Quick Overview
- 1#1: ServiceTitan - All-in-one HVAC platform with advanced refrigerant inventory tracking, leak logging, EPA 608 compliance reporting, and disposal management.
- 2#2: Housecall Pro - Field service software featuring refrigerant management tools for inventory, usage tracking, and regulatory compliance documentation.
- 3#3: ServiceTrade - Mobile-first platform for commercial service with refrigerant compliance workflows, audit trails, and automated reporting.
- 4#4: Jobber - Field service management tool with refrigerant tracking, custom compliance forms, and reporting for EPA and local regulations.
- 5#5: FieldEdge - HVAC-specific software offering refrigerant cylinder tracking, leak records, and compliance certification management.
- 6#6: SuccessWare - HVAC business suite with built-in EPA refrigerant compliance tracking, inventory control, and reclamation logging.
- 7#7: RefLog - Cloud-based F-Gas compliance software for managing refrigerant records, leak checks, and statutory reporting.
- 8#8: CoolComply - Specialist tool for HVAC&R refrigerant compliance, including logbooks, cylinder tracking, and F-Gas certification.
- 9#9: GasLog - F-Gas refrigerant management system for recording installations, leaks, and decommissioning to ensure regulatory compliance.
- 10#10: Logwise - Refrigerant lifecycle management software for tracking usage, emissions, and compliance with global environmental regulations.
We ranked these tools based on feature completeness (including inventory tracking, leak logging, and audit trails), user experience, software reliability, and alignment with diverse regulatory demands, from commercial to global environmental standards.
Comparison Table
This comparison table examines Refrigerant Compliance Management Software, featuring tools like ServiceTitan, Housecall Pro, ServiceTrade, Jobber, FieldEdge, and more, to help users understand key capabilities and differences. It outlines essential features, compliance support, and usability aspects, guiding readers to identify software that aligns with their operational needs for efficient refrigerant management.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | ServiceTitan All-in-one HVAC platform with advanced refrigerant inventory tracking, leak logging, EPA 608 compliance reporting, and disposal management. | enterprise | 9.6/10 | 9.8/10 | 9.2/10 | 9.1/10 |
| 2 | Housecall Pro Field service software featuring refrigerant management tools for inventory, usage tracking, and regulatory compliance documentation. | enterprise | 7.2/10 | 6.8/10 | 8.5/10 | 7.0/10 |
| 3 | ServiceTrade Mobile-first platform for commercial service with refrigerant compliance workflows, audit trails, and automated reporting. | enterprise | 8.7/10 | 8.5/10 | 9.2/10 | 8.0/10 |
| 4 | Jobber Field service management tool with refrigerant tracking, custom compliance forms, and reporting for EPA and local regulations. | enterprise | 6.8/10 | 6.0/10 | 8.7/10 | 7.2/10 |
| 5 | FieldEdge HVAC-specific software offering refrigerant cylinder tracking, leak records, and compliance certification management. | specialized | 6.8/10 | 6.2/10 | 7.4/10 | 6.9/10 |
| 6 | SuccessWare HVAC business suite with built-in EPA refrigerant compliance tracking, inventory control, and reclamation logging. | specialized | 7.6/10 | 8.1/10 | 7.2/10 | 7.0/10 |
| 7 | RefLog Cloud-based F-Gas compliance software for managing refrigerant records, leak checks, and statutory reporting. | specialized | 7.4/10 | 7.8/10 | 7.2/10 | 7.0/10 |
| 8 | CoolComply Specialist tool for HVAC&R refrigerant compliance, including logbooks, cylinder tracking, and F-Gas certification. | specialized | 7.6/10 | 7.4/10 | 8.2/10 | 7.2/10 |
| 9 | GasLog F-Gas refrigerant management system for recording installations, leaks, and decommissioning to ensure regulatory compliance. | specialized | 8.1/10 | 7.9/10 | 8.5/10 | 8.2/10 |
| 10 | Logwise Refrigerant lifecycle management software for tracking usage, emissions, and compliance with global environmental regulations. | specialized | 7.4/10 | 7.6/10 | 8.1/10 | 6.9/10 |
All-in-one HVAC platform with advanced refrigerant inventory tracking, leak logging, EPA 608 compliance reporting, and disposal management.
Field service software featuring refrigerant management tools for inventory, usage tracking, and regulatory compliance documentation.
Mobile-first platform for commercial service with refrigerant compliance workflows, audit trails, and automated reporting.
Field service management tool with refrigerant tracking, custom compliance forms, and reporting for EPA and local regulations.
HVAC-specific software offering refrigerant cylinder tracking, leak records, and compliance certification management.
HVAC business suite with built-in EPA refrigerant compliance tracking, inventory control, and reclamation logging.
Cloud-based F-Gas compliance software for managing refrigerant records, leak checks, and statutory reporting.
Specialist tool for HVAC&R refrigerant compliance, including logbooks, cylinder tracking, and F-Gas certification.
F-Gas refrigerant management system for recording installations, leaks, and decommissioning to ensure regulatory compliance.
Refrigerant lifecycle management software for tracking usage, emissions, and compliance with global environmental regulations.
ServiceTitan
enterpriseAll-in-one HVAC platform with advanced refrigerant inventory tracking, leak logging, EPA 608 compliance reporting, and disposal management.
Real-time refrigerant lifecycle tracking with automated EPA reporting and predictive inventory alerts
ServiceTitan is a comprehensive field service management platform tailored for HVAC contractors, featuring robust refrigerant compliance tools that track usage, recovery, disposal, and inventory in real-time. It automates EPA Section 608 documentation, technician certification management, and audit-ready reporting to ensure regulatory adherence. The software integrates seamlessly with dispatching and job management, minimizing compliance risks while boosting operational efficiency.
Pros
- Advanced refrigerant tracking with real-time inventory sync and automated leak detection logging
- Integrated technician certification tracking and digital forms for EPA-compliant documentation
- Seamless mobile app for field techs to log refrigerant handling on-site with photo evidence
Cons
- High cost may be prohibitive for small operations
- Steep initial learning curve for full feature utilization
- Customization requires professional services add-on
Best For
Mid-to-large HVAC contractors needing an all-in-one platform for compliance, scheduling, and business growth.
Pricing
Custom pricing starting at $300+ per user/month, based on business size and modules; includes implementation fees.
Housecall Pro
enterpriseField service software featuring refrigerant management tools for inventory, usage tracking, and regulatory compliance documentation.
Custom form builder for creating tailored refrigerant recovery and disposal logs compliant with EPA regulations
Housecall Pro is a comprehensive field service management platform designed for HVAC, plumbing, and other home service businesses, offering tools for scheduling, dispatching, invoicing, and basic inventory tracking that can be adapted for refrigerant compliance logging. While not a dedicated refrigerant management solution, it supports custom forms and digital checklists to record EPA Section 608 activities like refrigerant purchases, usage, recovery, and disposal. It integrates with accounting software for streamlined reporting, making it suitable for service pros needing an all-in-one tool with compliance capabilities.
Pros
- Intuitive mobile app for on-site compliance logging and real-time updates
- Customizable forms and templates for EPA refrigerant tracking
- Strong integrations with QuickBooks and payment processors for efficient business management
Cons
- Lacks native, specialized refrigerant inventory and automated compliance reporting
- Requires custom setup for full Section 608 compliance workflows
- Higher cost may not justify for users focused solely on refrigerant management
Best For
HVAC service businesses seeking an all-in-one field service platform with adaptable tools for basic refrigerant compliance tracking.
Pricing
Starts at $49/user/month (Basic) up to $229/user/month (Max), billed annually with a free trial available.
ServiceTrade
enterpriseMobile-first platform for commercial service with refrigerant compliance workflows, audit trails, and automated reporting.
Mobile-first refrigerant tracking with geo-tagged recovery logs and automated EPA Section 608 reporting
ServiceTrade is a comprehensive field service management platform with specialized tools for refrigerant compliance, enabling HVAC technicians to log refrigerant handling, recovery, charging, and leak detection directly from mobile devices. It automates EPA 608 reporting, generates audit-ready documentation, and integrates compliance workflows into daily operations like scheduling and dispatching. Ideal for commercial service contractors, it ensures regulatory adherence while streamlining overall service management.
Pros
- Intuitive mobile app for real-time refrigerant logging and EPA compliance documentation
- Automated reporting and customizable forms for audits and regulations
- Seamless integration with dispatching, invoicing, and asset management
Cons
- Broader FSM focus may overwhelm users seeking refrigerant-only tools
- Custom pricing can be steep for smaller operations
- Advanced compliance customization requires initial setup time
Best For
Mid-to-large HVAC service companies needing integrated refrigerant compliance within a full field service platform.
Pricing
Custom quote-based pricing, typically starting at $150-300 per user/month depending on features and scale.
Jobber
enterpriseField service management tool with refrigerant tracking, custom compliance forms, and reporting for EPA and local regulations.
Mobile-first digital forms and checklists that enable on-site completion of compliance documentation with photos, notes, and e-signatures.
Jobber is a field service management platform designed for home service businesses like HVAC, offering tools for scheduling, dispatching, invoicing, and client communication that can be adapted for basic refrigerant compliance logging via customizable forms and checklists. It allows technicians to capture job details, photos, notes, and digital signatures on mobile devices, supporting documentation for EPA Section 608 requirements. However, it lacks dedicated refrigerant tracking, inventory management, or automated regulatory reporting features found in specialized compliance software.
Pros
- Intuitive mobile app for real-time field logging and digital forms
- Customizable checklists and service reports for compliance documentation
- Strong integrations with accounting and payment systems
Cons
- No built-in refrigerant inventory or usage tracking
- Lacks automated EPA compliance reports or leak log generation
- Requires manual setup for compliance workflows, not specialized out-of-the-box
Best For
Small to mid-sized HVAC businesses needing general field service management with adaptable tools for basic refrigerant compliance logging.
Pricing
Starts at $69/month (Core plan, 1 user); Connect ($169/month) and Grow ($349/month) add advanced features; custom enterprise pricing available.
FieldEdge
specializedHVAC-specific software offering refrigerant cylinder tracking, leak records, and compliance certification management.
Customizable digital technician paperwork for logging refrigerant activities on-site
FieldEdge is a field service management (FSM) platform primarily designed for HVAC, plumbing, and electrical contractors, offering tools for dispatching, scheduling, invoicing, and technician productivity. For refrigerant compliance management, it provides customizable digital forms and paperwork that technicians can use to log service details, including refrigerant handling, recovery, and disposal activities. While it supports basic compliance documentation through its mobile app, it lacks specialized modules for automated EPA 608 tracking, inventory management, or audit-ready reporting compared to dedicated solutions.
Pros
- Intuitive mobile app for real-time technician updates and digital forms
- Seamless integration with QuickBooks and other accounting tools
- Comprehensive FSM features that indirectly support compliance workflows
Cons
- No dedicated refrigerant inventory or certification tracking
- Limited automated reporting for regulatory audits
- Custom quotes can lead to higher costs for smaller teams
Best For
Mid-sized HVAC contractors needing general field service management with customizable forms for basic refrigerant logging.
Pricing
Quote-based pricing, typically starting at $150-$300 per technician per month plus base fees.
SuccessWare
specializedHVAC business suite with built-in EPA refrigerant compliance tracking, inventory control, and reclamation logging.
Refrigerant Tracker module that auto-populates compliance logs from job data for effortless Section 608 reporting
SuccessWare is a comprehensive business management platform designed primarily for HVAC contractors, featuring a dedicated Refrigerant Tracker module for managing compliance with EPA Section 608 regulations. It tracks refrigerant purchases, usage, recovery, and disposal across jobs, generating automated reports for leak detection, recordkeeping, and certification renewals. The software integrates refrigerant data with scheduling, dispatching, and invoicing for a holistic view of operations.
Pros
- Robust refrigerant inventory and usage tracking with automated EPA reporting
- Seamless integration into full HVAC business management suite
- Mobile access for technicians to log refrigerant activities in the field
Cons
- Steep learning curve due to its broad ERP functionality beyond compliance
- Pricing geared toward larger operations, less ideal for small teams
- Limited standalone compliance tools without adopting the full platform
Best For
Mid-sized HVAC contractors needing integrated refrigerant compliance within their overall service management system.
Pricing
Custom quote-based pricing; typically starts at $500-$1,000/month for small to mid-sized teams, scaling with users and modules.
RefLog
specializedCloud-based F-Gas compliance software for managing refrigerant records, leak checks, and statutory reporting.
Automated leak detection test scheduling with email/SMS reminders and built-in witness log functionality
RefLog is a cloud-based Refrigerant Compliance Management Software tailored for the UK HVAC and refrigeration industry, focusing on F-Gas regulations. It provides digital logbooks, automated leak test scheduling, refrigerant tracking, and compliance reporting to simplify regulatory adherence. The platform supports mobile access for on-site engineers, enabling real-time data entry and audit-ready records.
Pros
- Comprehensive F-Gas compliance tools including digital logbooks and leak test reminders
- Mobile app for real-time field updates and photo evidence
- Strong reporting for audits and decommissioning certificates
Cons
- Primarily UK-focused with limited international regulatory support
- Interface feels dated compared to modern SaaS tools
- Pricing scales quickly for multi-site operations
Best For
UK-based small to medium refrigeration contractors needing straightforward F-Gas compliance management.
Pricing
Subscription from £25/month per site, with tiered plans for additional users and sites.
CoolComply
specializedSpecialist tool for HVAC&R refrigerant compliance, including logbooks, cylinder tracking, and F-Gas certification.
Mobile-first digital logbook for real-time leak check logging and photo evidence upload
CoolComply is a UK-focused cloud-based platform for refrigerant compliance management, specifically tailored to F-Gas regulations. It enables refrigeration engineers to track leak detection records, service histories, training certifications, and generate compliance reports digitally. The software emphasizes mobile accessibility for on-site use, with automated reminders to ensure regulatory adherence.
Pros
- Intuitive mobile app for field engineers
- Automated reminders and UK F-Gas specific templates
- Simple report generation for audits
Cons
- Limited integrations with accounting or ERP systems
- Basic analytics without advanced forecasting
- Pricing scales quickly for multi-site operations
Best For
Small to medium UK refrigeration businesses focused on core F-Gas compliance without needing enterprise-level complexity.
Pricing
From £25/user/month (billed annually); custom enterprise pricing for larger teams.
GasLog
specializedF-Gas refrigerant management system for recording installations, leaks, and decommissioning to ensure regulatory compliance.
Instant mobile generation of legally compliant F-Gas leak test certificates with embedded photos and signatures
GasLog (gaslog.co.uk) is a UK-focused cloud-based platform tailored for F-Gas compliance management in the refrigeration and air conditioning sector. It allows engineers to conduct digital leak detection tests via a mobile app, log data with photos and GPS, and generate instant compliance certificates. The web portal provides centralized asset management, automated reminders for tests, and easy report exports for regulatory submissions.
Pros
- Mobile-first app for on-site leak test logging and instant certificate generation
- Automated reminders and compliance reporting tailored to UK F-Gas regulations
- Centralized cloud storage with photo/GPS integration for audit-proof records
Cons
- Limited to UK-specific regulations with less flexibility for international use
- Basic analytics and reporting compared to enterprise-level competitors
- No native integrations with major accounting or ERP systems
Best For
Small to medium UK-based refrigeration and HVAC firms focused on straightforward F-Gas leak compliance and record-keeping.
Pricing
Subscription plans starting at £14.99 per user/month (Basic) up to £29.99 for Pro with advanced features; custom enterprise pricing available.
Logwise
specializedRefrigerant lifecycle management software for tracking usage, emissions, and compliance with global environmental regulations.
Mobile-first logging with instant cloud sync and scale integration for error-free on-site compliance data capture
Logwise by Climalife is a refrigerant compliance management software tailored for the HVACR industry, focusing on F-gas regulation compliance in Europe. It enables real-time inventory tracking of refrigerants, logging of service activities like installations, leaks, and disposals, and automated generation of compliance reports. The platform emphasizes mobile accessibility for field technicians, integrating with digital scales for precise measurements and reducing paperwork.
Pros
- User-friendly mobile app for on-site data entry and real-time syncing
- Automated F-gas compliance reporting and certificate generation
- Seamless integration with digital refrigerant scales for accuracy
Cons
- Limited integrations with broader ERP or accounting systems
- Pricing can be steep for very small businesses or single users
- Some advanced customization requires vendor support
Best For
Medium-sized European refrigeration service companies focused on straightforward F-gas compliance without needing extensive enterprise features.
Pricing
Subscription-based with custom quotes; typically €40-€100 per user/month depending on sites and features, with annual contracts common.
Conclusion
The reviewed tools each offer robust solutions for refrigerant compliance, streamlining inventory tracking, leak management, and regulatory reporting. ServiceTitan leads as the top choice, boasting an all-in-one platform that integrates seamlessly with HVAC operations. Housecall Pro and ServiceTrade follow closely, with Housecall Pro excelling in field service workflows and ServiceTrade offering strong mobile-first capabilities for commercial needs.
For businesses seeking to simplify refrigerant management and ensure adherence to regulations, ServiceTitan is the ideal starting point—explore its comprehensive features to elevate your compliance efforts.
Tools Reviewed
All tools were independently evaluated for this comparison