
GITNUXSOFTWARE ADVICE
Wedding Event PlanningTop 10 Best Professional Event Planner Software of 2026
Compare professional event planner software options for team workflows, pricing structures, and features in this roundup for event planners.
How we ranked these tools
Vendors set the topic, but our editors set the inclusion criteria and the evaluation framework before research starts.
AI search agents find sources, extract figures with provenance, and aggregate written reviews. They also transcribe video reviews and podcasts.
Framework: Features 40% · Ease 30% · Value 30%
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Whova is the best pick for planners who want an attendee-first event app with controlled on-site check-in that stays in sync with agenda and content changes, while Planning Pod fits independent teams better thanks to its floor-plan builder workflows that translate room layouts into execution-ready planning artifacts.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Whova
Attendee-facing event app experience that updates in step with on-site check-in and agenda changes.
Best for: Fits when planners prioritize attendee app experiences and controlled on-site check-in workflows.
Planning Pod
Editor pickFloor plan builder workflows that drive room layouts and planning artifacts for session and on-site execution.
Best for: Fits when event operations teams need floor-plan driven scheduling and check-in alignment.
Aisle Planner
Editor pickInteractive venue diagramming that converts floor plan decisions into actionable layout outputs for event operations.
Best for: Fits when teams need venue layout planning and on-site execution support without a full suite.
Comparison Table
Whova
mid-marketAward-winning event app and management platform for attendee engagement and networking.
Attendee-facing event app experience that updates in step with on-site check-in and agenda changes.
Whova covers the core lifecycle from pre-event planning through on-site operations and post-event follow-through. Registration, session scheduling, speaker profiles, and exhibitor content sit in one event workspace so planners can update messaging without rebuilding pages. Check-in workflows support badge or attendee verification on-site, and attendee apps handle real-time agenda and notices during the event.
A key tradeoff is that deeper CRM-style reporting and lead workflows depend more on configuration choices and integrations than on a single unified analytics model. Whova fits best when an organizer wants strong attendee self-serve experiences plus operational check-in, then relies on follow-up processes outside the core event workspace.
- +Attendee mobile agenda and onsite notifications reduce manual staff updates
- +Integrated exhibitor and speaker pages support consistent content across event touches
- +On-site check-in workflows support structured arrival processing
- +Event communications connect planning updates to participant viewing behavior
- –Post-event analytics can require export and external reporting for deeper ROI views
- –Advanced automation often depends on add-ons or integration-specific setup
Conference operations teams
Multi-track agenda with rapid updates
Fewer schedule-change questions
Venue event coordinators
Coordinated arrival and access control
Faster entry throughput
Show 1 more scenario
Expo organizers
Speaker and exhibitor engagement hub
Higher on-site engagement
Central speaker and exhibitor content routes participants to consistent profiles and event references.
Best for: Fits when planners prioritize attendee app experiences and controlled on-site check-in workflows.
Planning Pod
SMBAll-in-one event management software for independent planners and event businesses.
Floor plan builder workflows that drive room layouts and planning artifacts for session and on-site execution.
Planning Pod is a strong fit for teams that plan layouts, room usage, and session flows together instead of stitching separate tools. Floor plan builder workflows help teams model spaces and connect planning artifacts to run-of-show outputs. Registration and check-in support keep attendee information usable from pre-event signup through badge collection. Scheduling and contact management features reduce manual copy-paste between spreadsheets and daily staffing plans.
The tradeoff is that setup discipline matters when teams need tightly governed edits across layouts, schedules, and attendee lists. Coordinating multiple event staff roles can require more configuration than planner-centric products that rely on flat data entry. Planning Pod works best when event operations already follow consistent processes for room changes, session updates, and staff check-in responsibilities.
- +Diagram-first floor plan workflows tie space planning to event operations
- +Session scheduling tools reduce duplicate scheduling work
- +Registration and check-in stay connected to attendee records
- +Speaker and exhibitor management supports common show flow needs
- –Coordinated updates across layouts and schedules need stronger internal governance
- –Advanced automation depends more on integrations and configuration than built-in wizards
- –Complex multi-event planning can feel slower than simpler registration-first systems
- –Less suited for teams that require deep CRM-grade reporting by default
Conference operations managers
Multi-room agenda planning with room layouts
Fewer scheduling errors on-site
Venue event staff
On-site check-in tied to show schedule
Faster badge and entry handling
Show 2 more scenarios
Exhibition program leads
Exhibitor management and booth coordination
Cleaner booth logistics
Maintain exhibitor details alongside space plans for consistent communications.
Speaker program teams
Speaker scheduling with agenda updates
Consistent speaker timelines
Manage speaker assignments while updating sessions without scattered spreadsheets.
Best for: Fits when event operations teams need floor-plan driven scheduling and check-in alignment.
Aisle Planner
vertical specialistWedding and event planning platform with client portals, checklists, and budgeting tools.
Interactive venue diagramming that converts floor plan decisions into actionable layout outputs for event operations.
Aisle Planner centers on venue diagramming workflows that help plan physical layouts and turn them into operational plans for events. The software focuses on mapping seating, booths, and circulation paths, then carrying those visuals through setup decisions for on-site use.
It also supports attendee-facing and staff-facing configuration around where people and exhibitors should go during the event. Compared with broader event suites, it is more tightly scoped around floor plan planning and layout execution than end-to-end event CRM and marketing automation.
- +Venue diagramming built around practical layout planning
- +Booth and seating mapping workflow supports fast scenario changes
- +Layout outputs align with on-site setup decisions
- +Clear visual editing makes complex floor plans manageable
- –Limited depth for full event CRM workflows versus suite tools
- –Integrations and automation surface appear narrower than large platforms
- –Session scheduling and speaker operations require external tooling
- –Complex governance and audit controls are not the strongest area
Event layout coordinators
Coordinate vendor logistics to floor plan
Shared coordination reference
Wedding planners
Track budgets alongside event diagrams
Budget stays tied
Show 2 more scenarios
Private event consultants
Plan party execution steps
Execution workflow consolidated
Organize participation and timeline actions around the event plan in one place.
Wedding production managers
Run day-of timelines from dependencies
Structured execution plan
Manage tasks and deadlines within an event project built from the layout plan.
Best for: Fits when teams need venue layout planning and on-site execution support without a full suite.
Tripleseat
vertical specialistSales and event management platform for restaurants, hotels, and unique venues.
Event page and registration workflow stays attached to the confirmed event record.
Tripleseat is designed around venue operations, so the workflow starts with lead capture and moves toward event confirmation, staff coordination, and day-of check-in. Registration and attendee data stay within the same operational record, which helps teams avoid spreadsheet exports when multiple staff members touch one event. Calendar syncing and iCalendar feeds fit into an event calendar workflow that venues often maintain across systems.
- +Venue-first workflow connects quoting, tasks, and event details
- +On-site check-in reduces manual name lookups during events
- +Built-in event pages support attendee self-service before arrival
- +Calendar sync patterns reduce double entry across systems
- –Deeper speaker and exhibitor management can require add-ons or workarounds
- –Automation beyond registration and check-in is limited versus enterprise suites
- –Custom workflow alignment may require governance discipline
- –Advanced reporting for cross-event ROI is not as granular as specialized analytics tools
Venue sales and events teams
Convert leads into bookable event records
Faster handoff to operations
On-site event staff
Check in attendees during live events
Lower check-in friction
Show 1 more scenario
Operations managers
Coordinate recurring room schedule needs
Fewer scheduling conflicts
Calendar sync patterns help keep internal scheduling aligned with external calendars used by planners.
Best for: Fits when venues need end-to-end event ops from lead to on-site check-in.
Total Party Planner
vertical specialistCatering and event management software for banquet halls and catering companies.
On-site check-in and badge generation use the same event registry, so updates flow to staff-facing lists.
Total Party Planner supports attendee registration, session scheduling, and on-site check-in workflows in a single event build. The system centers on guest lists, badges, and agenda management to reduce manual updates during event day.
- +Agenda building ties directly to attendee-facing session details
- +Badge and check-in workflows support fast on-site guest processing
- +Speaker and session records stay organized through the event lifecycle
- +Exhibitor and lead capture fit event-day follow-up needs
- –Limited visibility into cross-event reporting and ROI analytics
- –Fewer enterprise-grade governance controls than major event platforms
- –Integration depth is narrower for advanced event calendar sync
- –Workflow automation has less API surface than Cvent-tier systems
Banquet event teams
Plan guest lists and dietary needs
Centralized execution plan
Catering coordinators
Track service timing and handoffs
Coordinated service around schedule
Show 2 more scenarios
Catering operations staff
Generate BEOs and function sheets
Consistent vendor handoff
Convert event inputs into standardized banquet event orders and day-of paperwork.
Catering sales planners
Create proposals from inquiries
Aligned proposal records
Generate proposal details from structured inquiries, menu choices, package options, and guest counts.
Best for: Fits when event teams need registration, badges, and check-in in one workflow for fast execution.
Airmeet
mid-marketVirtual and hybrid event platform with breakout rooms and networking lounges.
Interactive engagement controls inside the session layer, including moderated Q and A and timed polling, drive live participation.
Airmeet runs end-to-end virtual event sessions with a real-time virtual venue, including attendee lobby, live sessions, and breakout rooms. It supports interactive engagement workflows such as polls, Q and A, and timed agendas inside the event experience.
- +Virtual venue layout supports lobby, theaters, and breakouts within one event flow
- +Interactive session tools include polls and moderated Q and A in live mode
- +Speaker and session scheduling workflows handle multi-session agendas
- +Event reporting exports attendee activity for post-event analysis
- –Advanced production features require more configuration than typical event check-in setups
- –Attendee capture is stronger inside Airmeet than for deep CRM sync without added work
Webinar producers
Publish session replays after live events
Replays available for follow-up
Virtual event designers
Build branded online venues
Venue-style online navigation
Show 2 more scenarios
Event operations teams
Manage registration, capacities, and attendance
Consistent attendance handling
Connect registration to session capacity, check-in, waitlists, and attendance reconciliation records.
Conference program leads
Run multi-track virtual conference agendas
Coordinated multi-track experience
Publish multiple live stages with sessions, speakers, and breakout discussions in one agenda system.
Best for: Fits when teams run large virtual agendas and need live engagement tools with repeatable speaker scheduling.
Eventzilla
SMBOnline event registration and ticketing platform for small to mid-sized events.
Configurable event registration and optional add-ons can be launched per event with minimal setup overhead.
Eventzilla is an event management system that focuses on browser-based event creation and attendee registration workflows. Event pages support standard registration flows, with optional add-ons such as ticketing and check-in for event-day operations.
- +Fast event page and registration setup in a single workspace
- +Attendee list exports support post-event reporting in common formats
- +Event-day check-in options cover basic on-site validation needs
- +Ticketing and add-ons can be enabled per event without custom builds
- –API depth and extensibility options are limited versus enterprise suites
- –Room and program scheduling features are lighter for complex sessions
- –Cross-event governance tools like RBAC and audit logging are minimal
- –Integrations are narrow compared with larger event platforms
Event organizers
Reuse pages and registration for repeats
Less repetitive setup
Hybrid event teams
Manage registrations across formats
Consistent registration records
Show 2 more scenarios
Small event coordinators
Publish events and sell tickets
Central registration and ticketing
Create an event page that captures registrations and supports ticket purchases.
Nonprofit event coordinators
Run signup to attendance reporting
Signup to reconciliation path
Handle registrations, ticketing, agendas, check-in, and attendance reporting for nonprofit programs.
Best for: Fits when teams run frequent registrations and want straightforward admin plus usable exports for follow-up.
EventTemple
vertical specialistVenue and event management software for hotels, convention centers, and unique venues.
On-site badge printing connected to registration records for fast staff check-in operations.
EventTemple targets event planners and venue operators who need structured registration, on-site check-in, and session management in one workflow. Core modules cover event creation, attendee registration, badge printing for on-site use, and session scheduling for conference-style programs.
- +Registration to badge printing keeps attendee identity consistent through check-in
- +Session scheduling tools support conference-style programs with manageable admin workflows
- +Operational flow is built around on-site attendance capture and staff use
- +Event configuration is centralized, which reduces duplicate setup across teams
- –Extensibility is limited if custom integrations are a requirement
- –RBAC granularity can be insufficient for multi-team venue governance needs
- –Advanced reporting depth for event ROI and pipeline analysis may be limited
- –Migration from existing event data formats can require manual cleanup work
Venue event administrators
Publish calendars with RSVP flows
Audiences RSVP from listings
Corporate conference planners
Plan agendas and capture attendance
Traceable attendance to agenda
Show 2 more scenarios
Private venue sales teams
Coordinate proposals and operational changes
Shared event lifecycle record
Use a shared lifecycle record to coordinate contracts, room layouts, catering orders, and changes.
Hotel and venue sales
Convert inquiries into booked events
Inquiry to confirmed booking
Turn event inquiries into standardized proposals, contracts, and bookings.
Best for: Fits when planners need a dependable registration, badge, and check-in workflow for scheduled sessions.
Accelevents
SMBVirtual, hybrid, and in-person event platform with ticketing and engagement tools.
Integrated on-site check-in tied to registration and scheduling records, minimizing mismatch between pre-event names and printed badges.
Accelevents fits event teams that need structured attendee registration workflows plus operational features for running day-of schedules. The system supports session scheduling, speaker management, and exhibitor-facing pages aimed at venue and sponsor operations.
- +Session scheduling and speaker management stay connected to registration data
- +On-site check-in workflows reduce manual badge handling
- +Exhibitor pages support sponsor operations without separate portals
- +Event calendar exports help keep attendees aligned with program changes
- –Automation and workflow tuning require more upfront configuration discipline
- –RBAC and audit log controls for multi-admin teams are not clearly documented
- –Advanced venue diagramming and floor planning need deeper process alignment
- –Lead capture handoff to sales tooling can add integration overhead
School event organizers
Run hybrid sponsor booths and auctions
Single participation workflow
Virtual event marketing teams
Manage registration through replay follow-up
Coordinated online experience
Show 2 more scenarios
Venue operators
Process multi-gate admissions with QR
Reconciled admission and attendance
Configure entry points and validate tickets using mobile QR scanning tied to attendance records.
Nonprofit fundraising teams
Run silent and mobile bidding auctions
Coordinated digital fundraising
Combine event registration with silent auctions, virtual auctions, mobile bidding, and payments.
Best for: Fits when event operations teams need connected scheduling, check-in, and badges for recurring formats.
Swapcard
mid-marketEvent community and networking platform with AI-powered matchmaking.
Swapcard Matchmaking ties scheduled sessions and meetings to a single lead data flow for organizer retrieval.
Swapcard is an event planner and networking solution built around scheduled experiences, structured agendas, and attendee-to-attendee matching. Its core workflows include event setup for sessions and speakers, exhibitor and sponsor participation via dedicated pages, and on-site check-in flows designed for fast access control.
- +Meeting and lead workflows connect agenda content to business follow-up.
- +Speaker and session management supports reusable event configuration across cycles.
- +Exhibitor pages and lead capture focus on conversion from on-site activity.
- +Event access control flows support high-throughput check-in.
- –Advanced customization requires planning around how data is structured.
- –Venue-specific presentation tools are less granular than dedicated floor plan builders.
- –Complex permissioning needs deliberate governance to avoid visibility issues.
- –Integrations for deep CRM synchronization may require additional engineering effort.
Hybrid conference teams
Unify live and virtual engagement
More consistent attendee experience
Conference organizers
Create agenda-based attendee networking
Structured event connections
Show 2 more scenarios
Event operations managers
Analyze attendance and meeting activity
Exportable reconciliation data
Review attendance, session interactions, meetings, lead activity, and exportable event data.
Conference operations teams
Manage registration and on-site access
Smoother on-site administration
Run registration with badge workflows and on-site check-in access controls.
Best for: Fits when organizers need integrated meeting booking, lead retrieval, and agenda-driven networking.
Conclusion
After evaluating 10 professional event planner software, Whova stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Professional Event Planner Software
Professional event planner software in this guide covers whova, Planning Pod, Tripleseat, and the remaining tools that support attendee registration, on-site check-in, and program execution.
The scope includes event app updates tied to check-in and agenda changes in Whova, floor plan builder workflows in Planning Pod, and venue-first event operations tied to registration and on-site processing in Tripleseat.
Professional Event Planner Software for registration, on-site check-in, and event execution workflows
Professional event planner software coordinates attendee registration records, session and agenda structures, and on-site execution steps like check-in and badge printing within one operational workflow. It is the system planners use to keep attendee identity consistent across staff screens and attendee-facing pages when plans shift.
Whova centers on an attendee-facing event app experience that updates in step with on-site check-in and agenda changes. Planning Pod centers on a diagram-first floor plan builder that ties room layouts to session scheduling and on-site operational artifacts.
Integration depth, automation surface, and on-site execution alignment
Professional event planner software has to keep attendee identity and program state consistent across staff screens, on-site check-in, and attendee-facing pages. The tools above distinguish themselves by how tightly registration and scheduling records drive on-site check-in and badge or app updates.
The feature set also has to support different operational models. Some products lead with attendee app state like Whova, while others lead with room and venue diagram outputs like Planning Pod and Aisle Planner.
Attendee-facing app updates tied to check-in and agenda changes
Whova updates the attendee mobile agenda and on-site notifications in step with check-in and agenda changes so staff and attendees see the same state.
Diagram-first floor planning that feeds session operations
Planning Pod builds floor plan workflows that tie room layouts to session scheduling and reduces duplicate scheduling work for event operations teams.
Venue-first workflow that connects lead, quoting, and event record execution
Tripleseat keeps the event page and registration workflow attached to the confirmed event record and links venue-first quoting and tasks to on-site check-in.
Interactive venue diagramming that outputs actionable layout decisions
Aisle Planner uses interactive venue diagramming to convert floor plan decisions into booth and seating mapping outputs for fast scenario changes.
Unified registration, badge generation, and on-site check-in registry
Total Party Planner uses the same event registry for on-site check-in and badge generation so updates flow into staff-facing lists.
Connected scheduling, speaker management, and registration-linked check-in
Accelevents keeps session scheduling and speaker management connected to registration data and uses on-site check-in workflows that reduce badge mismatches.
Meeting booking and organizer retrieval driven from the lead data flow
Swapcard connects scheduled sessions and meetings to a single lead data flow through Swapcard Matchmaking for agenda-driven lead retrieval.
Choose by operational control points from venue planning to on-site state
A good selection maps product behavior to the team’s control points. If the control point is attendee experience state changes during the event, Whova’s attendee app plus on-site notification behavior becomes the center of the workflow.
If the control point is physical layout decisions that drive room usage and session execution, Planning Pod and Aisle Planner fit better because their workflows start with floor plan decisions and output planning artifacts for operations.
Pick the workflow anchor that must stay accurate during the event
Whova anchors on the attendee-facing app state that updates with on-site check-in and agenda changes. Planning Pod anchors on diagram-first floor plan decisions that must stay aligned with session scheduling and on-site execution artifacts.
Validate whether attendee check-in and badge identity flow from the same source record
Total Party Planner and EventTemple connect badge printing to registration records so staff identity handling stays consistent. Accelevents also ties on-site check-in to registration and scheduling records to reduce pre-event name and printed badge mismatches.
Decide whether program complexity is primarily session-based or meeting-based
Airmeet concentrates live engagement controls inside the session layer for polls and moderated Q and A, so session design must be the primary organizer output. Swapcard focuses meeting and lead retrieval workflows through Swapcard Matchmaking, so meeting booking behavior must be the primary organizer output.
Separate marketing-style exports from automation needs across admins and teams
Eventzilla offers configurable registration with optional add-ons and supports attendee list exports for post-event reporting in common formats. For multi-admin governance where RBAC and audit visibility matter, Accelevents and EventTemple have documentation gaps that can force governance discipline to cover missing controls.
Stress-test update propagation across layouts, schedules, and staff screens
Planning Pod requires stronger internal governance when coordinated updates span layouts and schedules because advanced automation depends on integrations and configuration. Whova reduces staff and attendee update drift through attendee mobile agenda and on-site notifications, which lowers manual staff update load.
Teams that fit these tools by execution style
Professional planners and venue operators often need different coordination patterns. Some teams optimize for attendee experience state during the event, while others optimize for physical layout planning and on-site operational artifacts.
These audience matches come from each product’s stated best-for use case and the workflow path it emphasizes, from floor plan decisions to badge printing and from meetings to lead retrieval.
Planners running attendee-centric agenda experiences with frequent on-site edits
Whova fits when attendee mobile agenda and on-site notifications must update in step with check-in and agenda changes so staff do not have to manually re-sync attendee information.
Operations teams that plan by room layouts and must translate diagrams into execution artifacts
Planning Pod and Aisle Planner fit when room and booth mapping decisions must drive session scheduling and on-site execution outputs instead of being managed as separate spreadsheets.
Venues that need lead-to-event record execution and fast on-site name processing
Tripleseat fits venue-first operations because its event page and registration workflow stays attached to the confirmed event record and on-site check-in reduces manual name lookups.
Event teams running repeated formats that rely on schedule and registration identity continuity
Accelevents fits recurring formats because session scheduling and speaker management stay connected to registration data and check-in workflows minimize pre-event name and badge mismatches.
Organizer teams focused on matchmaking and meeting-led business follow-up
Swapcard fits when meeting booking and lead retrieval must connect agenda content to business follow-up through Swapcard Matchmaking.
Common selection pitfalls that break event execution
Selection failures usually show up when workflows that should share the same identity model end up managed in separate places. They also show up when teams choose a tool based on setup ease but then discover the automation, governance, or integration surface does not match their execution complexity.
These pitfalls map directly to how each tool is described in the cards, including where analytics require external reporting, where integrations require setup discipline, and where customization depends on data structure planning.
Choosing a tool that keeps attendee lists exportable but does not keep on-site state synchronized
Eventzilla’s attendee list exports can support post-event reporting, but Whova’s attendee mobile agenda and on-site notifications reduce manual staff updates when agenda changes happen during the event.
Using floor plan tools as a standalone diagram step without governance for schedule propagation
Planning Pod can tie room layouts to session scheduling, but coordinated updates across layouts and schedules needs stronger internal governance and integration configuration discipline.
Assuming advanced customization will be easy without planning for how data is structured
Swapcard advanced customization requires planning around how data is structured, so agenda and meeting workflows must be designed around that data model rather than retrofitted after launches.
Relying on limited governance controls for multi-admin operations
EventTemple can connect registration to badge printing for fast check-in, but RBAC granularity can be insufficient for multi-team venue governance needs.
Overestimating native ROI analytics and expecting deep reporting without external reporting work
Whova can require export and external reporting for deeper ROI views, so reporting requirements should be validated against the actual export and analysis workflow.
How We Selected and Ranked These Tools
We evaluated Whova, Planning Pod, Tripleseat, and the remaining tools on features, ease/value balance, and event execution fit for professional event planner workflows. Features accounted for 40% of the score because the core differentiators are attendee-facing agenda updates, floor plan execution artifacts, and registration-linked on-site check-in behavior.
Ease and value each accounted for 30% because operational teams need fast setup for registrations and on-site processing while still producing actionable outputs for staff. Whova ranked highest because its attendee-facing app experience updates in step with on-site check-in and agenda changes, which directly reduces manual staff update work during events.
Frequently Asked Questions About Professional Event Planner Software
How do Whova and Swapcard keep attendee agenda changes synchronized with on-site check-in?
Which platform supports diagram-first workflows that carry room layouts into execution tasks?
When does attendee-facing check-in work best for venue teams at a hybrid arrival gate?
What breaks if data migration maps only attendee names but ignores the underlying event data model?
Which tools provide extensibility through integrations and workflow automation around the event lifecycle?
How do admin controls and audit trails impact day-of operations when multiple staff roles manage check-in?
When does session scheduling depend on speaker management quality rather than only time slots?
Where does lead retrieval fall short if matchmaking and meeting intents are treated as separate systems?
Which workflow stays easiest to run when a team needs event pages and registration to remain attached to the confirmed event record?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
Funding and competing interests
This study was co-funded by several of the vendors assessed in it. No single vendor funded it. Funders could propose the market studied.
They had no role in selecting vendors, setting or weighting criteria, analysing data or drawing conclusions, and they received the same factual-accuracy check as every other vendor assessed.
Market definition, inclusion rules and criteria weights were fixed by an editor before research began and did not change afterwards. Editorial process →
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