Quick Overview
- 1#1: Microsoft Dynamics 365 Project Operations - End-to-end project management solution with resource planning, time tracking, budgeting, and integrated accounting.
- 2#2: Oracle NetSuite - Cloud ERP platform featuring project management, resource allocation, billing, and comprehensive financial accounting.
- 3#3: Sage Intacct - Cloud financial management software with advanced project accounting, job costing, and profitability analysis.
- 4#4: Deltek Vision - Project ERP software for professional services with CRM, project management, time tracking, and accounting integration.
- 5#5: Acumatica Project Accounting - Cloud ERP with project management, job costing, resource scheduling, and real-time financial reporting.
- 6#6: Certinia PSA - Salesforce-native professional services automation for project delivery, scoping, resourcing, and financials.
- 7#7: Kantata - Professional services management platform with project planning, resource management, budgeting, and invoicing.
- 8#8: BigTime - Time and billing software for professional services with project tracking, expense management, and accounting.
- 9#9: Scoro - All-in-one work management tool combining projects, tasks, time tracking, quotes, and financial accounting.
- 10#10: Avaza - Integrated platform for project management, time tracking, expenses, quoting, and invoicing with accounting features.
Tools were selected and ranked based on integrated feature depth, user experience, reliability, and overall value, ensuring they meet the diverse needs of today’s professional services and project-driven organizations.
Comparison Table
This comparative table examines tools that merge project management and accounting functionalities, featuring Microsoft Dynamics 365 Project Operations, Oracle NetSuite, and others, to help users identify solutions aligned with their operational needs. By breaking down key features, integration capabilities, and practical applications, the table equips readers to make informed choices for their teams.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Microsoft Dynamics 365 Project Operations End-to-end project management solution with resource planning, time tracking, budgeting, and integrated accounting. | enterprise | 9.6/10 | 9.8/10 | 8.7/10 | 9.2/10 |
| 2 | Oracle NetSuite Cloud ERP platform featuring project management, resource allocation, billing, and comprehensive financial accounting. | enterprise | 9.2/10 | 9.6/10 | 7.4/10 | 8.1/10 |
| 3 | Sage Intacct Cloud financial management software with advanced project accounting, job costing, and profitability analysis. | enterprise | 8.7/10 | 9.2/10 | 7.8/10 | 8.3/10 |
| 4 | Deltek Vision Project ERP software for professional services with CRM, project management, time tracking, and accounting integration. | enterprise | 8.7/10 | 9.2/10 | 7.4/10 | 8.1/10 |
| 5 | Acumatica Project Accounting Cloud ERP with project management, job costing, resource scheduling, and real-time financial reporting. | enterprise | 8.6/10 | 9.1/10 | 7.9/10 | 8.4/10 |
| 6 | Certinia PSA Salesforce-native professional services automation for project delivery, scoping, resourcing, and financials. | enterprise | 8.4/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 7 | Kantata Professional services management platform with project planning, resource management, budgeting, and invoicing. | specialized | 8.2/10 | 8.7/10 | 7.4/10 | 7.9/10 |
| 8 | BigTime Time and billing software for professional services with project tracking, expense management, and accounting. | specialized | 8.5/10 | 9.2/10 | 7.8/10 | 8.3/10 |
| 9 | Scoro All-in-one work management tool combining projects, tasks, time tracking, quotes, and financial accounting. | specialized | 8.7/10 | 9.2/10 | 7.8/10 | 8.1/10 |
| 10 | Avaza Integrated platform for project management, time tracking, expenses, quoting, and invoicing with accounting features. | specialized | 8.4/10 | 8.3/10 | 8.8/10 | 9.1/10 |
End-to-end project management solution with resource planning, time tracking, budgeting, and integrated accounting.
Cloud ERP platform featuring project management, resource allocation, billing, and comprehensive financial accounting.
Cloud financial management software with advanced project accounting, job costing, and profitability analysis.
Project ERP software for professional services with CRM, project management, time tracking, and accounting integration.
Cloud ERP with project management, job costing, resource scheduling, and real-time financial reporting.
Salesforce-native professional services automation for project delivery, scoping, resourcing, and financials.
Professional services management platform with project planning, resource management, budgeting, and invoicing.
Time and billing software for professional services with project tracking, expense management, and accounting.
All-in-one work management tool combining projects, tasks, time tracking, quotes, and financial accounting.
Integrated platform for project management, time tracking, expenses, quoting, and invoicing with accounting features.
Microsoft Dynamics 365 Project Operations
enterpriseEnd-to-end project management solution with resource planning, time tracking, budgeting, and integrated accounting.
Integrated project financials engine that delivers real-time profitability tracking and automated revenue recognition across the entire project lifecycle
Microsoft Dynamics 365 Project Operations is an enterprise-grade solution that integrates project management, resource scheduling, time and expense tracking, and financial accounting into a single platform powered by the Dynamics 365 ecosystem. It supports end-to-end project lifecycles, from planning and execution to billing, revenue recognition, and profitability analysis, with deep ties to Microsoft tools like Teams, Power BI, and Finance modules. Ideal for project-centric organizations, it leverages AI for forecasting, risk management, and automation to drive efficiency and compliance.
Pros
- Seamless integration with Microsoft 365, Power Platform, and Dynamics 365 Finance for unified workflows
- Comprehensive project accounting with real-time profitability insights, invoicing, and revenue recognition
- AI-powered resource optimization, forecasting, and automation capabilities
Cons
- Steep learning curve and complex initial setup requiring specialized expertise
- High cost structure best suited for mid-to-large enterprises
- Full value realized only within the Microsoft ecosystem
Best For
Large enterprises and service-based organizations managing complex, high-value projects that demand integrated project management and financial accounting.
Pricing
Subscription-based starting at $120 per user/month (Resources add-on), with full pricing depending on modules, user types, and custom enterprise agreements.
Oracle NetSuite
enterpriseCloud ERP platform featuring project management, resource allocation, billing, and comprehensive financial accounting.
SuiteProjects module providing end-to-end project lifecycle management with automatic revenue recognition and profitability analysis tied to general ledger
Oracle NetSuite is a comprehensive cloud-based ERP platform that excels in integrating project management with accounting, enabling real-time tracking of project costs, resources, billing, and profitability. It offers robust tools for project planning, time and expense tracking, resource allocation, and financial reporting all within a single system. Ideal for businesses seeking scalability and deep financial insights tied to project performance.
Pros
- Seamless integration of project management with core accounting and ERP functions
- Real-time dashboards and advanced analytics for project profitability
- Highly scalable for global enterprises with multi-currency and multi-subsidiary support
Cons
- Steep learning curve and complex interface for new users
- High implementation costs and lengthy setup time
- Premium pricing that may not suit small businesses
Best For
Mid-sized to large enterprises requiring tightly integrated project accounting within a full ERP ecosystem.
Pricing
Custom quote-based pricing, typically starting at $10,000-$25,000 annually plus $99+ per user/month, with additional fees for implementation and customizations.
Sage Intacct
enterpriseCloud financial management software with advanced project accounting, job costing, and profitability analysis.
Multi-dimensional project accounting that treats projects as flexible dimensions for unlimited segmentation and reporting
Sage Intacct is a cloud-based financial management and ERP solution renowned for its robust project accounting capabilities, enabling precise tracking of time, expenses, budgets, and revenue across multiple projects and entities. It provides real-time dashboards, dimensional reporting, and automation for billing, resource allocation, and profitability analysis, making it suitable for mid-market businesses. The platform integrates seamlessly with CRM and PSA tools, bridging accounting with project management workflows.
Pros
- Advanced multi-dimensional project tracking for granular profitability insights
- Real-time reporting and customizable dashboards for project oversight
- Scalable multi-entity support ideal for growing organizations
Cons
- Steep learning curve and complex setup requiring professional services
- Higher pricing that may not suit very small teams
- Limited native task management compared to dedicated PM tools
Best For
Mid-sized professional services, construction, or nonprofit firms needing integrated project accounting with enterprise-grade financial controls.
Pricing
Quote-based subscription starting at $10,000-$15,000 annually for basic setups (5-10 users), scaling with modules and entities.
Deltek Vision
enterpriseProject ERP software for professional services with CRM, project management, time tracking, and accounting integration.
Project-centric accounting engine that delivers precise WIP (work-in-progress) calculations and profitability analysis tailored to professional services
Deltek Vision (now evolved into Deltek Vantagepoint) is a comprehensive ERP platform tailored for project-driven professional services firms in architecture, engineering, construction, and consulting. It integrates core project management functionalities like resource scheduling, time and expense tracking, and workflow automation with robust accounting features including billing, invoicing, payroll, and financial reporting. The software provides real-time visibility into project profitability, helping teams make data-driven decisions across the project lifecycle.
Pros
- Seamless integration of project management and accounting for accurate profitability tracking
- Industry-specific tools for AEC and professional services with strong CRM and resource planning
- Advanced reporting, dashboards, and analytics for real-time insights
Cons
- Steep learning curve and complex interface requiring extensive training
- High implementation costs and lengthy setup process
- Pricing is premium and not transparent, better suited for larger enterprises
Best For
Mid-to-large professional services firms in AEC and consulting needing deep project accounting integration.
Pricing
Custom quote-based pricing; typically $50,000+ annually for mid-sized deployments, scaling with users, modules, and hosting (cloud or on-premise).
Acumatica Project Accounting
enterpriseCloud ERP with project management, job costing, resource scheduling, and real-time financial reporting.
Real-time revenue recognition and WIP management compliant with ASC 606/IFRS 15
Acumatica Project Accounting is a cloud-based ERP module that delivers comprehensive project management and financial tracking for project-driven businesses. It supports the full project lifecycle, including budgeting, time and expense tracking, resource scheduling, progress billing, and revenue recognition compliant with standards like ASC 606. With real-time visibility into profitability and costs, it integrates seamlessly with Acumatica's broader financial, CRM, and distribution modules for end-to-end operations.
Pros
- Deep integration with ERP financials for accurate project profitability tracking
- Unlimited users with scalable cloud deployment
- Advanced billing options including T&M, fixed-price, and progress billing
Cons
- Steep learning curve due to ERP complexity
- Implementation often requires certified partners
- Less intuitive for non-accounting project managers
Best For
Mid-sized project-centric businesses in construction, professional services, or engineering needing robust accounting integration.
Pricing
Quote-based subscription starting around $1,500/month for relevant editions with unlimited users; scales with transactions and add-ons.
Certinia PSA
enterpriseSalesforce-native professional services automation for project delivery, scoping, resourcing, and financials.
Native Salesforce platform architecture enabling zero-data-sync integrations and infinite customizability
Certinia PSA is a robust Professional Services Automation (PSA) platform built natively on Salesforce, designed to streamline project management, resource allocation, time tracking, billing, and revenue recognition for service-based organizations. It integrates project planning, financial forecasting, and CRM data into a unified system, helping teams manage profitability and delivery at scale. Ideal for enterprises needing advanced PSA capabilities tied to customer relationship management.
Pros
- Seamless native integration with Salesforce CRM for unified data and workflows
- Comprehensive tools for resource scheduling, project forecasting, and revenue recognition
- Advanced analytics and AI-driven insights for profitability optimization
Cons
- Steep learning curve due to reliance on Salesforce ecosystem and customization needs
- High cost including required Salesforce licenses and implementation fees
- Less intuitive for teams without prior Salesforce experience or smaller organizations
Best For
Mid-to-large professional services firms already using Salesforce that require integrated project management and accounting.
Pricing
Quote-based; typically $100-$150 per user per month plus Salesforce licensing and implementation costs.
Kantata
specializedProfessional services management platform with project planning, resource management, budgeting, and invoicing.
Skills-based resource scheduling and real-time profitability tracking across projects
Kantata is a comprehensive professional services automation (PSA) platform designed for agencies, consultancies, and professional services firms. It combines project management tools for planning, execution, and collaboration with robust accounting features like time tracking, invoicing, expense management, and profitability analysis. The software provides real-time insights into resource utilization, project budgets, and financial performance to help businesses deliver projects profitably.
Pros
- Integrated project management and financials for end-to-end visibility
- Advanced resource planning and forecasting capabilities
- Strong reporting and profitability analytics
Cons
- Steep learning curve for new users
- Pricing can be expensive for small teams
- Limited flexibility in some custom workflows
Best For
Mid-to-large professional services firms and agencies needing unified project and financial management.
Pricing
Custom quote-based pricing; starts around $39/user/month for Essentials plan, with Advanced and Enterprise tiers scaling based on users and features.
BigTime
specializedTime and billing software for professional services with project tracking, expense management, and accounting.
Real-time project profitability dashboards that track margins by project, phase, and individual
BigTime is a professional services automation (PSA) platform tailored for project-based businesses, combining robust project management tools with integrated time tracking, expense management, and accounting features. It excels in tracking billable hours, resource allocation, invoicing, and profitability analysis, helping firms like accounting, engineering, and consulting services optimize operations. The software supports customizable workflows and integrates seamlessly with major accounting systems such as QuickBooks and Xero.
Pros
- Powerful time and expense tracking with mobile app support
- Advanced profitability reporting at project and task levels
- Strong integrations with accounting software like QuickBooks and NetSuite
Cons
- Steep learning curve for new users
- Pricing can become expensive for larger teams
- Limited free trial and customization options in lower tiers
Best For
Mid-sized professional services firms such as accounting, architecture, and consulting agencies that require integrated project management and billing capabilities.
Pricing
Starts at $10/user/month for Essentials (billed annually), up to $35+/user/month for Elite plans; custom enterprise pricing available.
Scoro
specializedAll-in-one work management tool combining projects, tasks, time tracking, quotes, and financial accounting.
Profitability Planner that automatically calculates project margins by linking time entries, expenses, and billing data
Scoro is an all-in-one business management platform that seamlessly integrates project management, CRM, time tracking, and accounting functionalities to streamline operations for service-based teams. It allows users to plan projects with Gantt charts and Kanban boards, track billable hours, generate quotes and invoices, and monitor profitability through unified dashboards and reports. Designed for agencies and consultancies, Scoro eliminates the need for multiple tools by providing end-to-end visibility from lead to payment.
Pros
- All-in-one integration of PM, CRM, and accounting
- Advanced profitability reporting combining time, projects, and finances
- Customizable workflows and real-time dashboards
Cons
- Steep learning curve due to extensive features
- Pricing can be high for small teams or startups
- Limited native integrations with third-party tools
Best For
Mid-sized agencies and consultancies needing tight integration between project delivery, time tracking, and invoicing.
Pricing
Starts at $26/user/month (Essential plan, billed annually) up to $49/user/month (Pro plan), with custom Enterprise pricing available.
Avaza
specializedIntegrated platform for project management, time tracking, expenses, quoting, and invoicing with accounting features.
Seamless timesheet-to-invoice automation with built-in profitability insights
Avaza is an all-in-one business management platform that integrates project management, time tracking, resource scheduling, and accounting features like invoicing, expenses, and quoting. It supports teams with task management, Gantt charts, Kanban boards, and profitability reporting, making it suitable for service-based businesses. The software emphasizes seamless workflows from project planning to billing, reducing the need for multiple tools.
Pros
- Comprehensive integration of project management and accounting in one platform
- Intuitive interface with strong mobile app support
- Excellent value with free tier and scalable pricing
Cons
- Limited native integrations with third-party tools
- Advanced reporting requires higher-tier plans
- Resource scheduling lacks some enterprise-level forecasting depth
Best For
Small to medium-sized service-oriented teams needing unified project tracking, time logging, and invoicing without complex setups.
Pricing
Free for up to 3 users; Startup at $11.95/user/month, Professional at $19.95/user/month (billed annually); Enterprise custom.
Conclusion
The reviewed tools offer powerful solutions merging project management with accounting, each with unique strengths. At the top, Microsoft Dynamics 365 Project Operations stands out with its integrated end-to-end approach, while Oracle NetSuite and Sage Intacct provide strong alternatives for cloud ERP efficiency or advanced project accounting. Together, they highlight the versatility of modern software in enhancing business operations.
Explore Microsoft Dynamics 365 Project Operations to leverage its comprehensive features, designed to streamline resource planning, budgeting, and accounting—key to boosting operational clarity and productivity.
Tools Reviewed
All tools were independently evaluated for this comparison