResMan - Cloud property management software streamlining leasing, payments, and maintenance for multifamily rentals.
- 8#8: MRI Software - Global real estate management platform for rental asset tracking, financials, and portfolio analytics.
- 9#9: DoorLoop - Modern all-in-one rental management tool for tenant screening, rent collection, and automated accounting.
- 10#10: TenantCloud - Rental property management software for landlords to manage listings, tenants, and payments online.
Tools were chosen based on a blend of robust functionality (including leasing, accounting, and maintenance capabilities), user-centric design, performance reliability, and overall value, ensuring relevance for landlords and property managers of all scales.
Comparison Table
Rental asset management software streamlines property operations, from lease tracking to tenant communication. This comparison table examines key tools like AppFolio, Buildium, Yardi Voyager, Entrata, RealPage and more, outlining features, usability, and pricing to guide readers toward the right solution.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | AppFolio Cloud-based property management software that automates leasing, maintenance, accounting, and tenant communications for rental properties. | enterprise | 9.5/10 | 9.7/10 | 9.2/10 | 9.0/10 |
| 2 | Buildium All-in-one rental property management platform for screening tenants, collecting rent, and tracking maintenance requests. | enterprise | 9.1/10 | 9.4/10 | 8.6/10 | 8.7/10 |
| 3 | Yardi Voyager Enterprise-class property management software for managing large-scale rental portfolios with advanced accounting and reporting. | enterprise | 8.8/10 | 9.4/10 | 7.2/10 | 8.1/10 |
| 4 | Entrata Comprehensive platform for multifamily rental management including resident portals, payments, and marketing tools. | enterprise | 8.7/10 | 9.2/10 | 7.8/10 | 8.1/10 |
| 5 | RealPage Data-driven property management software optimizing revenue, leasing, and operations for rental assets. | enterprise | 8.7/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 6 | Rent Manager Flexible property management solution handling rentals, accounting, and work orders across various asset types. | enterprise | 8.5/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 7 | ResMan Cloud property management software streamlining leasing, payments, and maintenance for multifamily rentals. | enterprise | 8.4/10 | 9.1/10 | 7.8/10 | 8.0/10 |
| 8 | MRI Software Global real estate management platform for rental asset tracking, financials, and portfolio analytics. | enterprise | 8.7/10 | 9.4/10 | 7.1/10 | 7.9/10 |
| 9 | DoorLoop Modern all-in-one rental management tool for tenant screening, rent collection, and automated accounting. | specialized | 8.8/10 | 9.2/10 | 8.7/10 | 8.3/10 |
| 10 | TenantCloud Rental property management software for landlords to manage listings, tenants, and payments online. | specialized | 8.2/10 | 8.5/10 | 8.0/10 | 8.8/10 |
Cloud-based property management software that automates leasing, maintenance, accounting, and tenant communications for rental properties.
All-in-one rental property management platform for screening tenants, collecting rent, and tracking maintenance requests.
Enterprise-class property management software for managing large-scale rental portfolios with advanced accounting and reporting.
Comprehensive platform for multifamily rental management including resident portals, payments, and marketing tools.
Data-driven property management software optimizing revenue, leasing, and operations for rental assets.
Flexible property management solution handling rentals, accounting, and work orders across various asset types.
Cloud property management software streamlining leasing, payments, and maintenance for multifamily rentals.
Global real estate management platform for rental asset tracking, financials, and portfolio analytics.
Modern all-in-one rental management tool for tenant screening, rent collection, and automated accounting.
Rental property management software for landlords to manage listings, tenants, and payments online.
AppFolio
enterpriseCloud-based property management software that automates leasing, maintenance, accounting, and tenant communications for rental properties.
AppFolio Stack marketplace for seamless third-party integrations and AI-driven insights
AppFolio is a leading cloud-based property management platform tailored for rental asset management, offering end-to-end tools for leasing, tenant screening, rent collection, maintenance tracking, and financial reporting. It supports property managers handling residential, commercial, student housing, and HOA properties with scalable features for portfolios of any size. The software emphasizes automation, mobile accessibility, and integrations to streamline operations and boost efficiency.
Pros
- Comprehensive all-in-one platform covering leasing, accounting, and maintenance
- Robust mobile app for on-the-go management
- Excellent automation and reporting tools for large portfolios
Cons
- Higher pricing with per-unit model and minimum fees
- Steeper learning curve for advanced customizations
- Limited free tier or trial options
Best For
Mid-sized to large property management firms managing diverse rental portfolios seeking scalable, feature-rich automation.
Pricing
Per-unit pricing starting at $1.40/unit/month for residential (minimum $280/month), with tiers for commercial/HOA; custom enterprise quotes available.
Buildium
enterpriseAll-in-one rental property management platform for screening tenants, collecting rent, and tracking maintenance requests.
Integrated trust accounting with automated reconciliations and 1099 filing for seamless financial compliance
Buildium is a cloud-based property management software designed specifically for residential rental portfolios, offering tools for tenant screening, online rent collection, maintenance management, and accounting. It centralizes operations for property managers, owners, and teams handling single-family homes, apartments, and HOAs. The platform provides customizable reports, automated workflows, and a resident portal to enhance communication and efficiency.
Pros
- Comprehensive all-in-one platform covering leasing, accounting, and maintenance
- Strong automation for rent payments and late fees
- Robust reporting and financial tools compliant with industry standards
Cons
- Higher pricing tiers for larger portfolios
- Steep learning curve for advanced features
- Limited customization in some reporting templates
Best For
Small to mid-sized property management companies and landlords managing 20-500 residential units.
Pricing
Plans start at $58/month for up to 20 units (Growth plan), scaling to $365/month for 100 units (Premium), with additional per-unit fees for larger portfolios; 14-day free trial available.
Yardi Voyager
enterpriseEnterprise-class property management software for managing large-scale rental portfolios with advanced accounting and reporting.
Fully integrated accounting engine that seamlessly syncs financials with property operations in real-time
Yardi Voyager is a comprehensive, web-based property management platform tailored for rental asset management, particularly in multifamily, commercial, and affordable housing sectors. It provides end-to-end functionality including leasing workflows, tenant screening, maintenance management, accounting, and advanced analytics. The software excels in handling large-scale portfolios with real-time reporting and mobile accessibility for on-the-go operations.
Pros
- Robust all-in-one suite covering leasing, accounting, and maintenance
- Highly scalable for enterprise-level portfolios with thousands of units
- Advanced reporting and analytics for data-driven decisions
Cons
- Steep learning curve due to extensive features and customization
- High implementation and ongoing costs
- Interface can feel dated and overwhelming for smaller teams
Best For
Large property management companies or REITs managing extensive multifamily or commercial rental portfolios that require integrated enterprise-grade tools.
Pricing
Custom quote-based pricing, typically $1-5 per unit/month plus setup fees; enterprise plans start at $10,000+ annually.
Entrata
enterpriseComprehensive platform for multifamily rental management including resident portals, payments, and marketing tools.
Entrata Edge analytics platform with AI-driven insights for predictive revenue management and dynamic pricing
Entrata is a comprehensive cloud-based property management platform tailored for multifamily rental properties, offering end-to-end solutions for leasing, accounting, maintenance, and resident engagement. It centralizes operations with features like online rent payments, automated workflows, marketing tools, and advanced analytics to maximize occupancy and revenue. The platform integrates with third-party services and provides mobile apps for property managers and residents alike.
Pros
- All-in-one platform eliminates need for multiple tools
- Powerful analytics and reporting for revenue optimization
- Robust resident portal enhances tenant satisfaction and retention
Cons
- Steep learning curve and complex implementation
- High cost unsuitable for small portfolios
- Customer support can be slow during peak times
Best For
Large multifamily property owners and managers with 500+ units needing enterprise-level automation and insights.
Pricing
Quote-based pricing, typically $1.25-$2.50 per unit per month plus setup fees and add-ons for premium modules.
RealPage
enterpriseData-driven property management software optimizing revenue, leasing, and operations for rental assets.
YieldStar Revenue Management, an AI-powered system that dynamically prices units to optimize revenue and occupancy.
RealPage is a comprehensive cloud-based property management platform tailored for rental asset management, providing end-to-end solutions for multifamily, single-family, and commercial properties. It streamlines leasing, tenant screening, accounting, maintenance, and revenue optimization through integrated modules like OneSite and YieldStar. The software leverages data analytics and AI to help property managers maximize occupancy and profitability while automating routine tasks.
Pros
- Extensive feature set including AI-driven revenue management
- Robust analytics and reporting for data-driven decisions
- Scalable for enterprise-level portfolios with strong integrations
Cons
- High implementation costs and steep learning curve
- Pricing can be opaque and expensive for smaller operators
- Customer support response times can vary
Best For
Large multifamily property management firms handling thousands of units seeking advanced revenue optimization tools.
Pricing
Custom quote-based pricing, typically $1.50-$3 per unit per month depending on modules and scale.
Rent Manager
enterpriseFlexible property management solution handling rentals, accounting, and work orders across various asset types.
Full Class A accounting suite with general ledger, AP/AR, and bank reconciliation built directly into the platform
Rent Manager is a robust, all-in-one property management software tailored for rental asset management, supporting residential, commercial, and short-term rentals. It streamlines operations with features like automated rent collection, tenant screening, maintenance tracking, work order management, and comprehensive accounting. The platform offers both cloud-based and on-premise deployment options, with customizable workflows and reporting for efficient portfolio oversight.
Pros
- Extensive feature set including full accounting and CRM
- Highly customizable reports and dashboards
- Strong mobile app for on-the-go management
Cons
- Steep learning curve for new users
- Interface feels dated compared to modern SaaS tools
- Pricing scales up quickly for small portfolios
Best For
Mid-to-large property management firms with diverse rental portfolios needing integrated accounting and operations management.
Pricing
Quote-based pricing, typically $1 per unit/month starting at around $55/month for small portfolios, with add-ons for advanced features.
ResMan
enterpriseCloud property management software streamlining leasing, payments, and maintenance for multifamily rentals.
AI-driven Revenue Management that dynamically adjusts pricing based on market data and demand forecasting
ResMan is a comprehensive cloud-based property management software tailored for multifamily, single-family, and commercial rental properties, offering end-to-end solutions for leasing, accounting, maintenance, and tenant management. It features a unified platform that centralizes operations, including online rent payments, work order tracking, and advanced reporting analytics to optimize rental asset performance. With mobile apps for residents and staff, ResMan enhances communication and efficiency across property portfolios.
Pros
- Robust all-in-one platform covering leasing, accounting, and maintenance
- Advanced revenue management and analytics tools for optimizing occupancy and pricing
- Strong mobile resident portal and staff apps for seamless communication
Cons
- Steep learning curve for new users due to extensive features
- Higher pricing tiers can be costly for smaller portfolios
- Limited customization options in some reporting modules
Best For
Mid-sized multifamily property managers with 100+ units seeking integrated revenue optimization and operational efficiency.
Pricing
Per-unit pricing starting at $1.25/unit/month for basic plans, scaling to $2+/unit/month for enterprise features with custom quotes.
MRI Software
enterpriseGlobal real estate management platform for rental asset tracking, financials, and portfolio analytics.
MRI Vision analytics platform providing real-time insights and predictive tools for revenue management and asset performance
MRI Software is a robust enterprise-grade platform specializing in real estate and rental asset management, offering end-to-end solutions for multifamily, commercial, and affordable housing properties. It streamlines leasing, tenant management, accounting, maintenance, and reporting for large portfolios. With cloud and on-premise deployment options, it emphasizes scalability, analytics, and integration with third-party systems. Ranked #8, it excels in complex environments but may overwhelm smaller users.
Pros
- Comprehensive modules covering leasing, accounting, maintenance, and asset optimization
- Advanced analytics and BI tools for data-driven decisions
- Highly scalable for enterprise portfolios with strong customization
Cons
- Steep learning curve and complex interface requiring training
- High implementation time and costs
- Less ideal for small-scale or single-property managers
Best For
Enterprise-level property management firms handling large multifamily or commercial rental portfolios that need integrated, scalable solutions.
Pricing
Custom quote-based pricing; typically starts at $20,000+ annually for mid-sized portfolios, scaling with modules and property count.
DoorLoop
specializedModern all-in-one rental management tool for tenant screening, rent collection, and automated accounting.
Integrated double-entry accounting and bookkeeping that syncs seamlessly with property operations, eliminating the need for separate financial software
DoorLoop is a cloud-based property management software designed for landlords, property managers, and real estate investors handling rental properties. It offers end-to-end tools including automated rent collection, tenant screening, maintenance tracking, e-signatures for leases, financial accounting, and reporting dashboards. The platform supports residential, commercial, and short-term rentals with mobile apps for iOS and Android to manage operations remotely.
Pros
- All-in-one platform combining property management and full accounting
- Strong automation for rent payments, late fees, and maintenance workflows
- Responsive customer support with live chat and dedicated onboarding
Cons
- Pricing increases significantly with the number of managed units
- Limited third-party integrations compared to enterprise competitors
- Occasional performance lags reported during peak usage
Best For
Small to mid-sized property management firms or landlords with 10-500 units seeking scalable automation without multiple tools.
Pricing
Starts at $59/month for Essentials (up to 50 units), $99/month for Pro (51-100 units), $149/month for Premium (101-250 units), with custom Enterprise pricing.
TenantCloud
specializedRental property management software for landlords to manage listings, tenants, and payments online.
Free tier supporting up to 75 units with core features like rent collection and maintenance tracking
TenantCloud is a cloud-based property management software tailored for landlords and property managers handling residential rentals. It provides tools for tenant screening, online rent collection, lease management, maintenance requests, and basic accounting. The platform supports syndicating listings to major rental sites and offers a mobile app for accessibility.
Pros
- Generous free plan for up to 75 units
- Integrated online payments and tenant screening
- Mobile app and owner/tenant portals
Cons
- Customer support response times can be slow
- Reporting features lack advanced customization
- Some integrations are limited to premium plans
Best For
Small to mid-sized landlords and independent property managers seeking an affordable all-in-one rental management solution.
Pricing
Free for up to 75 units; Advanced plan at $12/unit/month (1-25 units), Premium at $18/unit/month with additional features.
Conclusion
Selecting the best rental asset management software involves aligning features with specific needs, and the top tools deliver standout value. AppFolio leads as the top choice, offering robust automation across leasing, maintenance, accounting, and tenant communication, making it a versatile solution for landlords. Buildium and Yardi Voyager follow closely—Buildium for its all-in-one simplicity and Yardi for enterprise-scale management—proving there’s a strong alternative for nearly every requirement. Ultimately, these tools simplify operations and boost efficiency, with the rankings here guiding toward the right fit for any portfolio.
Ready to enhance your rental management? Explore AppFolio to leverage its comprehensive features and transform how you handle leasing, payments, and maintenance—your assets deserve a tool as smart as they are.
Tools Reviewed
All tools were independently evaluated for this comparison