Quick Overview
- 1#1: Mindbody - Comprehensive management platform for fitness studios offering Pilates class scheduling, client management, payments, and marketing tools.
- 2#2: Vagaro - All-in-one scheduling and booking software tailored for Pilates studios with online reservations, payments, and client tracking.
- 3#3: Glofox - Fitness studio management software providing seamless class scheduling, member apps, and automated payments for Pilates businesses.
- 4#4: Virtuagym - Integrated gym software with online booking, custom Pilates class schedules, and branded member apps.
- 5#5: WellnessLiving - Business management solution for wellness studios featuring Pilates scheduling, memberships, e-commerce, and marketing automation.
- 6#6: Jane App - Practice management software for health and Pilates practitioners with online booking, charting, and payment processing.
- 7#7: Pike13 - Cloud-based studio management for Pilates classes including scheduling, attendance tracking, and reporting.
- 8#8: RhinoFit - Gym management software supporting Pilates studio operations with online scheduling, waivers, and point-of-sale features.
- 9#9: GymMaster - Complete fitness studio software for Pilates scheduling, member databases, access control, and billing.
- 10#10: Acuity Scheduling - Flexible online appointment scheduler adaptable for Pilates group classes and private sessions with reminders and payments.
These tools were ranked based on key factors: feature depth (including scheduling, client management, and payments), usability, technical quality, and overall value, ensuring they align with the unique demands of Pilates practices.
Comparison Table
Explore the key features, pricing models, and integration strengths of Pilates scheduling software with our comparative table, showcasing tools like Mindbody, Vagaro, Glofox, Virtuagym, WellnessLiving, and additional options. Ideal for studio owners, this table equips you to identify the software that best fits your client management, class booking, and business growth needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Mindbody Comprehensive management platform for fitness studios offering Pilates class scheduling, client management, payments, and marketing tools. | enterprise | 9.4/10 | 9.7/10 | 8.2/10 | 8.5/10 |
| 2 | Vagaro All-in-one scheduling and booking software tailored for Pilates studios with online reservations, payments, and client tracking. | enterprise | 9.2/10 | 9.4/10 | 9.1/10 | 8.7/10 |
| 3 | Glofox Fitness studio management software providing seamless class scheduling, member apps, and automated payments for Pilates businesses. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 4 | Virtuagym Integrated gym software with online booking, custom Pilates class schedules, and branded member apps. | specialized | 8.4/10 | 8.7/10 | 8.5/10 | 8.0/10 |
| 5 | WellnessLiving Business management solution for wellness studios featuring Pilates scheduling, memberships, e-commerce, and marketing automation. | enterprise | 8.2/10 | 8.7/10 | 7.6/10 | 7.9/10 |
| 6 | Jane App Practice management software for health and Pilates practitioners with online booking, charting, and payment processing. | specialized | 8.6/10 | 8.8/10 | 9.2/10 | 8.0/10 |
| 7 | Pike13 Cloud-based studio management for Pilates classes including scheduling, attendance tracking, and reporting. | specialized | 8.3/10 | 8.7/10 | 8.1/10 | 7.9/10 |
| 8 | RhinoFit Gym management software supporting Pilates studio operations with online scheduling, waivers, and point-of-sale features. | specialized | 8.1/10 | 7.9/10 | 8.4/10 | 8.6/10 |
| 9 | GymMaster Complete fitness studio software for Pilates scheduling, member databases, access control, and billing. | specialized | 7.8/10 | 8.1/10 | 7.9/10 | 7.4/10 |
| 10 | Acuity Scheduling Flexible online appointment scheduler adaptable for Pilates group classes and private sessions with reminders and payments. | other | 7.4/10 | 7.0/10 | 9.2/10 | 7.1/10 |
Comprehensive management platform for fitness studios offering Pilates class scheduling, client management, payments, and marketing tools.
All-in-one scheduling and booking software tailored for Pilates studios with online reservations, payments, and client tracking.
Fitness studio management software providing seamless class scheduling, member apps, and automated payments for Pilates businesses.
Integrated gym software with online booking, custom Pilates class schedules, and branded member apps.
Business management solution for wellness studios featuring Pilates scheduling, memberships, e-commerce, and marketing automation.
Practice management software for health and Pilates practitioners with online booking, charting, and payment processing.
Cloud-based studio management for Pilates classes including scheduling, attendance tracking, and reporting.
Gym management software supporting Pilates studio operations with online scheduling, waivers, and point-of-sale features.
Complete fitness studio software for Pilates scheduling, member databases, access control, and billing.
Flexible online appointment scheduler adaptable for Pilates group classes and private sessions with reminders and payments.
Mindbody
enterpriseComprehensive management platform for fitness studios offering Pilates class scheduling, client management, payments, and marketing tools.
Intelligent scheduling engine with automated waitlists, capacity optimization, and consumer app for direct client bookings
Mindbody is a comprehensive business management platform tailored for fitness and wellness businesses, including Pilates studios, offering robust scheduling for classes, private sessions, workshops, and events. It enables seamless online booking, automated waitlists, membership management, and recurring class packs to optimize studio capacity and client retention. Beyond scheduling, it integrates payment processing, CRM tools, marketing automation, and detailed reporting for full operational control.
Pros
- Advanced scheduling with online booking, waitlists, and class packs ideal for Pilates studios
- Integrated CRM, payments, and marketing tools for streamlined operations
- Vast app marketplace and integrations for customization
Cons
- Steep learning curve and complex interface for new users
- Premium pricing with additional transaction fees
- Customer support can be slow for non-enterprise accounts
Best For
Established Pilates studio owners needing an all-in-one platform for scheduling, client management, and business growth.
Pricing
Starts at $139/month for basic software, with premium tiers $200-$500+/month; plus ~2.75% + $0.30 per transaction and per-client fees.
Vagaro
enterpriseAll-in-one scheduling and booking software tailored for Pilates studios with online reservations, payments, and client tracking.
Vagaro Wellness Marketplace for SEO-optimized client discovery and bookings
Vagaro is a versatile all-in-one management platform tailored for fitness studios like Pilates centers, offering robust online scheduling, class management, and client booking tools. It supports group classes, private sessions, memberships, waitlists, and automated reminders to optimize studio operations. The software also integrates payments, marketing automation, and reporting for comprehensive business management.
Pros
- Seamless online booking and class scheduling with waitlist functionality
- Integrated payments, memberships, and automated client reminders
- Mobile app and marketing tools for client retention and growth
Cons
- Pricing tiers add up with per-booking and SMS fees
- Steeper learning curve for advanced reporting and customizations
- Limited native integrations for specialized Pilates equipment tracking
Best For
Pilates studio owners needing an all-in-one platform for scheduling, payments, and marketing without multiple tools.
Pricing
Starts at $29/mo (Starter) up to $249/mo (Ultimate), plus 1-3% booking fees and $0.10-$0.25 per SMS/email.
Glofox
specializedFitness studio management software providing seamless class scheduling, member apps, and automated payments for Pilates businesses.
Custom-branded iOS/Android apps for clients, providing a seamless, white-labeled booking and community experience unique to boutique fitness like Pilates.
Glofox is a comprehensive fitness management platform tailored for boutique studios like Pilates centers, offering robust class and appointment scheduling, online booking, and automated payments. It includes member management, marketing tools, and custom-branded mobile apps for clients and staff to enhance engagement and retention. Ideal for Pilates studios seeking an all-in-one solution to streamline operations and scale their business.
Pros
- Powerful scheduling with waitlists, recurring bookings, and instructor calendars optimized for Pilates classes
- Branded mobile apps for seamless client booking and community building
- Integrated payments, reporting, and marketing automation to boost studio revenue
Cons
- Pricing scales quickly with studio size, potentially expensive for very small Pilates operations
- Advanced customizations require higher-tier plans or developer support
- Initial setup and data migration can have a moderate learning curve
Best For
Growing Pilates studios with 50+ monthly active clients needing scalable scheduling and client engagement tools.
Pricing
Starts at $149/month for basic plans (up to 100 check-ins), scales to $500+/month for larger studios; custom enterprise pricing available.
Virtuagym
specializedIntegrated gym software with online booking, custom Pilates class schedules, and branded member apps.
Fully branded member app for booking, workout tracking, and community features that boost retention
Virtuagym is an all-in-one fitness management platform tailored for gyms, studios, and trainers, with robust scheduling capabilities ideal for Pilates classes and sessions. It enables online booking, automated waitlists, class packs, and attendance tracking, alongside client management and progress monitoring. The software also integrates payments, marketing tools, and a branded mobile app to enhance member engagement for Pilates studios.
Pros
- Seamless online booking and class scheduling with waitlists and packs
- Branded mobile app for client self-service and engagement
- Integrated payments, reporting, and marketing automation
Cons
- Higher pricing may strain small Pilates studios
- Some niche Pilates customizations require workarounds
- Steeper learning curve for advanced reporting features
Best For
Mid-sized Pilates studios needing comprehensive scheduling, client retention tools, and scalable growth features.
Pricing
Starts at $129/month for Pro plan (billed annually), up to custom Enterprise pricing based on members and features.
WellnessLiving
enterpriseBusiness management solution for wellness studios featuring Pilates scheduling, memberships, e-commerce, and marketing automation.
Built-in marketing automation that triggers personalized emails/SMS based on booking history and class attendance
WellnessLiving is a comprehensive all-in-one management platform tailored for wellness businesses like Pilates studios, offering robust scheduling for classes, private sessions, workshops, and events. It includes online booking, automated waitlists, recurring appointments, and capacity management to handle Pilates-specific needs such as small group classes and drop-ins. Beyond scheduling, it integrates payments, memberships, marketing automation, and client CRM to streamline studio operations.
Pros
- Flexible scheduling with online booking, waitlists, and mobile app access
- Integrated payments, memberships, and marketing tools reduce need for multiple apps
- Strong client management and reporting for tracking attendance and revenue
Cons
- Steep learning curve due to extensive features overwhelming smaller studios
- Pricing scales quickly with client volume, becoming expensive for growing businesses
- Interface feels dated in places compared to more modern scheduling tools
Best For
Mid-sized Pilates studios seeking an all-in-one platform that combines scheduling with marketing and payments.
Pricing
Starts at $69/month (Starter, up to 25 contacts), with Pro at $129 (100 contacts), Elite $249 (500), and higher tiers scaling by volume; annual billing discounts available.
Jane App
specializedPractice management software for health and Pilates practitioners with online booking, charting, and payment processing.
Beautiful, highly intuitive interface with customizable templates for Pilates-specific session notes and workflows
Jane App is a comprehensive practice management platform tailored for health and wellness professionals, including Pilates instructors and studios. It excels in scheduling private sessions and group classes, online booking, automated reminders, and integrated payments via Stripe. The software also includes client charting, telehealth capabilities, and a mobile app for on-the-go management, making it a robust solution for streamlining Pilates studio operations.
Pros
- Intuitive drag-and-drop scheduling with color-coded calendars
- Seamless online booking and client self-scheduling portal
- Integrated payments, invoicing, and automated reminders
Cons
- Pricing scales per practitioner, which can be costly for larger studios
- Class management lacks advanced features like waitlists or complex memberships
- Steeper learning curve for charting and reporting tools
Best For
Solo Pilates instructors or small studios focused on private sessions and basic group classes who need an all-in-one booking and client management tool.
Pricing
Starts at $49 USD/month for the first practitioner, plus $29/month per additional practitioner; includes a free trial.
Pike13
specializedCloud-based studio management for Pilates classes including scheduling, attendance tracking, and reporting.
Intelligent waitlist and auto-check-in system that optimizes class fills and reduces no-shows
Pike13 is an all-in-one management software tailored for fitness studios like Pilates centers, providing online scheduling, client booking, payment processing, and attendance tracking. It supports both group classes and private sessions with features like automated reminders, waitlists, and membership management to streamline studio operations. The platform also includes reporting tools, marketing automation, and a mobile app for clients and staff, making it suitable for growing Pilates businesses.
Pros
- Comprehensive scheduling with online booking, waitlists, and capacity controls ideal for Pilates classes
- Integrated POS, invoicing, and automated payments for seamless revenue management
- Robust reporting and client management tools including attendance tracking and marketing automation
Cons
- Pricing scales quickly with client volume, which can be costly for small studios
- Initial setup and learning curve for advanced features
- Some customization options require higher-tier plans or add-ons
Best For
Growing Pilates studios with multiple locations or a mix of group classes and private sessions needing robust operational tools.
Pricing
Starts at $119/month for up to 100 active clients, with tiers scaling to $500+/month based on client volume; enterprise custom pricing available.
RhinoFit
specializedGym management software supporting Pilates studio operations with online scheduling, waivers, and point-of-sale features.
Built-in POS and payment processing that syncs directly with scheduling for frictionless class payments
RhinoFit is a versatile gym and studio management software designed for fitness businesses, including Pilates studios, offering robust scheduling for classes, private sessions, and workshops. It streamlines online booking, client check-ins, membership tracking, and automated billing to help studios manage operations efficiently. While not exclusively Pilates-focused, it supports recurring classes, waitlists, and capacity limits essential for group Pilates sessions.
Pros
- Affordable pricing with no long-term contracts
- Straightforward class and appointment scheduling with online booking
- Strong member management and automated payment processing
Cons
- Limited Pilates-specific features like progress tracking or prop management
- Fewer integrations compared to specialized competitors
- Basic reporting lacks advanced customization
Best For
Small to medium Pilates studios needing simple, cost-effective scheduling and client management without advanced customization.
Pricing
Starts at $99/month for one location (up to 250 members), scales to $199+/month for larger studios; no setup fees or contracts.
GymMaster
specializedComplete fitness studio software for Pilates scheduling, member databases, access control, and billing.
Integrated access control system that syncs with bookings to automatically unlock studio doors for clients
GymMaster is a comprehensive gym management software tailored for fitness businesses, including Pilates studios, offering robust class scheduling, online booking portals, and client management tools. It enables studio owners to create recurring Pilates class timetables, manage instructor assignments, handle waitlists, and process payments seamlessly. Additional features like membership tracking, reporting, and access control make it a full operational solution for scheduling-focused Pilates operations.
Pros
- Flexible class scheduling with recurring sessions, waitlists, and online bookings
- Integrated payment processing and membership management
- Access control hardware integration for secure studio entry
Cons
- Not specialized for Pilates-specific tracking like progress metrics or equipment logs
- Quote-based pricing lacks upfront transparency
- Interface feels somewhat dated compared to sleeker competitors
Best For
Small to medium Pilates studios needing an all-in-one platform for scheduling, bookings, and access management.
Pricing
Custom quote-based pricing starting around $99/month for basic plans, scaling with users, check-ins, and features.
Acuity Scheduling
otherFlexible online appointment scheduler adaptable for Pilates group classes and private sessions with reminders and payments.
Highly customizable client intake forms for detailed health questionnaires and session preferences
Acuity Scheduling is a user-friendly online appointment booking platform that enables Pilates instructors and small studios to manage private sessions, semi-private lessons, and group classes through customizable booking pages. It automates confirmations, reminders, payments via Stripe or Square, and client intake forms for gathering health history and preferences. While versatile for general scheduling, it lacks deep fitness-specific tools like membership tracking or performance analytics found in dedicated Pilates software.
Pros
- Highly intuitive drag-and-drop interface for quick setup
- Seamless integrations with calendars, Zoom, and payment gateways
- Customizable forms and automated reminders reduce admin work
Cons
- Limited support for large group classes or waitlists compared to fitness-specific tools
- No built-in membership or class pack management
- Advanced features require higher-tier plans, increasing costs
Best For
Solo Pilates instructors or small studios prioritizing easy online booking for private and small-group sessions over complex class management.
Pricing
Free limited plan; paid tiers from $16/mo (Emerging) to $49/mo (Powerhouse), with annual discounts and add-ons for SMS or extra calendars.
Conclusion
With robust tools across the board, the landscape of Pilates scheduling software is strong, but Mindbody emerges as the top choice, excelling in its comprehensive management capabilities. Vagaro and Glofox follow closely, each offering unique strengths—Vagaro in tailored studio solutions and Glofox in seamless member engagement—making them excellent alternatives for specific needs.
No matter the size of your Pilates practice, Mindbody’s all-in-one platform promises to simplify operations and elevate client satisfaction; take the first step by exploring its features to transform your scheduling and management today.
Tools Reviewed
All tools were independently evaluated for this comparison