Quick Overview
- 1#1: UpKeep - Mobile-first CMMS that automates preventive maintenance scheduling, work orders, and asset tracking to minimize downtime.
- 2#2: MaintainX - Digital workflow platform that replaces paper processes with preventive maintenance checklists, instructions, and real-time updates.
- 3#3: Limble CMMS - User-friendly CMMS designed for easy preventive maintenance planning, asset management, and work order automation.
- 4#4: Hippo CMMS - Cloud-based system for scheduling preventive maintenance, managing work orders, and tracking inventory across multiple sites.
- 5#5: Fiix - Cloud CMMS with advanced preventive maintenance features, integrations, and analytics for optimizing asset reliability.
- 6#6: eMaint - Flexible CMMS offering customizable preventive maintenance calendars, mobile access, and reporting for various industries.
- 7#7: Fracttal One - AI-powered CMMS that predicts and schedules preventive maintenance using IoT data and advanced analytics.
- 8#8: Asset Essentials - Web-based CMMS focused on preventive maintenance routing, asset history tracking, and compliance management.
- 9#9: MicroMain - Scalable CMMS with robust preventive maintenance scheduling, inventory control, and purchasing modules.
- 10#10: SafetyCulture - Platform for digital inspections and preventive maintenance routines with customizable checklists and offline mobile support.
Tools were selected and ranked based on feature depth, usability, reliability, and overall value, ensuring they deliver measurable benefits across industries and operational scales.
Comparison Table
Preventive maintenance software plays a key role in optimizing equipment upkeep and workflow efficiency, and this comparison table highlights top tools like UpKeep, MaintainX, Limble CMMS, Hippo CMMS, Fiix, and more. Readers will gain insight into each platform's features, usability, and suitability, enabling them to identify the best fit for their operational needs to reduce downtime and enhance productivity.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | UpKeep Mobile-first CMMS that automates preventive maintenance scheduling, work orders, and asset tracking to minimize downtime. | specialized | 9.4/10 | 9.6/10 | 9.2/10 | 8.9/10 |
| 2 | MaintainX Digital workflow platform that replaces paper processes with preventive maintenance checklists, instructions, and real-time updates. | specialized | 9.2/10 | 8.9/10 | 9.6/10 | 9.0/10 |
| 3 | Limble CMMS User-friendly CMMS designed for easy preventive maintenance planning, asset management, and work order automation. | specialized | 9.1/10 | 8.8/10 | 9.6/10 | 9.0/10 |
| 4 | Hippo CMMS Cloud-based system for scheduling preventive maintenance, managing work orders, and tracking inventory across multiple sites. | specialized | 8.8/10 | 8.7/10 | 9.3/10 | 9.2/10 |
| 5 | Fiix Cloud CMMS with advanced preventive maintenance features, integrations, and analytics for optimizing asset reliability. | enterprise | 8.6/10 | 8.5/10 | 9.1/10 | 8.2/10 |
| 6 | eMaint Flexible CMMS offering customizable preventive maintenance calendars, mobile access, and reporting for various industries. | enterprise | 7.8/10 | 8.2/10 | 7.5/10 | 7.4/10 |
| 7 | Fracttal One AI-powered CMMS that predicts and schedules preventive maintenance using IoT data and advanced analytics. | specialized | 8.2/10 | 8.5/10 | 8.0/10 | 7.8/10 |
| 8 | Asset Essentials Web-based CMMS focused on preventive maintenance routing, asset history tracking, and compliance management. | enterprise | 8.1/10 | 8.5/10 | 7.8/10 | 7.9/10 |
| 9 | MicroMain Scalable CMMS with robust preventive maintenance scheduling, inventory control, and purchasing modules. | enterprise | 7.9/10 | 8.5/10 | 7.2/10 | 7.5/10 |
| 10 | SafetyCulture Platform for digital inspections and preventive maintenance routines with customizable checklists and offline mobile support. | specialized | 7.2/10 | 6.8/10 | 8.7/10 | 7.1/10 |
Mobile-first CMMS that automates preventive maintenance scheduling, work orders, and asset tracking to minimize downtime.
Digital workflow platform that replaces paper processes with preventive maintenance checklists, instructions, and real-time updates.
User-friendly CMMS designed for easy preventive maintenance planning, asset management, and work order automation.
Cloud-based system for scheduling preventive maintenance, managing work orders, and tracking inventory across multiple sites.
Cloud CMMS with advanced preventive maintenance features, integrations, and analytics for optimizing asset reliability.
Flexible CMMS offering customizable preventive maintenance calendars, mobile access, and reporting for various industries.
AI-powered CMMS that predicts and schedules preventive maintenance using IoT data and advanced analytics.
Web-based CMMS focused on preventive maintenance routing, asset history tracking, and compliance management.
Scalable CMMS with robust preventive maintenance scheduling, inventory control, and purchasing modules.
Platform for digital inspections and preventive maintenance routines with customizable checklists and offline mobile support.
UpKeep
specializedMobile-first CMMS that automates preventive maintenance scheduling, work orders, and asset tracking to minimize downtime.
AI-driven preventive maintenance insights and automated scheduling that predicts failures using asset history and usage data
UpKeep is a cloud-based CMMS platform specializing in preventive maintenance, work order management, and asset tracking for maintenance teams across industries. It enables users to create recurring PM schedules, automate work orders, monitor asset health with IoT integrations, and manage parts inventory to minimize downtime. The mobile-first design empowers technicians to access tasks, update statuses, and attach photos/videos in real-time, even offline.
Pros
- Intuitive mobile app with offline access for field technicians
- Powerful PM scheduling with automation and recurring templates
- Comprehensive asset management and inventory tracking with barcode support
Cons
- Higher pricing tiers required for advanced reporting and customizations
- Limited native dashboard customization without add-ons
- Integration setup can be complex for non-technical users
Best For
Mid-sized facilities, manufacturing plants, and multi-location operations needing robust mobile preventive maintenance tools.
Pricing
Starts at $45/user/month (Starter, billed annually) up to Enterprise custom pricing, with tiers like Essentials ($75/user/mo) and Elite ($110/user/mo).
MaintainX
specializedDigital workflow platform that replaces paper processes with preventive maintenance checklists, instructions, and real-time updates.
Conversational work orders that mimic chat for seamless team communication and quick PM task execution
MaintainX is a mobile-first CMMS platform specializing in preventive maintenance, work orders, and asset management for maintenance teams. It enables easy scheduling of recurring PM tasks, digital inspections, and real-time collaboration via an intuitive app. The software transforms reactive maintenance into proactive strategies with customizable checklists and automated alerts, ideal for field and facility operations.
Pros
- Exceptionally user-friendly mobile app with offline access
- Robust preventive maintenance scheduling and automated reminders
- Real-time communication and photo/video attachments for tasks
Cons
- Advanced analytics and reporting are somewhat limited
- Fewer native integrations compared to enterprise competitors
- Pricing scales up quickly for larger teams
Best For
Small to mid-sized maintenance teams in facilities, manufacturing, or field services seeking a simple, mobile-centric preventive maintenance solution.
Pricing
Free plan available; Pro starts at $16/user/month (billed annually); Enterprise custom pricing.
Limble CMMS
specializedUser-friendly CMMS designed for easy preventive maintenance planning, asset management, and work order automation.
Visual Kanban-style work order boards combined with automated PM calendars for effortless task prioritization and scheduling
Limble CMMS is a cloud-based computerized maintenance management system focused on simplifying preventive maintenance, work order management, and asset tracking for maintenance teams. It enables users to create time-based or meter-based preventive maintenance schedules with automated recurring tasks and visual calendars to prevent equipment downtime. The platform emphasizes ease of implementation and mobile accessibility, making it suitable for organizations seeking efficient PM without steep learning curves.
Pros
- Intuitive interface with quick setup in minutes
- Robust preventive maintenance scheduling with time and meter-based triggers
- Strong mobile app for on-the-go task management
Cons
- Limited advanced analytics and custom reporting options
- Higher pricing tiers for additional features may not suit very large enterprises
- Inventory management lacks deep integration with external systems
Best For
Small to medium-sized maintenance teams in manufacturing, facilities, or hospitality needing simple, effective preventive maintenance scheduling.
Pricing
Essential plan at $45/user/month, Professional at $90/user/month (billed annually); custom enterprise pricing available.
Hippo CMMS
specializedCloud-based system for scheduling preventive maintenance, managing work orders, and tracking inventory across multiple sites.
Visual drag-and-drop PM calendar that automates recurring work orders and provides at-a-glance scheduling oversight
Hippo CMMS is a cloud-based computerized maintenance management system (CMMS) designed to streamline preventive maintenance scheduling, work order management, and asset tracking for facilities and operations teams. It allows users to set up recurring PM tasks with customizable calendars, automate work orders, and integrate inventory management to ensure parts availability. The platform provides real-time mobile access, detailed reporting, and asset history tracking to minimize downtime and optimize maintenance efficiency.
Pros
- Intuitive drag-and-drop interface with strong mobile app support
- Robust PM scheduling tools including automation and calendar views
- Excellent value with flat-rate pricing and unlimited users on higher plans
Cons
- Reporting lacks advanced analytics compared to enterprise competitors
- Limited native integrations with third-party tools
- Scalability challenges for very large organizations with thousands of assets
Best For
Small to medium-sized facilities and maintenance teams needing an affordable, user-friendly solution for preventive maintenance scheduling and work order management.
Pricing
Flat-rate plans start at $197/month (Essentials, up to 5 techs), $397/month (Professional, unlimited techs), and custom Enterprise pricing.
Fiix
enterpriseCloud CMMS with advanced preventive maintenance features, integrations, and analytics for optimizing asset reliability.
Fiix AI for automated preventive maintenance recommendations based on historical data
Fiix is a cloud-based CMMS platform specializing in preventive maintenance, asset management, and work order tracking to minimize downtime and extend equipment life. It enables users to schedule recurring PM tasks, monitor asset health through meters and calendars, and generate insights via customizable reports. The software supports mobile access for field technicians and integrates with IoT sensors and ERP systems for automated workflows.
Pros
- Highly intuitive interface with drag-and-drop PM scheduling
- Strong mobile app for real-time updates
- Broad integrations including QuickBooks and Microsoft Dynamics
Cons
- Pricing increases significantly with asset volume
- Limited advanced predictive analytics without add-ons
- Offline mobile functionality is basic
Best For
Small to mid-sized manufacturing, facilities, or fleet operations needing straightforward preventive maintenance without steep learning curves.
Pricing
Custom quotes starting at ~$50/user/month (billed annually), scaling by assets/users; free trial available.
eMaint
enterpriseFlexible CMMS offering customizable preventive maintenance calendars, mobile access, and reporting for various industries.
Drag-and-drop visual scheduling calendar for intuitive preventive maintenance planning
eMaint is a cloud-based CMMS platform specializing in preventive maintenance, offering tools for scheduling recurring tasks, work order management, and asset tracking to minimize downtime. It provides customizable workflows, inventory control, and advanced reporting to help maintenance teams optimize operations across industries like manufacturing and facilities. With mobile accessibility and integrations with ERP systems, it supports proactive maintenance strategies while ensuring compliance and efficiency.
Pros
- Highly customizable without coding for tailored PM schedules
- Strong mobile app for on-the-go work orders and inspections
- Comprehensive reporting and analytics for maintenance insights
Cons
- Steep initial setup and configuration time
- Pricing is quote-based and can be expensive for small teams
- Limited out-of-the-box templates for quick starts
Best For
Mid-sized manufacturing or facilities teams needing flexible, scalable preventive maintenance scheduling and asset management.
Pricing
Custom quote-based pricing, typically starting at $65/user/month for basic plans, scaling with users and advanced features.
Fracttal One
specializedAI-powered CMMS that predicts and schedules preventive maintenance using IoT data and advanced analytics.
OnePredict AI engine that uses machine learning on IoT data for accurate failure predictions
Fracttal One is a cloud-based CMMS platform specializing in AI-powered preventive and predictive maintenance for industrial assets. It facilitates task scheduling, work order management, inventory tracking, and real-time IoT sensor integration to minimize downtime. The software provides mobile accessibility, analytics dashboards, and automated alerts, making it suitable for sectors like manufacturing, mining, and energy.
Pros
- AI-driven predictive analytics for proactive maintenance
- Seamless IoT integration for real-time asset monitoring
- Intuitive mobile app for field technicians
Cons
- Pricing lacks transparency without a demo
- Limited native integrations with non-Latin American enterprise tools
- Advanced AI features require significant setup time
Best For
Mid-sized industrial operations seeking AI-enhanced preventive maintenance with IoT capabilities.
Pricing
Custom quotes based on assets and users; modular plans start around $40-60/user/month for basic preventive features.
Asset Essentials
enterpriseWeb-based CMMS focused on preventive maintenance routing, asset history tracking, and compliance management.
Meter-based and condition-triggered preventive maintenance scheduling
Asset Essentials is a cloud-based CMMS platform focused on asset management and preventive maintenance, enabling users to schedule recurring tasks based on time, meter readings, or condition thresholds. It streamlines work orders, inventory tracking, and technician dispatching via a mobile app, while offering customizable reporting for compliance and performance analysis. Ideal for organizations seeking an all-in-one solution to reduce downtime and extend asset life.
Pros
- Flexible PM scheduling with time, meter, or condition-based triggers
- Robust mobile app for on-the-go work order access and updates
- Comprehensive reporting and analytics for maintenance KPIs
Cons
- Pricing requires custom quotes, lacking transparency
- Steeper learning curve for advanced asset hierarchies
- Limited native integrations compared to top competitors
Best For
Mid-sized facilities and operations managers handling multi-site preventive maintenance without needing enterprise-scale complexity.
Pricing
Custom quote-based; typically starts at $45-75 per user/month for core plans, with enterprise tiers higher.
MicroMain
enterpriseScalable CMMS with robust preventive maintenance scheduling, inventory control, and purchasing modules.
Flexible PM scheduling engine supporting complex triggers like runtime meters, seasons, and production-based intervals
MicroMain is a robust CMMS platform specializing in preventive maintenance, asset management, and work order processing for facilities and industrial operations. It allows users to schedule PM tasks using time-based, meter-based, or seasonal triggers, track asset histories, and automate work orders to reduce downtime. Comprehensive reporting and inventory integration further enhance maintenance efficiency across multiple sites.
Pros
- Advanced PM scheduling with multiple triggers (time, meter, condition)
- Strong asset tracking and historical data management
- Customizable reporting for compliance and optimization
Cons
- Dated user interface requiring training
- Complex initial setup and configuration
- Opaque quote-based pricing without transparent tiers
Best For
Mid-to-large enterprises in manufacturing or facilities management needing detailed, scalable preventive maintenance control.
Pricing
Custom quote-based pricing; typically starts around $100-150/user/month for cloud deployments, with on-premise options available.
SafetyCulture
specializedPlatform for digital inspections and preventive maintenance routines with customizable checklists and offline mobile support.
Vast library of over 75,000 customizable templates specifically for preventive maintenance checklists
SafetyCulture is a versatile mobile-first platform primarily focused on digital inspections, audits, and checklists for workplace safety and compliance. For preventive maintenance, it enables users to create customizable recurring checklists for equipment inspections, schedule routine tasks, and assign corrective actions with real-time tracking. While effective for field-based inspections, it functions more as a supplementary tool rather than a full CMMS, lacking deeper asset management or parts inventory features.
Pros
- Intuitive mobile app ideal for on-site preventive inspections
- Extensive library of pre-built templates for maintenance checklists
- Real-time dashboards and reporting for compliance tracking
Cons
- Limited CMMS capabilities like work order routing or inventory management
- Not optimized for complex multi-site maintenance operations
- Advanced features require higher-tier plans
Best For
Field-heavy teams in construction, manufacturing, or hospitality needing simple mobile checklists for preventive equipment inspections alongside safety audits.
Pricing
Free plan available; Pro at $24/user/month; Premium at $65/user/month (billed annually); Enterprise custom.
Conclusion
The reviewed preventive maintenance software tools effectively reduce downtime, with top performer UpKeep leading via its mobile-first automation of scheduling, work orders, and asset tracking. While UpKeep stands out, MaintainX impresses with its seamless digital workflow replacing paper processes, and Limble CMMS excels with user-friendly planning and management—each offering unique strengths to suit different operational needs.
Ready to optimize maintenance? Start with the top-ranked tool, UpKeep, and unlock streamlined, proactive care that keeps assets running efficiently.
Tools Reviewed
All tools were independently evaluated for this comparison