Quick Overview
- 1#1: SimplePractice - All-in-one HIPAA-compliant platform for mental health practices offering scheduling, telehealth, billing, and EHR features.
- 2#2: TherapyNotes - Secure EHR and practice management software tailored for behavioral health providers with robust note-taking and billing tools.
- 3#3: TheraNest - Affordable practice management solution for therapists including client portals, billing, reporting, and scheduling.
- 4#4: Practice Better - Comprehensive platform for wellness pros with customizable forms, telehealth, billing, and client engagement tools.
- 5#5: Jane - Cloud-based practice management for clinics featuring online booking, charting, payments, and telehealth.
- 6#6: MyClientsPlus - EHR and billing software for behavioral health with customizable templates, scheduling, and insurance claims.
- 7#7: Healthie - HIPAA-compliant platform for therapists and coaches offering telehealth, goal tracking, and program delivery.
- 8#8: TheraPlatform - Integrated teletherapy and practice management software with video, notes, billing, and resource libraries for counselors.
- 9#9: ICANotes - Behavioral health EHR focused on rapid documentation, e-prescribing, and integrated billing for psychiatrists and therapists.
- 10#10: Osmind - Mental health platform with outcomes measurement, virtual care, and provider tools for scalable practices.
We evaluated tools based on core functionality (including scheduling, telehealth, billing, and EHR), data security (such as HIPAA compliance), user experience, and overall value, ensuring a comprehensive ranking that balances technical excellence with practical utility for professionals
Comparison Table
This comparison table equips psychology professionals with insights into top practice tools like SimplePractice, TherapyNotes, and TheraNest, guiding readers to understand each software's key features, strengths, and suitability for different workflows and client needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | SimplePractice All-in-one HIPAA-compliant platform for mental health practices offering scheduling, telehealth, billing, and EHR features. | specialized | 9.6/10 | 9.8/10 | 9.4/10 | 9.2/10 |
| 2 | TherapyNotes Secure EHR and practice management software tailored for behavioral health providers with robust note-taking and billing tools. | specialized | 9.2/10 | 9.5/10 | 8.8/10 | 8.9/10 |
| 3 | TheraNest Affordable practice management solution for therapists including client portals, billing, reporting, and scheduling. | specialized | 8.7/10 | 8.5/10 | 8.8/10 | 9.2/10 |
| 4 | Practice Better Comprehensive platform for wellness pros with customizable forms, telehealth, billing, and client engagement tools. | specialized | 8.3/10 | 8.1/10 | 9.2/10 | 8.0/10 |
| 5 | Jane Cloud-based practice management for clinics featuring online booking, charting, payments, and telehealth. | specialized | 8.6/10 | 8.8/10 | 9.3/10 | 8.1/10 |
| 6 | MyClientsPlus EHR and billing software for behavioral health with customizable templates, scheduling, and insurance claims. | specialized | 8.6/10 | 9.0/10 | 8.4/10 | 8.7/10 |
| 7 | Healthie HIPAA-compliant platform for therapists and coaches offering telehealth, goal tracking, and program delivery. | specialized | 8.0/10 | 7.7/10 | 8.6/10 | 7.5/10 |
| 8 | TheraPlatform Integrated teletherapy and practice management software with video, notes, billing, and resource libraries for counselors. | specialized | 8.4/10 | 8.7/10 | 8.6/10 | 8.3/10 |
| 9 | ICANotes Behavioral health EHR focused on rapid documentation, e-prescribing, and integrated billing for psychiatrists and therapists. | specialized | 8.1/10 | 9.2/10 | 7.8/10 | 7.5/10 |
| 10 | Osmind Mental health platform with outcomes measurement, virtual care, and provider tools for scalable practices. | specialized | 7.8/10 | 8.5/10 | 7.5/10 | 7.2/10 |
All-in-one HIPAA-compliant platform for mental health practices offering scheduling, telehealth, billing, and EHR features.
Secure EHR and practice management software tailored for behavioral health providers with robust note-taking and billing tools.
Affordable practice management solution for therapists including client portals, billing, reporting, and scheduling.
Comprehensive platform for wellness pros with customizable forms, telehealth, billing, and client engagement tools.
Cloud-based practice management for clinics featuring online booking, charting, payments, and telehealth.
EHR and billing software for behavioral health with customizable templates, scheduling, and insurance claims.
HIPAA-compliant platform for therapists and coaches offering telehealth, goal tracking, and program delivery.
Integrated teletherapy and practice management software with video, notes, billing, and resource libraries for counselors.
Behavioral health EHR focused on rapid documentation, e-prescribing, and integrated billing for psychiatrists and therapists.
Mental health platform with outcomes measurement, virtual care, and provider tools for scalable practices.
SimplePractice
specializedAll-in-one HIPAA-compliant platform for mental health practices offering scheduling, telehealth, billing, and EHR features.
Integrated outcome measures and progress tracking tools that automatically generate reports from session data to monitor client improvement
SimplePractice is a leading all-in-one practice management software tailored for mental health professionals, including psychologists, offering tools for scheduling, billing, telehealth, and electronic health records (EHR). It provides a secure, HIPAA-compliant client portal for intake forms, payments, and secure messaging, streamlining administrative tasks. The platform also includes progress note templates, outcome measures, and insurance eligibility checks to support clinical workflows and practice growth.
Pros
- Comprehensive HIPAA-compliant features including telehealth, EHR, and billing in one platform
- Intuitive client portal for self-scheduling, payments, and homework assignments
- Excellent customer support with live chat, extensive training resources, and responsive team
Cons
- Higher pricing tiers can be costly for solo practitioners with low volume
- Occasional glitches in insurance claim processing requiring manual fixes
- Limited customization options for advanced reporting compared to enterprise tools
Best For
Solo psychologists or small group practices seeking a user-friendly, all-in-one solution for telehealth, documentation, and billing.
Pricing
Essentials plan at $29/month (solo providers), Professional at $69/month (groups), Enterprise custom; plus 1.5-6% per-claim fees and $0.15 EFT/credit card processing.
TherapyNotes
specializedSecure EHR and practice management software tailored for behavioral health providers with robust note-taking and billing tools.
Intuitive progress notes system with auto-populating templates and one-click publishing to streamline documentation in under 5 minutes
TherapyNotes is a cloud-based EHR and practice management software tailored specifically for behavioral health professionals, including psychologists and therapists. It streamlines scheduling, progress note documentation with customizable templates (e.g., SOAP, DAP), insurance billing, telehealth sessions, and secure client portals. HIPAA-compliant and user-focused, it minimizes administrative burdens while ensuring regulatory adherence and data security.
Pros
- Specialized therapy note templates and quick documentation tools that save time
- Integrated billing with high clean claims rates (over 98%) and superb customer support
- Robust telehealth, scheduling, and client portal features in one platform
Cons
- Limited customization options for advanced reporting and workflows
- No native mobile app for clinicians (relies on web/mobile browser)
- Additional fees for e-prescribing and some premium features
Best For
Solo psychologists and small to medium-sized mental health practices needing an all-in-one, therapy-focused EHR with strong billing integration.
Pricing
Starts at $39/user/month for basic scheduling and notes; full suite $49-$59/user/month (billed monthly or annually, no setup fees).
TheraNest
specializedAffordable practice management solution for therapists including client portals, billing, reporting, and scheduling.
Automated superbills and one-click insurance claims submission
TheraNest is a cloud-based practice management software tailored for mental health professionals, offering tools for client scheduling, billing, insurance claims, progress notes, and telehealth. It streamlines administrative tasks with features like a client portal for self-scheduling and payments, customizable reporting, and HIPAA-compliant security. Ideal for solo practitioners and small group practices, it focuses on efficiency without overwhelming complexity.
Pros
- Affordable pricing with strong value for small practices
- Intuitive interface and quick setup
- Excellent billing and superbills for insurance reimbursements
Cons
- Limited advanced customization in note templates
- Telehealth lacks some premium integrations
- Reporting could be more flexible for larger groups
Best For
Small to medium-sized psychology practices seeking cost-effective, user-friendly management without enterprise-level complexity.
Pricing
Starts at $39/user/month (Essentials), $49 (Professional), $69 (Premium); group discounts available, 30-day free trial.
Practice Better
specializedComprehensive platform for wellness pros with customizable forms, telehealth, billing, and client engagement tools.
Comprehensive client wellness hub with self-paced programs, courses, and homework assignments to boost engagement between sessions
Practice Better is an all-in-one practice management platform tailored for health and wellness practitioners, including psychologists, offering tools for scheduling, secure telehealth, customizable SOAP notes and charting, billing, and insurance claims. It features a highly intuitive client portal for self-scheduling, payments, forms, and access to wellness programs or homework assignments. The software emphasizes client engagement with self-paced courses and resources, making it suitable for therapy practices focused on holistic care.
Pros
- Intuitive interface with drag-and-drop scheduling and mobile app support
- Robust client portal for secure messaging, forms, and educational content
- Strong telehealth integration with customizable charting templates
Cons
- Limited built-in psychology-specific tools like automated outcome measures or DSM-5 integration
- Billing and insurance features require add-ons or integrations for full functionality
- Reporting and analytics are basic compared to specialized EMRs
Best For
Solo or small psychology practices seeking an user-friendly all-in-one solution with excellent client engagement and telehealth capabilities.
Pricing
Starts at $25/month for Solo plan (1 user), $49/month for Pro, up to $145/month for Group plans; plus 2.9% + $0.30 per transaction and optional add-ons like insurance billing ($15/month).
Jane
specializedCloud-based practice management for clinics featuring online booking, charting, payments, and telehealth.
Beautifully designed client portals with self-scheduling and intake forms that enhance the patient experience
Jane (jane.app) is an all-in-one practice management platform tailored for health and wellness professionals, including psychologists, offering tools for appointment scheduling, secure telehealth, customizable charting, and billing. It streamlines administrative workflows with online booking, client portals, and HIPAA-compliant features for mental health practices. Designed with a focus on user-friendly design, it supports solo practitioners to small teams in managing caseloads efficiently.
Pros
- Intuitive, modern interface with drag-and-drop scheduling
- Robust telehealth with virtual waiting rooms and secure messaging
- Customizable SOAP note templates ideal for psychology documentation
Cons
- Higher pricing may deter very small or startup practices
- Billing features optimized more for Canadian providers
- Fewer advanced reporting and analytics options
Best For
Small to medium psychology practices, especially in Canada, needing an easy-to-use all-in-one solution for scheduling, telehealth, and charting.
Pricing
Starts at $74 CAD/month per provider (Solo plan), with Plus ($109) and Pro ($164) tiers; annual discounts available, no per-client fees.
MyClientsPlus
specializedEHR and billing software for behavioral health with customizable templates, scheduling, and insurance claims.
Customizable therapy note templates and progress tracking tools optimized for mental health documentation
MyClientsPlus is a cloud-based practice management software tailored for mental health professionals, including psychologists and therapists. It provides integrated tools for appointment scheduling, HIPAA-compliant electronic health records (EHR) with therapy-specific note templates, billing and insurance claims processing, and a secure client portal. The platform streamlines administrative workflows while supporting telehealth sessions and compliance requirements for psychology practices.
Pros
- Specialized EHR templates for behavioral health and therapy notes
- Seamless integrated billing with electronic claims submission
- Responsive customer support with extensive training resources
Cons
- User interface appears dated compared to modern competitors
- Limited integrations with third-party tools like QuickBooks or advanced analytics
- Telehealth functionality is functional but lacks advanced video features
Best For
Small to medium-sized psychology practices seeking a comprehensive, therapy-focused EHR and billing solution without needing extensive custom integrations.
Pricing
Subscription starts at $49/user/month (Starter), $69 (Plus), $99 (Pro), with annual discounts and a free trial available.
Healthie
specializedHIPAA-compliant platform for therapists and coaches offering telehealth, goal tracking, and program delivery.
Interactive client programs with goal-tracking widgets and automated progress check-ins
Healthie is a HIPAA-compliant telehealth and practice management platform tailored for wellness professionals, including psychologists and therapists, offering secure video conferencing, scheduling, customizable charting, billing, and a robust client portal. It enables streamlined documentation with SOAP notes, secure messaging, and client self-tracking tools like goal setting and homework assignments. While versatile for psychology practices, it shines in hybrid teletherapy models with strong mobile accessibility.
Pros
- Seamless HIPAA-secure telehealth with one-click scheduling
- Intuitive mobile app for providers and clients
- Customizable forms and client portal for engagement
Cons
- Limited built-in psychology-specific templates (e.g., no native DSM-5 integration)
- Pricing scales quickly for multi-provider practices
- Some nutrition-focused tools less relevant for pure therapy
Best For
Psychology practices prioritizing telehealth, client homework tracking, and intuitive practice management over deep mental health billing specialization.
Pricing
Starts at $129/month per provider (Core plan), up to $299+/month for Pro/Enterprise tiers; annual discounts available, no per-client fees.
TheraPlatform
specializedIntegrated teletherapy and practice management software with video, notes, billing, and resource libraries for counselors.
Extensive built-in library of over 1,000 customizable therapy forms, assessments, and worksheets designed specifically for psychological practices
TheraPlatform is a comprehensive practice management software tailored for mental health professionals, including psychologists, offering HIPAA-compliant telehealth, electronic health records (EHR), scheduling, billing, and a client portal. It provides specialized tools like customizable progress notes, treatment plans, and a vast library of therapy worksheets and assessments. The platform supports solo practitioners to small group practices with features for supervision, group sessions, and insurance claims processing.
Pros
- Robust, therapist-specific EHR with 100+ note templates and treatment planners
- Seamless HIPAA-secure telehealth with interactive tools like whiteboard and screen sharing
- Affordable pricing with strong value for integrated billing and client portal features
Cons
- Higher-tier plans required for advanced features like group therapy or supervision tools
- Customer support response times can vary, especially for non-enterprise users
- Limited third-party integrations compared to larger competitors
Best For
Solo psychologists or small mental health practices needing an intuitive, all-in-one platform for telehealth, documentation, and billing without high costs.
Pricing
Starts at $39/user/month (Essentials plan, billed annually) for core scheduling and notes; Professional at $49 (adds telehealth); Complete at $69 (full features including groups and supervision).
ICANotes
specializedBehavioral health EHR focused on rapid documentation, e-prescribing, and integrated billing for psychiatrists and therapists.
Intelligent, psychiatry-specific templates that auto-generate complete notes in seconds
ICANotes is a cloud-based EHR platform tailored for behavioral health professionals like psychologists, psychiatrists, and therapists. It excels in streamlined documentation through specialty-specific templates that auto-populate progress notes, treatment plans, and assessments for rapid completion. The software also integrates scheduling, billing, telehealth, e-prescribing, and HIPAA-compliant features to support psychology practices.
Pros
- Highly specialized behavioral health templates for quick, compliant note generation
- Integrated e-prescribing and billing streamline workflows
- Strong HIPAA compliance and telehealth capabilities
Cons
- Higher pricing may strain smaller practices
- Interface feels dated and has a learning curve
- Limited patient portal and customization options
Best For
Ideal for solo psychiatrists or small psychology practices prioritizing efficient, template-driven documentation.
Pricing
Custom quotes starting at ~$149/provider/month, scaling to $299+ with e-prescribing and advanced features.
Osmind
specializedMental health platform with outcomes measurement, virtual care, and provider tools for scalable practices.
Advanced outcome measurement dashboard providing real-time, personalized treatment insights from patient data
Osmind is a specialized EHR platform tailored for mental health practices, particularly psychiatry, offering streamlined documentation, telehealth, billing, and patient outcome tracking with validated scales like PHQ-9 and GAD-7. It supports insurance credentialing, revenue cycle management, and personalized treatment insights based on real-time patient data. The platform emphasizes data-driven care for conditions like depression, anxiety, and novel therapies such as ketamine.
Pros
- Robust outcome tracking with patient-reported measures for evidence-based care
- Integrated billing and insurance management to maximize reimbursements
- Psychiatry-specific templates and telehealth for efficient workflows
Cons
- Higher pricing may strain solo or small practices
- Steeper learning curve for non-psychiatry users
- Limited customization options compared to general EHRs
Best For
Mid-sized psychiatry practices focused on medication management and outcome-driven treatments seeking integrated billing support.
Pricing
Custom pricing starting at ~$350/provider/month, including EHR, billing services, and telehealth; enterprise plans available.
Conclusion
The reviewed tools showcase a range of strengths, with SimplePractice emerging as the top choice for its all-in-one HIPAA-compliant platform that integrates scheduling, telehealth, billing, and EHR features. TherapyNotes stands out for its robust EHR and note-taking tools, while TheraNest offers an affordable solution with essential practice management capabilities, making each a strong pick depending on specific needs.
Take the next step in streamlining your practice by exploring SimplePractice—its comprehensive features are designed to support mental health providers at every stage, from scheduling to billing and beyond.
Tools Reviewed
All tools were independently evaluated for this comparison