Quick Overview
- 1#1: Point of Rental - Industry-leading rental management software providing comprehensive inventory, scheduling, maintenance, and accounting for plant and heavy equipment hire.
- 2#2: Access Planet - Specialized cloud-based plant hire software with job costing, fleet management, service scheduling, and compliance tools tailored for construction equipment rental.
- 3#3: COINS - Integrated ERP system for construction and plant hire, handling hire contracts, financials, service, and project management seamlessly.
- 4#4: Syndicated eQuip - Equipment rental ERP software with CRM, service management, parts inventory, and analytics optimized for heavy machinery hire fleets.
- 5#5: MCS Rental Software - Flexible rental solution for plant hire including stock control, contract management, inspections, and multi-location support.
- 6#6: Texada - Cloud platform for asset lifecycle management in rental businesses, covering quoting, telematics integration, and maintenance for plant equipment.
- 7#7: Quipl - Streamlined rental operations software automating quotes, digital contracts, scheduling, and invoicing for equipment hire companies.
- 8#8: HireHop - Affordable cloud rental software for plant, tool, and equipment hire with real-time availability, GPS tracking, and unlimited users.
- 9#9: EZRentOut - User-friendly equipment rental software supporting online bookings, asset tracking, maintenance alerts, and payments for plant hire.
- 10#10: Yardbook - Simple online rental yard management tool for scheduling, invoicing, and inventory control in small to medium plant hire operations.
We selected and ranked these tools based on comprehensive features, user-centric design, technical reliability, and overall value, ensuring the top 10 deliver tailored, high-performing solutions for diverse plant hire needs.
Comparison Table
This comparison table examines top plant hire software tools, including Point of Rental, Access Planet, COINS, Syndicated eQuip, and MCS Rental Software, along with other solutions. Readers will discover key features, usability, and operational benefits to identify the most suitable platform for their needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Point of Rental Industry-leading rental management software providing comprehensive inventory, scheduling, maintenance, and accounting for plant and heavy equipment hire. | enterprise | 9.5/10 | 9.8/10 | 8.9/10 | 9.2/10 |
| 2 | Access Planet Specialized cloud-based plant hire software with job costing, fleet management, service scheduling, and compliance tools tailored for construction equipment rental. | specialized | 9.2/10 | 9.5/10 | 8.7/10 | 9.0/10 |
| 3 | COINS Integrated ERP system for construction and plant hire, handling hire contracts, financials, service, and project management seamlessly. | enterprise | 8.3/10 | 9.2/10 | 6.8/10 | 7.9/10 |
| 4 | Syndicated eQuip Equipment rental ERP software with CRM, service management, parts inventory, and analytics optimized for heavy machinery hire fleets. | enterprise | 8.4/10 | 8.7/10 | 8.0/10 | 8.2/10 |
| 5 | MCS Rental Software Flexible rental solution for plant hire including stock control, contract management, inspections, and multi-location support. | specialized | 8.2/10 | 8.5/10 | 7.8/10 | 8.0/10 |
| 6 | Texada Cloud platform for asset lifecycle management in rental businesses, covering quoting, telematics integration, and maintenance for plant equipment. | specialized | 8.1/10 | 8.6/10 | 7.4/10 | 7.7/10 |
| 7 | Quipl Streamlined rental operations software automating quotes, digital contracts, scheduling, and invoicing for equipment hire companies. | specialized | 8.1/10 | 8.4/10 | 7.9/10 | 7.8/10 |
| 8 | HireHop Affordable cloud rental software for plant, tool, and equipment hire with real-time availability, GPS tracking, and unlimited users. | specialized | 7.8/10 | 8.2/10 | 7.0/10 | 7.9/10 |
| 9 | EZRentOut User-friendly equipment rental software supporting online bookings, asset tracking, maintenance alerts, and payments for plant hire. | specialized | 8.4/10 | 8.6/10 | 8.8/10 | 8.0/10 |
| 10 | Yardbook Simple online rental yard management tool for scheduling, invoicing, and inventory control in small to medium plant hire operations. | specialized | 7.6/10 | 7.4/10 | 8.2/10 | 7.5/10 |
Industry-leading rental management software providing comprehensive inventory, scheduling, maintenance, and accounting for plant and heavy equipment hire.
Specialized cloud-based plant hire software with job costing, fleet management, service scheduling, and compliance tools tailored for construction equipment rental.
Integrated ERP system for construction and plant hire, handling hire contracts, financials, service, and project management seamlessly.
Equipment rental ERP software with CRM, service management, parts inventory, and analytics optimized for heavy machinery hire fleets.
Flexible rental solution for plant hire including stock control, contract management, inspections, and multi-location support.
Cloud platform for asset lifecycle management in rental businesses, covering quoting, telematics integration, and maintenance for plant equipment.
Streamlined rental operations software automating quotes, digital contracts, scheduling, and invoicing for equipment hire companies.
Affordable cloud rental software for plant, tool, and equipment hire with real-time availability, GPS tracking, and unlimited users.
User-friendly equipment rental software supporting online bookings, asset tracking, maintenance alerts, and payments for plant hire.
Simple online rental yard management tool for scheduling, invoicing, and inventory control in small to medium plant hire operations.
Point of Rental
enterpriseIndustry-leading rental management software providing comprehensive inventory, scheduling, maintenance, and accounting for plant and heavy equipment hire.
Integrated GPS telematics and asset tracking for real-time location monitoring and utilization analytics
Point of Rental is a comprehensive cloud-based rental management software tailored for equipment rental businesses, including plant hire operations, handling everything from inventory tracking and scheduling to billing and maintenance. It streamlines the rental lifecycle with features like real-time availability checks, contract management, and mobile apps for on-site operations. The platform integrates seamlessly with accounting systems and offers robust reporting for optimizing fleet utilization and profitability.
Pros
- Highly customizable for complex rental operations with strong inventory and maintenance modules
- Excellent mobile apps for field teams enabling on-the-go contract fulfillment and inspections
- Proven scalability for multi-location plant hire companies with reliable uptime and integrations
Cons
- Steeper learning curve due to depth of features requiring training
- Premium pricing may deter very small operators
- Implementation can take time for full customization
Best For
Medium to large plant hire companies managing diverse equipment fleets and needing end-to-end automation.
Pricing
Quote-based pricing starting around $150/user/month, scaling with modules, users, and locations; includes implementation fees.
Access Planet
specializedSpecialized cloud-based plant hire software with job costing, fleet management, service scheduling, and compliance tools tailored for construction equipment rental.
Integrated telematics and GPS for real-time asset location, utilization, and predictive maintenance alerts
Access Planet by The Access Group is a comprehensive fleet and asset management software tailored for plant hire and equipment rental companies. It streamlines operations from hire bookings and contract management to maintenance scheduling, compliance tracking, and real-time reporting. The platform supports mobile accessibility for on-site teams and integrates with telematics, accounting systems, and ERP for seamless end-to-end workflows.
Pros
- Robust asset tracking and maintenance management with LOLER/PUWER compliance tools
- Real-time hire contract management and automated invoicing
- Scalable integrations including telematics, mobile apps, and accounting software
Cons
- Steep initial learning curve for complex features
- Pricing is quote-based and can be high for smaller operations
- Some customization requires additional modules or support
Best For
Mid-to-large plant hire companies needing scalable, compliance-focused fleet management with strong integration capabilities.
Pricing
Custom quote-based pricing; subscription model starting around £50-£100 per asset/month depending on modules and fleet size.
COINS
enterpriseIntegrated ERP system for construction and plant hire, handling hire contracts, financials, service, and project management seamlessly.
Integrated asset telematics and utilization tracking for real-time fleet optimization and hire revenue maximization
COINS is a robust ERP platform designed specifically for plant hire and equipment rental companies, offering end-to-end management of fleet assets, hire contracts, maintenance, service operations, and financials. It integrates telematics, inventory control, and CRM functionalities to optimize rental workflows and profitability. With a focus on large-scale operations, it provides real-time visibility and scalability for construction equipment rental businesses.
Pros
- Comprehensive asset lifecycle management including telematics integration
- Powerful reporting and analytics for hire profitability
- Seamless integration with accounting and CRM modules
Cons
- Steep learning curve due to complex interface
- Lengthy and costly implementation process
- High pricing suited only for enterprise-scale users
Best For
Large plant hire companies with complex operations needing a full ERP suite for fleet, hire, and financial management.
Pricing
Custom enterprise pricing, typically starting at $10,000+ per month based on modules and users; quote-based with annual contracts.
Syndicated eQuip
enterpriseEquipment rental ERP software with CRM, service management, parts inventory, and analytics optimized for heavy machinery hire fleets.
Full asset lifecycle management that tracks equipment from acquisition through hire, service, and disposal in one unified platform
Syndicated eQuip is a specialized cloud-based ERP software tailored for plant and equipment hire companies, streamlining operations from asset management to hire contracts and invoicing. It provides end-to-end functionality including inventory tracking, maintenance scheduling, job costing, and real-time reporting to optimize fleet utilization. Designed primarily for the construction and rental sectors in Australia and the UK, it supports multi-site operations and integrates with accounting systems for seamless financial management.
Pros
- Comprehensive plant hire-specific modules for asset tracking and hire workflows
- Strong mobile app for on-site operatives and real-time data access
- Robust reporting and analytics for fleet optimization and profitability insights
Cons
- Pricing is quote-based and can be premium for smaller businesses
- Initial setup and customization require professional services
- Fewer native integrations with non-core tools compared to broader ERP systems
Best For
Medium to large plant hire companies needing a vertically integrated solution for multi-site fleet management.
Pricing
Custom quote-based pricing with modular subscriptions; typically starts at AUD 200-500 per user/month depending on features and scale.
MCS Rental Software
specializedFlexible rental solution for plant hire including stock control, contract management, inspections, and multi-location support.
Advanced service management with engineer mobile app for real-time job tracking and maintenance history
MCS Rental Software is a specialized platform tailored for plant hire and equipment rental companies, offering comprehensive tools for managing inventory, hire agreements, job scheduling, and fleet maintenance. It streamlines operations from quote generation to invoicing, with features like service history tracking and mobile access for engineers. Designed primarily for UK and Irish markets, it integrates with accounting systems to support efficient contract and financial management.
Pros
- Robust plant-specific features like variable hire rates and service scheduling
- Strong integration with accounting software and mobile engineer app
- Comprehensive reporting for compliance and business insights
Cons
- Interface feels dated compared to modern cloud rivals
- Pricing is quote-based and can be high for smaller firms
- Limited scalability for non-UK operations
Best For
Medium-sized plant hire companies in the UK/Ireland needing integrated rental, maintenance, and financial tools.
Pricing
Modular, quote-based pricing starting around £200-500/month depending on users and features; on-premise options available.
Texada
specializedCloud platform for asset lifecycle management in rental businesses, covering quoting, telematics integration, and maintenance for plant equipment.
Integrated telematics via Kartel for GPS tracking, idle time monitoring, and predictive maintenance alerts
Texada is a comprehensive cloud-based platform tailored for equipment rental and plant hire businesses, providing end-to-end fleet management, scheduling, maintenance, and invoicing capabilities. It excels in asset tracking with integrated telematics for real-time utilization data, contract management, and financial reporting to streamline operations. Designed for scalability, it supports multi-location businesses in the construction and rental sectors with mobile apps and customizable workflows.
Pros
- Advanced telematics integration for real-time asset tracking and utilization insights
- Robust maintenance scheduling and inventory management tools
- Strong financial modules including AR/AP and detailed reporting
Cons
- Steep learning curve due to extensive feature set
- Custom pricing can be expensive for smaller operations
- Implementation may require significant setup time and support
Best For
Mid-to-large plant hire companies needing scalable fleet and rental management with telematics.
Pricing
Quote-based subscription pricing starting around $5,000/month for mid-sized deployments, depending on modules, users, and customizations.
Quipl
specializedStreamlined rental operations software automating quotes, digital contracts, scheduling, and invoicing for equipment hire companies.
End-to-end hire workflow automation that handles contracts, inspections, and returns in one seamless process
Quipl is a cloud-based software platform tailored for plant and tool hire companies, offering comprehensive fleet management, hire contract automation, and maintenance scheduling. It streamlines operations from quoting and booking to invoicing and reporting, with mobile app support for on-site access. Ideal for the construction and hire industry, it provides real-time asset tracking and compliance tools to optimize efficiency.
Pros
- Robust asset and fleet management with GPS tracking integration
- Automated hire workflow from quote to invoice
- Mobile app for field engineers and drivers
Cons
- Limited third-party integrations compared to larger competitors
- Pricing lacks transparency with custom quotes only
- Steeper learning curve for advanced reporting features
Best For
Small to medium-sized plant hire companies seeking an industry-specific solution without enterprise-level complexity.
Pricing
Custom subscription pricing starting around £150/month per user, scaled by company size and modules selected.
HireHop
specializedAffordable cloud rental software for plant, tool, and equipment hire with real-time availability, GPS tracking, and unlimited users.
Real-time GPS telematics integration for precise asset location, utilization, and fuel monitoring
HireHop is a cloud-based rental management software tailored for plant and equipment hire companies, handling everything from quoting and job management to asset tracking and invoicing. It offers features like GPS telematics integration, maintenance scheduling, online customer portals, and mobile apps for on-site operations. The platform supports multi-depot management and is designed to scale with businesses in the construction and hire industry.
Pros
- Robust asset tracking with GPS and telematics integration
- Comprehensive job and maintenance management
- Mobile app for field operations and online booking portal
Cons
- Dated user interface with a learning curve
- Limited out-of-box customizations
- Reporting tools lack advanced analytics depth
Best For
Medium-sized plant hire companies needing integrated fleet tracking and hire management without excessive complexity.
Pricing
Custom subscription pricing starting around £99/month, scaled by assets/users; free trial available.
EZRentOut
specializedUser-friendly equipment rental software supporting online bookings, asset tracking, maintenance alerts, and payments for plant hire.
Real-time GPS tracking and asset utilization analytics for optimizing plant hire fleet efficiency
EZRentOut is a cloud-based rental management software tailored for equipment rental businesses, including plant hire operations, offering tools for inventory tracking, scheduling, order management, and maintenance. It provides real-time visibility into asset utilization, online booking capabilities, and automated invoicing to streamline operations. The platform supports multi-location management and integrates with accounting tools like QuickBooks, making it suitable for construction and heavy machinery rentals.
Pros
- Robust inventory and asset tracking with GPS integration
- Intuitive drag-and-drop scheduling calendar
- Strong mobile app for field operations and check-ins
Cons
- Advanced reporting requires higher-tier plans
- Limited built-in compliance tools for heavy plant regulations
- Customization options can feel basic for very large fleets
Best For
Small to medium plant hire companies needing scalable, mobile-friendly rental management without excessive complexity.
Pricing
Starts at $49/month (Starter plan, billed annually) for up to 3 users; Professional at $199/month; Enterprise custom pricing.
Yardbook
specializedSimple online rental yard management tool for scheduling, invoicing, and inventory control in small to medium plant hire operations.
Interactive Yard View map that visually represents equipment positions in the yard for effortless locating and management
Yardbook is a cloud-based yard management software tailored for equipment rental yards, plant hire companies, landscapers, and tree services. It provides tools for tracking inventory locations with a visual yard map, scheduling jobs and dispatching crews, managing maintenance schedules, and handling invoicing and payments. The platform emphasizes streamlined yard operations to reduce search time for equipment and improve overall efficiency in rental businesses.
Pros
- Intuitive visual yard mapping for quick equipment location
- Strong scheduling and dispatching tools for field operations
- Affordable pricing with solid core functionality for small yards
Cons
- Limited integrations with accounting or telematics systems
- Lacks advanced fleet telematics or GPS tracking
- Reporting and analytics are basic compared to enterprise solutions
Best For
Small to medium plant hire companies focused on yard inventory and basic scheduling without needing heavy customization.
Pricing
Starts at $99/month for basic plans (up to 50 assets), scales to $299+/month for larger yards with more users and assets; free trial available.
Conclusion
Evaluating the top 10 plant hire software tools reveals that Point of Rental leads with unmatched comprehensive management of inventory, scheduling, maintenance, and accounting, setting it apart as the industry leader. Access Planet and COINS, though second and third, offer specialized features that cater to distinct operational needs, making them strong alternatives for diverse user requirements.
To elevate your plant hire operations, consider exploring Point of Rental—its robust toolkit is designed to streamline workflows and enhance efficiency, a smart choice for businesses aiming to stay ahead in the field.
Tools Reviewed
All tools were independently evaluated for this comparison