Quick Overview
- 1#1: StudioGrow - Tailored Pilates studio management software for seamless online booking, client management, payments, and marketing automation.
- 2#2: Mindbody - Comprehensive fitness studio platform with advanced class scheduling, online bookings, payments, and membership management ideal for Pilates studios.
- 3#3: Vagaro - All-in-one booking and management software for wellness studios featuring online scheduling, payments, and client retention tools.
- 4#4: Pilates Organizer - Pilates-specific software for managing studio bookings, attendance tracking, billing, and client progress notes.
- 5#5: WellnessLiving - Integrated management system for fitness and Pilates studios handling bookings, memberships, e-marketing, and automated payments.
- 6#6: Pike13 - Studio management software with real-time booking, staff scheduling, invoicing, and reporting for Pilates and yoga studios.
- 7#7: Glofox - Gym and studio app-based platform for class bookings, member engagement, payments, and analytics suited for Pilates.
- 8#8: Virtuagym - Fitness business software with mobile booking, custom apps, automated billing, and workout tracking for Pilates studios.
- 9#9: Zen Planner - Martial arts and fitness studio software offering online booking, billing, websites, and event management adaptable for Pilates.
- 10#10: Acuity Scheduling - Flexible online appointment and class scheduling tool with calendar syncing and payments for Pilates studio bookings.
We selected and ranked these tools by evaluating Pilates-specific features, user experience, comprehensive functionality (including booking, billing, and marketing), and overall value, ensuring each entry stands out for its ability to streamline operations and drive growth.
Comparison Table
This comparison table examines leading Pilates studio booking software, such as StudioGrow, Mindbody, Vagaro, Pilates Organizer, WellnessLiving, and additional tools, to assist studios in evaluating their options. Readers will discover key features, pricing models, and usability insights tailored to their unique operational needs, making it easier to select software that streamlines scheduling, client management, and business growth.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | StudioGrow Tailored Pilates studio management software for seamless online booking, client management, payments, and marketing automation. | specialized | 9.6/10 | 9.8/10 | 9.3/10 | 9.4/10 |
| 2 | Mindbody Comprehensive fitness studio platform with advanced class scheduling, online bookings, payments, and membership management ideal for Pilates studios. | enterprise | 8.7/10 | 9.2/10 | 7.8/10 | 7.5/10 |
| 3 | Vagaro All-in-one booking and management software for wellness studios featuring online scheduling, payments, and client retention tools. | specialized | 8.7/10 | 9.1/10 | 8.5/10 | 8.2/10 |
| 4 | Pilates Organizer Pilates-specific software for managing studio bookings, attendance tracking, billing, and client progress notes. | specialized | 8.1/10 | 8.4/10 | 8.2/10 | 7.9/10 |
| 5 | WellnessLiving Integrated management system for fitness and Pilates studios handling bookings, memberships, e-marketing, and automated payments. | specialized | 8.7/10 | 9.2/10 | 7.9/10 | 8.4/10 |
| 6 | Pike13 Studio management software with real-time booking, staff scheduling, invoicing, and reporting for Pilates and yoga studios. | specialized | 8.2/10 | 8.7/10 | 8.0/10 | 7.8/10 |
| 7 | Glofox Gym and studio app-based platform for class bookings, member engagement, payments, and analytics suited for Pilates. | specialized | 8.3/10 | 8.7/10 | 8.1/10 | 7.8/10 |
| 8 | Virtuagym Fitness business software with mobile booking, custom apps, automated billing, and workout tracking for Pilates studios. | specialized | 8.0/10 | 8.5/10 | 7.5/10 | 7.8/10 |
| 9 | Zen Planner Martial arts and fitness studio software offering online booking, billing, websites, and event management adaptable for Pilates. | specialized | 7.2/10 | 7.5/10 | 6.8/10 | 6.5/10 |
| 10 | Acuity Scheduling Flexible online appointment and class scheduling tool with calendar syncing and payments for Pilates studio bookings. | other | 7.9/10 | 7.5/10 | 8.8/10 | 7.2/10 |
Tailored Pilates studio management software for seamless online booking, client management, payments, and marketing automation.
Comprehensive fitness studio platform with advanced class scheduling, online bookings, payments, and membership management ideal for Pilates studios.
All-in-one booking and management software for wellness studios featuring online scheduling, payments, and client retention tools.
Pilates-specific software for managing studio bookings, attendance tracking, billing, and client progress notes.
Integrated management system for fitness and Pilates studios handling bookings, memberships, e-marketing, and automated payments.
Studio management software with real-time booking, staff scheduling, invoicing, and reporting for Pilates and yoga studios.
Gym and studio app-based platform for class bookings, member engagement, payments, and analytics suited for Pilates.
Fitness business software with mobile booking, custom apps, automated billing, and workout tracking for Pilates studios.
Martial arts and fitness studio software offering online booking, billing, websites, and event management adaptable for Pilates.
Flexible online appointment and class scheduling tool with calendar syncing and payments for Pilates studio bookings.
StudioGrow
specializedTailored Pilates studio management software for seamless online booking, client management, payments, and marketing automation.
Built-in two-way SMS marketing and automated workflows that personalize client engagement and drive repeat bookings effortlessly
StudioGrow is an all-in-one booking and management software tailored for Pilates studios and boutique fitness businesses, enabling seamless online class scheduling, membership management, and automated payments. It features a branded member app for self-service bookings, attendance tracking, and notifications, alongside powerful CRM tools for client retention. The platform excels in marketing automation with targeted email and SMS campaigns, helping studios boost attendance and revenue without third-party tools.
Pros
- Intuitive online booking with waitlists, cancellations, and no-shows handled automatically
- Comprehensive marketing automation including SMS, email, and referral programs
- Detailed analytics and profitability reports for data-driven decisions
Cons
- Pricing can be steep for very small studios
- Advanced customization requires setup time
- Mobile admin app lacks some desktop features
Best For
Growing Pilates studios seeking an integrated platform for bookings, client management, and automated marketing to scale efficiently.
Pricing
Starts at $199/month for Starter plan (up to 100 members), scales to $499+/month for larger studios with custom quotes available.
Mindbody
enterpriseComprehensive fitness studio platform with advanced class scheduling, online bookings, payments, and membership management ideal for Pilates studios.
Integrated Mindbody Marketplace that exposes studios to millions of users searching for local Pilates classes and instructors
Mindbody is a robust all-in-one management platform tailored for fitness and wellness businesses, including Pilates studios, offering seamless online booking, class scheduling, and client management. It supports group classes, private sessions, memberships, payment processing, and marketing automation to streamline studio operations. Pilates studios benefit from features like waitlists, attendance tracking, and retail POS integration, making it a comprehensive solution for growth-oriented businesses.
Pros
- Comprehensive booking and scheduling for classes and privates with waitlists and auto-check-in
- Powerful marketing tools including email campaigns and client retention features
- Extensive integrations with payment gateways, apps, and a large wellness marketplace
Cons
- Steep learning curve and occasionally clunky interface for new users
- High pricing that scales quickly with business size and add-ons
- Customer support can be slow and inconsistent
Best For
Mid-sized Pilates studios seeking an enterprise-level platform with advanced marketing and client engagement tools.
Pricing
Starts at $129/month for basic plans, with Essential at $229/month and Ultimate at $429/month; additional fees for premium features, processing, and custom setups.
Vagaro
specializedAll-in-one booking and management software for wellness studios featuring online scheduling, payments, and client retention tools.
AI-powered marketing automations that send targeted no-show reminders, birthday campaigns, and re-engagement emails to boost attendance
Vagaro is a comprehensive booking and management platform tailored for fitness studios, salons, and wellness businesses, including Pilates studios, offering online scheduling, class management, and client CRM tools. It supports group Pilates classes, private sessions, memberships, and packages with features like waitlists, automated reminders, and contactless check-ins. The software integrates payments, marketing automations, and reporting to streamline studio operations and boost client retention.
Pros
- Robust class scheduling with waitlists, capacity management, and recurring bookings ideal for Pilates group sessions
- Integrated payments and marketing tools including email/SMS campaigns and loyalty programs
- Mobile app and embeddable booking widget for seamless client access
Cons
- Pricing scales quickly with add-ons and per-location fees, potentially costly for small studios
- Some features skewed toward beauty/salon services, less optimized for pure fitness workflows
- Customization options require higher tiers, limiting flexibility on basic plans
Best For
Mid-sized Pilates studios needing integrated booking, payments, and marketing without multiple tools.
Pricing
Plans start at $29/month per location (Essentials) up to $199/month (Ultimate), plus payment processing fees (2.75% + $0.30 per transaction) and optional add-ons.
Pilates Organizer
specializedPilates-specific software for managing studio bookings, attendance tracking, billing, and client progress notes.
Pilates-specific equipment and class type customization for reformers, mats, and apparatus bookings
Pilates Organizer is a cloud-based booking and management software tailored specifically for Pilates studios, offering online class scheduling, client registration, and automated payment processing. It includes features like waitlist management, instructor scheduling, and client progress tracking to streamline studio operations. The platform emphasizes ease of use for both studio owners and clients, with mobile-responsive booking interfaces.
Pros
- Intuitive online booking system with real-time availability
- Strong client management tools including attendance tracking
- Affordable pricing with no long-term contracts
Cons
- Limited third-party integrations (e.g., no native Zoom or advanced CRM)
- Reporting features are basic and lack customization
- No dedicated mobile app for studio admins
Best For
Small to medium-sized Pilates studios seeking a straightforward, Pilates-focused booking solution without complex enterprise features.
Pricing
Starts at $49/month for basic plan (up to 100 clients), scales to $99/month for unlimited clients and advanced features; 14-day free trial available.
WellnessLiving
specializedIntegrated management system for fitness and Pilates studios handling bookings, memberships, e-marketing, and automated payments.
Integrated marketing automation that triggers personalized campaigns based on booking behavior and attendance
WellnessLiving is an all-in-one management platform designed for wellness businesses, including Pilates studios, offering online booking, class scheduling, membership management, and automated payments. It streamlines operations with features like waitlists, private session bookings, client portals, and integrated marketing tools to boost attendance and retention. The software also provides robust reporting and a mobile app for both staff and clients, making it suitable for studios handling group classes and personalized sessions.
Pros
- Comprehensive scheduling for group classes, privates, and waitlists
- Powerful automated marketing via email/SMS to fill Pilates sessions
- Strong client retention tools including self-service portals and apps
Cons
- Steep learning curve due to extensive feature set
- Pricing can escalate quickly for larger client lists
- Interface feels cluttered for users preferring simplicity
Best For
Growing Pilates studios needing an all-in-one solution with advanced marketing and client management features.
Pricing
Starts at $69/month for basic plan (up to 100 contacts), with Pro at $129/month and Elite at $269/month; additional fees for more contacts and features.
Pike13
specializedStudio management software with real-time booking, staff scheduling, invoicing, and reporting for Pilates and yoga studios.
Visual drag-and-drop scheduler that displays real-time studio capacity and staff assignments
Pike13 is an all-in-one management software tailored for boutique fitness studios like Pilates centers, providing online booking, class scheduling, client management, and payment processing. It supports features such as membership sales, attendance tracking, POS for retail, and reporting to streamline studio operations. The platform excels in handling group classes, private sessions, and waitlists, making it suitable for growing Pilates businesses.
Pros
- Comprehensive scheduling with drag-and-drop interface and waitlists
- Integrated online booking, payments, and client CRM
- Mobile app for staff and clients with attendance tracking
Cons
- Pricing scales quickly with client volume, expensive for tiny studios
- Initial setup and learning curve for advanced features
- Limited customization options compared to niche booking tools
Best For
Mid-sized Pilates studios with multiple classes, instructors, and locations needing full business management beyond just booking.
Pricing
Starts at $75/month for up to 100 active clients; scales to $295+/month for larger studios, with no setup fees but contracts required.
Glofox
specializedGym and studio app-based platform for class bookings, member engagement, payments, and analytics suited for Pilates.
Fully branded white-label mobile app for clients to book, pay, and engage without third-party branding.
Glofox is a robust fitness management platform tailored for studios like Pilates centers, offering seamless online class booking, scheduling, membership management, and automated payments. It provides a branded mobile app for clients to discover classes, book spots, manage memberships, and receive notifications. The software also includes marketing tools, attendance tracking, and analytics to help studio owners optimize operations and grow their business.
Pros
- Comprehensive class booking with waitlists and auto-check-ins
- White-label mobile app for enhanced client experience
- Integrated payment processing and reporting dashboard
Cons
- Pricing can be steep for small studios
- Some advanced customizations require higher tiers
- Occasional glitches in app syncing reported by users
Best For
Mid-sized Pilates studios looking for a scalable all-in-one platform with strong client engagement tools.
Pricing
Starts at $150/month for basic plans, with custom enterprise pricing based on studio size and features (billed annually).
Virtuagym
specializedFitness business software with mobile booking, custom apps, automated billing, and workout tracking for Pilates studios.
Fully branded white-label mobile apps for seamless client booking and workout access
Virtuagym is a comprehensive fitness management platform tailored for gyms, studios, and trainers, featuring online booking, class scheduling, member management, and payment processing. For Pilates studios, it excels in handling group classes, private sessions, waitlists, and automated client communications via a user-friendly calendar and branded apps. It also provides reporting tools, marketing automation, and progress tracking to streamline operations and enhance client retention.
Pros
- Robust scheduling with online booking and waitlists ideal for classes
- White-label mobile apps for clients and staff engagement
- Integrated payments, invoicing, and marketing tools
Cons
- Pricing can be steep for very small studios
- Initial setup and learning curve for advanced features
- Less specialized customization for niche Pilates workflows
Best For
Mid-sized Pilates studios needing an all-in-one platform with strong client app integration and scalability.
Pricing
Starts at $129/month for basic plans (billed annually), with tiers up to enterprise custom pricing based on members and features.
Zen Planner
specializedMartial arts and fitness studio software offering online booking, billing, websites, and event management adaptable for Pilates.
Integrated automated recurring billing that seamlessly handles complex membership renewals and class pack expirations
Zen Planner is a comprehensive management software primarily designed for martial arts schools and fitness studios, providing class scheduling, online booking, member management, automated billing, and reporting tools. For Pilates studios, it enables clients to book reformer or mat classes online, track attendance, and purchase class packs or memberships via a member portal. While versatile for general fitness operations, it lacks deep specialization in Pilates-specific features like progress tracking or equipment reservations.
Pros
- Robust online booking and scheduling for classes and private sessions
- Automated billing and payment processing for memberships and class packs
- Comprehensive reporting on attendance, revenue, and retention
Cons
- Steep pricing model based on active students, expensive for small studios
- Dated interface with a moderate learning curve
- Limited Pilates-specific customizations like reformer tracking or body assessment tools
Best For
Mid-sized Pilates studios with recurring memberships needing strong billing and general management over niche fitness tracking.
Pricing
Starts at $149/month for up to 100 active students, scales to $500+/month for larger studios; plus 2.9% + $0.30 per transaction.
Acuity Scheduling
otherFlexible online appointment and class scheduling tool with calendar syncing and payments for Pilates studio bookings.
Advanced custom intake forms that capture detailed client health and Pilates-specific prerequisites before booking
Acuity Scheduling is a versatile online appointment booking platform that helps Pilates studios manage individual sessions, group classes, workshops, and memberships through customizable booking pages. It integrates with calendars like Google and Outlook, supports payments via Stripe and PayPal, and automates reminders, confirmations, and client intake forms. Ideal for service-based businesses, it streamlines operations but lacks deep fitness-specific tools like progress tracking or equipment management.
Pros
- Highly customizable booking pages and intake forms tailored for client health questionnaires
- Seamless calendar syncing and automated SMS/email reminders to reduce no-shows
- Strong integration with payment processors and Zoom for virtual Pilates classes
Cons
- Limited built-in reporting and analytics compared to fitness-specific software
- No native support for class packs, punch cards, or in-studio POS systems
- Pricing scales up quickly for studios with high volume or multiple staff
Best For
Small Pilates studios or solo instructors seeking an intuitive, general-purpose booking tool without complex fitness management needs.
Pricing
Plans start at $16/month (Individual) up to $89+/month (Powerhouse), billed annually; includes a 7-day free trial.
Conclusion
The top 10 Pilates studio booking tools showcase exceptional solutions, with the top three—StudioGrow, Mindbody, and Vagaro—distinguishing themselves. StudioGrow stands out as the leader, boasting tailored features for seamless online booking, client management, payments, and marketing. Mindbody impresses with its comprehensive fitness platform, ideal for advanced scheduling and membership tools, while Vagaro excels as an all-in-one system for retention and payments. Ultimately, the best choice depends on individual needs, but all deliver value.
Elevate your studio’s efficiency and client experience—start with StudioGrow, the top-rated tool for Pilates studios, and unlock seamless booking, streamlined management, and growth-ready features.
Tools Reviewed
All tools were independently evaluated for this comparison