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Technology Digital MediaTop 10 Best Red Editing Software of 2026
Rank the top Red Editing Software tools for film workflows with editor notes and key tradeoffs. Includes Adobe Acrobat Pro and Assent.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
Gitnux may earn a commission through links on this page — this does not influence rankings. Editorial policy
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Adobe Acrobat Pro
Redaction with verified output supports audit-focused removal of sensitive content in PDFs.
Built for fits when PDF-centric teams need controlled redaction, signatures, and repeatable automation..
Assent
Editor pickAudit log records approval and redaction decision history per governed workflow.
Built for fits when governed red editing needs API-driven provisioning and audit-ready approvals..
Diligent Boards
Editor pickAudit log tied to board and committee workflow actions for compliance review.
Built for fits when governance teams need controlled meeting workflows with auditability and integrations..
Related reading
Comparison Table
The comparison table maps Red Editing Software tools across integration depth, data model and schema design, and the automation and API surface for workflows and content operations. It also breaks down admin and governance controls, including RBAC scope, provisioning paths, and audit log coverage. Readers can compare configuration and extensibility tradeoffs without scanning vendor feature lists.
Adobe Acrobat Pro
document redactionAdobe Acrobat Pro supports redaction workflows with reusable redaction settings, inspection, flattening to remove hidden content, and extensive automation via scripting.
Redaction with verified output supports audit-focused removal of sensitive content in PDFs.
Adobe Acrobat Pro is used to modify existing PDFs without rebuilding source files, using OCR for scanned documents and editing tools for text, images, and page content. It manages structured elements like annotations and AcroForm fields, which maps well to approval workflows that require comment history and field-level validation. Enterprise deployments typically focus on configuration control, security policies for redaction and signatures, and governance around who can view or modify protected documents.
A key tradeoff is that automation is tied to PDF internals like tags, objects, and form fields, so throughput and data normalization can lag behind systems built on native document formats. Acrobat Pro fits teams that need document control inside a PDF-centric workflow, such as legal review packs, marked-up approvals, and signature-ready submissions. It is less efficient when the primary source of truth is a non-PDF schema or when integrations must transform documents into fully structured data at scale.
- +OCR and editable PDF tools preserve layout for scanned documents
- +Redaction and digital signatures support document security workflows
- +Form field and annotation handling supports structured review and approvals
- +Scripting enables repeatable batch processing across document sets
- –API automation centers on PDF structures, limiting data model flexibility
- –Batch throughput can suffer when documents lack consistent tagging
- –Governance relies on Acrobat deployment configuration rather than granular RBAC
Legal ops teams
Redact and sign discovery PDF sets
Fewer manual edits, safer disclosures
Finance compliance teams
Govern reviewed financial statement PDFs
Consistent audit trails for reviewers
Show 2 more scenarios
Healthcare release teams
OCR scanned records for release
Faster intake to release-ready PDFs
Convert scanned documents with OCR and then process structured fields for controlled distribution.
Contract management teams
Batch signature-ready contract PDFs
Reduced turnaround for contract cycles
Generate signature-ready documents and run scripted checks on form fields before sending for approval.
Best for: Fits when PDF-centric teams need controlled redaction, signatures, and repeatable automation.
More related reading
Assent
enterprise reviewAssent is an enterprise document review and redaction system with structured case workflows, permissions, and automated processing for compliance-oriented editing tasks.
Audit log records approval and redaction decision history per governed workflow.
Assent is a good fit for teams that need repeatable red editing across many submissions, where decisions depend on structured product and regulatory data. The data model links items to evidence and redaction decisions, which makes rule configuration and revalidation easier at scale. Integration depth matters most when upstream systems must supply attributes consistently for schema-based redaction behavior.
A tradeoff appears when workflows require heavy custom logic not represented in Assent’s schema and configuration model, because customization still needs to fit the platform’s data model. Assent is used best when volumes are high and governance requires traceability, like audit log based review trails for confidential disclosures.
- +Schema-aware data model maps fields to evidence and redaction outcomes
- +RBAC plus audit logs supports controlled review and traceable decisions
- +API and automation enable rule provisioning and workflow orchestration
- +Configuration supports repeatable processing across many submission types
- –Custom redaction logic can be constrained by the schema configuration model
- –Integrations require disciplined field mapping to preserve deterministic outcomes
Regulatory ops teams
Mass redaction for ingredient submissions
Faster compliant publication cycles
Product data integration teams
Automated redaction from master attributes
Lower rework from mismatches
Show 2 more scenarios
Legal and compliance reviewers
Audit-ready approval for sensitive disclosures
Clear audit trail for decisions
Uses RBAC and audit logs to verify who approved redactions and why.
Enterprise governance teams
Policy control across departments
Consistent outcomes across workflows
Centralizes configuration and access controls so multiple teams share the same data model.
Best for: Fits when governed red editing needs API-driven provisioning and audit-ready approvals.
Diligent Boards
governed publishingDiligent Boards includes governed document distribution workflows with permission controls and versioned document handling that supports controlled redaction release patterns.
Audit log tied to board and committee workflow actions for compliance review.
Diligent Boards is built around a structured governance schema where meeting records, document sets, and decision artifacts stay linked for review and retention. Admin and governance controls include RBAC for roles, audit log visibility for actions, and configuration of access boundaries across boards and committees. The automation and API surface supports integration into enterprise workflows with controlled data handling and repeatable provisioning.
A key tradeoff is that the governance-centric data model constrains highly customized schemas compared with document-first repositories. Diligent Boards fits organizations with predictable meeting cadences and strict governance needs, especially when multiple committees require consistent access boundaries and auditability.
- +RBAC controls map to board roles for restricted document circulation
- +Audit log records workflow actions tied to meeting artifacts
- +Structured agenda and minutes model preserves decision traceability
- +Automation and integration support repeatable provisioning across governance units
- –Governance schema limits free-form customization compared with generic DMS
- –Complex setups require careful admin configuration for cross-committee access
Company secretarial teams
Manage agendas and minutes across committees
Faster approvals with traceable records
Corporate governance managers
Standardize resolutions and document sets
Consistent decision documentation
Show 2 more scenarios
Security and compliance admins
Control access and track change history
Higher accountability for document actions
Uses RBAC and audit log coverage to support governance oversight and incident analysis.
IT integration teams
Provision users into board workflows
Reduced manual provisioning overhead
Leverages integration and API-oriented operations to automate onboarding and access assignment.
Best for: Fits when governance teams need controlled meeting workflows with auditability and integrations.
OpenKM
self-hosted DMSOpenKM provides a self-hosted document management system with configurable workflows, access control, and audit capabilities that can be combined for redaction pipelines.
Extensible repository API for programmatic content, metadata, and workflow operations.
OpenKM is an enterprise document management system focused on metadata-first storage and repository-driven governance. Its integration depth centers on a documented API surface for content, users, and metadata, plus extensibility points for custom workflows.
OpenKM includes audit-log style traceability for actions inside the repository, with RBAC controls that map users and roles to spaces and permissions. Automation is handled through configurable workflows and server-side operations that can be invoked through API and administrative tooling.
- +API access to documents, metadata, and repository actions
- +RBAC permissions that apply across spaces and managed collections
- +Server-side workflows tied to repository events and configuration
- +Audit-oriented activity history for governance and investigations
- –Extensibility requires Java-based development for deeper custom automation
- –Automation coverage depends on workflow configuration granularity
- –API usage patterns can be rigid without schema and permission planning
- –Throughput tuning needs careful repository and index configuration
Best for: Fits when enterprises need schema-driven DMS governance plus API and automation control.
M-Files
metadata workflowM-Files offers metadata-driven document management with workflow automation, role-based access, and audit logging that supports controlled editing and redaction operations.
Metadata-driven workflows using the M-Files data model as the rule input.
M-Files performs content and records management with an extensible metadata schema that drives search, retention, and workflow decisions. Deep integration centers on its M-Files API and related extensibility points, enabling automation of provisioning, metadata, and lifecycle events.
Rules and workflows can use metadata and state to route work across users and systems while keeping governance aligned to configured structures. Administration supports RBAC, audit logging, and policy configuration to maintain control over changes and throughput.
- +Metadata-driven data model supports schema-based search and lifecycle control
- +M-Files API enables automation of metadata, states, and workflow triggers
- +RBAC plus audit log supports governance over permissions and changes
- +Workflow configuration ties routing decisions to metadata values
- –High schema discipline is required to avoid brittle metadata dependencies
- –Automation designs can become complex when many workflows share metadata
- –Extensibility requires API programming and strong change-management practices
Best for: Fits when governance-focused teams need API-driven metadata workflows and auditability.
Microsoft Purview
compliance governanceMicrosoft Purview applies compliance labeling and document protection workflows that can gate redaction outputs via policy enforcement and audit reporting.
Unified data catalog and lineage with governed access control via RBAC and audit logs.
Microsoft Purview fits enterprises standardizing governance across Microsoft 365, Azure, and on-prem data sources. It centers on a unified data catalog, data lineage, and sensitive data discovery with enforceable policies.
Governance controls include RBAC-driven access to catalog assets and audit log records across activities. Extensibility comes through integration with Microsoft services plus automation hooks for scanning jobs, schema registration, and catalog updates.
- +End-to-end integration across Microsoft 365, Azure, and common data stores
- +Data catalog and lineage tied to a shared data model
- +RBAC and audit logs provide traceable governance actions
- +Extensibility via APIs and connectors for catalog and policy workflows
- –Schema and governance setup depends on accurate source metadata mapping
- –Lineage quality varies with connector instrumentation coverage
- –Throughput for large scans can require careful scheduling and capacity planning
- –Automation requires disciplined configuration to avoid drift across environments
Best for: Fits when enterprises need unified catalog, lineage, and audit-ready governance across mixed platforms.
Box
enterprise storageBox supports enterprise document workflows with admin policies, audit logs, and API-based automation that can orchestrate redaction preparation and restricted publishing.
Event subscriptions with webhooks for content and permission changes in a documented API model.
Box differentiates itself with a mature file and metadata data model exposed through a documented REST API and extensible workflows. Core capabilities include content storage, granular RBAC, external sharing controls, and audit logs tied to events across files and admin actions.
Automation and integration are driven by webhooks, event subscriptions, and API endpoints for users, groups, roles, and content lifecycle operations. Admin governance focuses on provisioning and policy enforcement through configuration primitives, plus audit trails for security reviews.
- +REST API exposes content, metadata, and permissions with predictable resource schemas
- +RBAC controls user and group access across folders and files
- +Audit logs capture admin and content events for compliance review
- +Webhooks and event subscriptions enable event-driven automation
- –Automation depends on event configuration and reliable webhook handling
- –Cross-system metadata consistency requires custom mapping logic
- –Admin governance is configuration-heavy for large orgs
- –Throughput for bulk operations needs batching and rate-aware design
Best for: Fits when governance-heavy file collaboration needs API-driven automation and auditable RBAC.
Google Drive for desktop
collaboration platformGoogle Drive provides document collaboration infrastructure with permissions, versioning, and API access that can coordinate redaction workflows across teams.
Drive API supports permissions, metadata, and content operations tied to Drive version history.
Google Drive for desktop mounts Google Drive on local machines and keeps files in sync with Google Drive. It integrates with Google Workspace accounts via an RBAC model that relies on Drive permissions, sharing settings, and domain-wide controls.
Automation and extensibility use the Drive API and related Google APIs for search, metadata updates, and file lifecycle actions, plus tools like Drive for desktop sync and external sharing controls. Admin governance is handled through Workspace admin settings, including audit log visibility, user and group provisioning, and access restrictions that affect file access and sharing.
- +Desktop sync with file versioning tied to Drive metadata
- +Drive API supports upload, metadata, permissions, and search queries
- +RBAC via Drive permissions and Workspace group membership
- +Admin audit logs and sharing controls for governed access
- –Drive for desktop sync behavior can complicate conflict resolution
- –Granular per-object controls depend on Drive permissions and domain rules
- –Automation requires careful scoping, quota handling, and pagination
- –External collaboration policies can be harder to model than folder-only schemas
Best for: Fits when teams need local workflow sync plus API-driven automation under Workspace governance.
DocuSign
document workflowDocuSign provides document handling workflow controls with identity and audit trails that can gate distribution of redacted artifacts.
Envelope template and tab model lets APIs generate consistent recipient fields at scale.
DocuSign executes legally binding eSignature transactions by routing documents through configurable signature workflows. Integration depth centers on DocuSign REST API resources for envelopes, recipients, tabs, templates, and signing events.
The data model separates envelopes from templates and supports signer roles, recipient identifiers, and tab placement via schema-like request payloads. Automation and governance rely on workflow configuration, account-level settings, and audit log capture for compliance review.
- +REST API covers envelopes, templates, recipients, and signing events
- +Template and tab models support repeatable document structures
- +Audit log provides traceability across envelope lifecycle actions
- +RBAC supports separating admin and operational responsibilities
- –Workflow logic can require careful mapping of roles to tabs
- –Automation depends on API event handling and retry discipline
- –Extensibility often centers on DocuSign resources rather than arbitrary workflows
Best for: Fits when governed eSignature workflows must integrate with systems through API and audit visibility.
E-Signature and redaction workflow via Dropbox Sign
signed document workflowDropbox Sign provides governed digital document workflows with auditability and access control patterns that can support controlled redaction release cycles.
Webhook events that drive external automation for redaction steps tied to envelope states.
E-Signature and redaction workflow via Dropbox Sign fits teams that need signed document processing plus controlled redaction steps with auditability. Dropbox Sign provides a documented API for envelope creation, signer routing, and event-driven automation.
Redaction workflows are supported through integrations and review steps that preserve traceability from request to completion. Admin and governance features focus on workspace configuration, permissions, and audit visibility for signed artifacts.
- +API supports envelope, signer, and event management for automation
- +Audit log links signing activity to document lifecycle events
- +RBAC-style permissions control access to signing workflows
- +Webhook events enable external redaction triggers
- –Redaction is not a native, end-to-end schema-first editor in the same workflow
- –Automation design requires careful orchestration across signing and redaction steps
- –Workflow configuration can become complex for multi-party, multi-stage processes
- –Event coverage depends on chosen webhook subscriptions and envelope settings
Best for: Fits when teams need API-driven signing and controlled redaction with audit visibility.
How to Choose the Right Red Editing Software
This buyer's guide covers red editing and governed redaction workflows across Adobe Acrobat Pro, Assent, Diligent Boards, OpenKM, M-Files, Microsoft Purview, Box, Google Drive for desktop, DocuSign, and Dropbox Sign.
The guide focuses on integration depth, the underlying data model, automation and API surface, and admin and governance controls so teams can map tool behavior to operational requirements.
Redaction and red editing software that enforces governed removal and traceable release
Red editing software manages controlled redaction so removed content is auditable, repeatable, and tied to workflow decisions rather than manual markups. Many enterprise tools model redaction inputs as structured fields and states, which enables deterministic outcomes and approval history.
Assent represents this approach with a schema-aware data model and an audit log that records approval and redaction decision history per governed workflow. For PDF-centric workflows, Adobe Acrobat Pro supports redaction with verified output, reusable redaction settings, and batch automation via scripting while keeping PDF structure as the core data model.
Mechanisms for governed edits: integration, schema control, automation APIs, and governance evidence
Evaluation should start with how a tool represents content and redaction rules in its data model. Assent and M-Files drive decisions from configurable metadata and schema-aware mappings, while Adobe Acrobat Pro anchors automation around PDF structure.
The next filter should validate automation and API surface coverage for provisioning, workflow orchestration, and event-driven coordination. Box and Dropbox Sign expose event subscriptions via webhooks, while OpenKM and M-Files provide repository or metadata APIs for server-side workflow operations and automation triggers.
Schema-aware data model for deterministic redaction outcomes
Assent maps sensitive fields to evidence and disclosure outcomes through schema-aware configuration, which keeps redaction decisions consistent across many submissions. M-Files uses a metadata-driven data model where workflow routing and decisions key off metadata values, which supports controlled editing logic that stays aligned to configured structures.
Audit log traceability tied to the approval or workflow decision
Assent records approval and redaction decision history per governed workflow so redaction choices remain reviewable. Diligent Boards ties audit log entries to board and committee workflow actions on meeting artifacts, which strengthens governance traceability for compliance review.
API and automation surface for provisioning and batch operations
Assent and OpenKM emphasize API-driven provisioning and server-side workflow operations that can be invoked for operational throughput. Adobe Acrobat Pro supports repeatable batch processing through scripting, which enables automation across document sets when PDF tagging stays consistent.
RBAC and admin governance controls that restrict editing and release
Box provides granular RBAC controls and audit logs tied to admin and content events, which supports restricted publishing patterns for governed workflows. OpenKM applies RBAC across spaces and managed collections, which helps keep access boundaries consistent across repository governance areas.
Event-driven integration via webhooks and subscriptions
Box supports event subscriptions with webhooks for content and permission changes using documented REST API resource schemas. Dropbox Sign exposes webhook events that drive external redaction triggers tied to envelope states, which supports multi-stage processes where redaction release depends on signing workflow progress.
Document fidelity controls for PDF redaction verification
Adobe Acrobat Pro provides redaction with verified output designed for audit-focused removal of sensitive content in PDFs. Its inspection and flattening capabilities also help remove hidden content, which matters when teams rely on PDF fidelity for review and distribution.
Decision framework for matching red editing control requirements to tool internals
Selection should start with the control model that needs to be enforced. Teams that require approval history and deterministic redaction decisions per governed workflow should prioritize Assent or M-Files, since both center schema or metadata to drive outcomes.
Teams that need PDF-native redaction behavior and verified outputs should evaluate Adobe Acrobat Pro, since its redaction workflow is built around PDF structure and verified removal rather than schema-first field mapping.
Map the redaction rule source to the tool data model
If redaction rules come from structured fields and disclosure outcomes, prioritize Assent because it uses schema-aware configuration that maps fields to evidence and redaction outcomes. If redaction decisions depend on metadata states stored with documents, M-Files and OpenKM fit better because their workflow decisions are driven by metadata or repository metadata.
Validate audit evidence placement in the workflow lifecycle
If audit evidence must capture approval and redaction decisions together, pick Assent because its audit log records approval and redaction decision history per governed workflow. If governance evidence should attach to board artifacts like agendas and minutes, Diligent Boards provides an audit log tied to board and committee workflow actions.
Stress test the automation surface with real operations
If automation requires API-driven provisioning and orchestration, evaluate Assent and OpenKM because they expose automation and workflow operations tied to configuration and repository or schema structures. If automation is tightly coupled to PDF operations, validate Acrobat scripting for batch redaction sets and confirm document consistency to avoid throughput issues.
Choose an integration pattern that matches the release trigger
If redaction release must react to signing progress or envelope lifecycle events, Dropbox Sign supports webhook events tied to envelope states and Box supports webhooks for permission and content changes. If redaction is driven by collaboration under Workspace controls with sync needs, Google Drive for desktop can coordinate redaction preparation using the Drive API with version history linkage.
Confirm admin governance boundaries and identity separation
If access control must be managed with RBAC and audit visibility across content and admin actions, Box and OpenKM provide RBAC controls with audit trails tied to admin and repository events. If enterprise governance must unify access decisions across Microsoft 365 and Azure sources, Microsoft Purview provides RBAC via a unified data catalog with audit logs across activities.
Which teams need governed red editing and redaction release control
Different teams need different internal mechanics for redaction. The split is usually between schema-first governed systems and PDF-native redaction verification.
Tool fit improves when teams align redaction decision inputs with the tool’s data model and place audit evidence where approvals happen.
Compliance and legal teams orchestrating schema-driven redaction approvals
Assent fits when redaction must be governed with schema-aware configuration and an audit log that records approval and redaction decision history per governed workflow. M-Files also fits when redaction routing and lifecycle decisions must key off metadata values under RBAC and audit logging.
Board secretariats and governance units managing restricted distribution of meeting artifacts
Diligent Boards fits when the workflow attaches to board and committee artifacts like agendas and minutes and needs audit log traceability tied to workflow actions. This is typically paired with RBAC controls mapped to board roles for restricted document circulation.
Enterprises that need programmatic workflow automation around repository content and metadata
OpenKM fits when a schema-driven DMS governance layer must expose a repository API for content, metadata, user access, and workflow operations. It supports server-side workflows tied to repository events and audit-oriented activity history for governance and investigations.
PDF-centric teams that require verified redaction and batch operations on document structure
Adobe Acrobat Pro fits when PDF-centric teams need redaction with verified output and reusable redaction settings. It also supports batch processing through scripting, which is most effective when documents have consistent structure.
Teams coordinating redaction release around signing and permission lifecycle events
Dropbox Sign fits when redaction steps must be triggered by webhook events tied to envelope states and tied back to signed artifacts. Box fits when governed collaboration needs event subscriptions via webhooks and RBAC-based access control with audit logs.
Common governance and integration failures in red editing workflows
Most failures come from mismatching redaction rules to the tool’s data model or from assuming automation will run without disciplined configuration.
Several tools also impose constraints based on governance schema design or require careful event and webhook orchestration to keep release logic deterministic.
Assuming schema flexibility when the governance model is the control surface
Assent custom redaction logic can be constrained by schema configuration, so redaction field mapping must be disciplined for deterministic outcomes. Diligent Boards also limits free-form customization due to governance schema structure, so cross-committee access needs careful admin configuration.
Building automation around inconsistent tagging or document structure
Adobe Acrobat Pro batch throughput can suffer when documents lack consistent tagging, which reduces automation predictability. OpenKM automation depends on workflow configuration granularity and index tuning, so throughput can degrade if repository and indexes are not aligned with workflow needs.
Over-relying on event configuration without validating webhook and retry behavior
Box automation depends on event configuration and reliable webhook handling, so event subscriptions need to be configured so content and permission changes are captured consistently. Dropbox Sign automation requires careful orchestration across signing and redaction steps, and event coverage depends on the selected webhook subscriptions and envelope settings.
Confusing PDF editor control with schema-first governed decisions
Dropbox Sign supports controlled redaction release through integrations and review steps, but redaction is not a native, end-to-end schema-first editor in the same workflow. If deterministic redaction decisions are required from structured fields, Assent and M-Files align better because their data model drives workflow decisions.
Using governance metadata controls without validating source metadata quality
Microsoft Purview depends on accurate source metadata mapping for policy enforcement and correct governance behavior. If lineage quality varies due to connector instrumentation coverage, audit-ready outcomes can require scheduling and capacity planning for large scans.
How We Selected and Ranked These Tools
We evaluated Adobe Acrobat Pro, Assent, Diligent Boards, OpenKM, M-Files, Microsoft Purview, Box, Google Drive for desktop, DocuSign, and Dropbox Sign using features, ease of use, and value, with features carrying the most weight at forty percent while ease of use and value each account for thirty percent. Each tool was scored on how well its described integration, data model, automation and API surface, and governance controls support real redaction workflows.
Adobe Acrobat Pro separated from lower-ranked tools because its redaction workflow includes verified output and PDF operations like inspection and flattening, which lifted features performance and value for PDF-centric teams. That verified output capability aligns closely with audit-focused removal and helps keep document fidelity predictable, which supported higher overall scoring.
Frequently Asked Questions About Red Editing Software
Which tool fits teams that need governed redaction rules tied to an auditable approval workflow?
How do API-based workflows differ between Redaction-first systems and signing-first systems?
When the source artifact is a PDF, which option best preserves layout fidelity during red editing?
Which platform provides the strongest metadata schema for routing redaction and governance decisions?
What is the practical tradeoff between using a document repository like OpenKM and a content workflow platform like M-Files?
Which tool supports event-driven integrations for permission or content changes that auditors can trace?
How do SSO and RBAC controls map to governance requirements in common enterprise setups?
What data migration approach is most predictable when moving governed artifacts into a new red editing workflow?
When an organization needs an explicit admin control layer for workflow operations, which tool design is closer?
What workflow model is best for integrating signing steps with controlled redaction and audit visibility?
Conclusion
After evaluating 10 technology digital media, Adobe Acrobat Pro stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
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