Quick Overview
- 1#1: TherapyNotes - Comprehensive HIPAA-compliant platform for therapists to create, store, and manage detailed psychotherapy progress notes, treatment plans, and documentation.
- 2#2: SimplePractice - All-in-one practice management software with robust tools for secure psychotherapy note-taking, customizable templates, and compliant documentation workflows.
- 3#3: ICANotes - Specialized EHR system designed for behavioral health with fast, template-driven progress notes and comprehensive psychotherapy documentation features.
- 4#4: TheraNest - Affordable practice management tool offering intuitive psychotherapy note templates, progress tracking, and HIPAA-secure documentation storage.
- 5#5: Jane - Modern telehealth platform with streamlined SOAP note templates and tools for efficient psychotherapy session documentation and charting.
- 6#6: Practice Better - Integrated platform for wellness professionals featuring customizable forms, progress notes, and secure psychotherapy documentation management.
- 7#7: Valant - Enterprise-grade behavioral health EHR with advanced psychotherapy outcome tracking, note automation, and compliance-focused documentation.
- 8#8: MyClientsPlus - User-friendly billing and documentation software tailored for therapists with pre-built psychotherapy note templates and HIPAA compliance.
- 9#9: CounSol - Counseling-specific platform providing secure tools for session notes, treatment plans, and streamlined psychotherapy documentation.
- 10#10: TheraPlatform - Teletherapy-focused software with integrated note-taking, customizable psychotherapy documentation, and group practice management features.
These solutions were chosen based on feature depth, user-friendliness, compliance reliability, and overall value, ensuring they deliver practical, long-term utility for modern mental health documentation needs.
Comparison Table
Psychotherapy documentation software is essential for organizing client notes, managing workflows, and ensuring compliance, with a range of tools available to suit diverse practice needs. This comparison table breaks down key options like TherapyNotes, SimplePractice, ICANotes, TheraNest, and Jane, highlighting their core features, usability, and integration capabilities. Readers will discover how to select software that aligns with their unique requirements, from template flexibility to billing support.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | TherapyNotes Comprehensive HIPAA-compliant platform for therapists to create, store, and manage detailed psychotherapy progress notes, treatment plans, and documentation. | specialized | 9.6/10 | 9.8/10 | 9.4/10 | 9.2/10 |
| 2 | SimplePractice All-in-one practice management software with robust tools for secure psychotherapy note-taking, customizable templates, and compliant documentation workflows. | specialized | 9.1/10 | 9.3/10 | 9.4/10 | 8.7/10 |
| 3 | ICANotes Specialized EHR system designed for behavioral health with fast, template-driven progress notes and comprehensive psychotherapy documentation features. | specialized | 8.4/10 | 9.2/10 | 8.1/10 | 7.6/10 |
| 4 | TheraNest Affordable practice management tool offering intuitive psychotherapy note templates, progress tracking, and HIPAA-secure documentation storage. | specialized | 8.4/10 | 8.6/10 | 8.5/10 | 8.8/10 |
| 5 | Jane Modern telehealth platform with streamlined SOAP note templates and tools for efficient psychotherapy session documentation and charting. | specialized | 8.2/10 | 8.4/10 | 9.1/10 | 7.7/10 |
| 6 | Practice Better Integrated platform for wellness professionals featuring customizable forms, progress notes, and secure psychotherapy documentation management. | specialized | 8.0/10 | 7.8/10 | 8.4/10 | 8.1/10 |
| 7 | Valant Enterprise-grade behavioral health EHR with advanced psychotherapy outcome tracking, note automation, and compliance-focused documentation. | enterprise | 8.3/10 | 8.7/10 | 8.0/10 | 7.8/10 |
| 8 | MyClientsPlus User-friendly billing and documentation software tailored for therapists with pre-built psychotherapy note templates and HIPAA compliance. | specialized | 8.1/10 | 8.7/10 | 7.5/10 | 7.9/10 |
| 9 | CounSol Counseling-specific platform providing secure tools for session notes, treatment plans, and streamlined psychotherapy documentation. | specialized | 8.1/10 | 8.3/10 | 8.5/10 | 7.8/10 |
| 10 | TheraPlatform Teletherapy-focused software with integrated note-taking, customizable psychotherapy documentation, and group practice management features. | specialized | 8.2/10 | 8.5/10 | 8.0/10 | 8.3/10 |
Comprehensive HIPAA-compliant platform for therapists to create, store, and manage detailed psychotherapy progress notes, treatment plans, and documentation.
All-in-one practice management software with robust tools for secure psychotherapy note-taking, customizable templates, and compliant documentation workflows.
Specialized EHR system designed for behavioral health with fast, template-driven progress notes and comprehensive psychotherapy documentation features.
Affordable practice management tool offering intuitive psychotherapy note templates, progress tracking, and HIPAA-secure documentation storage.
Modern telehealth platform with streamlined SOAP note templates and tools for efficient psychotherapy session documentation and charting.
Integrated platform for wellness professionals featuring customizable forms, progress notes, and secure psychotherapy documentation management.
Enterprise-grade behavioral health EHR with advanced psychotherapy outcome tracking, note automation, and compliance-focused documentation.
User-friendly billing and documentation software tailored for therapists with pre-built psychotherapy note templates and HIPAA compliance.
Counseling-specific platform providing secure tools for session notes, treatment plans, and streamlined psychotherapy documentation.
Teletherapy-focused software with integrated note-taking, customizable psychotherapy documentation, and group practice management features.
TherapyNotes
specializedComprehensive HIPAA-compliant platform for therapists to create, store, and manage detailed psychotherapy progress notes, treatment plans, and documentation.
Proprietary progress note templates with auto-populating fields and DSM-5 alignment for rapid, compliant psychotherapy documentation
TherapyNotes is a leading EHR and practice management platform tailored for behavioral health professionals, offering streamlined tools for psychotherapy documentation including customizable progress notes, treatment plans, and intake forms. It combines secure electronic records with scheduling, billing, telehealth, and a patient portal to support efficient clinical workflows. HIPAA-compliant and designed by clinicians, it minimizes administrative burdens while ensuring compliance with standards like DSM-5 and insurance requirements.
Pros
- Highly customizable note templates optimized for psychotherapy sessions, saving significant documentation time
- Integrated billing with superbills and claims scrubbing for high reimbursement rates
- Robust security and HIPAA compliance with excellent customer support
Cons
- Higher pricing may deter very small or startup practices
- Limited third-party integrations compared to general EHR platforms
- Initial setup and customization can require some learning
Best For
Solo therapists, group practices, and mental health clinics needing an all-in-one, clinician-focused solution for documentation, billing, and telehealth.
Pricing
$59 per clinician per month (billed annually) with a 90-day free trial; scales with additional users at $39-$49 each.
SimplePractice
specializedAll-in-one practice management software with robust tools for secure psychotherapy note-taking, customizable templates, and compliant documentation workflows.
Customizable progress note builder with auto-fill from client data and support for multiple therapy note types like SOAP and BIRP
SimplePractice is a comprehensive practice management platform tailored for mental health professionals, featuring robust psychotherapy documentation tools like customizable progress notes, treatment plans, and outcome measures. It integrates scheduling, secure telehealth, billing, and a client portal to streamline workflows and ensure HIPAA compliance. The software supports various note formats (e.g., SOAP, DAP) with auto-population features, making it efficient for therapists managing client records.
Pros
- Intuitive interface with therapy-specific templates for quick documentation
- Seamless integration of EHR, billing, and telehealth in one platform
- Strong HIPAA compliance and secure client portal for sharing notes
Cons
- Higher pricing tiers required for full billing and advanced features
- Limited advanced reporting and analytics compared to enterprise tools
- Occasional learning curve for insurance billing setup
Best For
Solo psychotherapists or small mental health practices needing an all-in-one HIPAA-compliant solution for documentation and admin tasks.
Pricing
Tiered plans start at $29/month (Starter) up to $99/month (Professional), with add-ons for telehealth ($10/month) and per-claim billing fees.
ICANotes
specializedSpecialized EHR system designed for behavioral health with fast, template-driven progress notes and comprehensive psychotherapy documentation features.
Point-and-click documentation with intelligent auto-fill from prior notes and DSM-5 criteria
ICANotes is a cloud-based electronic health record (EHR) platform tailored for behavioral health professionals, including psychotherapists, psychiatrists, and counselors, focusing on efficient documentation of psychotherapy sessions. It provides customizable SOAP note templates, DSM-5 criteria integration, treatment planning tools, and automated charting features to minimize administrative burden. The software also supports billing, e-prescribing, scheduling, and HIPAA-compliant telehealth, making it a comprehensive solution for mental health practices.
Pros
- Highly specialized templates and auto-population for psychotherapy notes, saving significant time
- Strong integration with DSM-5, billing codes, and compliance tools for behavioral health
- Robust security and HIPAA compliance with audit trails
Cons
- Pricing can be steep for solo practitioners or small practices
- Interface feels somewhat dated compared to modern EHRs
- Customer support response times can vary
Best For
Mid-sized mental health practices or psychiatrists seeking specialized psychotherapy documentation with billing integration.
Pricing
Starts at $129/user/month (billed annually) for basic plan; scales to $329/user/month for premium features, with custom enterprise pricing.
TheraNest
specializedAffordable practice management tool offering intuitive psychotherapy note templates, progress tracking, and HIPAA-secure documentation storage.
Drag-and-drop note builder with pre-built therapy templates for quick, compliant documentation
TheraNest is a cloud-based practice management software tailored for mental health professionals, offering robust tools for psychotherapy documentation including customizable progress notes, treatment plans, and SOAP note templates. It integrates scheduling, billing, telehealth, and a secure client portal to streamline administrative workflows while ensuring HIPAA compliance. Designed for therapists and counselors, it supports efficient record-keeping and client communication in solo or group practices.
Pros
- Affordable pricing with unlimited clients and users on higher plans
- Customizable documentation templates that speed up note-taking
- Strong HIPAA compliance and intuitive client portal
Cons
- Telehealth features are functional but less advanced than specialized platforms
- Limited reporting and analytics compared to enterprise-level tools
- Occasional user interface glitches reported in updates
Best For
Solo therapists or small mental health practices needing an affordable all-in-one solution for documentation, billing, and scheduling.
Pricing
Starts at $39/month (Essentials for solo users), $49/month (Premium), with group plans from $69 to $159/month; 14-day free trial available.
Jane
specializedModern telehealth platform with streamlined SOAP note templates and tools for efficient psychotherapy session documentation and charting.
Drag-and-drop form and chart builder for highly customizable psychotherapy note templates
Jane (jane.app) is an all-in-one practice management platform tailored for health and wellness practitioners, including psychotherapists, offering comprehensive documentation tools like customizable SOAP notes, progress notes, treatment plans, and secure e-signatures. It streamlines psychotherapy workflows by integrating documentation with scheduling, billing, telehealth, and client portals. While versatile for general practice management, its charting features emphasize HIPAA-compliant, mobile-accessible note-taking with template builders.
Pros
- Intuitive drag-and-drop template builder for custom psychotherapy notes
- Seamless mobile app for on-the-go documentation
- Strong integration of notes with billing and telehealth
Cons
- Pricing scales quickly for group practices (per-provider model)
- Limited advanced analytics or outcome tracking for therapy-specific metrics
- Some features feel more generalist than psychotherapy-specialized
Best For
Solo or small psychotherapy practices needing an user-friendly all-in-one platform with solid, customizable documentation.
Pricing
Starts at $74 CAD/month per provider (Solo plan); Group plans from $119-$219 CAD/month per provider; add-ons for telehealth ($35/provider/month) and SMS.
Practice Better
specializedIntegrated platform for wellness professionals featuring customizable forms, progress notes, and secure psychotherapy documentation management.
Robust client portal enabling secure self-scheduling, form completion, and access to personalized therapy homework and notes
Practice Better is an all-in-one practice management platform tailored for wellness professionals, including psychotherapists, offering HIPAA-compliant EHR tools for progress notes, treatment plans, and customizable documentation templates. It integrates scheduling, secure telehealth, billing, and a client portal for sharing forms, homework, and invoices. Designed to streamline administrative and clinical workflows, it supports solo practitioners and small groups in maintaining compliant psychotherapy records efficiently.
Pros
- Customizable SOAP and progress note templates for psychotherapy documentation
- Integrated telehealth and client portal for seamless session notes and homework sharing
- HIPAA-compliant with strong automation for billing and scheduling alongside charting
Cons
- Less specialized psychotherapy assessment tools compared to dedicated EHRs like TherapyNotes
- Advanced reporting and analytics require higher-tier plans
- Occasional interface glitches reported in mobile app for note entry
Best For
Solo psychotherapists or small practices seeking an affordable all-in-one solution for documentation, telehealth, and client management.
Pricing
Solo plans: Essentials $25/month, Pro $49/month, Elite $69/month (billed annually); custom group pricing available.
Valant
enterpriseEnterprise-grade behavioral health EHR with advanced psychotherapy outcome tracking, note automation, and compliance-focused documentation.
Advanced Outcomes Module for measurable psychotherapy progress tracking and treatment efficacy analytics
Valant is a cloud-based EHR and practice management platform tailored for mental and behavioral health practices, offering specialized tools for psychotherapy documentation such as customizable progress notes, treatment plans, and outcome tracking. It integrates scheduling, billing, telehealth, e-prescribing, and revenue cycle management to streamline workflows. Designed for compliance with HIPAA and behavioral health regulations, it supports both individual providers and larger group practices.
Pros
- Robust psychotherapy-specific templates for progress notes and treatment plans
- Integrated billing and revenue cycle management with high claim approval rates
- Strong HIPAA compliance and telehealth capabilities
Cons
- Pricing is custom and can be expensive for solo or small practices
- Steeper learning curve for advanced features
- Limited public transparency on pricing and trials
Best For
Mid-sized to large mental health practices needing an all-in-one EHR with strong documentation and billing integration.
Pricing
Custom quotes based on practice size; typically starts at $99-$300 per provider/month plus setup fees and add-ons.
MyClientsPlus
specializedUser-friendly billing and documentation software tailored for therapists with pre-built psychotherapy note templates and HIPAA compliance.
Highly customizable progress note builder with pre-built templates for various psychotherapy modalities like CBT, DBT, and family therapy.
MyClientsPlus is a cloud-based practice management and EHR software tailored for mental health professionals, including psychotherapists, counselors, and psychologists. It provides comprehensive tools for psychotherapy documentation such as customizable progress notes, treatment plans, intake forms, and outcome tracking. The platform also integrates scheduling, billing, telehealth, and a client portal, all while maintaining HIPAA compliance to streamline administrative workflows in therapy practices.
Pros
- Extensive library of therapy-specific templates for notes and forms
- Integrated billing and claims management with clearinghouse support
- Strong customer support and training resources
Cons
- Dated user interface that feels clunky compared to modern competitors
- Steep learning curve for advanced customization
- Limited mobile app features for on-the-go documentation
Best For
Solo therapists or small mental health practices needing robust, customizable documentation integrated with billing and scheduling.
Pricing
Tiered subscription starting at $49/user/month (Bronze) up to $79/user/month (Platinum), with annual billing discounts and a free trial.
CounSol
specializedCounseling-specific platform providing secure tools for session notes, treatment plans, and streamlined psychotherapy documentation.
Extensive library of pre-built, editable templates specifically for psychotherapy progress notes and treatment planning
CounSol is a HIPAA-compliant practice management and EHR software tailored for mental health professionals, providing comprehensive tools for psychotherapy documentation including customizable progress notes, treatment plans, intake forms, and discharge summaries. It integrates scheduling, billing, telehealth, and a secure client portal to streamline solo and small group practices. Designed specifically for therapists, it emphasizes efficient clinical workflows with pre-built templates for common therapy note formats like SOAP and DAP.
Pros
- Highly customizable documentation templates for psychotherapy notes
- Seamless integration of telehealth, billing, and client portal
- User-friendly interface with strong HIPAA compliance
Cons
- Limited advanced analytics and reporting features
- No dedicated mobile app for clinicians (web-based access only)
- Per-provider pricing model increases costs for larger groups
Best For
Solo therapists or small mental health practices seeking an affordable all-in-one solution with robust documentation tools.
Pricing
Starts at $49.95/month per provider (Basic), $69.95/month (Pro), with Enterprise custom pricing; no free trial but demos available.
TheraPlatform
specializedTeletherapy-focused software with integrated note-taking, customizable psychotherapy documentation, and group practice management features.
Automated progress note generation from telehealth sessions with embedded timestamps and quotes
TheraPlatform is a comprehensive practice management software tailored for mental health professionals, specializing in psychotherapy documentation with customizable progress notes, treatment plans, SOAP notes, and intake forms. It combines EHR functionality with telehealth, scheduling, billing, and a secure client portal to streamline clinical workflows. HIPAA-compliant and designed for solo practitioners to group practices, it emphasizes efficiency in documentation and compliance.
Pros
- Extensive library of pre-built and customizable documentation templates
- Seamless integration of telehealth with session note generation
- Strong support for group practices and outcome tracking
Cons
- Steeper learning curve for advanced customization
- Customer support response times can vary
- Limited native mobile app functionality for therapists
Best For
Mental health practices, especially those offering telehealth and needing integrated documentation with billing.
Pricing
Starts at $39/user/month (Essential plan); higher tiers at $49+ with annual discounts available.
Conclusion
In evaluating the best psychotherapy documentation software, TherapyNotes emerges as the top choice, providing a comprehensive, HIPAA-compliant solution for managing progress notes, treatment plans, and documentation. SimplePractice and ICANotes follow as strong alternatives, each offering distinct strengths—SimplePractice's all-in-one management and ICANotes' template-driven efficiency, catering to varied professional needs. Collectively, these tools enhance accuracy, compliance, and workflow, redefining effective psychotherapy documentation.
Elevate your practice by trying the top-rated TherapyNotes, a leading platform that combines robust features with user-friendly design to simplify documentation and boost productivity.
Tools Reviewed
All tools were independently evaluated for this comparison