Top 10 Best Printing Management Software of 2026

PaperCut is a comprehensive print management software solution designed to track, control, and optimize printing across organizations. It provides features like secure print release, quotas, cost recovery, and detailed reporting for printers and multifunction devices. Supporting Windows, Mac, Linux, Chromebook, and mobile printing, PaperCut NG focuses on server-based printing while PaperCut MF adds scan, fax, and copy management. It's widely used to reduce print waste, enhance security, and recover costs in education, business, and government sectors.

PrinterLogic is a cloud-based print management platform that delivers secure, serverless printing solutions, eliminating traditional print servers through direct IP printing from any device. It provides centralized printer deployment, automated driver management, secure pull printing, and detailed analytics for tracking print usage across enterprises. Designed for scalability, it supports hybrid workforces with mobile printing and badge printing capabilities, simplifying IT management in multi-location environments.

Printix is a cloud-based print management solution that simplifies printer deployment and management without requiring print servers or device-specific drivers. It supports driverless printing across Windows, macOS, Chrome OS, iOS, and Android, enabling secure print release, usage tracking, quotas, and detailed reporting from a web-based admin console. Ideal for organizations aiming to reduce printing costs and IT overhead in hybrid or remote work environments.

MyQ is a robust enterprise-grade print management software that centralizes control over printing, scanning, and copying across multi-vendor fleets. It enables secure pull printing, detailed cost accounting, user quotas, and automated workflows to reduce waste and enhance security. The platform integrates with Active Directory, supports mobile printing, and provides real-time analytics for optimizing print environments.

YSoft SafeQ is a robust enterprise print management platform that centralizes control over printing, scanning, and copying across multifunction devices. It enables secure print release, follow-me printing, user quotas, and detailed cost tracking to reduce waste and enhance security. The solution supports on-premise, cloud, and hybrid deployments, integrating with Active Directory, LDAP, and mobile apps for seamless workflows.

Equitrac is a robust print management software solution designed for enterprises to control printing costs, secure document output, and track usage across networked printers and MFPs. It offers features like secure print release, detailed tracking, quota enforcement, and cost recovery tools, with strong integration into Active Directory and copier fleets. Widely used in education and professional services, it helps reduce waste and allocate expenses accurately through comprehensive reporting.

UniPrint Infinity is a robust enterprise-grade print management software that provides secure printing, pull printing, and cost control across heterogeneous printer fleets. It enables centralized management of print jobs, quotas, accounting, and mobile printing without requiring dedicated hardware appliances. The solution integrates with Active Directory, LDAP, and various ID badge systems, making it ideal for large-scale environments like universities and corporations.

Pharos Uniprint is an enterprise-grade printing management solution from Pharos (pharos.com) that centralizes control over print environments in large organizations, enabling secure release printing, quota enforcement, and detailed usage analytics. It helps reduce printing costs by up to 50% through policy-based controls, paperCut-like features, and environmental reporting. The software supports heterogeneous printer fleets, mobile printing, and integration with Active Directory for scalable deployment in universities, corporations, and government agencies.

PrintAudit is a robust print management software that provides comprehensive tracking, auditing, and control over printing activities across multi-vendor printer fleets. It enables secure pull printing, quota enforcement, cost allocation, and detailed reporting to help organizations reduce print waste and expenses. The solution supports on-premise and cloud deployments, integrating with major printer brands for streamlined device management.

Print Manager Plus is a comprehensive print management software for Windows environments, enabling organizations to track, control, and optimize printing across networks. It provides features like print quotas, rules-based printing, secure print release, and detailed reporting to reduce costs and enforce policies. Primarily targeted at businesses and educational institutions, it helps monitor print usage and minimize waste through centralized management.