Quick Overview
- 1#1: MaintainX - Mobile-first CMMS that enables easy scheduling, tracking, and execution of preventive maintenance tasks and work orders.
- 2#2: Limble CMMS - Intuitive cloud-based CMMS focused on preventive maintenance planning, asset tracking, and real-time reporting.
- 3#3: UpKeep - Comprehensive maintenance management platform for scheduling planned maintenance, managing assets, and handling work orders on mobile devices.
- 4#4: Hippo CMMS - User-friendly CMMS software designed for preventive maintenance scheduling, inventory control, and customizable reporting.
- 5#5: Fiix - Cloud CMMS that automates preventive maintenance workflows, asset management, and integrates with sensors for predictive insights.
- 6#6: eMaint - Flexible CMMS solution for planning and executing maintenance schedules, work orders, and asset lifecycle management.
- 7#7: MicroMain - Robust EAM/CMMS platform supporting detailed planned maintenance programs, inventory, and purchasing automation.
- 8#8: ManagerPlus - iPad-optimized CMMS for creating preventive maintenance plans, tracking equipment history, and generating compliance reports.
- 9#9: Facilio - AI-powered facilities management software that optimizes planned maintenance through IoT integration and predictive analytics.
- 10#10: Fracttal One - All-in-one CMMS with advanced features for preventive maintenance scheduling, mobile inspections, and reliability-centered maintenance.
We ranked tools based on performance, feature depth, user-friendliness, and overall value, ensuring each entry excels in aligning with key maintenance priorities like scheduling, tracking, and scalability.
Comparison Table
Navigating planned maintenance software can be complex, and this comparison table simplifies the process by evaluating top tools like MaintainX, Limble CMMS, UpKeep, Hippo CMMS, Fiix, and more. It breaks down each solution’s key features, usability, and unique strengths to help businesses identify the best fit for their maintenance needs. Readers will gain actionable insights to make informed decisions tailored to their operational requirements.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | MaintainX Mobile-first CMMS that enables easy scheduling, tracking, and execution of preventive maintenance tasks and work orders. | enterprise | 9.5/10 | 9.3/10 | 9.8/10 | 9.6/10 |
| 2 | Limble CMMS Intuitive cloud-based CMMS focused on preventive maintenance planning, asset tracking, and real-time reporting. | enterprise | 9.2/10 | 9.0/10 | 9.6/10 | 8.9/10 |
| 3 | UpKeep Comprehensive maintenance management platform for scheduling planned maintenance, managing assets, and handling work orders on mobile devices. | enterprise | 8.7/10 | 8.8/10 | 9.2/10 | 8.4/10 |
| 4 | Hippo CMMS User-friendly CMMS software designed for preventive maintenance scheduling, inventory control, and customizable reporting. | enterprise | 8.6/10 | 8.4/10 | 9.3/10 | 8.8/10 |
| 5 | Fiix Cloud CMMS that automates preventive maintenance workflows, asset management, and integrates with sensors for predictive insights. | enterprise | 8.2/10 | 8.4/10 | 9.1/10 | 7.7/10 |
| 6 | eMaint Flexible CMMS solution for planning and executing maintenance schedules, work orders, and asset lifecycle management. | enterprise | 8.1/10 | 8.4/10 | 7.9/10 | 7.7/10 |
| 7 | MicroMain Robust EAM/CMMS platform supporting detailed planned maintenance programs, inventory, and purchasing automation. | enterprise | 7.8/10 | 8.2/10 | 7.4/10 | 7.1/10 |
| 8 | ManagerPlus iPad-optimized CMMS for creating preventive maintenance plans, tracking equipment history, and generating compliance reports. | enterprise | 8.1/10 | 8.0/10 | 8.7/10 | 7.6/10 |
| 9 | Facilio AI-powered facilities management software that optimizes planned maintenance through IoT integration and predictive analytics. | enterprise | 7.9/10 | 8.3/10 | 7.6/10 | 7.5/10 |
| 10 | Fracttal One All-in-one CMMS with advanced features for preventive maintenance scheduling, mobile inspections, and reliability-centered maintenance. | enterprise | 7.8/10 | 8.2/10 | 7.4/10 | 7.5/10 |
Mobile-first CMMS that enables easy scheduling, tracking, and execution of preventive maintenance tasks and work orders.
Intuitive cloud-based CMMS focused on preventive maintenance planning, asset tracking, and real-time reporting.
Comprehensive maintenance management platform for scheduling planned maintenance, managing assets, and handling work orders on mobile devices.
User-friendly CMMS software designed for preventive maintenance scheduling, inventory control, and customizable reporting.
Cloud CMMS that automates preventive maintenance workflows, asset management, and integrates with sensors for predictive insights.
Flexible CMMS solution for planning and executing maintenance schedules, work orders, and asset lifecycle management.
Robust EAM/CMMS platform supporting detailed planned maintenance programs, inventory, and purchasing automation.
iPad-optimized CMMS for creating preventive maintenance plans, tracking equipment history, and generating compliance reports.
AI-powered facilities management software that optimizes planned maintenance through IoT integration and predictive analytics.
All-in-one CMMS with advanced features for preventive maintenance scheduling, mobile inspections, and reliability-centered maintenance.
MaintainX
enterpriseMobile-first CMMS that enables easy scheduling, tracking, and execution of preventive maintenance tasks and work orders.
Conversational work orders that function like a chat app, allowing real-time instructions, updates, and approvals within tasks
MaintainX is a mobile-first CMMS platform that simplifies planned maintenance by enabling teams to schedule recurring preventive maintenance tasks, assign work orders, and track asset performance in real-time. It supports detailed checklists, photo attachments, and instructions directly within tasks, ensuring technicians complete jobs efficiently on the go. The software also offers inventory management, reporting dashboards, and integrations with tools like QuickBooks and Slack for seamless operations.
Pros
- Intuitive mobile app with offline access for field technicians
- Quick setup and minimal training required
- Robust preventive maintenance scheduling with automated reminders
Cons
- Advanced analytics limited in lower tiers
- Customization options can feel restrictive for complex enterprises
- Inventory management lacks depth for high-volume operations
Best For
Small to mid-sized maintenance teams in facilities, manufacturing, or hospitality seeking an easy-to-adopt, mobile-centric solution for planned maintenance.
Pricing
Free plan for basic use; Pro at $16/user/month (billed annually); Enterprise custom pricing with advanced features.
Limble CMMS
enterpriseIntuitive cloud-based CMMS focused on preventive maintenance planning, asset tracking, and real-time reporting.
Visual drag-and-drop PM calendar for effortless scheduling and oversight of maintenance plans
Limble CMMS is a cloud-based computerized maintenance management system (CMMS) that excels in streamlining preventive maintenance, work order management, and asset tracking for organizations aiming to minimize downtime. It offers intuitive tools for scheduling recurring maintenance tasks based on time, meters, or calendars, with real-time tracking and mobile access for technicians. The platform emphasizes rapid deployment and simplicity, enabling teams to go live in days rather than months, while providing essential reporting and inventory controls.
Pros
- Exceptionally intuitive interface with one-click setup and no steep learning curve
- Robust preventive maintenance scheduling with calendar views, meters, and recurring tasks
- Highly rated mobile app supporting offline access and photo attachments
Cons
- Reporting and analytics lack depth for complex enterprise needs
- Integrations with third-party tools are somewhat limited
- Inventory management is functional but basic for high-volume operations
Best For
Small to medium-sized businesses in facilities management, manufacturing, and hospitality seeking a user-friendly CMMS for efficient planned maintenance.
Pricing
Starts at $45/user/month (billed annually) for Starter plan; Professional at $65/user/month; Enterprise custom pricing with volume discounts.
UpKeep
enterpriseComprehensive maintenance management platform for scheduling planned maintenance, managing assets, and handling work orders on mobile devices.
Mobile-first design with offline functionality and real-time syncing for on-the-go preventive maintenance execution
UpKeep is a cloud-based CMMS platform focused on preventive maintenance, work order management, asset tracking, and inventory control for facilities and field operations. It allows users to schedule recurring maintenance tasks, dispatch work orders in real-time, and monitor equipment performance through a mobile-first interface. The software integrates with tools like QuickBooks and offers reporting to optimize maintenance workflows and reduce downtime.
Pros
- Intuitive mobile app for field technicians with offline access
- Strong preventive maintenance scheduling and automation
- Seamless integrations with accounting and inventory systems
Cons
- Limited advanced analytics compared to enterprise competitors
- Per-user pricing can become expensive for larger teams
- Customization options are somewhat basic for complex workflows
Best For
Small to mid-sized facilities maintenance teams seeking a mobile-centric solution for planned maintenance without steep learning curves.
Pricing
Starts at $45/user/month (Starter, billed annually); Professional at $75/user/month; Business+ at $110/user/month; Enterprise custom.
Hippo CMMS
enterpriseUser-friendly CMMS software designed for preventive maintenance scheduling, inventory control, and customizable reporting.
Drag-and-drop preventive maintenance scheduler with visual calendars for effortless task planning and automation
Hippo CMMS is a cloud-based Computerized Maintenance Management System (CMMS) designed to streamline planned maintenance, work order management, and asset tracking for facilities and operations teams. It excels in scheduling preventive maintenance tasks, managing inventory, and generating reports to minimize downtime and extend asset life. The platform offers web and mobile access, making it suitable for on-the-go technicians in industries like manufacturing, hospitality, and property management.
Pros
- Highly intuitive interface requiring minimal training
- Robust preventive maintenance scheduling with drag-and-drop calendars
- Strong mobile app for real-time work order updates and offline access
Cons
- Limited advanced analytics and custom reporting options
- Fewer native integrations with enterprise tools like ERP systems
- Scalability challenges for very large organizations with thousands of assets
Best For
Small to mid-sized facilities managers and maintenance teams seeking an easy-to-deploy CMMS for efficient planned maintenance without complex setup.
Pricing
Starts at $200/month for basic plan (up to 10 users), Pro at $351/month, Enterprise custom; billed annually with free trial.
Fiix
enterpriseCloud CMMS that automates preventive maintenance workflows, asset management, and integrates with sensors for predictive insights.
AI-powered Fiix Copilot for automated work order generation and maintenance predictions
Fiix is a cloud-based CMMS software designed to streamline planned maintenance by enabling asset tracking, preventive maintenance scheduling, work order management, and inventory control. It supports teams in creating recurring maintenance plans, assigning tasks via mobile apps, and generating reports to reduce downtime. Acquired by Rockwell Automation, it integrates well with industrial IoT for predictive insights, making it suitable for manufacturing and facilities management.
Pros
- Highly intuitive interface with drag-and-drop scheduling for easy PM setup
- Robust mobile app supporting offline access for field technicians
- Strong integrations with ERP systems like QuickBooks and Rockwell tools
Cons
- Advanced reporting and analytics limited in entry-level plans
- Customer support response times can be inconsistent for non-enterprise users
- Pricing becomes expensive for larger teams with add-ons
Best For
Small to mid-sized maintenance teams in manufacturing or facilities needing simple, mobile-first planned maintenance scheduling.
Pricing
Starts at $45/user/month (Lite, billed annually) up to $85/user/month (Premium); Enterprise custom pricing.
eMaint
enterpriseFlexible CMMS solution for planning and executing maintenance schedules, work orders, and asset lifecycle management.
No-code full configurability for tailoring workflows, forms, and dashboards to specific PM needs
eMaint is a cloud-based CMMS software specializing in planned maintenance management, enabling users to schedule preventive maintenance, track work orders, and manage assets efficiently. It provides tools for inventory control, technician dispatching, and detailed reporting to minimize downtime and optimize operations. With strong mobile accessibility and customizable workflows, it's suited for industries like manufacturing and facilities maintenance seeking robust PM capabilities.
Pros
- Highly customizable without coding
- Excellent mobile app for field technicians
- Robust reporting and analytics for PM insights
Cons
- Quote-based pricing lacks upfront transparency
- Steeper learning curve for advanced customizations
- Fewer native integrations than top competitors
Best For
Mid-sized manufacturing or facilities teams needing flexible, configurable tools for planned maintenance scheduling and execution.
Pricing
Custom quote-based; typically starts at $60-100/user/month depending on features and user count.
MicroMain
enterpriseRobust EAM/CMMS platform supporting detailed planned maintenance programs, inventory, and purchasing automation.
Advanced preventive maintenance calendar with drag-and-drop scheduling and recurring task automation
MicroMain is a comprehensive CMMS software solution focused on planned maintenance, asset management, and work order tracking for facilities and operations teams. It enables users to schedule preventive maintenance tasks, manage inventory, and generate detailed reports to minimize downtime and extend asset life. With both cloud-based and on-premise options, it supports mid-sized organizations in optimizing maintenance workflows.
Pros
- Robust preventive maintenance scheduling with automated work order generation
- Strong asset tracking and inventory management capabilities
- Comprehensive reporting and analytics for maintenance performance
Cons
- User interface feels somewhat dated compared to modern competitors
- Steep learning curve for advanced features
- Pricing is quote-based and can be opaque without a demo
Best For
Mid-sized facilities and manufacturing operations seeking reliable PM scheduling without needing the most cutting-edge UI.
Pricing
Custom quote-based pricing starting around $100/user/month for cloud plans, depending on modules and user count; on-premise available.
ManagerPlus
enterpriseiPad-optimized CMMS for creating preventive maintenance plans, tracking equipment history, and generating compliance reports.
Visual asset mapping and interactive floor plans for precise location-based maintenance planning
ManagerPlus is a cloud-based CMMS software focused on planned maintenance, offering tools for preventive maintenance scheduling, work order management, asset tracking, and inventory control. It helps organizations minimize downtime through automated alerts, mobile accessibility, and detailed reporting. Suitable for industries like manufacturing, facilities, and fleet management, it emphasizes user-friendly workflows to boost operational efficiency.
Pros
- Intuitive interface with drag-and-drop scheduling
- Robust mobile app for on-the-go maintenance
- Comprehensive reporting and analytics dashboards
Cons
- Limited third-party integrations compared to competitors
- Pricing can escalate quickly for larger teams
- Advanced customization requires higher-tier plans
Best For
Small to mid-sized facilities and manufacturing teams needing straightforward preventive maintenance without complex setups.
Pricing
Custom quote-based pricing; starts around $60/user/month for basic plans, scaling to enterprise levels with add-ons.
Facilio
enterpriseAI-powered facilities management software that optimizes planned maintenance through IoT integration and predictive analytics.
AI-powered predictive maintenance engine using IoT data for proactive scheduling
Facilio is an AI-powered facilities management platform specializing in planned maintenance for commercial buildings and portfolios. It enables predictive maintenance scheduling through IoT sensor integration and real-time asset monitoring, automating work orders and preventive tasks to minimize downtime. The system provides analytics-driven insights for optimizing maintenance plans and ensuring compliance.
Pros
- AI-driven predictive maintenance reduces unplanned downtime
- Strong IoT and BMS integrations for real-time data
- Comprehensive work order and asset management tools
Cons
- Steep learning curve for non-technical users
- Pricing lacks transparency and is enterprise-focused
- Limited customization for small-scale operations
Best For
Mid-to-large enterprises with multi-site facilities needing AI-enhanced predictive maintenance.
Pricing
Custom enterprise pricing; subscription-based, typically starting at $5,000/month depending on assets and buildings (contact sales for quote).
Fracttal One
enterpriseAll-in-one CMMS with advanced features for preventive maintenance scheduling, mobile inspections, and reliability-centered maintenance.
AI-driven predictive maintenance that forecasts failures from IoT sensor data
Fracttal One is a cloud-based CMMS platform specializing in asset management, preventive maintenance scheduling, and predictive analytics for industrial operations. It allows users to create detailed maintenance plans, manage work orders, and monitor equipment health via IoT integrations and mobile apps. The software provides real-time dashboards and reporting to optimize planned maintenance activities and reduce downtime.
Pros
- Robust preventive maintenance scheduling with calendars and automation
- Strong IoT and predictive analytics for proactive planning
- Mobile-first design for field technicians
Cons
- Steeper learning curve for complex configurations
- Limited native integrations with some ERP systems
- Higher costs for smaller teams without scaling benefits
Best For
Mid-sized manufacturing or industrial firms needing integrated planned and predictive maintenance tools.
Pricing
Subscription tiers starting at ~$45/user/month for basic plans, scaling to custom enterprise pricing.
Conclusion
The top planned maintenance system software reviewed deliver exceptional value, with MaintainX leading as the top choice, thanks to its mobile-first design that simplifies scheduling and executing preventive tasks. Limble CMMS stands out for its intuitive cloud-based focus on tracking and real-time reporting, while UpKeep excels as a comprehensive platform for managing assets and work orders on mobile devices. Each of the top three addresses key needs, ensuring there’s a strong option for diverse maintenance workflows.
Take the next step in optimizing your maintenance operations by trying MaintainX—its user-friendly approach and robust features can transform how you plan and execute tasks. For those with different priorities, Limble CMMS or UpKeep also offer standout solutions worth exploring.
Tools Reviewed
All tools were independently evaluated for this comparison