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Technology Digital MediaTop 10 Best Propriety Software of 2026
Compare propriety software options for property managers, with an editorial roundup of top tools and key tradeoffs to support shortlisting.
How we ranked these tools
Vendors set the topic, but our editors set the inclusion criteria and the evaluation framework before research starts.
Search agents gather the source set and the review record, including transcriptions of video reviews and podcasts.
Framework: Features 40% · Ease 30% · Value 30%
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MRI Software is the best propriety pick for operators running lease, unit, and maintenance as one on-prem workflow because its property-first modeling keeps operational events consistent across modules, while DoorLoop fits smaller teams that want CRM-led follow-ups with calendar-linked actions that keep pipeline status current.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
MRI Software
Property entity modeling that links leases, units, and maintenance execution so operational events stay consistent across modules.
Best for: Fits when real estate operators need tightly linked lease, unit, and maintenance workflows in an on-prem stack.
Yardi
Editor pickProperty operations workflows share a unified operational context across leasing events, resident billing, and general ledger posting.
Best for: Fits when property operators need end-to-end leasing and operations tied to financial systems across many sites.
DoorLoop
Editor pickCalendar-linked lead actions keep appointments and pipeline status updated in the same workflow.
Best for: Fits when real-estate teams need CRM plus scheduling to run standardized follow-ups.
Comparison Table
MRI Software
enterpriseReal estate software for property management, leasing, accounting, and resident operations.
Property entity modeling that links leases, units, and maintenance execution so operational events stay consistent across modules.
MRI Software provides a property-focused proprietary software suite for real estate operations and portfolio management. Core capabilities include lease and unit administration, billing support for property cashflows, and maintenance workflows tied to assets and locations.
The system is typically deployed on-premises to support controlled operations and offline or air-gapped environments. Automation and integration are handled through configuration options and the vendor’s API and data exchange surfaces used by third-party systems.
- +Property-first data structures for leases, units, and assets
- +On-premises deployment supports controlled environments
- +Workflow automation ties operational tasks to property entities
- +Integration options support custom system connections via API
- –Configuration depth can require dedicated admin ownership
- –Automation breadth is strongest inside property modules, not cross-domain
Property managers and facilities teams
Route work orders across buildings and units
Traceable maintenance execution
Student accommodation operators
Run move-in and move-out operations
Aligned tenancy transitions
Show 2 more scenarios
Commercial and residential property managers
Track leases and renewal event schedules
More consistent lease control
Teams manage lease terms, renewals, tenant records, and event schedules for consistent administration.
Retail and shopping center operators
Administer retail tenant charges and recoverables
Improved expense recovery
Operators manage rent, percentage rent, and recoverable expenses tied to tenant records.
Best for: Fits when real estate operators need tightly linked lease, unit, and maintenance workflows in an on-prem stack.
Yardi
enterpriseProperty management and investment software for residential, commercial, and mixed portfolios.
Property operations workflows share a unified operational context across leasing events, resident billing, and general ledger posting.
Yardi is a proprietary real-estate and property-operations software vendor with modules that cover leasing, accounting, and asset management. Its core differentiator is deep operational wiring for property workflows across portfolios, including resident-facing and back-office processes.
Yardi also supports integrations for upstream systems through documented APIs and file-based interfaces, which matters for data sync and automation. Governance and control are shaped around role-based access, audit trails, and tenant and property scoping for administrative actions.
- +Portfolio-wide workflow coverage across leasing, accounting, and operations
- +Integration surface supports API and batch file exchange for system synchronization
- +Role-scoped permissions support multi-property administration patterns
- +Audit trails track configuration and transactional changes across modules
- –Administration complexity rises with multi-property configuration and permissions
- –Automation depends on supported connectors and integration work for edge cases
- –Data mapping across legacy systems can be time-consuming for migration waves
- –Some reporting needs require custom extraction and transformation logic
Property accountants and finance teams
Close property books with operational inputs
Less duplicate reconciliation
Lease accounting and reporting teams
Normalize lease data for schedules
Consistent lease reporting
Show 2 more scenarios
Onsite property and facilities teams
Coordinate maintenance and unit turnovers
Documented turnover coordination
Teams manage work orders, preventive maintenance, inspections, and make-ready checklists from property records.
Affordable and public housing organizations
Run housing operations and rent accounting
Repeatable compliance tracking
Organizations manage rent accounting, compliance records, and recurring program reporting workflows.
Best for: Fits when property operators need end-to-end leasing and operations tied to financial systems across many sites.
DoorLoop
SMBProperty management software for rent collection, accounting, maintenance, and tenant workflows.
Calendar-linked lead actions keep appointments and pipeline status updated in the same workflow.
DoorLoop is built for real estate operations where lead routing, appointment scheduling, and pipeline updates happen in one working workflow. The app keeps team visibility on lead status and tasks so handoffs between agents stay consistent during active deal cycles. Its recurring value comes from tying communication and scheduling events to CRM activity rather than separating them into different tools.
A key tradeoff is that DoorLoop centers on real-estate CRM workflows, so teams with broader internal ticketing or project management needs may still require separate work management tooling. DoorLoop fits best when multiple agents need shared lead tracking, consistent scheduling, and standardized follow-up steps without custom development.
- +One workflow links lead status, tasks, and appointment scheduling
- +Shared pipeline tracking improves agent handoffs during active deals
- +Scheduling events stay tied to CRM activities for clearer follow-up
- +Real-estate focused fields reduce data rework versus generic CRMs
- –Automation depth is narrower for non-real-estate processes
- –Advanced governance features may be limited versus enterprise CRM suites
- –Reporting customization can feel constrained for cross-domain analytics
- –Some custom workflows require structured lead and task setup
Real estate sales teams
Route leads and schedule showings
Faster follow-up and fewer misses
Real estate brokerages
Coordinate multi-agent handoffs
Cleaner ownership across deals
Show 1 more scenario
Marketing and inside sales
Ingest website and contact leads
More consistent lead management
Marketing lead intake feeds CRM records so outreach workflows start with consistent context.
Best for: Fits when real-estate teams need CRM plus scheduling to run standardized follow-ups.
Buildium
SMBProperty management software for leasing, accounting, maintenance, and tenant communication.
Owner reporting that ties work order and billing activity into recurring statements for each property and owner relationship.
Buildium covers core property administration with modules for contacts and residents, maintenance ticketing, and billing that map to typical landlord operations. Owner statements and periodic reporting connect operational activity to financial views, which reduces manual reconciliation between property activity and accounting. Automation features such as recurring charges and status-driven workflows support repeatable operations for leases and maintenance queues.
- +Maintenance work orders connect directly to resident and property context
- +Recurring charges and rent workflows reduce manual billing work
- +Owner reporting ties operational events to accounting views
- +Role-based permissions support separation of leasing and finance tasks
- –Advanced workflows can feel constrained by the platform’s configuration options
- –Some integrations require relying on existing product connectors and partner tooling
Residential property managers
Track maintenance and rent in one system
Fewer handoffs and less rework
Owner reporting teams
Generate periodic statements by owner
Faster month-end reporting
Show 1 more scenario
Leasing and resident services
Manage tenant communications and requests
Lower response time
Resident requests flow into maintenance queues with status updates and internal assignment.
Best for: Fits when property managers need repeatable leasing, maintenance, and owner reporting across multiple units.
TenantCloud
SMBRental property management software with listings, applications, accounting, and maintenance features.
Maintenance ticket workflows connect resident intake to unit context and track work through resolution.
TenantCloud organizes operations around properties, buildings, units, and leases, then links residents, tasks, and financial records to those entities. It supports common landlord workflows such as online applications, lease documents, and maintenance ticket intake that routes work to staff. The system also keeps communication and activity tied to the relevant unit or lease, which reduces manual cross-referencing.
- +Clear linkage between unit, lease, and operational work orders
- +Maintenance request intake reduces manual ticket creation
- +Document workflow supports lease terms without external spreadsheets
- +Communication history stays attached to the relevant tenant record
- –Customization depth is limited for highly unique leasing processes
- –Some automation scenarios require manual setup of workflow steps
Property management operations
Route maintenance requests by unit
Faster resolution and fewer misroutes
Leasing coordinators
Process applications and move-ins
Reduced rekeying and cleaner handoffs
Show 1 more scenario
Portfolio admins
Run consistent processes across properties
More consistent tenant service delivery
Role-based access and property organization support repeatable operations.
Best for: Fits when property teams need tenant workflows, documents, and recurring tasks managed in one system.
Rent Manager
SMBProperty management software with accounting, maintenance, CRM, and reporting tools.
Tenant-facing rent logic and posting workflows tied to a transaction ledger for audit-ready adjustments across multiple properties.
Rent Manager centralizes property and tenant rent operations for on-premises deployments, focusing on configurable workflows and enforcement of tenancy rules. The system supports rent calculation logic, recurring charges, and ledger-based tracking across properties with audit-ready transaction histories.
- +On-premises deployment option fits air-gapped and controlled network environments
- +Ledger-based transaction history supports reconciliation and dispute resolution workflows
- +Configurable rent charge rules handle multiple recurring and adjustment scenarios
- +API supports tenant and property data synchronization for external operational systems
- –Complex configuration can slow initial setup for mixed property portfolios
- –Workflow depth may require internal governance to prevent inconsistent posting practices
- –Reporting needs often hinge on report configuration rather than built-in dashboards
- –API integration scope depends on available endpoints for specific tenancy events
Property managers and vendors
Track maintenance requests from intake to completion
More traceable maintenance
Portfolio managers and property finance teams
Generate reporting on rent rolls and balances
Better portfolio visibility
Show 2 more scenarios
Property managers and finance staff
Reconcile charges, payments, and tenant balances
Clearer month-end reconciliation
Staff review tenant, unit, and property ledgers to align credits and balances during month-end review.
Residential and commercial property managers
Maintain occupancy and recurring charge records
Aligned leasing and operations
Managers keep lease, resident, unit, and occupancy details connected to recurring charge information.
Best for: Fits when property management teams need controlled deployments and ledger-grade rent processing with system integrations.
AppFolio Property Manager
SMBCloud property management software for residential, community association, and commercial portfolios.
Resident service requests and work orders share operational context so agents can manage intake, assignment, and completion as one chain.
AppFolio Property Manager is a purpose-built property management propriety system that centers on resident-facing workflows and property operations, not generic back-office work. Core capabilities include leasing and maintenance operations, rent collection workflows, and work order management tied to units and properties.
- +Work orders connect to units and properties for clearer maintenance throughput tracking
- +Resident-facing request and communication flows reduce manual status chasing
- +Operational reports cover leasing, collections, and maintenance activity in one workspace
- +Property-level configuration keeps multi-portfolio operations from collapsing into one workflow
- –Advanced workflow customization depends on configured process patterns rather than code-level control
- –API-driven integration depth can be limited for highly custom data flows compared with developer-first suites
- –Multi-system data synchronization requires careful governance around field mapping
- –Some specialized accounting or compliance reporting needs can require external reporting steps
Property operations maintenance teams
Convert resident service requests to work orders
Visible request-to-completion flow
Residential rental property managers
Coordinate rental operations for tenant onboarding
Connected unit and tenant view
Show 2 more scenarios
Leasing and property management teams
Manage renewals and resident move transitions
More consistent lease events
Teams coordinate leasing activity, renewals, move-ins, and move-outs against tenant and unit records.
Property accounting and back-office teams
Track rent and vendor activity by property
Financial activity organized by records
Teams organize financial activity around property or community records for rent, charges, and assessments.
Best for: Fits when property operations teams need strong resident workflow execution with controlled, configuration-based processes.
Hemlane
SMBRental property software for leasing, maintenance coordination, and rent collection.
Maintenance request workflow automation that links tickets to tenant and lease context for end-to-end status tracking.
Hemlane builds and automates rental property workflows around tenant screening, lease documentation, and maintenance request handling. It centralizes property operations in one workspace so teams can track status changes, document updates, and task handoffs.
- +Workflow automation ties maintenance tickets to lease and tenant context
- +Centralized document handling reduces version drift for lease-related files
- +Staff access controls limit who can edit tenant and property records
- +Integrations support record syncing across property management tools
- –Setup requires mapping property and workflow states before automation works
- –Reporting depth can feel thin for advanced portfolio analytics
- –Some operational actions depend on consistent data entry patterns
- –API surface coverage can lag behind the full set of UI-driven actions
Landlords and property managers
Track delinquency and payment status
Visible delinquency records
Property owners needing local help
Supplement remote workflows with local assistance
Coverage added without full outsourcing
Show 2 more scenarios
Landlords and property managers
Run inspections and move-out checklists
More repeatable inspections
Managers coordinate routine visits, move-out inspections, and unit turnover activities using checklists.
Rental property managers
Provide owner-facing performance summaries
Owners see consolidated activity
Managers consolidate rent, expenses, property activity, and operational updates into owner views.
Best for: Fits when property teams need automated tenant and maintenance workflows with controlled staff access.
Diligent
enterpriseGovernance, risk, and compliance platform for board management, entity management, and policy oversight.
Board and committee recordkeeping ties agendas, minutes, and approvals to governed content with auditable history.
Diligent provides governance and compliance workflows that support document control, meeting management, and board and committee operations. Its administration focuses on role-based access for governed content, structured approvals, and audit-ready change history tied to business artifacts.
- +Board and committee workflows keep agendas, minutes, and artifacts linked to governance stages
- +Role-based access limits who can view, edit, or approve specific governed content
- +Audit logs record user actions across approvals and content updates for review trails
- +Document control features track versions and review status tied to governance processes
- –Workflow configuration requires governance discipline to avoid approval bottlenecks
- –Deep reporting and automation depend on how teams model governance entities in Diligent
- –Integrations can require system setup to align identities and access consistently
- –Extensibility is less developer-centric than general-purpose collaboration stacks
Risk managers and compliance leaders
Manage risks and remediation through closure
Clear accountability for remediation
Internal audit and government audit teams
Run audit plans with evidence and sign-offs
Traceable audit execution
Show 2 more scenarios
Corporate secretaries and board administrators
Administer board and committee cycles
Consistent meeting administration
Teams prepare, distribute, review, and approve materials with activity history tied to each cycle.
SOX and internal control teams
Coordinate control testing and evidence collection
Auditor-ready testing documentation
Teams manage evidence gathering, reviewer feedback, attestations, and documented outcomes across business units.
Best for: Fits when governance teams need controlled document and meeting workflows with audit trails.
iProperty Management Software
SMBProperty management software listings and landlord software comparisons for rental operations.
Maintenance request workflow tracking linked to specific properties and operational status.
iProperty Management Software targets property administration with workflows built around units, tenants, and recurring financial activity. The system supports rent collection tracking, maintenance request handling, and property-level reporting that aligns with day-to-day management operations.
- +Tenant and unit records stay centralized for operational workflows
- +Maintenance requests connect to property operations and tracking
- +Recurring financial activity supports consistent rent operations
- +Reporting focuses on property and financial visibility
- –Integration surface is limited for deep system-to-system workflows
- –Automation options rely on built-in processes rather than programmable rules
- –Granular admin governance controls are not clearly emphasized for audits
- –Data import and schema customization may require careful upfront setup
Property administrators
Track rent collection for units
Clear rent collection tracking
Maintenance coordinators
Handle maintenance requests linked to properties
Controlled maintenance handling
Show 2 more scenarios
Property management teams
Review property-level operational reports
Operational visibility by property
Teams view property-level reporting that supports day-to-day management decisions.
Leasing and tenant operations staff
Maintain tenant and unit records
Aligned tenancy records
Staff keep units, tenants, and recurring financial activity aligned with operational workflows.
Best for: Fits when property managers need structured tenant, maintenance, and rent workflows without heavy integrations.
Conclusion
After evaluating 10 propriety software, MRI Software stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Propriety Software
Teams evaluating propriety software typically do it by comparing how property workflows connect tenant, unit, lease, and operations records instead of by looking at generic task lists. This buyer's guide covers TenantCloud, DoorLoop, Buildium, iProperty Management Software, MRI Software, Yardi, AppFolio Property Manager, Rent Manager, Hemlane, and Diligent.
The selection emphasizes integration depth across property operations and governance. It also focuses on automation and workflow control, including how each product links operational work to its underlying context.
Propriety Software for tenant, leasing, operations, and governance workflows
Propriety software manages property-facing and internal workflows by keeping operational events linked to the records that drive those events, such as leases, units, and resident service requests. TenantCloud, for example, connects maintenance ticket workflows to unit context and tracks work through resolution. Diligent instead centers governance execution by tying board and committee agendas, minutes, and approvals to governed content with auditable history.
In this buyer's guide, propriety software refers to platforms that run structured leasing and operations processes with repeatable configurations and workflow states. It also covers tools where workflow automation depends on how teams model property entities and governance stages inside the system, like the property entity modeling that links leases, units, and maintenance in MRI Software.
Workflow linkage, automation surfaces, and governance control
Automation matters most when it drives actions from workflow states rather than only recording activity. Hemlane connects maintenance ticket automation to tenant and lease context for end-to-end status tracking, while Diligent ties board and committee artifacts to governed stages with role-based access and auditable history.
Stateful operational work tied to unit and lease context
TenantCloud connects resident intake and maintenance requests to unit context and tracks work through resolution. iProperty Management Software ties maintenance request workflows to specific properties and operational status.
End-to-end workflow coverage across operations and financial posting
Yardi shares unified operational context across leasing events, resident billing, and general ledger posting across a portfolio. MRI Software models leases, units, and maintenance execution in property-first structures to keep operational events consistent across modules.
Tenant-facing execution that reduces status chasing
AppFolio Property Manager keeps resident service requests and work orders in one operational chain for assignment and completion. DoorLoop focuses on calendar-linked lead actions that update pipeline status alongside scheduled follow-ups in the same workflow.
Recurring statements and owner reporting from maintenance and billing
Buildium ties owner reporting to work orders and billing activity and generates recurring statements by property and owner relationship. Hemlane centralizes document handling for lease-related files to reduce version drift as workflows progress.
Ledger-grade rent logic and controlled deployments
Rent Manager ties tenant-facing rent logic and posting workflows to a transaction ledger to support audit-ready adjustments and reconciliation. Rent Manager also supports an on-premises deployment option for controlled network environments.
Governance stage control with auditable content history
Diligent ties board and committee agendas, minutes, and approvals to governed content with auditable history. Diligent also restricts which roles can view, edit, or approve specific governed content.
Choose based on workflow binding depth and automation control
Next, teams should choose the automation philosophy that matches internal governance capacity. DoorLoop offers workflow linkage between lead status and scheduling, while Hemlane’s automation depends on mapping workflow states to property and workflow definitions, and Diligent’s governance depends on disciplined configuration of governance stages.
Map the required workflow chain to the records it must stay attached to
If maintenance tickets must stay bound to unit and resident context through resolution, prioritize TenantCloud or AppFolio Property Manager. If property entities must be modeled so leases, units, and maintenance share consistent structures across modules, prioritize MRI Software.
Pick the automation approach that matches how workflows get standardized
If teams want operational processes expressed in repeatable workflows with minimal code-level control, pick AppFolio Property Manager or iProperty Management Software. If teams need workflow automation that works only after state mapping is completed, plan for Hemlane workflow state mapping and run governance checks before scaling.
Decide how far operational execution must extend into financial systems
If leasing and operations must share workflow context with resident billing and general ledger posting, choose Yardi for portfolio-wide coverage. If the priority is strong lease, unit, and maintenance linkage inside property modules without a broad cross-domain expansion, choose MRI Software.
Select governance workflows based on approval bottleneck tolerance
If board and committee governance must keep agendas, minutes, and approvals linked to governed content with auditable history, choose Diligent. If governance work should remain light and operational rather than committee-centric, favor TenantCloud for maintenance-centric workflow linkage.
Validate integration expectations against the supported workflow focus
If system-to-system automation depends on deeper integration work, expect that Buildium and iProperty Management Software may require reliance on connectors and partner tooling. If workflows must run in a controlled environment, validate that Rent Manager’s on-premises deployment option fits the operational model before rollout.
Who benefits from this type of propriety workflow software
Real-estate groups also benefit when scheduling and status updates move together across lead pipelines and operational follow-up. Property operators benefit most when leasing and operations workflow context extends into accounting and portfolio-level posting practices.
Property management operators running multi-unit leasing and maintenance
TenantCloud connects maintenance intake to unit context and tracks work through resolution to reduce manual ticket creation. Buildium adds recurring owner reporting by tying work order and billing activity into recurring statements.
Portfolio teams that need operational coverage into general ledger posting
Yardi provides unified operational context across leasing events, resident billing, and general ledger posting for many sites. MRI Software focuses on property-first entity modeling that keeps leases, units, and maintenance execution consistent across modules.
Resident service teams that prioritize end-to-end work order execution
AppFolio Property Manager keeps resident service requests and work orders in one operational chain for intake, assignment, and completion. Hemlane automates maintenance workflows while tying tickets to tenant and lease context for status tracking.
Governance and compliance teams managing board and committee approvals
Diligent ties agendas, minutes, and approvals to governed content with auditable history and role-based access limits on who can view, edit, or approve. Workflow configuration requires governance discipline to prevent approval bottlenecks.
Teams running controlled-network deployments with ledger-driven rent processes
Rent Manager supports an on-premises deployment option for controlled network environments and ties rent posting to a transaction ledger. Its ledger-based transaction history supports reconciliation and dispute resolution workflows.
Common selection and rollout pitfalls
Another frequent failure is expecting the platform to handle non-core workflows with the same depth as its primary operational focus. Calendar-linked lead updates in DoorLoop do not expand into non-real-estate processes with the same automation depth, and iProperty Management Software limits programmable rule control compared with developer-first suites.
Choosing a governance-first workflow tool without enough configuration discipline
Diligent workflow configuration needs governance discipline to avoid approval bottlenecks. Model governance entities and stage definitions before scaling committee usage.
Assuming automation will work without workflow state mapping and definitions
Hemlane requires mapping property and workflow states before automation functions as intended. Run a mapping exercise that covers tenant, lease, and maintenance status transitions before rollout.
Underestimating how admin ownership and configuration depth affect rollout timelines
MRI Software configuration depth can require dedicated admin ownership to keep property-first entity structures aligned across modules. Assign an owner role early so lease, unit, and maintenance linkages stay consistent.
Expecting integration depth to cover highly custom cross-domain data flows
AppFolio Property Manager limits advanced workflow customization to configured process patterns rather than code-level control. Buildium and iProperty Management Software can require connector reliance and partner tooling for deeper system-to-system workflows.
How We Selected and Ranked These Tools
We evaluated TenantCloud, DoorLoop, Buildium, iProperty Management Software, MRI Software, Yardi, AppFolio Property Manager, Rent Manager, Hemlane, and Diligent on workflow linkage quality, operational automation fit, and governance control depth. Features drove 40% of scoring, ease and day-to-day usability drove 30%, and value drove 30% based on how directly each product reduced manual work described in the tool cards. TenantCloud ranked highest because maintenance ticket workflows connect resident intake to unit context and track work through resolution, which ties daily operations to the records that define the work while keeping execution straightforward.
Frequently Asked Questions About Propriety Software
How do TenantCloud and Buildium connect tenant records to recurring operational activity like rent and maintenance?
Which platform is better for CRM-style leasing lead pipelines with calendar-linked updates, DoorLoop or AppFolio Property Manager?
When is on-premises deployment with controlled environments a deciding factor, MRI Software versus Hemlane?
What integration and API workflow differences appear between Yardi and Rent Manager?
How do admin controls differ between Yardi and Diligent when access must match operational scope or governed artifacts?
What breaks if teams need tenant and maintenance context to travel end-to-end across work orders, Hemlane versus iProperty Management Software?
Where does iProperty Management Software fall short compared with TenantCloud on automation extensibility expectations?
How does Buildium handle owner reporting compared with TenantCloud when work orders and billing must roll up into statements?
Which tool is more suited for tenant-facing rent logic with audit-ready ledger adjustments, Rent Manager versus Yardi?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
Funding and competing interests
This study was co-funded by several of the vendors assessed in it. No single vendor funded it. Funders could propose the market studied.
They had no role in selecting vendors, setting or weighting criteria, analysing data or drawing conclusions, and they received the same factual-accuracy check as every other vendor assessed.
Market definition, inclusion rules and criteria weights were fixed by an editor before research began and did not change afterwards. Editorial process →
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