Quick Overview
- 1#1: Mindbody - Comprehensive management platform for Pilates studios with class scheduling, client management, payments, marketing, and reporting features.
- 2#2: Vagaro - User-friendly all-in-one software for Pilates studio booking, POS, payments, and client retention tools.
- 3#3: Glofox - Mobile-first fitness studio management system offering seamless scheduling, payments, and member apps for Pilates classes.
- 4#4: WellnessLiving - Integrated solution for Pilates businesses with online booking, marketing automation, e-commerce, and analytics.
- 5#5: Virtuagym - Gym and studio software providing class management, custom apps, and performance tracking ideal for Pilates studios.
- 6#6: Zen Planner - Robust management tool for fitness studios including Pilates, featuring billing, attendance tracking, and event planning.
- 7#7: RhinoFit - Affordable cloud-based gym software with class scheduling, waivers, and payments suited for small Pilates studios.
- 8#8: GymMaster - Complete gym management system supporting Pilates class bookings, memberships, and automated communications.
- 9#9: StudioGrowth - Simple, intuitive software for managing Pilates studio schedules, payments, and client communications.
- 10#10: PerfectMind - Community and studio management platform with registration, scheduling, and reporting for Pilates programs.
These tools were ranked by prioritizing comprehensive features, user-friendly design, reliability, and value, ensuring they address the diverse needs of Pilates studios while delivering actionable insights and long-term utility.
Comparison Table
Pilates studios aiming to streamline operations depend on dedicated software to handle bookings, client management, and business growth; this comparison table highlights key tools like Mindbody, Vagaro, Glofox, WellnessLiving, Virtuagym, and more, guiding users to find solutions that match their specific studio needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Mindbody Comprehensive management platform for Pilates studios with class scheduling, client management, payments, marketing, and reporting features. | enterprise | 9.2/10 | 9.5/10 | 8.0/10 | 8.5/10 |
| 2 | Vagaro User-friendly all-in-one software for Pilates studio booking, POS, payments, and client retention tools. | specialized | 8.7/10 | 8.2/10 | 9.1/10 | 8.5/10 |
| 3 | Glofox Mobile-first fitness studio management system offering seamless scheduling, payments, and member apps for Pilates classes. | specialized | 8.6/10 | 8.9/10 | 8.4/10 | 8.1/10 |
| 4 | WellnessLiving Integrated solution for Pilates businesses with online booking, marketing automation, e-commerce, and analytics. | enterprise | 8.4/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 5 | Virtuagym Gym and studio software providing class management, custom apps, and performance tracking ideal for Pilates studios. | specialized | 8.2/10 | 8.5/10 | 8.7/10 | 7.9/10 |
| 6 | Zen Planner Robust management tool for fitness studios including Pilates, featuring billing, attendance tracking, and event planning. | specialized | 7.8/10 | 7.4/10 | 8.5/10 | 7.2/10 |
| 7 | RhinoFit Affordable cloud-based gym software with class scheduling, waivers, and payments suited for small Pilates studios. | specialized | 7.8/10 | 8.1/10 | 8.0/10 | 7.5/10 |
| 8 | GymMaster Complete gym management system supporting Pilates class bookings, memberships, and automated communications. | specialized | 7.6/10 | 7.5/10 | 8.1/10 | 7.4/10 |
| 9 | StudioGrowth Simple, intuitive software for managing Pilates studio schedules, payments, and client communications. | specialized | 8.1/10 | 8.2/10 | 8.5/10 | 7.8/10 |
| 10 | PerfectMind Community and studio management platform with registration, scheduling, and reporting for Pilates programs. | enterprise | 7.8/10 | 8.3/10 | 7.1/10 | 7.4/10 |
Comprehensive management platform for Pilates studios with class scheduling, client management, payments, marketing, and reporting features.
User-friendly all-in-one software for Pilates studio booking, POS, payments, and client retention tools.
Mobile-first fitness studio management system offering seamless scheduling, payments, and member apps for Pilates classes.
Integrated solution for Pilates businesses with online booking, marketing automation, e-commerce, and analytics.
Gym and studio software providing class management, custom apps, and performance tracking ideal for Pilates studios.
Robust management tool for fitness studios including Pilates, featuring billing, attendance tracking, and event planning.
Affordable cloud-based gym software with class scheduling, waivers, and payments suited for small Pilates studios.
Complete gym management system supporting Pilates class bookings, memberships, and automated communications.
Simple, intuitive software for managing Pilates studio schedules, payments, and client communications.
Community and studio management platform with registration, scheduling, and reporting for Pilates programs.
Mindbody
enterpriseComprehensive management platform for Pilates studios with class scheduling, client management, payments, marketing, and reporting features.
Branded mobile app allowing clients to book Pilates classes, buy packages, and receive automated reminders
Mindbody is a comprehensive cloud-based platform tailored for Pilates studios and fitness businesses, offering end-to-end management including class scheduling, online booking, private session tracking, and membership handling. It includes built-in POS for payments, client CRM with automated communications, marketing tools like email campaigns and waitlists, and detailed analytics for business insights. The software also provides a branded mobile app for clients to book, purchase class packs, and manage their Pilates schedules seamlessly.
Pros
- Extensive feature set including class packs, waitlists, and series management ideal for Pilates
- Seamless integrations with payment processors, calendars, and marketing tools
- Robust reporting and branded client app for enhanced retention
Cons
- Steep learning curve and complex interface for beginners
- High pricing with additional transaction fees
- Customer support can be slow for non-enterprise users
Best For
Established Pilates studios seeking a scalable, all-in-one platform for operations, marketing, and client engagement.
Pricing
Starts at $139/month for Essentials plan, up to $429+/month for Ultimate; plus 2-3% transaction fees and custom enterprise quotes.
Vagaro
specializedUser-friendly all-in-one software for Pilates studio booking, POS, payments, and client retention tools.
Vagaro Marketplace, a discovery platform that connects studios to new clients searching locally for Pilates classes and instructors.
Vagaro is an all-in-one management platform tailored for wellness businesses, including Pilates studios, offering seamless online booking, class scheduling for group and private sessions, client CRM, and payment processing. It streamlines operations with staff management, automated marketing via email/SMS, and detailed reporting on attendance and revenue. Pilates studio owners appreciate its flexibility for memberships, packages, and waitlists, making it a versatile tool for growth.
Pros
- Intuitive online booking and mobile app for clients and staff
- Robust marketing automation and client retention tools
- Comprehensive reporting and integrated payments
Cons
- Limited Pilates-specific features like progress tracking or custom exercise libraries
- Pricing scales with locations and add-ons, potentially costly for small studios
- Some advanced customizations require higher tiers
Best For
Mid-sized Pilates studios needing strong booking, marketing, and multi-location management without deep specialization.
Pricing
Starts at $25/month per location (Starter), $45 (Premium), $85 (Elite), $109 (Ultimate); plus optional payment processing fees around 2.75%.
Glofox
specializedMobile-first fitness studio management system offering seamless scheduling, payments, and member apps for Pilates classes.
Fully branded mobile apps for clients and staff, enabling self-service bookings and real-time updates unique for studio-client interaction
Glofox is a cloud-based fitness management platform tailored for studios like Pilates centers, offering tools for class scheduling, online bookings, membership management, and automated payments. It includes branded mobile apps for clients and staff to facilitate seamless check-ins, notifications, and engagement. The software provides analytics and marketing features to help Pilates studio owners optimize operations and grow their business.
Pros
- Comprehensive class and appointment booking system ideal for group Pilates sessions
- Branded client and staff mobile apps for enhanced user experience
- Strong payment processing and automated billing with integrations
Cons
- Pricing can be steep for smaller Pilates studios
- Limited built-in tools for Pilates-specific progress tracking or equipment management
- Customization options require higher-tier plans
Best For
Mid-sized Pilates studios seeking scalable management with mobile-first client engagement.
Pricing
Starts at $119/month for basic plans (up to 100 check-ins), scales to $219+/month for pro tiers, with custom enterprise pricing.
WellnessLiving
enterpriseIntegrated solution for Pilates businesses with online booking, marketing automation, e-commerce, and analytics.
Advanced marketing automation that automates personalized campaigns based on client attendance and bookings
WellnessLiving is an all-in-one management software tailored for wellness businesses like Pilates studios, offering robust tools for class scheduling, online booking, client management, and payments. It includes marketing automation, membership tracking, and reporting to help streamline operations and boost retention. The platform supports both group classes and private sessions, with features like waitlists and package sales ideal for Pilates operations.
Pros
- Comprehensive scheduling with waitlists and packages for Pilates classes
- Built-in marketing automation via email and SMS
- Client and staff mobile apps for seamless access
Cons
- Steep learning curve for new users
- Pricing scales quickly for add-ons and multiple locations
- Some Pilates-specific customizations require workarounds
Best For
Growing Pilates studios with multiple instructors or locations needing integrated marketing and automation.
Pricing
Starts at $69/month (Basic) per location, up to $279/month (Enterprise), plus 2.9% + 30¢ transaction fees and optional add-ons.
Virtuagym
specializedGym and studio software providing class management, custom apps, and performance tracking ideal for Pilates studios.
Custom-branded mobile app for seamless client bookings and workout access
VirtuaGym is an all-in-one fitness management software tailored for gyms, studios, and trainers, including Pilates centers, offering class scheduling, client management, automated billing, and performance tracking. It features a custom-branded mobile app for clients to book classes, access workouts, and track progress, alongside online training modules suitable for Pilates routines. The platform supports seamless payments, reporting, and marketing tools to help studios grow their Pilates offerings efficiently.
Pros
- Comprehensive class booking and scheduling optimized for group Pilates sessions
- Custom-branded apps enhance client engagement and retention
- Integrated payment processing and automated billing streamline operations
Cons
- Lacks Pilates-specific exercise libraries or reformer tracking tools
- Pricing scales quickly for small studios with few members
- Advanced customization requires higher-tier plans
Best For
Mid-sized Pilates studios seeking scalable management with strong client app features.
Pricing
Starts at $129/month for basic plans (up to 100 members), with Pro and Ultimate tiers from $249/month plus per-member fees.
Zen Planner
specializedRobust management tool for fitness studios including Pilates, featuring billing, attendance tracking, and event planning.
Integrated automated billing with pro-rated adjustments, late fees, and family billing options
Zen Planner is a cloud-based management software primarily designed for martial arts schools and fitness studios, providing tools for class scheduling, member management, billing, and online booking. For Pilates studios, it offers robust administrative features like automated invoicing, attendance tracking, and integrated website builders to handle client registrations and payments. While versatile for general fitness businesses, it lacks deep Pilates-specific functionalities such as reformer equipment tracking or customized exercise progressions.
Pros
- Automated billing and recurring payments reduce administrative workload
- Seamless online booking and member portal enhance client experience
- Comprehensive reporting and analytics for business insights
Cons
- Limited Pilates-specific tools like body assessment or progression tracking
- Pricing scales with member count, becoming costly for larger studios
- Interface can feel geared more toward martial arts than boutique Pilates
Best For
Pilates studio owners prioritizing streamlined billing, scheduling, and online client management over specialized training features.
Pricing
Starts at $179/month for up to 100 active members, plus $1.50-$3 per additional member; includes setup fees and custom quotes.
RhinoFit
specializedAffordable cloud-based gym software with class scheduling, waivers, and payments suited for small Pilates studios.
Seamless online booking and waivers that clients can complete via mobile app before arriving
RhinoFit is a cloud-based gym management software tailored for fitness studios, including Pilates centers, offering scheduling for classes and private sessions, client management, and automated billing. It includes online booking, membership tracking, payment processing, and reporting tools to streamline operations. The platform supports mobile check-ins and a client portal for self-service bookings and payments.
Pros
- Flexible scheduling for group classes and private Pilates sessions
- Integrated payment processing and online booking reduce admin work
- Comprehensive reporting and member management tools
Cons
- Lacks Pilates-specific features like reformer equipment tracking or specialized progressions
- Pricing scales quickly with member count, potentially costly for growing studios
- Interface feels dated compared to more modern competitors
Best For
Small to mid-sized Pilates studios needing reliable all-in-one management without advanced customization.
Pricing
Starts at $95/month for up to 100 active members; scales to $295+/month for larger studios with additional fees for premium features.
GymMaster
specializedComplete gym management system supporting Pilates class bookings, memberships, and automated communications.
Advanced waitlist management with auto-booking for no-shows
GymMaster is a robust gym management platform tailored for fitness businesses, including Pilates studios, offering tools for class scheduling, online bookings, membership management, and automated payments. It supports private sessions and group classes common in Pilates, with features like reporting, access control, and a mobile app for members. While versatile for general fitness operations, it excels in streamlining administrative tasks rather than providing niche Pilates-specific functionalities.
Pros
- Comprehensive class scheduling and online booking system
- Integrated payment processing and automated invoicing
- Strong reporting tools and member access control
Cons
- No specialized Pilates features like apparatus or progression tracking
- Pricing scales quickly for larger studios
- Interface can feel dated compared to modern competitors
Best For
Medium-sized Pilates studios needing reliable general management tools for bookings and payments without specialized exercise tracking.
Pricing
Custom quotes starting at ~$99 AUD/month for basic plans, scaling with active members and add-ons like access control.
StudioGrowth
specializedSimple, intuitive software for managing Pilates studio schedules, payments, and client communications.
Automated marketing sequences that nurture leads and re-engage past clients directly from the dashboard
StudioGrowth is an all-in-one management software designed for Pilates and boutique fitness studios, providing tools for online booking, class scheduling, client management, and automated payments. It emphasizes studio growth with built-in marketing features like email campaigns and SMS reminders to retain and attract clients. The platform supports both group classes and private sessions, making it suitable for Pilates instructors handling reformer or mat-based offerings.
Pros
- Intuitive online booking and scheduling system tailored for classes and privates
- Integrated marketing automation for client retention and growth
- Seamless payment processing with Stripe and reporting dashboards
Cons
- Pricing can be steep for very small studios with fewer than 50 clients
- Limited advanced Pilates-specific tools like equipment tracking
- No dedicated mobile app for instructors, relying on web access
Best For
Small to medium-sized Pilates studios focused on scaling operations and client acquisition through marketing.
Pricing
Starts at $129/month (Starter plan for up to 100 clients), with Growth ($199/month) and Pro ($299+/month) tiers; annual discounts available.
PerfectMind
enterpriseCommunity and studio management platform with registration, scheduling, and reporting for Pilates programs.
Advanced activity scheduling with capacity controls, substitutions, and automated waitlist notifications tailored for class-based Pilates operations
PerfectMind is a comprehensive cloud-based management software tailored for fitness studios, recreation centers, and activity-based businesses, including Pilates studios. It offers class scheduling, online booking, membership management, payment processing, and client communication tools to streamline operations. For Pilates management, it supports group classes, private sessions, packages, and attendance tracking with robust reporting capabilities.
Pros
- Extensive scheduling tools with drag-and-drop calendars and waitlists ideal for Pilates classes
- Integrated POS, payments, and member portal for seamless client management
- Strong mobile app and multi-location support for growing studios
Cons
- Steep learning curve for new users due to feature depth
- Pricing can be high for small single-location Pilates studios
- Limited customization in reporting and branding compared to niche competitors
Best For
Mid-sized Pilates studios with multiple locations needing scalable, all-in-one management for classes and memberships.
Pricing
Quote-based pricing starting around $129/month for basic plans, scaling to $300+ per location with advanced features and users.
Conclusion
When it comes to choosing Pilates management software, Mindbody claims the top spot as the most comprehensive solution, integrating scheduling, client management, payments, and marketing. Vagaro and Glofox follow closely, with Vagaro offering a user-friendly all-in-one experience and Glofox impressing with its mobile-first design, each serving as strong alternatives for different studio needs. Together, the top tools provide essential support to streamline operations and enhance client engagement.
Don’t miss out—explore Mindbody to unlock its full potential and take your Pilates studio’s management to the next level.
Tools Reviewed
All tools were independently evaluated for this comparison