Quick Overview
- 1#1: AppFolio - AppFolio is a comprehensive cloud-based property management platform that automates leasing, rent collection, accounting, and maintenance requests for residential and commercial properties.
- 2#2: Buildium - Buildium provides all-in-one property management software for handling tenant screening, online payments, maintenance tracking, and financial reporting.
- 3#3: Entrata - Entrata delivers an end-to-end platform for multifamily property management, including resident portals, dynamic pricing, and integrated maintenance management.
- 4#4: Yardi Breeze - Yardi Breeze offers cloud-based property management for small to mid-sized portfolios, featuring leasing, accounting, and mobile maintenance request handling.
- 5#5: RealPage - RealPage provides scalable property management software with advanced analytics, revenue management, and maintenance workflow automation for large operators.
- 6#6: DoorLoop - DoorLoop is a modern all-in-one property management tool that streamlines rent collection, tenant communications, maintenance tickets, and investor portals.
- 7#7: Rent Manager - Rent Manager is a highly customizable property management solution with integrated accounting, work order management, and tenant portals.
- 8#8: ResMan - ResMan offers a unified platform for multifamily property management, including AI-driven maintenance, leasing automation, and financial tools.
- 9#9: MRI Software - MRI Software provides enterprise-grade property management systems for global real estate portfolios, covering leasing, asset management, and maintenance.
- 10#10: TenantCloud - TenantCloud is an affordable property management software for landlords, featuring online rent payments, maintenance requests, and syndicated listings.
Tools were ranked based on key factors including feature depth (e.g., maintenance automation, accounting integration), user experience (intuitive design and mobile functionality), reliability (data security and uptime), and value (cost-effectiveness relative to performance).
Comparison Table
This comparison table examines top Property Management And Maintenance Software tools including AppFolio, Buildium, Entrata, Yardi Breeze, RealPage, and more, offering a clear overview of their key features and capabilities. By analyzing these platforms side-by-side, readers can gain insights to identify the tool that best aligns with their property management needs, whether focusing on automation, tenant communication, or maintenance efficiency.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | AppFolio AppFolio is a comprehensive cloud-based property management platform that automates leasing, rent collection, accounting, and maintenance requests for residential and commercial properties. | enterprise | 9.6/10 | 9.8/10 | 9.4/10 | 8.9/10 |
| 2 | Buildium Buildium provides all-in-one property management software for handling tenant screening, online payments, maintenance tracking, and financial reporting. | specialized | 9.2/10 | 9.5/10 | 8.8/10 | 9.0/10 |
| 3 | Entrata Entrata delivers an end-to-end platform for multifamily property management, including resident portals, dynamic pricing, and integrated maintenance management. | enterprise | 9.1/10 | 9.4/10 | 8.2/10 | 8.7/10 |
| 4 | Yardi Breeze Yardi Breeze offers cloud-based property management for small to mid-sized portfolios, featuring leasing, accounting, and mobile maintenance request handling. | enterprise | 8.8/10 | 9.2/10 | 8.5/10 | 8.3/10 |
| 5 | RealPage RealPage provides scalable property management software with advanced analytics, revenue management, and maintenance workflow automation for large operators. | enterprise | 8.5/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 6 | DoorLoop DoorLoop is a modern all-in-one property management tool that streamlines rent collection, tenant communications, maintenance tickets, and investor portals. | specialized | 8.7/10 | 9.0/10 | 8.8/10 | 8.5/10 |
| 7 | Rent Manager Rent Manager is a highly customizable property management solution with integrated accounting, work order management, and tenant portals. | specialized | 8.7/10 | 9.3/10 | 7.8/10 | 8.2/10 |
| 8 | ResMan ResMan offers a unified platform for multifamily property management, including AI-driven maintenance, leasing automation, and financial tools. | enterprise | 8.7/10 | 9.2/10 | 8.1/10 | 8.4/10 |
| 9 | MRI Software MRI Software provides enterprise-grade property management systems for global real estate portfolios, covering leasing, asset management, and maintenance. | enterprise | 8.5/10 | 9.2/10 | 7.1/10 | 7.8/10 |
| 10 | TenantCloud TenantCloud is an affordable property management software for landlords, featuring online rent payments, maintenance requests, and syndicated listings. | specialized | 8.3/10 | 8.4/10 | 8.6/10 | 9.1/10 |
AppFolio is a comprehensive cloud-based property management platform that automates leasing, rent collection, accounting, and maintenance requests for residential and commercial properties.
Buildium provides all-in-one property management software for handling tenant screening, online payments, maintenance tracking, and financial reporting.
Entrata delivers an end-to-end platform for multifamily property management, including resident portals, dynamic pricing, and integrated maintenance management.
Yardi Breeze offers cloud-based property management for small to mid-sized portfolios, featuring leasing, accounting, and mobile maintenance request handling.
RealPage provides scalable property management software with advanced analytics, revenue management, and maintenance workflow automation for large operators.
DoorLoop is a modern all-in-one property management tool that streamlines rent collection, tenant communications, maintenance tickets, and investor portals.
Rent Manager is a highly customizable property management solution with integrated accounting, work order management, and tenant portals.
ResMan offers a unified platform for multifamily property management, including AI-driven maintenance, leasing automation, and financial tools.
MRI Software provides enterprise-grade property management systems for global real estate portfolios, covering leasing, asset management, and maintenance.
TenantCloud is an affordable property management software for landlords, featuring online rent payments, maintenance requests, and syndicated listings.
AppFolio
enterpriseAppFolio is a comprehensive cloud-based property management platform that automates leasing, rent collection, accounting, and maintenance requests for residential and commercial properties.
Seamless online portals for tenants, owners, and vendors providing real-time access to payments, statements, and maintenance requests.
AppFolio is a leading cloud-based property management software designed for residential, commercial, HOA, and student housing portfolios, offering an all-in-one solution for streamlining operations. It handles everything from vacancy marketing and tenant screening to online rent collection, maintenance tracking, accounting, and investor reporting. With powerful automation, mobile apps, and integrations, it enables property managers to scale efficiently while reducing manual work.
Pros
- Comprehensive all-in-one platform covering leasing, accounting, maintenance, and reporting
- Highly intuitive interface with excellent mobile apps for on-the-go management
- Advanced automation and analytics for data-driven decisions
Cons
- Pricing can be expensive for small portfolios due to per-unit model and minimums
- Some advanced features require additional add-ons or integrations
- Occasional reports of slower customer support response times
Best For
Mid-to-large property management firms handling 50+ units seeking a scalable, end-to-end solution.
Pricing
Starts at ~$1.40 per residential unit/month (with ~$250 minimum); commercial/HOA custom pricing; free trial available.
Buildium
specializedBuildium provides all-in-one property management software for handling tenant screening, online payments, maintenance tracking, and financial reporting.
Buildium's integrated resident portal enabling seamless online rent payments, maintenance submissions, and lease signing
Buildium is a cloud-based property management software tailored for residential property owners and managers, offering end-to-end tools for leasing, rent collection, maintenance tracking, and accounting. It features resident self-service portals, automated workflows for late fees and renewals, and robust reporting for financial oversight. The platform supports multi-property portfolios with vendor management and inspections, making it scalable for small to mid-sized operations.
Pros
- Comprehensive all-in-one platform covering leasing, accounting, and maintenance
- Strong resident portal for online payments and requests
- Scalable pricing and excellent integration with accounting tools
Cons
- Higher cost for small portfolios or add-ons
- Steeper learning curve for advanced accounting features
- Limited customization in reporting templates
Best For
Small to mid-sized residential property management companies needing a scalable, feature-rich solution for multiple properties.
Pricing
Starts at $58/month for Essential (20 units), $165 for Growth (50 units), $335 for Premium (100 units); scales per unit with add-ons available.
Entrata
enterpriseEntrata delivers an end-to-end platform for multifamily property management, including resident portals, dynamic pricing, and integrated maintenance management.
Integrated resident experience portal and mobile app ecosystem for self-service payments, maintenance requests, and lease renewals
Entrata is a comprehensive cloud-based property management platform tailored for multifamily housing, offering tools for leasing, resident management, accounting, and maintenance workflows. It enables property managers to handle online rent payments, tenant screening, work order dispatching, and preventive maintenance scheduling all in one system. With robust reporting and mobile apps for residents and staff, it streamlines operations for large-scale portfolios while enhancing resident satisfaction.
Pros
- All-in-one platform covering leasing, maintenance, accounting, and resident portals
- Scalable for enterprise portfolios with advanced analytics and reporting
- Strong mobile apps for residents, staff, and maintenance technicians
Cons
- High cost, especially for smaller properties
- Steep learning curve due to extensive features
- Custom support can sometimes be slow to resolve issues
Best For
Large multifamily property management companies managing 500+ units seeking a fully integrated enterprise solution.
Pricing
Custom enterprise pricing based on units managed and features; typically $1-3 per unit/month, with quotes required via sales.
Yardi Breeze
enterpriseYardi Breeze offers cloud-based property management for small to mid-sized portfolios, featuring leasing, accounting, and mobile maintenance request handling.
Integrated tenant portal and mobile maintenance app enabling real-time work order tracking and self-service rent payments.
Yardi Breeze is a cloud-based property management software tailored for small to mid-sized portfolios, including multifamily, single-family, and commercial properties. It provides end-to-end functionality for leasing, rent collection, maintenance tracking, accounting, and tenant communications through an intuitive web and mobile interface. The platform emphasizes real-time data access, automated workflows, and customizable reporting to streamline daily operations and improve efficiency.
Pros
- Comprehensive all-in-one solution with strong leasing, accounting, and maintenance tools
- User-friendly cloud platform with dedicated mobile apps for staff and tenants
- Scalable features and robust reporting for growing property portfolios
Cons
- Pricing scales with unit count, potentially costly for larger operations
- Steeper learning curve for advanced accounting and customization options
- Limited third-party integrations compared to enterprise alternatives
Best For
Small to mid-sized property management firms managing multifamily or commercial properties that need a scalable, mobile-friendly cloud solution.
Pricing
Subscription-based with custom quotes; typically $1-$2 per unit per month plus base fees, depending on features and portfolio size.
RealPage
enterpriseRealPage provides scalable property management software with advanced analytics, revenue management, and maintenance workflow automation for large operators.
YieldStar AI-powered revenue management that dynamically optimizes rent pricing based on market data and demand forecasting
RealPage is an enterprise-grade property management software suite tailored for multifamily, single-family, and commercial real estate operators. It provides end-to-end solutions including leasing automation, accounting, maintenance tracking, resident portals, and advanced revenue management. The platform emphasizes data-driven insights to optimize occupancy, pricing, and operational efficiency while handling maintenance requests through mobile apps and integrated workflows.
Pros
- Comprehensive all-in-one platform with deep integrations for leasing, accounting, and maintenance
- Powerful AI-driven revenue management tools like YieldStar for dynamic pricing
- Robust mobile apps for residents and maintenance teams to streamline work orders
Cons
- High cost structure limits accessibility for small property managers
- Steep learning curve due to extensive features and customization options
- Customer support can be inconsistent for non-enterprise users
Best For
Large property management firms overseeing thousands of multifamily or commercial units seeking scalable, data-intensive operations.
Pricing
Custom quote-based pricing, typically $2-5 per unit per month depending on modules and portfolio size, with enterprise plans starting at thousands monthly.
DoorLoop
specializedDoorLoop is a modern all-in-one property management tool that streamlines rent collection, tenant communications, maintenance tickets, and investor portals.
AI-driven tenant placement tools with a guaranteed lease guarantee for faster leasing.
DoorLoop is a comprehensive cloud-based property management software tailored for landlords and property managers handling residential rentals. It provides end-to-end tools including tenant screening, online rent collection, maintenance request tracking, automated accounting, lease management, and property marketing via syndication to multiple listing sites. The platform emphasizes automation to streamline operations, reduce vacancies, and improve cash flow for portfolios of varying sizes.
Pros
- All-in-one platform covering leasing, maintenance, and financials
- Strong automation for rent payments and tenant screening
- Excellent marketing tools with one-click syndication to 50+ sites
Cons
- Higher costs for small portfolios due to minimum unit requirements
- Limited customization in reporting for advanced users
- Customer support can be slower during peak times
Best For
Small to mid-sized property management companies or landlords with 10-500 units seeking an affordable, feature-rich solution.
Pricing
Starts at $59/month for up to 10 units (Essential plan), with Pro at $99/month; scales per unit (around $1-2/unit) with no long-term contracts.
Rent Manager
specializedRent Manager is a highly customizable property management solution with integrated accounting, work order management, and tenant portals.
Fully integrated general ledger accounting that syncs seamlessly with property operations, reducing the need for external bookkeeping tools
Rent Manager is a comprehensive property management software platform tailored for residential, commercial, and HOA properties, offering tools for tenant screening, online rent collection, maintenance management, and accounting. It provides centralized dashboards for tracking leases, work orders, and financials, with robust reporting and customization options. The solution supports multi-property portfolios and includes mobile apps for on-the-go access to maintenance and inspections.
Pros
- All-in-one platform with deep accounting integration and customizable workflows
- Powerful reporting and analytics for multi-property oversight
- Mobile app enables efficient maintenance dispatching and tenant communication
Cons
- Steep learning curve due to extensive features and dated interface
- Pricing can be costly for small landlords or single-property owners
- Limited free trial and occasional reports of slow customer support
Best For
Mid-to-large property management firms or professional landlords managing 50+ units who need scalable, feature-rich software.
Pricing
Starts at $1 per unit/month for 1-49 units, scaling to $0.55/unit for 500+ units; includes setup fees and custom enterprise options.
ResMan
enterpriseResMan offers a unified platform for multifamily property management, including AI-driven maintenance, leasing automation, and financial tools.
Integrated maintenance management with automated workflows, vendor portals, and AI-driven work order prioritization
ResMan is a cloud-based, all-in-one property management software tailored for multifamily, single-family, and affordable housing operators. It centralizes leasing, accounting, maintenance tracking, resident screening, rent payments, and marketing into a unified platform with mobile apps for on-the-go access. The software emphasizes scalability, robust reporting, and integrations with tools like QuickBooks and Yardi Voyager.
Pros
- Comprehensive feature set covering leasing, maintenance, and accounting in one platform
- Strong mobile apps for residents and staff with real-time maintenance updates
- Excellent scalability for growing portfolios with advanced reporting and analytics
Cons
- Steep learning curve for new users due to extensive features
- Pricing can be expensive for smaller property managers
- Limited customization options in some reporting modules
Best For
Mid-to-large multifamily property management firms needing an integrated, scalable solution for operations and maintenance.
Pricing
Custom enterprise pricing, typically $1.50-$3 per unit per month, with minimums for small portfolios and add-ons for premium features.
MRI Software
enterpriseMRI Software provides enterprise-grade property management systems for global real estate portfolios, covering leasing, asset management, and maintenance.
MRI Maintenance Manager with IoT-enabled predictive maintenance and real-time asset performance analytics
MRI Software is a comprehensive enterprise-grade platform designed for real estate property management, offering end-to-end solutions for leasing, accounting, resident services, and maintenance across multifamily, commercial, and residential portfolios. Its maintenance module, MRI Maintenance Manager, provides advanced work order management, preventive maintenance scheduling, mobile technician apps, and asset tracking to streamline operations. The software emphasizes scalability, integrations via open APIs, and data analytics for optimizing property performance.
Pros
- Highly scalable for large portfolios with thousands of units
- Robust maintenance tools including mobile apps and predictive analytics
- Deep integrations with accounting, leasing, and third-party systems
Cons
- Steep learning curve due to complex interface
- High cost unsuitable for small operators
- Customization requires significant IT involvement
Best For
Enterprise-level property management companies handling large multifamily or commercial portfolios that need fully integrated operations.
Pricing
Custom quote-based pricing; typically starts at $50,000+ annually depending on modules, units managed, and customizations.
TenantCloud
specializedTenantCloud is an affordable property management software for landlords, featuring online rent payments, maintenance requests, and syndicated listings.
Free plan supporting up to 75 units with rent collection, maintenance tracking, and tenant portals
TenantCloud is a cloud-based property management software tailored for landlords and property managers handling residential rentals. It provides tools for online rent collection, tenant screening, maintenance request tracking, lease signing, and basic accounting. The platform supports portfolios from small to medium-sized, with a notable free tier for up to 75 units, making it accessible for independent users.
Pros
- Generous free plan for up to 75 units with core features
- Intuitive interface and mobile app for on-the-go management
- Integrated online payments and tenant screening
Cons
- Reporting and customization limited in lower tiers
- Customer support response times can be inconsistent
- Advanced accounting requires paid upgrades
Best For
Small to medium-sized landlords and independent property managers looking for cost-effective, all-in-one rental management.
Pricing
Free for up to 75 units; Premium starts at $15/unit/month (min. $35/mo); Advanced at $20/unit/month (min. $50/mo); Enterprise custom.
Conclusion
The reviewed property management and maintenance software tools, from top-ranked AppFolio to versatile options like Buildium and Entrata, each offer unique strengths to streamline operations for residential and commercial properties. AppFolio emerges as the top choice, excelling in comprehensive automation, while Buildium and Entrata stand out as reliable alternatives, tailored to specific needs such as tenant screening or resident portal functionality. Together, they showcase the breadth of solutions available to property managers seeking efficiency and scalability.
Delve into AppFolio’s intuitive platform to experience its award-winning features, or explore Buildium or Entrata to find a tool that aligns perfectly with your portfolio’s unique demands—take the first step toward simplified, effective property management today.
Tools Reviewed
All tools were independently evaluated for this comparison