Quick Overview
- 1#1: Expensify - Automates expense reporting by scanning receipts, extracting data via OCR, and integrating with accounting software for approvals and reimbursements.
- 2#2: Dext - Captures and organizes receipt and invoice data automatically, syncing with accounting platforms for bookkeeping efficiency.
- 3#3: Zoho Expense - Manages employee expenses with AI-powered receipt scanning, categorization, and multi-currency support integrated into Zoho's ecosystem.
- 4#4: Veryfi - Provides real-time AI extraction of receipt data from photos or PDFs, with instant categorization and export to accounting tools.
- 5#5: Shoeboxed - Digitizes physical receipts through mail-in service or mobile scan, automatically extracting and categorizing expense data.
- 6#6: Hubdoc - Automatically fetches and organizes receipts and bills from email or uploads, pushing data to accounting software.
- 7#7: QuickBooks Online - Offers built-in receipt capture with OCR matching to bank transactions and expense tracking within its accounting suite.
- 8#8: Xero - Cloud accounting platform with receipt filing, OCR extraction, and bank reconciliation for small businesses.
- 9#9: FreshBooks - Handles invoicing and expenses with mobile receipt snapping, auto-categorization, and profitability tracking.
- 10#10: Wave - Free accounting tool with receipt scanning and organization features for unlimited small business use.
Tools were chosen for their combination of robust features (including OCR precision, seamless accounting integration, and real-time data processing), user-friendly design, and overall value, ensuring both reliability and scalability for businesses across sizes.
Comparison Table
Managing receipts effectively is key for streamlining finances, and with a range of tools like Expensify, Dext, Zoho Expense, Veryfi, Shoeboxed, and more, choosing the right fit can feel overwhelming. Our comparison table breaks down features, usability, and costs to help readers identify the best solution for their needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Expensify Automates expense reporting by scanning receipts, extracting data via OCR, and integrating with accounting software for approvals and reimbursements. | specialized | 9.3/10 | 9.6/10 | 8.9/10 | 8.7/10 |
| 2 | Dext Captures and organizes receipt and invoice data automatically, syncing with accounting platforms for bookkeeping efficiency. | specialized | 9.2/10 | 9.5/10 | 9.0/10 | 8.7/10 |
| 3 | Zoho Expense Manages employee expenses with AI-powered receipt scanning, categorization, and multi-currency support integrated into Zoho's ecosystem. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.8/10 |
| 4 | Veryfi Provides real-time AI extraction of receipt data from photos or PDFs, with instant categorization and export to accounting tools. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 5 | Shoeboxed Digitizes physical receipts through mail-in service or mobile scan, automatically extracting and categorizing expense data. | specialized | 8.1/10 | 8.7/10 | 7.9/10 | 7.5/10 |
| 6 | Hubdoc Automatically fetches and organizes receipts and bills from email or uploads, pushing data to accounting software. | specialized | 8.7/10 | 9.2/10 | 8.8/10 | 8.5/10 |
| 7 | QuickBooks Online Offers built-in receipt capture with OCR matching to bank transactions and expense tracking within its accounting suite. | enterprise | 8.2/10 | 8.5/10 | 8.0/10 | 7.5/10 |
| 8 | Xero Cloud accounting platform with receipt filing, OCR extraction, and bank reconciliation for small businesses. | enterprise | 7.8/10 | 8.1/10 | 8.4/10 | 7.2/10 |
| 9 | FreshBooks Handles invoicing and expenses with mobile receipt snapping, auto-categorization, and profitability tracking. | enterprise | 8.1/10 | 7.8/10 | 9.2/10 | 7.4/10 |
| 10 | Wave Free accounting tool with receipt scanning and organization features for unlimited small business use. | other | 7.6/10 | 7.2/10 | 8.7/10 | 9.4/10 |
Automates expense reporting by scanning receipts, extracting data via OCR, and integrating with accounting software for approvals and reimbursements.
Captures and organizes receipt and invoice data automatically, syncing with accounting platforms for bookkeeping efficiency.
Manages employee expenses with AI-powered receipt scanning, categorization, and multi-currency support integrated into Zoho's ecosystem.
Provides real-time AI extraction of receipt data from photos or PDFs, with instant categorization and export to accounting tools.
Digitizes physical receipts through mail-in service or mobile scan, automatically extracting and categorizing expense data.
Automatically fetches and organizes receipts and bills from email or uploads, pushing data to accounting software.
Offers built-in receipt capture with OCR matching to bank transactions and expense tracking within its accounting suite.
Cloud accounting platform with receipt filing, OCR extraction, and bank reconciliation for small businesses.
Handles invoicing and expenses with mobile receipt snapping, auto-categorization, and profitability tracking.
Free accounting tool with receipt scanning and organization features for unlimited small business use.
Expensify
specializedAutomates expense reporting by scanning receipts, extracting data via OCR, and integrating with accounting software for approvals and reimbursements.
SmartScan OCR, which instantly digitizes and categorizes receipt data from photos with high accuracy
Expensify is a comprehensive expense management platform renowned for its receipt management capabilities, allowing users to capture receipts via mobile app photos where SmartScan OCR technology automatically extracts key data like amounts, merchants, taxes, and dates. It streamlines expense categorization, approval workflows, reimbursements, and mileage tracking, integrating seamlessly with accounting tools such as QuickBooks, Xero, and NetSuite. The software supports real-time reporting and corporate card imports, making it ideal for automating the entire receipt-to-reimbursement process.
Pros
- Exceptional SmartScan OCR for accurate, hands-free receipt data extraction
- Robust integrations with accounting software and corporate cards
- Intuitive mobile app for on-the-go receipt capture and submission
Cons
- Pricing can escalate quickly for larger teams or advanced features
- Occasional OCR inaccuracies with faded or non-standard receipts
- Interface may feel overwhelming for absolute beginners
Best For
Small to medium-sized businesses, frequent travelers, and finance teams seeking automated receipt scanning, categorization, and reimbursement workflows.
Pricing
Free tier for individuals (25 SmartScans/month); paid plans start at $5/user/month (Collect Receipts) and $9/user/month (Control & Pay) with annual discounts available.
Dext
specializedCaptures and organizes receipt and invoice data automatically, syncing with accounting platforms for bookkeeping efficiency.
Publish feature for one-click transfer of reconciled receipts and bank transactions directly to client accounting software
Dext is a leading cloud-based receipt management software that automates the capture, extraction, and reconciliation of receipts, invoices, and expenses using advanced OCR technology. It integrates seamlessly with major accounting platforms like QuickBooks, Xero, and Sage, allowing users to snap photos via mobile app or upload files for instant data processing and categorization. The platform streamlines workflows for businesses and accountants by enabling bank transaction matching and direct publishing of reconciled data to accounting software.
Pros
- Exceptionally accurate OCR with 99% data extraction reliability
- Robust integrations with 100+ accounting and banking apps
- Unlimited users and mobile-first capture for flexible team use
Cons
- Pricing scales with extraction volume, costly for high-volume users
- Advanced automation rules require higher-tier plans
- Customer support can be slower for non-enterprise accounts
Best For
Accountants, bookkeepers, and SMBs handling high volumes of receipts across multiple clients or teams.
Pricing
Starts at $10/month for 50 extractions, scales to $500+/month for 5,000+ with custom enterprise plans; billed annually.
Zoho Expense
specializedManages employee expenses with AI-powered receipt scanning, categorization, and multi-currency support integrated into Zoho's ecosystem.
SmartScan AI for instant, high-accuracy extraction of receipt data from photos
Zoho Expense is a cloud-based expense management platform specializing in receipt capture, processing, and reimbursement workflows. It allows users to scan receipts via mobile app with OCR technology that automatically extracts key details like amount, date, taxes, and vendor information. The software supports approval processes, mileage tracking, multi-currency expenses, and seamless integrations with accounting tools like QuickBooks and Xero.
Pros
- Highly accurate OCR-powered receipt scanning for quick data entry
- Intuitive mobile app with offline support
- Extensive integrations with Zoho suite and third-party accounting software
Cons
- Steeper learning curve for complex workflows
- Limited customization in reports on lower plans
- Free plan has user and feature restrictions
Best For
Small to medium-sized businesses seeking an integrated, scalable solution for receipt tracking and expense approvals.
Pricing
Free for up to 3 users; Standard $4/user/month (billed annually); Premium $6/user/month; Enterprise custom pricing.
Veryfi
specializedProvides real-time AI extraction of receipt data from photos or PDFs, with instant categorization and export to accounting tools.
Patented hands-free AI parser that verifies merchants against a global database for 99%+ data accuracy on any receipt worldwide
Veryfi is an AI-powered receipt capture and expense management platform designed to automate the digitization of receipts and invoices. It uses advanced OCR and machine learning to extract data such as merchant, date, amount, taxes, and line items with high accuracy from photos, emails, or uploads. The software categorizes expenses, generates reports, and integrates seamlessly with accounting tools like QuickBooks, Xero, and NetSuite, streamlining bookkeeping for businesses.
Pros
- Exceptional AI accuracy in extracting 50+ data fields from receipts globally
- Robust integrations with 100+ accounting and productivity apps
- Real-time expense tracking and automated reimbursements
Cons
- Pricing scales quickly for larger teams or high volumes
- Limited free tier and advanced features require paid plans
- Occasional manual corrections needed for faded or non-standard receipts
Best For
Small to medium businesses and accounting teams seeking automated receipt processing with strong accounting integrations.
Pricing
Starts at $15/user/month for basic plans, with Pro at $30/user/month, Enterprise custom quotes, and pay-per-document options from $0.14/receipt.
Shoeboxed
specializedDigitizes physical receipts through mail-in service or mobile scan, automatically extracting and categorizing expense data.
Patented 'Magic Envelope' mail-in service that professionally scans and extracts data from physical receipts
Shoeboxed is a receipt management platform designed to digitize, organize, and track receipts for businesses and individuals. Users can mail physical receipts for professional scanning and OCR data extraction or use the mobile app for instant digital capture. It provides categorization, expense reports, mileage tracking, and integrations with accounting software like QuickBooks and Xero.
Pros
- Unique mail-in service for hassle-free digitization of physical receipts
- Accurate OCR with auto-categorization and searchability
- Strong integrations with QuickBooks, Expensify, and other accounting tools
Cons
- Higher pricing due to premium mail-in processing
- Mailed receipts take 7-10 days to process
- Fewer advanced reporting features compared to top competitors
Best For
Small business owners and freelancers dealing with high volumes of paper receipts who prefer outsourcing digitization.
Pricing
Plans start at $4.99/month for digital-only uploads; premium tiers from $18/month include 10-300+ mail-in envelopes.
Hubdoc
specializedAutomatically fetches and organizes receipts and bills from email or uploads, pushing data to accounting software.
Direct bill fetching from vendor portals, automating the entire bill receipt process without manual uploads
Hubdoc is a cloud-based document automation platform designed for capturing, organizing, and extracting data from receipts, bills, and invoices using OCR technology. It automatically pulls key details like vendor, amount, date, and taxes, then syncs them directly to accounting software such as Xero, QuickBooks Online, and FreshBooks. Ideal for streamlining bookkeeping by eliminating manual entry, it also supports direct bill fetching from over 1,000 vendors and secure client portals for accountants.
Pros
- Exceptional OCR accuracy for data extraction from receipts and bills
- Seamless integrations with major accounting platforms like Xero and QuickBooks
- Mobile app for easy receipt capture and vendor bill fetching
Cons
- Limited standalone functionality without accounting software integration
- Free plan caps at 100 documents per month, requiring upgrade for heavy users
- Interface can feel geared more toward accountants than solo users
Best For
Small businesses and accounting firms using Xero or QuickBooks that need automated receipt processing and bill management.
Pricing
Free Essentials plan (100 docs/month); Pro plan at $12.50/user/month (billed annually) for unlimited docs and advanced automation.
QuickBooks Online
enterpriseOffers built-in receipt capture with OCR matching to bank transactions and expense tracking within its accounting suite.
Automatic matching of digitized receipts to bank transactions and expenses
QuickBooks Online provides robust receipt management features within its comprehensive cloud-based accounting platform, allowing users to capture receipts via mobile app photo snaps or uploads. Advanced OCR technology automatically extracts key details like vendor, amount, taxes, and date, then matches them to bank transactions and expenses for seamless bookkeeping. It supports categorization, searchability, and reporting, making it ideal for tracking receipts alongside full financial management.
Pros
- Powerful OCR for automatic data extraction from receipts
- Seamless matching to bank feeds and expenses
- Mobile app enables quick on-the-go capture
Cons
- Overkill and pricey for receipt management alone
- steeper learning curve for non-accounting users
- Limited advanced customization for receipt workflows
Best For
Small to medium businesses already using QuickBooks for accounting who want integrated receipt tracking.
Pricing
Starts at $30/month (Simple Start) billed annually, up to $200/month (Advanced); receipt features available across all plans.
Xero
enterpriseCloud accounting platform with receipt filing, OCR extraction, and bank reconciliation for small businesses.
Hubdoc integration for automatic receipt fetching and data population from emails and suppliers
Xero is a cloud-based accounting software with integrated receipt management capabilities, allowing users to capture receipts via its mobile app, apply OCR to extract details like amount, date, and vendor, and attach them directly to expenses or bills. It excels in matching digitized receipts to bank transactions for quick reconciliation and supports searchable archives for audits and reporting. While not a standalone receipt tool, it provides solid functionality within a comprehensive accounting ecosystem for small businesses.
Pros
- Seamless OCR-powered receipt scanning and data extraction via mobile app
- Automatic matching to bank feeds and expenses for efficient reconciliation
- Unlimited receipt storage and strong search/reporting integration
Cons
- Primarily an accounting tool, so receipt features feel secondary to specialists
- Higher pricing for full access as it's bundled with broader accounting suite
- OCR accuracy can falter with poor-quality images or non-standard receipts
Best For
Small to medium businesses already using Xero for accounting who want integrated receipt capture without switching apps.
Pricing
Starts at $15/user/month (Early plan, annually); receipt features included across all plans (Growing $42, Established $78), with add-ons for payroll.
FreshBooks
enterpriseHandles invoicing and expenses with mobile receipt snapping, auto-categorization, and profitability tracking.
OCR-powered receipt scanning that auto-populates expense details and links directly to profit tracking reports
FreshBooks is a cloud-based accounting platform designed primarily for small businesses and freelancers, featuring receipt management through mobile photo capture, OCR data extraction, and expense categorization. It allows users to attach receipts to transactions, track reimbursable expenses, and integrate with bank feeds for automated import and matching. While not a standalone receipt tool, it embeds these capabilities into a broader invoicing, time tracking, and reporting ecosystem for streamlined financial workflows.
Pros
- Intuitive mobile app with OCR for quick receipt scanning and data extraction
- Seamless integration of receipts with invoicing, expenses, and bank reconciliation
- User-friendly interface that simplifies expense tracking for non-accountants
Cons
- Limited advanced receipt processing for high-volume users compared to specialized tools
- Client and billable client limits on lower plans restrict scalability
- Full receipt and expense features require mid-to-high tier subscriptions
Best For
Small business owners and freelancers seeking integrated receipt management within an all-in-one accounting solution.
Pricing
Lite ($19/mo, 5 clients), Plus ($33/mo, 50 clients), Premium ($60/mo, unlimited clients); billed annually with discounts.
Wave
otherFree accounting tool with receipt scanning and organization features for unlimited small business use.
Unlimited free receipt scanning and OCR extraction with direct integration into accounting ledgers
Wave is a free accounting platform for small businesses that includes receipt management via its mobile app, enabling users to scan receipts, extract data using OCR, and match them to bank transactions or expenses. It simplifies expense tracking by automatically categorizing receipts and integrating them into bookkeeping workflows. While not a dedicated receipt tool, it provides solid functionality for users already in the Wave ecosystem.
Pros
- Completely free for unlimited receipt scanning and management
- Seamless integration with Wave's accounting and banking features
- User-friendly mobile app with reliable OCR for basic data extraction
Cons
- OCR accuracy can falter with complex or faded receipts
- Lacks advanced features like multi-user approvals or international receipt support found in specialized tools
- Receipt management is secondary to core accounting, limiting standalone use
Best For
Small business owners and freelancers using Wave for accounting who need simple, no-cost receipt tracking.
Pricing
Free for core accounting and receipt management; paid add-ons start at $8/month for payments and $20/month for payroll.
Conclusion
The reviewed receipt management tools each provide robust solutions to streamline expense tracking, with Expensify leading as the top choice due to its comprehensive automation, precise OCR data extraction, and tight integration with accounting software. Dext and Zoho Expense stand as strong alternatives, offering standout organization capabilities and ecosystem-specific insights, respectively, to meet diverse user needs. Together, these tools simplify financial workflows, ensuring efficiency and accuracy in managing receipts and expenses.
Ready to elevate your expense management? Begin with Expensify to unlock automated reporting, seamless approvals, and effortless accounting sync—your financial organization journey starts here.
Tools Reviewed
All tools were independently evaluated for this comparison