Quick Overview
- 1#1: Mindbody - Comprehensive management platform for Pilates studios handling class scheduling, online bookings, client management, payments, and marketing automation.
- 2#2: Vagaro - All-in-one scheduling software for Pilates studios with online booking, automated reminders, payment processing, and client retention tools.
- 3#3: Momence - User-friendly Pilates studio software focused on class and private session scheduling, waitlists, memberships, and integrated payments.
- 4#4: Glofox - Gym and studio management app for Pilates with seamless booking, attendance tracking, automated billing, and marketing features.
- 5#5: WellnessLiving - Integrated platform for Pilates studios offering scheduling, CRM, e-commerce, and marketing to streamline operations and boost revenue.
- 6#6: Zen Planner - Fitness studio software with robust scheduling for group classes and privates, billing, and member engagement tools tailored for Pilates.
- 7#7: Pike13 - Cloud-based management for Pilates studios featuring real-time scheduling, staff management, invoicing, and client communication.
- 8#8: StudioGrow - Specialized Pilates studio software for reformer and mat class scheduling, online bookings, payments, and client progress tracking.
- 9#9: RhinoFit - Affordable gym management tool for Pilates with class scheduling, check-ins, membership management, and reporting features.
- 10#10: Virtuagym - All-in-one fitness software supporting Pilates studio scheduling, workout programming, nutrition tracking, and business analytics.
Tools were selected based on a blend of critical factors: robust scheduling functionality, user experience, integration of core features (e.g., payments, client management, marketing), and overall value, ensuring each entry delivers measurable benefits for studio success.
Comparison Table
Simplify the search for Pilates studio scheduling software with this comparison table, showcasing tools like Mindbody, Vagaro, Momence, Glofox, WellnessLiving, and more. Readers will gain insights into key features, usability, and pricing to select the best fit for their studio’s specific operations.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Mindbody Comprehensive management platform for Pilates studios handling class scheduling, online bookings, client management, payments, and marketing automation. | enterprise | 9.4/10 | 9.7/10 | 8.2/10 | 8.5/10 |
| 2 | Vagaro All-in-one scheduling software for Pilates studios with online booking, automated reminders, payment processing, and client retention tools. | specialized | 8.7/10 | 9.0/10 | 8.5/10 | 8.3/10 |
| 3 | Momence User-friendly Pilates studio software focused on class and private session scheduling, waitlists, memberships, and integrated payments. | specialized | 8.7/10 | 9.1/10 | 8.5/10 | 8.2/10 |
| 4 | Glofox Gym and studio management app for Pilates with seamless booking, attendance tracking, automated billing, and marketing features. | specialized | 8.5/10 | 9.0/10 | 8.2/10 | 7.8/10 |
| 5 | WellnessLiving Integrated platform for Pilates studios offering scheduling, CRM, e-commerce, and marketing to streamline operations and boost revenue. | enterprise | 8.2/10 | 8.7/10 | 7.6/10 | 8.0/10 |
| 6 | Zen Planner Fitness studio software with robust scheduling for group classes and privates, billing, and member engagement tools tailored for Pilates. | specialized | 7.9/10 | 8.2/10 | 7.6/10 | 7.5/10 |
| 7 | Pike13 Cloud-based management for Pilates studios featuring real-time scheduling, staff management, invoicing, and client communication. | specialized | 8.2/10 | 8.7/10 | 7.8/10 | 7.9/10 |
| 8 | StudioGrow Specialized Pilates studio software for reformer and mat class scheduling, online bookings, payments, and client progress tracking. | specialized | 8.1/10 | 8.4/10 | 8.2/10 | 7.6/10 |
| 9 | RhinoFit Affordable gym management tool for Pilates with class scheduling, check-ins, membership management, and reporting features. | specialized | 7.6/10 | 7.8/10 | 8.2/10 | 7.4/10 |
| 10 | Virtuagym All-in-one fitness software supporting Pilates studio scheduling, workout programming, nutrition tracking, and business analytics. | specialized | 8.2/10 | 8.5/10 | 7.8/10 | 7.6/10 |
Comprehensive management platform for Pilates studios handling class scheduling, online bookings, client management, payments, and marketing automation.
All-in-one scheduling software for Pilates studios with online booking, automated reminders, payment processing, and client retention tools.
User-friendly Pilates studio software focused on class and private session scheduling, waitlists, memberships, and integrated payments.
Gym and studio management app for Pilates with seamless booking, attendance tracking, automated billing, and marketing features.
Integrated platform for Pilates studios offering scheduling, CRM, e-commerce, and marketing to streamline operations and boost revenue.
Fitness studio software with robust scheduling for group classes and privates, billing, and member engagement tools tailored for Pilates.
Cloud-based management for Pilates studios featuring real-time scheduling, staff management, invoicing, and client communication.
Specialized Pilates studio software for reformer and mat class scheduling, online bookings, payments, and client progress tracking.
Affordable gym management tool for Pilates with class scheduling, check-ins, membership management, and reporting features.
All-in-one fitness software supporting Pilates studio scheduling, workout programming, nutrition tracking, and business analytics.
Mindbody
enterpriseComprehensive management platform for Pilates studios handling class scheduling, online bookings, client management, payments, and marketing automation.
Integrated consumer app and marketplace for client discovery, enabling Pilates studios to attract new bookings directly from a vast user network.
Mindbody is a comprehensive business management platform tailored for fitness and wellness studios, including Pilates, offering robust scheduling for classes, private sessions, workshops, and appointments. It features seamless online booking, waitlists, automated reminders, and client self-service portals to streamline operations. The software also integrates payments, memberships, marketing, and analytics, making it a full-suite solution for studio growth.
Pros
- Highly customizable scheduling with class packs, memberships, and waitlists
- Extensive integrations and mobile apps for staff and clients
- Powerful reporting and marketing automation tools
Cons
- Steep learning curve for new users
- Premium pricing can be prohibitive for small studios
- Occasional performance issues during peak times
Best For
Established or growing Pilates studios needing an all-in-one platform for scheduling, client management, and business scaling.
Pricing
Starts at $139/month for core software (billed annually), with tiered plans up to enterprise levels; additional fees for payment processing (2.75-2.99%) and premium add-ons.
Vagaro
specializedAll-in-one scheduling software for Pilates studios with online booking, automated reminders, payment processing, and client retention tools.
Vagaro Marketplace integration, allowing studios to be discovered and booked by new clients directly through the platform
Vagaro is an all-in-one management platform tailored for wellness and fitness businesses like Pilates studios, providing robust online booking, class scheduling, and client management tools. It enables studios to handle group classes, private sessions, memberships, waitlists, and automated reminders seamlessly. Additionally, it integrates payments, marketing automation, and reporting to streamline operations and client retention.
Pros
- Powerful class and appointment scheduling with waitlists and recurring bookings
- Built-in marketing tools like email/SMS campaigns and promotional bookings
- Mobile apps for clients and staff plus seamless payment processing
Cons
- Pricing scales up quickly for multi-location studios
- Advanced customization requires higher tiers
- Less specialized for pure fitness analytics compared to niche tools
Best For
Growing Pilates studios seeking an all-in-one platform with strong online booking and marketing capabilities.
Pricing
Starts at $25/month for Solo plan (1 user), $45/month for Essential, up to custom Enterprise; per location with add-ons for marketing and payments.
Momence
specializedUser-friendly Pilates studio software focused on class and private session scheduling, waitlists, memberships, and integrated payments.
MagicLink technology for instant, embeddable booking widgets that blend seamlessly into studio websites
Momence is a robust scheduling and management platform tailored for fitness studios like Pilates centers, enabling seamless online class and appointment bookings. It handles memberships, payments, waitlists, and client communication through customizable booking pages and a mobile app. The software streamlines operations with features like recurring series bookings, attendance tracking, and automated reminders, making it ideal for studio owners focused on growth.
Pros
- Intuitive online booking with white-label customization
- Strong membership and payment integration
- Excellent mobile app for clients and instructors
Cons
- Pricing can add up with transaction fees
- Reporting tools lack depth for large studios
- Limited third-party integrations compared to competitors
Best For
Small to mid-sized Pilates studios seeking an all-in-one tool for scheduling, payments, and client engagement without complex setup.
Pricing
Starts at $129/month for Starter plan (up to 100 active members), $199/month for Pro, plus 2.9% + $0.30 per transaction; custom Enterprise pricing available.
Glofox
specializedGym and studio management app for Pilates with seamless booking, attendance tracking, automated billing, and marketing features.
Custom-branded client and staff apps that deliver a seamless, white-labeled experience for bookings and notifications
Glofox is a robust fitness management platform tailored for studios including Pilates centers, offering seamless online class scheduling, client booking, and membership management. It provides tools for payments, attendance tracking, and marketing automation to streamline operations. The platform includes custom-branded apps for clients and staff, enhancing engagement and retention for boutique fitness businesses.
Pros
- Comprehensive scheduling with waitlists, cancellations, and recurring classes ideal for Pilates sessions
- Integrated payment processing and automated billing reduces admin workload
- Custom-branded mobile apps boost client engagement and loyalty
Cons
- Pricing scales quickly for larger studios or high volumes, potentially costly for small operations
- Initial setup and customization can require time and support
- Reporting analytics are solid but lack advanced Pilates-specific metrics like progression tracking
Best For
Mid-sized Pilates studios seeking an all-in-one platform for scheduling, payments, and client management without needing multiple tools.
Pricing
Starts at $119/month for basic plans (up to 100 check-ins), scales to $289+/month for unlimited; custom enterprise pricing available.
WellnessLiving
enterpriseIntegrated platform for Pilates studios offering scheduling, CRM, e-commerce, and marketing to streamline operations and boost revenue.
Automated marketing campaigns triggered by client attendance and booking behavior
WellnessLiving is an all-in-one management platform tailored for wellness businesses like Pilates studios, offering robust online scheduling for classes, private sessions, workshops, and appointments. It streamlines operations with features like client self-booking, automated waitlists, attendance tracking, and integrated payments. Additionally, it provides marketing tools, reporting, and a branded client app to enhance member engagement and business growth.
Pros
- Comprehensive class and appointment scheduling with online booking and waitlists
- Integrated payment processing and membership management
- Powerful marketing automation and client communication tools
Cons
- Interface can feel overwhelming for beginners with many features
- Pricing scales quickly for multi-location or advanced needs
- Customization options require time to master
Best For
Mid-sized Pilates studios seeking an all-in-one platform with strong scheduling and marketing capabilities.
Pricing
Starts at $69/month for Starter plan (1 location), up to $249+/month for Elite; additional fees for users and add-ons.
Zen Planner
specializedFitness studio software with robust scheduling for group classes and privates, billing, and member engagement tools tailored for Pilates.
Automated billing and retention tools that handle prorated memberships and late fees effortlessly
Zen Planner is an all-in-one management platform tailored for fitness studios, including Pilates studios, providing robust class scheduling, online booking, membership tracking, and automated billing. It supports Pilates-specific needs like group classes, private sessions, reformer bookings, and waitlists through an intuitive calendar and member portal. The software also includes check-in kiosks, reporting dashboards, and a mobile app to streamline daily operations and enhance client retention.
Pros
- Comprehensive scheduling for classes, privates, and packages with waitlist management
- Integrated billing, payments, and membership renewals
- Member app and staff tools for seamless check-ins and attendance tracking
Cons
- Pricing can be steep for very small Pilates studios
- Interface feels somewhat dated compared to modern competitors
- Limited built-in support for Pilates equipment tracking or inventory
Best For
Mid-sized Pilates studios needing reliable scheduling and billing integration without extreme customization.
Pricing
Custom quotes starting around $200/month, plus per-member fees (typically $2-5/active member) based on studio size.
Pike13
specializedCloud-based management for Pilates studios featuring real-time scheduling, staff management, invoicing, and client communication.
Revenue Maximizer dashboard with AI-driven insights for pricing, capacity, and booking optimization
Pike13 is an all-in-one management software tailored for fitness studios like Pilates centers, providing advanced scheduling for classes, private sessions, workshops, and events. It streamlines operations with online booking, automated payments, client management, POS, and marketing tools. The platform also offers reporting, attendance tracking, and membership handling to help studios optimize revenue and client retention.
Pros
- Flexible scheduling supports Pilates classes, privates, and packages with waitlists and auto-fills
- Integrated online booking, waivers, and payments reduce no-shows
- Robust reporting and revenue analytics help optimize studio performance
Cons
- User interface feels dated and has a learning curve
- Customer support response times can be inconsistent
- Pricing scales quickly for studios with high client volume
Best For
Mid-sized Pilates studios needing comprehensive scheduling, membership management, and marketing automation.
Pricing
Starts at $119/month (Essential), $199/month (Pro), $299/month (Enterprise); billed annually with per-client scaling.
StudioGrow
specializedSpecialized Pilates studio software for reformer and mat class scheduling, online bookings, payments, and client progress tracking.
Automated 'Growth Engine' campaigns that capture leads from ads and convert them into booked Pilates classes via personalized SMS/email sequences
StudioGrow is an all-in-one platform tailored for Pilates and boutique fitness studios, combining class scheduling, online booking, and client management with powerful marketing automation tools. It enables studios to create schedules, manage memberships, process payments, and handle waitlists while automating email and SMS campaigns to attract new clients. The software emphasizes studio growth through lead generation and conversion funnels integrated directly with the booking system.
Pros
- Seamless integration of scheduling with marketing automation for lead-to-booking conversion
- User-friendly interface for managing classes, memberships, and payments
- Robust email/SMS tools tailored for Pilates studio client nurturing
Cons
- Pricing is higher than dedicated scheduling-only software
- Advanced scheduling customizations are somewhat limited
- Marketing-heavy focus may overwhelm studios needing deep operational reporting
Best For
Pilates studios focused on client acquisition and growth that want scheduling bundled with automated marketing.
Pricing
Starts at $149/month (Starter plan) up to $499/month (Growth plan), billed annually with features scaling by studio size and leads generated.
RhinoFit
specializedAffordable gym management tool for Pilates with class scheduling, check-ins, membership management, and reporting features.
Unlimited admin users allowing all studio staff to access and manage schedules without additional costs
RhinoFit is a cloud-based gym management software tailored for fitness studios, including Pilates, offering online scheduling, class management, membership tracking, and payment processing. It enables Pilates studios to handle group classes, private sessions, waitlists, and instructor assignments through an intuitive interface. Additional features include client portals, automated reminders, and attendance tracking via mobile app or kiosk.
Pros
- Robust scheduling with recurring classes, waitlists, and booking calendars optimized for Pilates sessions
- Integrated payments and invoicing with no extra transaction fees on some plans
- Unlimited admin users and mobile apps for seamless client and staff access
Cons
- Reporting dashboards are basic and lack advanced customization for detailed analytics
- Limited native support for virtual Pilates classes or video integrations
- Customer support response times can be inconsistent during peak hours
Best For
Small to mid-sized Pilates studios needing straightforward scheduling and membership management without complex enterprise features.
Pricing
Starts at $99/month for up to 100 check-ins (Basic plan), scales to $199+/month for higher volumes; 30-day free trial, no contracts.
Virtuagym
specializedAll-in-one fitness software supporting Pilates studio scheduling, workout programming, nutrition tracking, and business analytics.
Fully branded mobile app for members to book Pilates classes, view schedules, and access on-demand workouts
Virtuagym is a comprehensive fitness management platform designed for gyms and studios, including Pilates studios, offering robust class scheduling, online booking, and automated waitlists. It provides tools for member management, payments, CRM, and custom-branded mobile apps for clients to book sessions and track attendance. The software supports unlimited classes and members on higher plans, with analytics to optimize studio operations.
Pros
- Flexible class scheduling with online booking and waitlists
- Custom-branded member app for seamless client engagement
- Integrated payments and CRM for streamlined operations
Cons
- Learning curve for advanced features can be steep
- Pricing scales quickly with number of members
- Less specialized for Pilates-specific tracking like reformer usage
Best For
Mid-sized Pilates studios seeking an all-in-one platform for scheduling, member retention, and business growth.
Pricing
Starts at $129/month (Starter plan for up to 100 members), scales to $249+/month for Pro/Enterprise with unlimited members and advanced features; annual discounts available.
Conclusion
The top Pilates studio scheduling tools deliver tailored solutions to streamline operations, from class management to client growth. At the forefront is Mindbody, a comprehensive platform excelling in bookings, payments, and marketing, making it a standout for studios seeking all-encompassing efficiency. Vagaro and Momence also earn strong praise—Vagaro for its robust client retention tools and Momence for its user-friendly design, offering reliable alternatives for specific needs.
Elevate your studio’s scheduling with Mindbody, the top choice to simplify workflows and boost success—start exploring today.
Tools Reviewed
All tools were independently evaluated for this comparison