Quick Overview
- 1#1: CORE - Comprehensive ERP system designed specifically for promotional products distributors, handling quoting, inventory, purchasing, production, and accounting.
- 2#2: iQuoteXpress - Rapid quoting and order management software tailored for the promotional products industry with supplier integration and e-commerce capabilities.
- 3#3: OrderEase - Online B2B platform connecting promotional product buyers and suppliers for seamless catalog browsing, quoting, and ordering.
- 4#4: HitProm - All-in-one promotional products software for product sourcing, custom design, quoting, invoicing, and e-commerce storefronts.
- 5#5: SwagMagic - Corporate swag management platform for discovering, customizing, storing, and distributing promotional products at scale.
- 6#6: Sage 100 - Robust mid-market ERP with distribution modules customized for promotional products inventory, sales, and financial management.
- 7#7: Epicor Kinetic - Scalable ERP for distributors including promotional products, featuring supply chain, CRM, and manufacturing tools.
- 8#8: NetSuite - Cloud ERP platform supporting promotional products businesses with real-time inventory, order fulfillment, and multi-channel sales.
- 9#9: Dynamics 365 Business Central - Cloud-based ERP adaptable for promotional products distribution with finance, sales, and inventory management integration.
- 10#10: Sendoso - Automated corporate gifting platform for sending personalized promotional products integrated with CRM systems.
Tools were ranked based on industry-specific features (quoting, inventory, supplier integration), usability, reliability, and value, ensuring they address the unique demands of promotional products distribution effectively.
Comparison Table
Discover how leading promotional products software tools—including CORE, iQuoteXpress, OrderEase, HitProm, SwagMagic, and more—compare across key features, usability, and workflow integration. This guide helps you identify tools tailored to your business needs, from quote generation to order management, to optimize your promotional product operations.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | CORE Comprehensive ERP system designed specifically for promotional products distributors, handling quoting, inventory, purchasing, production, and accounting. | enterprise | 9.7/10 | 9.8/10 | 9.4/10 | 9.6/10 |
| 2 | iQuoteXpress Rapid quoting and order management software tailored for the promotional products industry with supplier integration and e-commerce capabilities. | specialized | 9.3/10 | 9.6/10 | 8.7/10 | 9.1/10 |
| 3 | OrderEase Online B2B platform connecting promotional product buyers and suppliers for seamless catalog browsing, quoting, and ordering. | specialized | 8.7/10 | 8.8/10 | 9.2/10 | 8.4/10 |
| 4 | HitProm All-in-one promotional products software for product sourcing, custom design, quoting, invoicing, and e-commerce storefronts. | specialized | 8.6/10 | 9.3/10 | 8.2/10 | 8.1/10 |
| 5 | SwagMagic Corporate swag management platform for discovering, customizing, storing, and distributing promotional products at scale. | specialized | 8.4/10 | 8.7/10 | 8.8/10 | 7.9/10 |
| 6 | Sage 100 Robust mid-market ERP with distribution modules customized for promotional products inventory, sales, and financial management. | enterprise | 6.5/10 | 6.0/10 | 5.5/10 | 7.0/10 |
| 7 | Epicor Kinetic Scalable ERP for distributors including promotional products, featuring supply chain, CRM, and manufacturing tools. | enterprise | 7.3/10 | 8.0/10 | 6.5/10 | 6.8/10 |
| 8 | NetSuite Cloud ERP platform supporting promotional products businesses with real-time inventory, order fulfillment, and multi-channel sales. | enterprise | 6.8/10 | 7.5/10 | 5.2/10 | 5.9/10 |
| 9 | Dynamics 365 Business Central Cloud-based ERP adaptable for promotional products distribution with finance, sales, and inventory management integration. | enterprise | 7.6/10 | 8.2/10 | 6.4/10 | 7.1/10 |
| 10 | Sendoso Automated corporate gifting platform for sending personalized promotional products integrated with CRM systems. | specialized | 7.6/10 | 7.4/10 | 8.2/10 | 7.0/10 |
Comprehensive ERP system designed specifically for promotional products distributors, handling quoting, inventory, purchasing, production, and accounting.
Rapid quoting and order management software tailored for the promotional products industry with supplier integration and e-commerce capabilities.
Online B2B platform connecting promotional product buyers and suppliers for seamless catalog browsing, quoting, and ordering.
All-in-one promotional products software for product sourcing, custom design, quoting, invoicing, and e-commerce storefronts.
Corporate swag management platform for discovering, customizing, storing, and distributing promotional products at scale.
Robust mid-market ERP with distribution modules customized for promotional products inventory, sales, and financial management.
Scalable ERP for distributors including promotional products, featuring supply chain, CRM, and manufacturing tools.
Cloud ERP platform supporting promotional products businesses with real-time inventory, order fulfillment, and multi-channel sales.
Cloud-based ERP adaptable for promotional products distribution with finance, sales, and inventory management integration.
Automated corporate gifting platform for sending personalized promotional products integrated with CRM systems.
CORE
enterpriseComprehensive ERP system designed specifically for promotional products distributors, handling quoting, inventory, purchasing, production, and accounting.
Integrated Supplier Portal with real-time EDI for seamless ordering, inventory sync, and pricing updates from major promotional suppliers.
CORE by Ark Corp is a cloud-based ERP platform designed exclusively for promotional products distributors, offering end-to-end management of sales, inventory, orders, and suppliers. It integrates CRM, e-commerce, automated workflows, and advanced reporting to streamline operations and boost efficiency. With industry-specific tools like supplier portals and EDI integrations, CORE enables distributors to scale while maintaining compliance and profitability.
Pros
- Tailored for promotional products with deep industry-specific features like supplier EDI and catalog management
- Scalable cloud platform with seamless integrations to e-commerce and accounting tools
- Robust analytics and automation that reduce manual work and errors
Cons
- Steep initial learning curve for complex modules
- Pricing can be premium for smaller distributors
- Customization requires professional services
Best For
Mid-to-large promotional products distributors needing a comprehensive, industry-leading ERP to manage high-volume operations.
Pricing
Subscription-based with custom quotes starting around $500/user/month, depending on modules, users, and implementation.
iQuoteXpress
specializedRapid quoting and order management software tailored for the promotional products industry with supplier integration and e-commerce capabilities.
Lightning-fast quoting engine that generates accurate, decorated quotes in under 10 seconds from an extensive supplier catalog
iQuoteXpress (iqx.biz) is a specialized software platform tailored for the promotional products industry, offering end-to-end automation for quoting, ordering, inventory management, and CRM. It enables distributors to quickly source from a vast supplier network, generate professional quotes in seconds, and manage orders with virtual proofs and e-commerce integrations. The system supports seamless workflows from lead capture to fulfillment, enhancing efficiency for promo businesses.
Pros
- Ultra-fast quoting engine processes quotes in seconds from millions of products
- Robust integrations with suppliers, e-commerce, and accounting tools
- Comprehensive CRM, inventory, and order tracking tailored for promo distributors
Cons
- Steep learning curve for new users requiring training
- Pricing is custom and can be expensive for small operations
- Limited public details on advanced customization options
Best For
Mid-sized to large promotional products distributors needing a powerful, industry-specific platform for high-volume quoting and order automation.
Pricing
Custom enterprise pricing starting around $500-$1,000 per month based on users, modules, and volume; contact sales for quotes.
OrderEase
specializedOnline B2B platform connecting promotional product buyers and suppliers for seamless catalog browsing, quoting, and ordering.
Unlimited custom client storefronts with real-time supplier data sync
OrderEase is a robust order management platform tailored for promotional products distributors, offering custom online storefronts for clients to browse, order, and track products seamlessly. It integrates real-time inventory and pricing from major suppliers, automates order processing, and provides tools for inventory management, virtual proofs, and reporting. Ideal for streamlining distributor workflows, it reduces manual tasks while enhancing client self-service capabilities.
Pros
- Intuitive client portals for self-service ordering and reordering
- Strong supplier integrations for real-time pricing and stock checks
- Efficient order tracking and automated workflows
Cons
- Limited advanced customization options for complex catalogs
- Reporting features lack depth compared to enterprise solutions
- Pricing scales quickly for high-volume users
Best For
Mid-sized promotional products distributors seeking user-friendly online ordering and streamlined fulfillment without heavy IT involvement.
Pricing
Starts at $299/month for basic plans; custom enterprise pricing based on order volume and users.
HitProm
specializedAll-in-one promotional products software for product sourcing, custom design, quoting, invoicing, and e-commerce storefronts.
HitMatch technology for intelligent product matching and instant supplier pricing across millions of SKUs
HitProm is a B2B platform designed for the promotional products industry, offering access to over 3 million customizable items from a vast network of suppliers. It provides tools for instant quoting, virtual proofs, ordering, and fulfillment management, streamlining the process for distributors and buyers. The software emphasizes speed and scale, enabling users to source, design, and deliver promo products without holding inventory.
Pros
- Massive catalog with over 3 million products and real-time pricing
- Instant quoting and virtual sampling tools for quick turnaround
- Strong supplier network and integration for seamless ordering
Cons
- Interface can feel overwhelming for new users due to extensive options
- Limited advanced customization for complex workflows
- Customer support is email-based with variable response times
Best For
Mid-sized promotional distributors and agencies needing vast product variety and fast quoting without inventory management.
Pricing
Free for buyers; distributor plans start at $99/month for basic access, scaling to $499+/month for premium features and unlimited quotes.
SwagMagic
specializedCorporate swag management platform for discovering, customizing, storing, and distributing promotional products at scale.
Magic Stores: Fully customizable, white-label online storefronts with real-time inventory and automated order routing to global warehouses.
SwagMagic is a cloud-based platform specializing in corporate swag management and promotional products, enabling businesses to create customizable online stores for branded merchandise. It handles everything from product sourcing and customization to inventory management, automated gifting, and global fulfillment. Ideal for marketing, HR, and sales teams, it supports employee onboarding, client gifts, and event swag with seamless integrations.
Pros
- Extensive catalog of customizable promotional items with quick turnaround
- User-friendly store builder and automation for gifting workflows
- Robust global shipping and warehousing network
Cons
- Pricing scales quickly with volume, less ideal for small budgets
- Limited advanced reporting and analytics compared to enterprise tools
- Occasional delays in custom product fulfillment reported by users
Best For
Mid-sized companies and distributed teams needing scalable swag stores for onboarding, events, and client gifting.
Pricing
Custom quotes starting at ~$500/month for basic stores plus per-order fulfillment fees (~$5-15/item); volume discounts available.
Sage 100
enterpriseRobust mid-market ERP with distribution modules customized for promotional products inventory, sales, and financial management.
Job costing module for tracking costs on custom decoration runs like printing or embroidery
Sage 100 is a robust ERP software suite designed for small to mid-sized businesses, offering modules for accounting, inventory management, sales orders, purchasing, and light manufacturing. While not purpose-built for promotional products, it can manage inventory of blank goods, track custom orders, and handle job costing for decorated items like apparel and mugs. Its customizable nature allows adaptation for distributors, though it lacks native industry-specific tools like supplier integrations or design previews.
Pros
- Comprehensive inventory and order management suitable for stock tracking
- Strong accounting and financial reporting integration
- Customizable modules for job costing in custom production
Cons
- No built-in promotional products features like supplier catalogs or mockup tools
- Outdated interface with a steep learning curve
- Requires significant customization and add-ons for industry fit
Best For
Mid-sized promotional products distributors already invested in Sage ecosystems needing general ERP scalability over specialized tools.
Pricing
Perpetual licenses start at ~$1,000-$5,000 per user plus annual maintenance; cloud subscriptions from $100-$200/user/month; custom quotes required.
Epicor Kinetic
enterpriseScalable ERP for distributors including promotional products, featuring supply chain, CRM, and manufacturing tools.
Integrated Manufacturing Execution System (MES) for real-time tracking of decoration, assembly, and customization processes
Epicor Kinetic is a robust, cloud-based ERP platform tailored for manufacturing and distribution industries, including promotional products, offering comprehensive tools for inventory management, order fulfillment, and supply chain optimization. It supports complex customization workflows such as decoration processes, supplier integrations, and multi-location operations essential for promo distributors. With built-in CRM, financials, and analytics, it enables scalable growth for businesses handling branded merchandise.
Pros
- Powerful ERP with strong inventory and supply chain management
- Scalable cloud deployment with manufacturing execution capabilities
- Deep integrations for CRM, e-commerce, and EDI with suppliers
Cons
- Steep learning curve and complex setup
- High cost and lengthy implementation
- Lacks niche promotional tools like virtual mockups or ASI/PPAI-specific catalogs
Best For
Mid-to-large promotional products distributors needing enterprise-grade ERP for complex manufacturing and distribution.
Pricing
Quote-based pricing; cloud subscriptions typically $175-$350/user/month plus significant implementation fees starting at $50K+.
NetSuite
enterpriseCloud ERP platform supporting promotional products businesses with real-time inventory, order fulfillment, and multi-channel sales.
OneWorld multi-subsidiary management for global promotional products operations
NetSuite is a comprehensive cloud ERP platform from Oracle that provides broad business management capabilities, including inventory, order management, CRM, and financials, which can be customized for promotional products distributors. It excels in enterprise-scale operations but lacks native features tailored to promotional products like product decoration tracking, supplier catalogs for branded merchandise, or specialized quoting for custom swag. While powerful for integration and scalability, it requires significant configuration to handle promo-specific workflows effectively.
Pros
- Highly scalable for enterprise-level promotional products businesses
- Strong integration of ERP, CRM, inventory, and e-commerce modules
- Advanced reporting and analytics for supply chain insights
Cons
- Steep learning curve and lengthy implementation process
- High costs make it unsuitable for small to mid-sized promo firms
- No out-of-the-box support for promo-specific tools like decoration proofs or vendor portals
Best For
Enterprise promotional products distributors needing full ERP integration alongside custom inventory and order management.
Pricing
Custom subscription pricing, typically $999/user/month minimum plus implementation fees often exceeding $50,000.
Dynamics 365 Business Central
enterpriseCloud-based ERP adaptable for promotional products distribution with finance, sales, and inventory management integration.
Extensive AppSource marketplace with promo industry extensions for custom catalogs, imprint tracking, and supplier portals
Dynamics 365 Business Central is a robust cloud-based ERP platform from Microsoft designed for small to medium-sized businesses, adaptable to promotional products distribution via industry-specific extensions from AppSource. It streamlines inventory management, order processing, supplier coordination, customer relationship management, and financials in a unified system. While not natively built for promotional products, it excels in scalability and integration with tools like Power BI and Teams for data-driven operations.
Pros
- Highly scalable with seamless Microsoft ecosystem integration
- Customizable via AppSource extensions for promo-specific needs like decorated inventory tracking
- Advanced analytics and reporting for sales forecasting and profitability
Cons
- Requires third-party apps for full promotional products functionality, adding complexity
- Steep learning curve for non-ERP users
- Higher pricing may not suit very small distributors
Best For
Mid-sized promotional products distributors seeking a scalable ERP foundation with strong financial and inventory controls.
Pricing
Subscription starts at $70/user/month for Essentials, $100/user/month for Premium; additional costs for extensions and implementation.
Sendoso
specializedAutomated corporate gifting platform for sending personalized promotional products integrated with CRM systems.
One-click gifting directly triggered from CRM workflows like Salesforce sequences
Sendoso is a corporate gifting and swag platform designed to help sales and marketing teams send personalized physical gifts, eGifts, handwritten notes, and promotional items at scale. It integrates deeply with CRMs like Salesforce and HubSpot, allowing automated triggers for outreach campaigns and real-time tracking of delivery and engagement. While strong in gifting automation, its promotional products capabilities are centered on a curated marketplace rather than full custom design and inventory management tools typical of dedicated promo software.
Pros
- Seamless CRM integrations for automated sending
- Comprehensive tracking and analytics on recipient engagement
- Extensive marketplace of customizable swag and gifts
Cons
- Limited tools for custom promotional product design and specs
- Pricing can add up quickly with per-item fees
- Relies heavily on vendor network, less flexibility for unique items
Best For
Sales and marketing teams focused on personalized gifting and swag drops to nurture leads rather than broad promotional inventory management.
Pricing
Quote-based pricing with pay-per-send model (typically $5-15 per item plus product cost) or subscription tiers starting around $500/month for high-volume users.
Conclusion
As the top pick, CORE excels in comprehensive end-to-end management for promotional products distribution, from quoting to accounting. iQuoteXpress and OrderEase, while ranking second and third, offer distinct strengths—rapid quoting and seamless B2B connectivity—making them excellent choices for different operational needs. Together, the tools highlight the diverse solutions available to streamline promotional products workflows.
Begin leveraging CORE's tailored capabilities to enhance your business efficiency, or explore iQuoteXpress and OrderEase if their unique features align more closely with your needs.
Tools Reviewed
All tools were independently evaluated for this comparison