Quick Overview
- 1#1: SimplePractice - Comprehensive EHR, telehealth, scheduling, and billing platform tailored for therapists and psychologists.
- 2#2: TherapyNotes - Secure EHR and practice management software focused on behavioral health documentation and compliance.
- 3#3: TheraNest - Practice management tool offering scheduling, billing, and client portals for mental health practices.
- 4#4: Practice Better - All-in-one platform for wellness professionals with EHR, video sessions, and invoicing features.
- 5#5: Jane - Integrated practice management software for scheduling, charting, and billing in therapy practices.
- 6#6: Healthie - Telehealth and practice management solution for therapists with client engagement tools.
- 7#7: CounSol - Counseling-specific practice management with secure messaging, billing, and telehealth.
- 8#8: MyClientsPlus - Affordable billing and notes software designed for individual therapists and small practices.
- 9#9: ICANotes - Fast behavioral health EHR with customizable progress notes and treatment planning.
- 10#10: Valant - Enterprise-level behavioral health EHR for larger psychology practices with advanced analytics.
We evaluated tools based on key factors, including feature depth (EHR, telehealth, scheduling, billing), user experience, security and compliance standards, and overall value, ensuring they deliver robust support for psychologists and their unique practice requirements.
Comparison Table
Managing a psychology practice effectively demands specialized software, and this comparison table explores top tools—such as SimplePractice, TherapyNotes, TheraNest, Practice Better, Jane, and more—to simplify decision-making. It outlines key features, usability, and unique strengths, helping readers identify the best fit for their practice's needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | SimplePractice Comprehensive EHR, telehealth, scheduling, and billing platform tailored for therapists and psychologists. | specialized | 9.6/10 | 9.7/10 | 9.4/10 | 9.2/10 |
| 2 | TherapyNotes Secure EHR and practice management software focused on behavioral health documentation and compliance. | specialized | 9.2/10 | 9.5/10 | 8.7/10 | 8.9/10 |
| 3 | TheraNest Practice management tool offering scheduling, billing, and client portals for mental health practices. | specialized | 8.7/10 | 8.5/10 | 9.2/10 | 9.3/10 |
| 4 | Practice Better All-in-one platform for wellness professionals with EHR, video sessions, and invoicing features. | specialized | 8.7/10 | 9.0/10 | 8.5/10 | 8.2/10 |
| 5 | Jane Integrated practice management software for scheduling, charting, and billing in therapy practices. | specialized | 8.6/10 | 8.8/10 | 9.2/10 | 8.0/10 |
| 6 | Healthie Telehealth and practice management solution for therapists with client engagement tools. | specialized | 8.3/10 | 8.6/10 | 8.4/10 | 7.9/10 |
| 7 | CounSol Counseling-specific practice management with secure messaging, billing, and telehealth. | specialized | 8.1/10 | 8.0/10 | 8.4/10 | 8.2/10 |
| 8 | MyClientsPlus Affordable billing and notes software designed for individual therapists and small practices. | specialized | 8.2/10 | 8.8/10 | 7.4/10 | 8.1/10 |
| 9 | ICANotes Fast behavioral health EHR with customizable progress notes and treatment planning. | specialized | 8.2/10 | 8.7/10 | 7.6/10 | 7.9/10 |
| 10 | Valant Enterprise-level behavioral health EHR for larger psychology practices with advanced analytics. | enterprise | 8.1/10 | 8.6/10 | 7.8/10 | 7.5/10 |
Comprehensive EHR, telehealth, scheduling, and billing platform tailored for therapists and psychologists.
Secure EHR and practice management software focused on behavioral health documentation and compliance.
Practice management tool offering scheduling, billing, and client portals for mental health practices.
All-in-one platform for wellness professionals with EHR, video sessions, and invoicing features.
Integrated practice management software for scheduling, charting, and billing in therapy practices.
Telehealth and practice management solution for therapists with client engagement tools.
Counseling-specific practice management with secure messaging, billing, and telehealth.
Affordable billing and notes software designed for individual therapists and small practices.
Fast behavioral health EHR with customizable progress notes and treatment planning.
Enterprise-level behavioral health EHR for larger psychology practices with advanced analytics.
SimplePractice
specializedComprehensive EHR, telehealth, scheduling, and billing platform tailored for therapists and psychologists.
Seamless integration of telehealth with automatic progress note templates and one-click billing directly from video sessions
SimplePractice is an all-in-one practice management software tailored for psychologists and mental health professionals, streamlining administrative tasks like scheduling, billing, and documentation. It features a fully integrated EHR system, secure telehealth video sessions, automated insurance claims processing, and a client portal for self-scheduling, payments, and homework assignments. The platform ensures HIPAA compliance across all functions, enabling psychologists to focus more on therapy and less on paperwork.
Pros
- Comprehensive HIPAA-compliant tools including EHR, telehealth, and billing in one platform
- Intuitive client portal that enhances patient engagement and reduces no-shows
- Robust automation for superbills, claims, and payments with high payer acceptance rates
Cons
- Higher pricing tiers can be costly for very small or startup practices
- Occasional learning curve for advanced customization and reporting features
- Limited integrations with some niche third-party tools compared to larger EHR systems
Best For
Solo psychologists or small mental health practices needing a user-friendly, all-in-one solution for teletherapy, documentation, and revenue cycle management.
Pricing
Essentials plan at $29/month, Professional at $69/month, Plus at $99/month (billed annually); additional per-claim fees of $0.09-$0.25 and credit card processing fees apply.
TherapyNotes
specializedSecure EHR and practice management software focused on behavioral health documentation and compliance.
Intuitive progress note templates with time-saving shortcuts and auto-fill from prior sessions
TherapyNotes is a cloud-based EHR and practice management platform tailored for mental health professionals like psychologists, offering tools for clinical documentation, scheduling, billing, and telehealth. It features customizable progress note templates, automated superbills, secure client portals, and to-do lists to streamline workflows. HIPAA-compliant and mobile-accessible, it supports solo practitioners and group practices with efficient insurance claims processing and internal messaging.
Pros
- Specialized therapy note templates with auto-population for fast documentation
- Robust billing with one-click superbills and direct insurance claims
- Excellent customer support including free training and responsive helpdesk
Cons
- Higher pricing may strain solo practitioners' budgets
- Limited integrations with external tools beyond basics
- Steep initial learning curve for advanced features
Best For
Solo psychologists or small therapy practices needing an all-in-one, therapy-specific EHR with strong billing capabilities.
Pricing
Starts at $59/user/month (billed annually) for core plan, with discounts for additional users; 90-day free trial available.
TheraNest
specializedPractice management tool offering scheduling, billing, and client portals for mental health practices.
Automated insurance billing with built-in clearinghouse integration and superbills for quick reimbursements
TheraNest is a cloud-based practice management platform tailored for mental health professionals like psychologists, providing tools for appointment scheduling, secure client portals, progress notes, billing, and telehealth integration. It ensures HIPAA compliance with features like automated superbills, insurance claims submission, and customizable reporting to streamline administrative workflows. Scalable for solo practitioners to group practices, it emphasizes ease of use and affordability without sacrificing core functionality.
Pros
- Highly affordable pricing with unlimited clients and users on higher plans
- Intuitive interface with quick setup and mobile-responsive design
- Strong billing tools including auto-generated claims and payment processing
Cons
- Limited advanced customization for notes and forms compared to competitors
- Reporting features lack depth for complex analytics
- Fewer third-party integrations than top alternatives
Best For
Solo psychologists or small mental health practices seeking a cost-effective, user-friendly all-in-one solution for scheduling, billing, and documentation.
Pricing
Starts at $39/user/month (Essentials), $49 (Professional), $59 (Premium); billed annually with discounts, includes unlimited clients.
Practice Better
specializedAll-in-one platform for wellness professionals with EHR, video sessions, and invoicing features.
Integrated client portal with self-service booking, payments, and interactive forms that boosts client engagement and reduces no-shows
Practice Better is an all-in-one practice management platform tailored for health and wellness professionals, including psychologists, offering integrated scheduling, telehealth, secure client portals, customizable charting, billing, and reporting tools. It enables secure video sessions, automated reminders, progress tracking, and HIPAA-compliant features to streamline administrative workflows. Designed for solo practitioners and small teams, it emphasizes client engagement through self-service portals and mobile access.
Pros
- Comprehensive all-in-one toolkit covering scheduling, telehealth, billing, and charting
- Strong client portal for self-scheduling, payments, and homework tracking
- HIPAA-compliant with customizable forms and progress note templates suited for therapy
Cons
- Pricing tiers can become expensive with add-ons and per-client fees for larger practices
- Limited advanced behavioral health-specific assessments or integrations with major EHR systems
- Mobile app lacks full desktop functionality, impacting on-the-go use
Best For
Solo psychologists or small private practices seeking an intuitive, client-focused platform without needing extensive custom integrations.
Pricing
Starts at $29/month (Essentials for solo users), $59/month (Pro), $99+/month (Premium/Group), with optional add-ons and per-client fees up to $5/user/month.
Jane
specializedIntegrated practice management software for scheduling, charting, and billing in therapy practices.
Customizable SOAP note templates and progress tracking specifically tailored for mental health sessions
Jane.app is an all-in-one practice management platform designed for health and wellness practitioners, including psychologists, offering scheduling, telehealth, customizable charting, billing, and patient portals. It streamlines administrative tasks with features like online booking, secure video sessions, and automated reminders, allowing psychologists to focus on therapy and client care. The software emphasizes ease of use with a modern interface and mobile accessibility, making it suitable for solo or small practices.
Pros
- Intuitive drag-and-drop scheduling and mobile app
- Secure telehealth integration with pre-built therapy templates
- Strong customer support and quick onboarding
Cons
- Higher pricing for full features
- Limited advanced analytics and reporting
- Billing integrations primarily Canada/US-focused
Best For
Solo psychologists or small private practices needing an user-friendly platform for scheduling, telehealth, and basic EMR without complex setup.
Pricing
Starts at $74 CAD/month per provider (Essentials), $149 CAD for Plus, with custom Enterprise pricing.
Healthie
specializedTelehealth and practice management solution for therapists with client engagement tools.
Customizable behavioral health trackers and outcomes measurement integrated directly into client charts
Healthie is an all-in-one telehealth and practice management platform tailored for health professionals, including psychologists, offering HIPAA-compliant video sessions, electronic health records (EHR), scheduling, and billing. It provides customizable progress notes, secure client messaging, goal tracking, and client portals to enhance engagement and streamline workflows. The software supports insurance claims, payments, and integrations with tools like QuickBooks and Zoom, making it suitable for virtual mental health practices.
Pros
- HIPAA-compliant telehealth with embedded video and secure messaging
- Customizable EHR templates and goal tracking for therapy progress
- Integrated billing, insurance claims, and client portal for efficiency
Cons
- Pricing can be steep for solo practitioners or small practices
- Some features geared more toward nutritionists than pure psychology
- Customization options have a moderate learning curve
Best For
Psychologists in solo or small telehealth practices seeking an integrated platform for scheduling, charting, and billing.
Pricing
Starts at $129/month for Essentials plan (billed annually), up to $299+/month for Pro/Enterprise with advanced features; per-provider pricing.
CounSol
specializedCounseling-specific practice management with secure messaging, billing, and telehealth.
Customizable therapy-specific documentation tools, including intake forms, progress notes, and treatment plan builders optimized for psychologists.
CounSol is a cloud-based practice management software tailored for mental health professionals like psychologists, offering scheduling, electronic health records (EHR), billing, and telehealth capabilities. It includes a secure client portal for self-scheduling, payments, and accessing session notes, along with specialized therapy note templates and treatment planning tools. The platform streamlines administrative tasks while ensuring HIPAA compliance to support efficient solo or small-group practices.
Pros
- HIPAA-compliant with robust security and telehealth integration
- User-friendly interface and intuitive client portal
- Specialized EHR templates for therapy notes and progress tracking
Cons
- Limited third-party integrations
- Customer support response times can vary
- Advanced features locked behind higher pricing tiers
Best For
Solo psychologists or small mental health practices seeking an affordable, therapy-focused all-in-one solution.
Pricing
Starts at $49.95 per user/month (Basic plan, billed annually); Premium at $64.95/user/month with more features.
MyClientsPlus
specializedAffordable billing and notes software designed for individual therapists and small practices.
Advanced billing module with automated claims scrubbing, ERA posting, and denial management tailored for behavioral health
MyClientsPlus is a cloud-based EHR and practice management software tailored for mental health professionals, including psychologists, offering scheduling, customizable progress notes, billing, and telehealth capabilities. It supports HIPAA compliance with secure client portals for intake forms and session feedback. The platform streamlines administrative tasks while focusing on therapy-specific workflows like outcome tracking and treatment planning.
Pros
- Comprehensive billing and insurance claims processing with ERA support
- Highly customizable therapy notes and outcome measures
- Integrated telehealth and secure client portal
Cons
- Dated user interface that feels clunky
- Steeper learning curve for new users
- Limited mobile app functionality
Best For
Solo psychologists or small mental health practices prioritizing robust billing and customizable clinical documentation.
Pricing
Starts at $49/user/month for Essentials plan; Pro at $69/user/month and Ultimate at $89/user/month, with custom enterprise pricing available.
ICANotes
specializedFast behavioral health EHR with customizable progress notes and treatment planning.
Intelligent point-and-click progress note builder with auto-populating templates tailored for psychiatric and therapy documentation
ICANotes is a cloud-based EHR platform designed specifically for behavioral health professionals, including psychologists, offering streamlined clinical documentation, scheduling, billing, and telehealth capabilities. It features customizable progress note templates that support point-and-click entry for efficient charting compliant with HIPAA and state regulations. The software integrates practice management tools to handle patient records, insurance claims, and reporting, making it suitable for solo practitioners or small mental health groups.
Pros
- Highly efficient point-and-click note templates that save significant documentation time
- Comprehensive behavioral health-specific tools including E&M coding and outcome measures
- Strong HIPAA compliance and integrated billing with electronic claims submission
Cons
- Dated user interface that feels clunky compared to modern EHRs
- Limited third-party integrations and customization options
- Higher pricing with additional fees for advanced features or training
Best For
Psychologists in solo or small private practices who prioritize fast, compliant clinical note-taking over a polished modern interface.
Pricing
Starts at $145/user/month for basic plan (billed annually), up to $205/user/month for premium features; custom enterprise pricing available.
Valant
enterpriseEnterprise-level behavioral health EHR for larger psychology practices with advanced analytics.
Maestro Outcomes Module for real-time patient progress tracking and treatment adjustment
Valant is a cloud-based electronic health record (EHR) and practice management software tailored for behavioral health providers, including psychologists, offering tools for clinical documentation, scheduling, billing, and telehealth. It emphasizes measurement-based care with outcomes tracking modules to support evidence-based psychotherapy. The platform ensures HIPAA compliance and includes a patient portal for engagement and self-scheduling.
Pros
- Specialized behavioral health templates and outcomes measurement tools
- Strong billing integration with high clean claims rates
- Robust telehealth and patient portal features
Cons
- Higher pricing that may not suit solo practitioners
- Steeper learning curve for advanced customization
- Limited third-party integrations compared to competitors
Best For
Mid-sized psychology practices seeking integrated EHR with a focus on outcomes-informed care.
Pricing
Custom quote-based pricing, typically starting at $299 per provider per month plus setup fees.
Conclusion
The reviewed psychologist management software offers diverse solutions, with SimplePractice leading as the top choice, its comprehensive EHR, telehealth, scheduling, and billing tools tailored to therapists. Close behind, TherapyNotes excels with secure documentation and compliance features, while TheraNest stands out for its seamless integration of scheduling, billing, and client portals, catering to varied practice needs. Together, these tools highlight a range of strengths to suit different priorities and sizes.
Explore SimplePractice today to streamline your practice and focus on delivering exceptional care—its all-inclusive tools make it the ideal starting point for any psychologist.
Tools Reviewed
All tools were independently evaluated for this comparison