Quick Overview
- 1#1: UpKeep - Cloud-based mobile-first CMMS that streamlines preventive maintenance scheduling, work orders, and asset tracking for teams.
- 2#2: MaintainX - Modern CMMS platform enabling easy creation and execution of preventive maintenance checklists and schedules via mobile app.
- 3#3: Limble CMMS - User-friendly CMMS with powerful preventive maintenance tools for automated scheduling, reminders, and reporting.
- 4#4: Fiix - Comprehensive cloud CMMS by Rockwell Automation focused on predictive and preventive maintenance management with analytics.
- 5#5: Hippo CMMS - Affordable web-based CMMS designed for efficient preventive maintenance planning, inventory control, and work order management.
- 6#6: eMaint - Flexible, customizable CMMS offering robust preventive maintenance calendars, asset history tracking, and calibration management.
- 7#7: ServiceMax - Enterprise-grade asset management platform with advanced preventive maintenance optimization using AI and IoT integration.
- 8#8: Fracttal One - AI-driven CMMS for predictive and preventive maintenance with real-time asset monitoring and automated work orders.
- 9#9: ManagerPlus - Robust CMMS providing preventive maintenance scheduling, meter-based tasks, and detailed asset lifecycle management.
- 10#10: Asset Panda - No-code asset tracking platform with customizable preventive maintenance workflows and mobile inspections.
Tools were ranked based on features (including scheduling, analytics, and customization), ease of deployment and use, reliability, and value, ensuring the list reflects the most effective and versatile options in the market.
Comparison Table
Planned Preventative Maintenance software streamlines facility upkeep and minimizes downtime, with tools like UpKeep, MaintainX, Limble CMMS, Fiix, and Hippo CMMS providing unique features to suit varied operational needs. This comparison table outlines key capabilities—from task management to mobile functionality—so readers can identify the best solution for their maintenance goals.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | UpKeep Cloud-based mobile-first CMMS that streamlines preventive maintenance scheduling, work orders, and asset tracking for teams. | specialized | 9.4/10 | 9.5/10 | 9.6/10 | 9.2/10 |
| 2 | MaintainX Modern CMMS platform enabling easy creation and execution of preventive maintenance checklists and schedules via mobile app. | specialized | 9.1/10 | 8.8/10 | 9.5/10 | 9.2/10 |
| 3 | Limble CMMS User-friendly CMMS with powerful preventive maintenance tools for automated scheduling, reminders, and reporting. | specialized | 8.7/10 | 8.5/10 | 9.5/10 | 8.4/10 |
| 4 | Fiix Comprehensive cloud CMMS by Rockwell Automation focused on predictive and preventive maintenance management with analytics. | enterprise | 8.4/10 | 8.6/10 | 9.1/10 | 7.9/10 |
| 5 | Hippo CMMS Affordable web-based CMMS designed for efficient preventive maintenance planning, inventory control, and work order management. | specialized | 8.4/10 | 8.5/10 | 9.2/10 | 8.7/10 |
| 6 | eMaint Flexible, customizable CMMS offering robust preventive maintenance calendars, asset history tracking, and calibration management. | enterprise | 8.3/10 | 8.7/10 | 7.9/10 | 8.0/10 |
| 7 | ServiceMax Enterprise-grade asset management platform with advanced preventive maintenance optimization using AI and IoT integration. | enterprise | 8.4/10 | 9.1/10 | 7.6/10 | 7.9/10 |
| 8 | Fracttal One AI-driven CMMS for predictive and preventive maintenance with real-time asset monitoring and automated work orders. | specialized | 8.1/10 | 8.7/10 | 7.9/10 | 7.6/10 |
| 9 | ManagerPlus Robust CMMS providing preventive maintenance scheduling, meter-based tasks, and detailed asset lifecycle management. | enterprise | 8.1/10 | 8.5/10 | 7.8/10 | 7.6/10 |
| 10 | Asset Panda No-code asset tracking platform with customizable preventive maintenance workflows and mobile inspections. | specialized | 7.6/10 | 7.5/10 | 8.2/10 | 7.0/10 |
Cloud-based mobile-first CMMS that streamlines preventive maintenance scheduling, work orders, and asset tracking for teams.
Modern CMMS platform enabling easy creation and execution of preventive maintenance checklists and schedules via mobile app.
User-friendly CMMS with powerful preventive maintenance tools for automated scheduling, reminders, and reporting.
Comprehensive cloud CMMS by Rockwell Automation focused on predictive and preventive maintenance management with analytics.
Affordable web-based CMMS designed for efficient preventive maintenance planning, inventory control, and work order management.
Flexible, customizable CMMS offering robust preventive maintenance calendars, asset history tracking, and calibration management.
Enterprise-grade asset management platform with advanced preventive maintenance optimization using AI and IoT integration.
AI-driven CMMS for predictive and preventive maintenance with real-time asset monitoring and automated work orders.
Robust CMMS providing preventive maintenance scheduling, meter-based tasks, and detailed asset lifecycle management.
No-code asset tracking platform with customizable preventive maintenance workflows and mobile inspections.
UpKeep
specializedCloud-based mobile-first CMMS that streamlines preventive maintenance scheduling, work orders, and asset tracking for teams.
Real-time Kanban-style work order board with drag-and-drop prioritization and offline mobile syncing
UpKeep is a cloud-based CMMS platform designed specifically for planned preventative maintenance, enabling users to schedule recurring tasks, track asset conditions, and manage work orders efficiently. It offers robust tools for asset management, inventory tracking, and real-time reporting to minimize downtime and extend equipment life. With a mobile-first approach, technicians can access PM schedules, log work, and attach photos/videos on the go, making it ideal for field-heavy operations.
Pros
- Intuitive mobile app with offline access for technicians
- Powerful PM scheduling with customizable recurring tasks and reminders
- Comprehensive asset tracking and analytics dashboards
Cons
- Inventory management lacks advanced forecasting tools
- Reporting customization could be more flexible for enterprise needs
- Higher tiers required for advanced integrations and automation
Best For
Small to mid-sized facilities managers and maintenance teams in industries like manufacturing, hospitality, and property management needing mobile-friendly PPM without complexity.
Pricing
Starts at $45 per technician/month (Essential plan, billed annually), scaling to $110 for Business plan with advanced features; free trial available.
MaintainX
specializedModern CMMS platform enabling easy creation and execution of preventive maintenance checklists and schedules via mobile app.
One-click creation of preventive maintenance tasks from inspections or work orders, with built-in procedures library
MaintainX is a mobile-first CMMS platform specializing in planned preventative maintenance (PPM), work order management, and asset tracking for frontline teams. It enables easy scheduling of recurring maintenance tasks, inspections, and procedures directly from mobile devices, with real-time updates and photo documentation. The software streamlines PPM by linking tasks to assets, automating alerts, and providing compliance tools, making it ideal for transitioning from reactive to proactive maintenance.
Pros
- Intuitive mobile app with offline support for field technicians
- Robust PPM scheduling with recurring tasks, asset linking, and automated reminders
- Free plan available for small teams to get started quickly
Cons
- Advanced reporting and analytics limited to higher tiers
- Customization of forms and workflows somewhat restricted
- Fewer native integrations compared to enterprise competitors
Best For
Small to mid-sized facilities, manufacturing, or hospitality teams needing a simple, mobile PPM solution without complex setup.
Pricing
Free plan for up to 10 users; Professional at $16/user/month (billed annually); Enterprise custom pricing.
Limble CMMS
specializedUser-friendly CMMS with powerful preventive maintenance tools for automated scheduling, reminders, and reporting.
Visual drag-and-drop PM calendar for effortless scheduling of preventative maintenance tasks
Limble CMMS is a cloud-based computerized maintenance management system (CMMS) designed to simplify planned preventative maintenance (PPM) for maintenance teams. It enables users to schedule recurring tasks, manage assets, generate work orders, and track inventory with an intuitive interface accessible via web or mobile app. Limble emphasizes ease of use and quick implementation, making it ideal for reducing downtime through proactive maintenance scheduling and automation.
Pros
- Highly intuitive interface requiring minimal training
- Robust mobile app for on-the-go PPM management
- Flexible recurring maintenance scheduling with automation
Cons
- Limited advanced reporting and analytics compared to enterprise tools
- Customization options are somewhat basic
- Pricing can scale quickly for larger teams
Best For
Small to medium-sized maintenance teams needing a user-friendly PPM solution with strong mobile support.
Pricing
Starts at $90/month for up to 5 users (Essentials plan), with Pro at $190/month for 10 users and Enterprise custom pricing.
Fiix
enterpriseComprehensive cloud CMMS by Rockwell Automation focused on predictive and preventive maintenance management with analytics.
Fiix AI for predictive maintenance recommendations based on asset data and usage patterns
Fiix is a cloud-based CMMS platform specializing in maintenance management, with robust tools for scheduling and executing planned preventative maintenance (PPM) tasks. It enables users to create recurring work orders, track asset histories, and monitor equipment health through calendars, alerts, and analytics dashboards. The software supports mobile access and integrations with IoT sensors and ERP systems, helping teams reduce downtime and optimize maintenance schedules.
Pros
- Intuitive, modern interface with excellent mobile app for on-the-go PPM management
- Flexible scheduling tools for recurring maintenance and automated alerts
- Strong asset tracking and reporting capabilities with AI-driven insights
Cons
- Pricing scales quickly for larger teams or advanced features
- Some customization requires higher-tier plans
- Reporting depth lags behind top competitors for complex PPM analytics
Best For
Mid-sized maintenance teams in manufacturing or facilities management seeking an easy-to-use cloud PPM solution with mobile support.
Pricing
Starts at $45/user/month (Starter, billed annually), with Standard ($65), Premium ($90), and custom Enterprise plans.
Hippo CMMS
specializedAffordable web-based CMMS designed for efficient preventive maintenance planning, inventory control, and work order management.
Visual preventive maintenance calendars that display tasks by asset, technician, or location for easy planning and oversight
Hippo CMMS is a cloud-based computerized maintenance management system (CMMS) designed to streamline planned preventative maintenance (PPM) through automated scheduling, work order management, and asset tracking. It enables users to create recurring maintenance tasks, set up calendars with visual reminders, and generate reports to monitor compliance and performance. The platform also includes mobile apps for technicians, inventory control, and customizable dashboards, making it suitable for proactive maintenance in facilities and operations.
Pros
- Highly intuitive interface with drag-and-drop scheduling for PPM tasks
- Strong mobile app for real-time work order updates and technician access
- Effective asset management with history tracking and visual calendars
Cons
- Reporting lacks advanced analytics and customization compared to enterprise tools
- Integrations limited to common platforms like QuickBooks and Slack
- Pricing is quote-based, lacking transparent tiers for quick evaluation
Best For
Small to mid-sized facilities managers and maintenance teams needing a straightforward, user-friendly PPM solution to schedule and track preventive tasks without steep learning curves.
Pricing
Custom quote-based pricing starting around $200/month for small teams (5 users); scales with users and features, typically $30-60 per user/month.
eMaint
enterpriseFlexible, customizable CMMS offering robust preventive maintenance calendars, asset history tracking, and calibration management.
No-code customization for PM procedures and drag-and-drop visual schedulers
eMaint is a cloud-based CMMS platform specializing in asset management, work orders, and planned preventive maintenance (PM) scheduling for maintenance teams. It enables users to create customizable PM tasks with triggers like time-based, meter-reading, or condition-based schedules, ensuring proactive equipment upkeep. The software provides mobile access, detailed reporting, and inventory tracking to streamline operations and reduce downtime.
Pros
- Highly customizable PM scheduling with multiple triggers
- Robust reporting and analytics for compliance tracking
- Strong mobile app for field technicians
Cons
- Steep learning curve for advanced customizations
- Pricing requires custom quotes, lacking transparency
- Limited out-of-box integrations with some ERP systems
Best For
Mid-sized manufacturing or facilities teams needing flexible, scalable preventive maintenance scheduling.
Pricing
Custom quote-based pricing; typically starts at $69/user/month for basic plans, scaling with users and features.
ServiceMax
enterpriseEnterprise-grade asset management platform with advanced preventive maintenance optimization using AI and IoT integration.
Asset Performance Management with AI-driven predictive alerts and automated PPM workflows
ServiceMax is a robust enterprise-grade field service management platform that supports planned preventative maintenance (PPM) through asset-centric scheduling, automated work order generation, and predictive analytics. It enables organizations to track asset health, optimize technician dispatching, and integrate IoT data for proactive maintenance planning. Designed for complex, asset-heavy operations, it minimizes downtime while ensuring compliance with service contracts.
Pros
- Comprehensive asset management with PPM scheduling and contract adherence
- AI-powered predictive maintenance and intelligent dispatching
- Scalable integrations with ERP, IoT, and mobile apps for field techs
Cons
- High implementation costs and complexity for setup
- Steep learning curve for non-enterprise users
- Pricing opaque and geared toward large organizations
Best For
Large enterprises in manufacturing, utilities, and healthcare managing high-value assets with complex PPM needs.
Pricing
Custom enterprise pricing, typically $150+ per user/month with annual contracts and add-ons for advanced features.
Fracttal One
specializedAI-driven CMMS for predictive and preventive maintenance with real-time asset monitoring and automated work orders.
Fracttal Intelligence AI module for automated failure predictions and optimized PPM scheduling
Fracttal One is a cloud-based CMMS platform designed for predictive and preventive maintenance, enabling organizations to schedule planned maintenance tasks, manage assets, and track work orders efficiently. It integrates AI and IoT sensors for real-time equipment monitoring and predictive analytics to minimize downtime. The software supports mobile access for field technicians and provides customizable dashboards for maintenance insights.
Pros
- AI-driven predictive maintenance reduces unplanned downtime
- Robust mobile app for on-the-go work order management
- Comprehensive asset and inventory tracking with PPM scheduling
Cons
- Interface can feel cluttered for new users
- Pricing scales quickly for larger deployments
- Limited native integrations with non-standard ERP systems
Best For
Mid-sized industrial and manufacturing firms seeking AI-enhanced planned preventive maintenance with IoT integration.
Pricing
Starts at around €40/user/month for basic plans, with custom enterprise pricing available upon request; free trial offered.
ManagerPlus
enterpriseRobust CMMS providing preventive maintenance scheduling, meter-based tasks, and detailed asset lifecycle management.
Meter-based preventive maintenance scheduling that triggers tasks based on actual equipment usage rather than just calendars
ManagerPlus is a cloud-based CMMS designed for asset-intensive businesses, offering robust tools for planned preventative maintenance (PPM) scheduling, work order management, and inventory tracking. It enables users to set up recurring maintenance tasks based on time intervals or usage meters, ensuring equipment reliability and compliance. The platform also includes mobile apps for technicians, detailed reporting, and integrations like QuickBooks for streamlined operations.
Pros
- Flexible PPM scheduling with time and meter-based triggers
- Strong asset management and lifecycle tracking
- Mobile app for real-time work order access
Cons
- Higher pricing compared to entry-level competitors
- Interface can feel somewhat dated and requires training
- Limited native integrations beyond core accounting tools
Best For
Mid-sized facilities or manufacturing teams needing detailed PPM and asset tracking without enterprise-level complexity.
Pricing
Starts at $125/user/month (Starter), $175/user/month (Pro), with Enterprise custom pricing; annual discounts available.
Asset Panda
specializedNo-code asset tracking platform with customizable preventive maintenance workflows and mobile inspections.
No-code customization engine allowing drag-and-drop creation of tailored PPM schedules and forms
Asset Panda is a cloud-based asset management platform that supports planned preventative maintenance (PPM) through scheduling recurring tasks, work orders, and asset tracking. It enables users to assign maintenance routines to assets, track compliance via calendars and dashboards, and log history for audits. The software integrates PPM with full asset lifecycle management, including check-in/out and inventory control, in a mobile-accessible interface.
Pros
- Highly customizable no-code platform for PPM workflows
- Robust mobile app for on-site maintenance execution
- Seamless integration of PPM with asset tracking and inventory
Cons
- Quote-based pricing lacks transparency and can be costly
- Reporting and analytics are somewhat basic for advanced PPM needs
- Fewer native integrations compared to dedicated CMMS tools
Best For
Small to mid-sized businesses needing customizable PPM tied to comprehensive asset management.
Pricing
Custom quote-based pricing, typically starting around $1,500/year for basic plans, scaling with users and assets.
Conclusion
Evaluating the leading options, UpKeep emerges as the top choice, leveraging its cloud-based mobile-first design to streamline scheduling, work orders, and asset tracking. MaintainX and Limble CMMS are strong alternatives, with MaintainX excelling in intuitive checklist creation and Limble offering robust automated reminders and reporting—both tailored to specific operational needs. Together, they highlight the breadth of effective preventive maintenance solutions available.
Don’t miss out on optimizing your maintenance workflow; start with UpKeep to unlock efficient, hassle-free planning that drives better asset management.
Tools Reviewed
All tools were independently evaluated for this comparison