Quick Overview
- 1#1: AppFolio - All-in-one property management software for residential, commercial, HOA, and student housing with accounting, leasing, and maintenance tools.
- 2#2: Buildium - Comprehensive platform for property managers handling resident screening, rent collection, accounting, and maintenance requests.
- 3#3: Yardi Breeze - Cloud-based property management solution for small to mid-sized firms offering leasing, accounting, and owner portals.
- 4#4: Entrata - Unified multifamily platform with resident experience tools, payments, leasing, and analytics.
- 5#5: RealPage - Enterprise-grade property management software for apartments and commercial properties with revenue management and analytics.
- 6#6: ResMan - Cloud property management system for multifamily and single-family rentals with automated leasing and accounting.
- 7#7: Rent Manager - Flexible software for managing all property types including residential, commercial, and utilities with customizable reporting.
- 8#8: MRI Software - Global property management platform for commercial and residential assets with advanced financials and asset optimization.
- 9#9: DoorLoop - Modern all-in-one property management tool with AI features for tenant screening, payments, and syndication.
- 10#10: Propertyware - Scalable platform focused on single-family rental management with marketing, maintenance, and accounting integration.
Tools were ranked based on a blend of robust feature sets, user-friendly design, quality of core functionalities, and overall value, ensuring they address the diverse demands of property managers across asset types.
Comparison Table
This comparison table outlines leading property management (PMS) tools, featuring AppFolio, Buildium, Yardi Breeze, Entrata, RealPage, and others, to simplify your search for the right software. Readers will gain insights into key features, pricing models, and suitability for different property types, aiding informed decisions to enhance operational efficiency.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | AppFolio All-in-one property management software for residential, commercial, HOA, and student housing with accounting, leasing, and maintenance tools. | enterprise | 9.7/10 | 9.8/10 | 9.4/10 | 9.2/10 |
| 2 | Buildium Comprehensive platform for property managers handling resident screening, rent collection, accounting, and maintenance requests. | enterprise | 9.1/10 | 9.3/10 | 8.7/10 | 8.5/10 |
| 3 | Yardi Breeze Cloud-based property management solution for small to mid-sized firms offering leasing, accounting, and owner portals. | enterprise | 8.7/10 | 8.9/10 | 8.5/10 | 8.2/10 |
| 4 | Entrata Unified multifamily platform with resident experience tools, payments, leasing, and analytics. | enterprise | 8.7/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 5 | RealPage Enterprise-grade property management software for apartments and commercial properties with revenue management and analytics. | enterprise | 8.7/10 | 9.3/10 | 7.4/10 | 8.1/10 |
| 6 | ResMan Cloud property management system for multifamily and single-family rentals with automated leasing and accounting. | specialized | 8.7/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 7 | Rent Manager Flexible software for managing all property types including residential, commercial, and utilities with customizable reporting. | specialized | 8.7/10 | 9.3/10 | 7.6/10 | 8.4/10 |
| 8 | MRI Software Global property management platform for commercial and residential assets with advanced financials and asset optimization. | enterprise | 8.4/10 | 9.1/10 | 7.6/10 | 8.0/10 |
| 9 | DoorLoop Modern all-in-one property management tool with AI features for tenant screening, payments, and syndication. | specialized | 8.6/10 | 9.1/10 | 8.2/10 | 8.4/10 |
| 10 | Propertyware Scalable platform focused on single-family rental management with marketing, maintenance, and accounting integration. | specialized | 7.8/10 | 8.5/10 | 7.0/10 | 7.2/10 |
All-in-one property management software for residential, commercial, HOA, and student housing with accounting, leasing, and maintenance tools.
Comprehensive platform for property managers handling resident screening, rent collection, accounting, and maintenance requests.
Cloud-based property management solution for small to mid-sized firms offering leasing, accounting, and owner portals.
Unified multifamily platform with resident experience tools, payments, leasing, and analytics.
Enterprise-grade property management software for apartments and commercial properties with revenue management and analytics.
Cloud property management system for multifamily and single-family rentals with automated leasing and accounting.
Flexible software for managing all property types including residential, commercial, and utilities with customizable reporting.
Global property management platform for commercial and residential assets with advanced financials and asset optimization.
Modern all-in-one property management tool with AI features for tenant screening, payments, and syndication.
Scalable platform focused on single-family rental management with marketing, maintenance, and accounting integration.
AppFolio
enterpriseAll-in-one property management software for residential, commercial, HOA, and student housing with accounting, leasing, and maintenance tools.
AppFolio Stack marketplace with seamless third-party integrations for customized workflows
AppFolio is a leading cloud-based property management software (PMS) designed for real estate professionals handling residential, commercial, student housing, and HOA properties. It provides an all-in-one platform for streamlining leasing, tenant screening, rent collection, maintenance requests, accounting, and marketing to reduce vacancies. With robust automation, mobile accessibility, and integrations via AppFolio Stack, it scales efficiently for growing portfolios.
Pros
- Comprehensive all-in-one functionality covering leasing to accounting
- Intuitive mobile app and resident portal for 24/7 access
- Superior customer support with dedicated account managers
- Advanced automation and AI-driven marketing tools
Cons
- Pricing scales per unit, expensive for small portfolios under 50 units
- Steep initial learning curve for advanced features
- Limited customization in reporting and workflows
Best For
Mid-sized to large property management companies with 50+ units seeking a scalable, feature-packed PMS solution.
Pricing
Starts at $1.40-$3.00 per unit/month for residential (minimums apply), higher for commercial; custom enterprise quotes, no free trial.
Buildium
enterpriseComprehensive platform for property managers handling resident screening, rent collection, accounting, and maintenance requests.
Seamless trust accounting and automated rent collection with built-in compliance tools
Buildium is a comprehensive cloud-based property management software (PMS) tailored for residential property owners and managers, handling everything from tenant screening and online rent collection to maintenance tracking and accounting. It features resident portals for self-service payments and requests, automated workflows, and robust reporting tools to streamline operations for portfolios of varying sizes. The platform emphasizes scalability and integrates with tools like QuickBooks for enhanced financial management.
Pros
- All-in-one platform covering leasing, accounting, and maintenance
- Intuitive resident portal for tenant self-service
- Strong reporting and analytics for portfolio insights
Cons
- Pricing scales quickly with portfolio size
- Limited support for commercial or vacation rentals
- Steeper learning curve for advanced accounting features
Best For
Small to mid-sized residential property managers overseeing 20-500 units who need an integrated PMS for daily operations.
Pricing
Tiered plans start at $55/month (Essential, up to 20 units), $165/month (Growth, up to 50 units), and higher for larger portfolios, billed annually with per-unit scaling.
Yardi Breeze
enterpriseCloud-based property management solution for small to mid-sized firms offering leasing, accounting, and owner portals.
Seamless integration of property management and full-cycle accounting in a single, cloud-native platform
Yardi Breeze is a cloud-based property management software (PMS) tailored for multifamily, single-family, student, and affordable housing portfolios. It provides an all-in-one platform for leasing, rent collection, maintenance tracking, accounting, and resident portals. Designed for small to mid-sized operators, it emphasizes mobility, automation, and real-time insights to streamline property operations.
Pros
- Intuitive mobile-first interface accessible from any device
- Comprehensive automation for leasing, payments, and maintenance workflows
- Robust accounting integration with real-time financial reporting
Cons
- Pricing can escalate quickly for larger portfolios or add-ons
- Steep learning curve for advanced customization and reporting tools
- Limited flexibility for non-standard property types without premium modules
Best For
Small to mid-sized multifamily and affordable housing managers seeking a scalable, user-friendly cloud PMS with strong accounting features.
Pricing
Quote-based subscription starting at ~$1 per unit/month, with base fees, setup costs, and tiered plans up to enterprise level.
Entrata
enterpriseUnified multifamily platform with resident experience tools, payments, leasing, and analytics.
Entrata One, a unified platform that seamlessly integrates operations, accounting, and resident services without silos.
Entrata is a comprehensive property management software platform tailored for multifamily housing, including apartments, student housing, and affordable communities. It streamlines leasing, rent payments, maintenance requests, accounting, and resident communications through an all-in-one system. The platform integrates with numerous third-party tools for marketing, utilities, and insurance to enhance operational efficiency.
Pros
- Extensive feature set covering leasing, accounting, and maintenance
- Robust analytics and reporting tools for data-driven decisions
- Strong resident portal and mobile apps for tenant self-service
Cons
- Steep learning curve and complex interface for new users
- High implementation time and costs
- Pricing can be expensive for smaller portfolios
Best For
Large multifamily property managers and owners needing a scalable, all-in-one platform for high-volume operations.
Pricing
Quote-based pricing, typically $1.25-$2.50 per unit per month plus setup and implementation fees.
RealPage
enterpriseEnterprise-grade property management software for apartments and commercial properties with revenue management and analytics.
YieldStar revenue management system, which uses AI to analyze market data and dynamically optimize rental pricing for maximum yield.
RealPage is a comprehensive property management software (PMS) platform tailored for multifamily, single-family, and commercial real estate operators. It provides end-to-end solutions including leasing automation, revenue management, maintenance tracking, accounting, tenant screening, and resident self-service portals. Leveraging advanced analytics and AI, it helps optimize pricing, streamline operations, and scale management for large portfolios.
Pros
- Powerful revenue optimization tools like YieldStar for dynamic pricing
- Extensive integrations with accounting, marketing, and utility systems
- Robust analytics and reporting for data-driven decisions
Cons
- Steep learning curve and complex interface for smaller teams
- High implementation and ongoing costs
- Customization requires significant setup time
Best For
Large multifamily property management firms with 1,000+ units seeking advanced revenue maximization and enterprise-scale operations.
Pricing
Quote-based pricing, typically $2-5 per unit/month plus setup fees; scales with portfolio size and modules selected.
ResMan
specializedCloud property management system for multifamily and single-family rentals with automated leasing and accounting.
Integrated revenue management with AI-powered dynamic pricing and market analytics
ResMan is a comprehensive cloud-based property management software (PMS) tailored for multifamily, student housing, and affordable housing operators. It integrates leasing, accounting, maintenance, resident portals, and analytics into a single platform to streamline operations. The software emphasizes scalability for growing portfolios and provides tools for compliance and revenue optimization.
Pros
- All-in-one platform covering leasing, accounting, and maintenance
- Advanced analytics and reporting for data-driven decisions
- Strong resident self-service portal and mobile app
Cons
- Steep learning curve and complex initial setup
- Pricing can be high for smaller properties
- Customer support response times can vary
Best For
Mid-to-large multifamily property managers seeking a scalable, integrated PMS for complex portfolios.
Pricing
Custom quotes based on units and modules; typically $1.50-$3 per unit/month plus implementation fees.
Rent Manager
specializedFlexible software for managing all property types including residential, commercial, and utilities with customizable reporting.
Full double-entry accounting system with automated reconciliations and tax reporting tailored for property management
Rent Manager is a comprehensive property management software (PMS) solution designed for landlords, property managers, and real estate professionals managing residential, commercial, and multi-family properties. It offers end-to-end functionality including tenant screening, online rent payments, maintenance tracking, accounting, and customizable reporting. With both on-premise and cloud-based options, it scales for portfolios of various sizes while ensuring compliance with industry regulations like RESPA.
Pros
- Robust all-in-one platform with deep accounting integration
- Highly customizable reports and workflows
- Strong mobile app for on-the-go management
Cons
- Steep learning curve for new users
- Pricing can be high for small portfolios
- User interface feels dated compared to modern competitors
Best For
Mid-sized property management firms handling diverse residential and commercial portfolios that require advanced accounting and compliance tools.
Pricing
Quote-based pricing starting at around $1 per unit/month for basic plans, with full suites ranging from $100-$500+/month depending on portfolio size and modules.
MRI Software
enterpriseGlobal property management platform for commercial and residential assets with advanced financials and asset optimization.
Unified platform for full property lifecycle management, from acquisition and leasing to disposition and investor reporting
MRI Software provides a comprehensive, enterprise-grade property management system (PMS) tailored for commercial, residential, and mixed-use real estate portfolios. It integrates leasing, accounting, maintenance, asset management, and advanced analytics into a unified cloud-based platform. With robust scalability and global capabilities, it's designed for large organizations handling complex property operations.
Pros
- Highly scalable for enterprise-level portfolios
- Advanced analytics and reporting tools
- Extensive API integrations with third-party systems
Cons
- Steep learning curve for new users
- High implementation costs and time
- Pricing can be prohibitive for smaller firms
Best For
Large property owners and management companies with diverse, high-volume portfolios requiring end-to-end automation.
Pricing
Custom quote-based pricing; typically starts at $20,000+ annually depending on modules, users, and property units.
DoorLoop
specializedModern all-in-one property management tool with AI features for tenant screening, payments, and syndication.
Built-in investor management portal with automated reporting and capital raise tools
DoorLoop is a cloud-based, all-in-one property management software (PMS) tailored for residential landlords and property managers. It streamlines operations with features like automated rent collection, tenant screening, maintenance requests, lease management, and robust accounting tools. The platform also offers investor portals, listing syndication, and mobile apps for comprehensive portfolio oversight.
Pros
- Comprehensive all-in-one platform covering leasing to accounting
- Strong automation for payments and tenant screening
- Investor portals and listing syndication save significant time
Cons
- Pricing scales quickly for larger portfolios
- Occasional reports of bugs and integration glitches
- Steeper learning curve for advanced financial features
Best For
Small to mid-sized residential property managers needing an integrated solution for tenant management and investor reporting.
Pricing
Starts at $59/month (Essential, up to 50 units), $99/month (Growth, 51-250 units), $159/month (Pro, 250+ units); annual billing discounts available.
Propertyware
specializedScalable platform focused on single-family rental management with marketing, maintenance, and accounting integration.
YieldStar revenue management integration for dynamic pricing optimization on SFR listings
Propertyware, owned by RealPage, is a robust property management software platform tailored for single-family rental (SFR) portfolios, offering end-to-end tools for leasing, tenant screening, maintenance, accounting, and marketing. It streamlines operations for property managers with features like automated rent payments, work order management, and comprehensive reporting. The platform excels in scalability for larger portfolios and integrates deeply with RealPage's ecosystem for enhanced functionality.
Pros
- Comprehensive SFR-specific tools including advanced leasing and marketing automation
- Strong integration with RealPage services like tenant screening and revenue management
- Robust mobile apps for maintenance and tenant portals
Cons
- Steep learning curve and complex interface for new users
- High pricing with minimum unit requirements unsuitable for small portfolios
- Limited flexibility for non-SFR property types
Best For
Mid-to-large property management firms specializing in single-family rentals with 500+ units seeking scalable enterprise solutions.
Pricing
Quote-based pricing starting at $1.50-$3 per unit per month, with minimums around 250-500 units and additional fees for premium modules.
Conclusion
The top three property management tools offer exceptional value, with AppFolio leading as the clear winner due to its all-in-one suite catering to diverse property types. Buildium and Yardi Breeze stand out as strong alternatives, each excelling in specific areas like resident screening or cloud-based flexibility, ensuring there’s a solution for every operational need.
Don’t miss out on AppFolio’s seamless blend of tools—explore its accounting, leasing, and maintenance features to elevate your property management efficiency today.
Tools Reviewed
All tools were independently evaluated for this comparison