Quick Overview
- 1#1: Mindbody - Comprehensive management platform for fitness studios including Pilates, handling online booking, scheduling, payments, and client management.
- 2#2: Vagaro - All-in-one booking and management software tailored for Pilates and wellness studios with features for class scheduling, payments, and marketing.
- 3#3: Glofox - Fitness studio software with robust booking, member apps, and automation tools ideal for Pilates class management and retention.
- 4#4: WellnessLiving - Integrated booking system for Pilates studios offering scheduling, invoicing, e-marketing, and membership management.
- 5#5: Pike13 - Studio management software with seamless online booking, waitlists, and reporting for Pilates and group fitness classes.
- 6#6: Zen Planner - Fitness business platform supporting Pilates bookings, automated billing, and attendance tracking for studios.
- 7#7: Virtuagym - All-in-one gym software with class booking, custom apps, and analytics suited for Pilates instructors and studios.
- 8#8: RhinoFit - Affordable gym management tool with online scheduling and waivers for small Pilates studios and personal training.
- 9#9: Bookeo - Online booking software for classes and appointments, easily customizable for Pilates sessions and group bookings.
- 10#10: iClassPro - Class management software for fitness programs like Pilates, featuring registration, payments, and family accounts.
We prioritized tools based on key features like scheduling, payments, and client management; quality of user experience; and overall value, ensuring they balance functionality, simplicity, and scalability for Pilates-specific needs.
Comparison Table
This comparison table outlines essential Pilates booking software options, including Mindbody, Vagaro, Glofox, WellnessLiving, Pike13, and more, to guide studio owners in finding tools that meet their scheduling, client management, and operational needs. Readers will learn about key features, pricing models, and user experiences tailored to the unique demands of Pilates practices, from class booking to billing support and reporting.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Mindbody Comprehensive management platform for fitness studios including Pilates, handling online booking, scheduling, payments, and client management. | enterprise | 9.4/10 | 9.7/10 | 8.2/10 | 8.5/10 |
| 2 | Vagaro All-in-one booking and management software tailored for Pilates and wellness studios with features for class scheduling, payments, and marketing. | specialized | 9.1/10 | 9.3/10 | 9.0/10 | 8.8/10 |
| 3 | Glofox Fitness studio software with robust booking, member apps, and automation tools ideal for Pilates class management and retention. | specialized | 8.4/10 | 9.0/10 | 8.0/10 | 7.8/10 |
| 4 | WellnessLiving Integrated booking system for Pilates studios offering scheduling, invoicing, e-marketing, and membership management. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.3/10 |
| 5 | Pike13 Studio management software with seamless online booking, waitlists, and reporting for Pilates and group fitness classes. | specialized | 8.1/10 | 8.5/10 | 7.6/10 | 7.8/10 |
| 6 | Zen Planner Fitness business platform supporting Pilates bookings, automated billing, and attendance tracking for studios. | specialized | 7.8/10 | 8.0/10 | 8.2/10 | 7.4/10 |
| 7 | Virtuagym All-in-one gym software with class booking, custom apps, and analytics suited for Pilates instructors and studios. | specialized | 7.8/10 | 8.2/10 | 7.5/10 | 7.4/10 |
| 8 | RhinoFit Affordable gym management tool with online scheduling and waivers for small Pilates studios and personal training. | specialized | 7.6/10 | 7.4/10 | 8.1/10 | 8.3/10 |
| 9 | Bookeo Online booking software for classes and appointments, easily customizable for Pilates sessions and group bookings. | other | 7.8/10 | 7.9/10 | 8.1/10 | 8.5/10 |
| 10 | iClassPro Class management software for fitness programs like Pilates, featuring registration, payments, and family accounts. | specialized | 8.1/10 | 8.7/10 | 7.4/10 | 7.8/10 |
Comprehensive management platform for fitness studios including Pilates, handling online booking, scheduling, payments, and client management.
All-in-one booking and management software tailored for Pilates and wellness studios with features for class scheduling, payments, and marketing.
Fitness studio software with robust booking, member apps, and automation tools ideal for Pilates class management and retention.
Integrated booking system for Pilates studios offering scheduling, invoicing, e-marketing, and membership management.
Studio management software with seamless online booking, waitlists, and reporting for Pilates and group fitness classes.
Fitness business platform supporting Pilates bookings, automated billing, and attendance tracking for studios.
All-in-one gym software with class booking, custom apps, and analytics suited for Pilates instructors and studios.
Affordable gym management tool with online scheduling and waivers for small Pilates studios and personal training.
Online booking software for classes and appointments, easily customizable for Pilates sessions and group bookings.
Class management software for fitness programs like Pilates, featuring registration, payments, and family accounts.
Mindbody
enterpriseComprehensive management platform for fitness studios including Pilates, handling online booking, scheduling, payments, and client management.
The Mindbody consumer app, which provides clients with a branded mobile experience for discovering, booking, and purchasing Pilates classes or packages directly.
Mindbody is a comprehensive cloud-based platform tailored for fitness and wellness businesses, including Pilates studios, offering robust online booking, class scheduling, client management, and payment processing. It enables Pilates instructors and studio owners to manage group classes, private sessions, memberships, waitlists, and retail sales seamlessly. With powerful marketing tools, reporting, and a client-facing mobile app, it streamlines operations and enhances client engagement for growing studios.
Pros
- Extensive booking and scheduling tools with waitlists, packages, and recurring classes perfect for Pilates
- Integrated client app for easy online booking, payments, and history tracking
- Advanced reporting, marketing automation, and marketplace integrations for business growth
Cons
- Steep learning curve and occasionally clunky interface for beginners
- High pricing with additional transaction and per-client fees
- Customer support can be slow during peak times
Best For
Established Pilates studios or multi-location chains needing a full-featured management suite beyond basic booking.
Pricing
Starts at $139/month (Essentials) up to $429/month (Ultimate), plus 2.75-3.5% transaction fees and optional add-ons.
Vagaro
specializedAll-in-one booking and management software tailored for Pilates and wellness studios with features for class scheduling, payments, and marketing.
Flexible class pack and membership system with automated renewals and client self-service booking
Vagaro is an all-in-one booking and management platform tailored for fitness studios, including Pilates, offering online scheduling, class management, and client tracking. It enables Pilates instructors to handle group classes, private sessions, memberships, and waitlists with automated reminders via email and SMS. The software also includes payment processing, marketing tools, and reporting to streamline studio operations.
Pros
- Robust class scheduling with waitlists and capacity controls ideal for Pilates groups
- Integrated payment processing and memberships for recurring revenue
- User-friendly mobile app for managing bookings on the go
Cons
- Pricing tiers can get expensive with add-ons and per-location fees
- Advanced reporting and customizations locked behind higher plans
- Steeper learning curve for non-tech-savvy users during initial setup
Best For
Mid-sized Pilates studios needing scalable online booking, class management, and marketing automation.
Pricing
Starts at $29/month for Essentials (1 location), up to $199/month for Pro; plus 2.75% payment processing fees.
Glofox
specializedFitness studio software with robust booking, member apps, and automation tools ideal for Pilates class management and retention.
Fully branded mobile app for members that allows self-service booking, payments, and class discovery
Glofox is a comprehensive fitness management platform tailored for studios like Pilates centers, offering online booking, class scheduling, membership management, and automated payments. It includes tools for client engagement through a branded mobile app, marketing automation, and performance analytics to optimize studio operations. Designed for boutique fitness businesses, it streamlines administrative tasks while supporting waitlists, attendance tracking, and revenue growth for Pilates instructors and owners.
Pros
- Robust class scheduling and online booking with waitlist management ideal for Pilates classes
- Branded mobile app for clients to book, pay, and track attendance seamlessly
- Integrated payment processing and marketing automation to boost revenue
Cons
- Pricing is quote-based and can be steep for very small studios
- Advanced reporting and customizations may require higher tiers or add-ons
- Occasional reports of slower customer support response times
Best For
Mid-sized Pilates studios needing an all-in-one platform with strong client engagement via mobile apps.
Pricing
Custom quotes starting around $150/month for basic plans, scaling to $300+ for advanced features based on studio size and needs.
WellnessLiving
specializedIntegrated booking system for Pilates studios offering scheduling, invoicing, e-marketing, and membership management.
Automated marketing engine that triggers personalized emails/SMS based on client attendance and bookings
WellnessLiving is a comprehensive cloud-based management platform tailored for wellness businesses like Pilates studios, offering online booking, class scheduling, membership management, and payment processing. It enables seamless client self-service through a mobile app, attendance tracking, and automated reminders to reduce no-shows. Additionally, it includes marketing tools, reporting dashboards, and inventory management to streamline studio operations.
Pros
- All-in-one platform covering booking, payments, marketing, and CRM
- Robust class pack and series management ideal for Pilates
- Client mobile app for easy booking and notifications
Cons
- Steep learning curve for full feature utilization
- Pricing escalates with add-ons and multiple locations
- Some reporting tools lack deep customization
Best For
Mid-sized Pilates studios needing integrated business management beyond basic booking.
Pricing
Starts at $69/month (Essentials) up to $279/month (Ultimate), billed annually with transaction fees (2.75%) and optional add-ons.
Pike13
specializedStudio management software with seamless online booking, waitlists, and reporting for Pilates and group fitness classes.
Advanced multi-location scheduling with automated waitlists and staff assignments
Pike13 is a comprehensive management platform tailored for fitness studios, including Pilates centers, offering online booking, class scheduling, client management, and payment processing. It supports flexible session types like group classes, privates, and workshops, with features for memberships, waitlists, and automated notifications. The software also includes reporting, marketing tools, and a mobile app for both staff and clients to streamline operations.
Pros
- Flexible scheduling for Pilates classes, privates, and multi-location support
- Integrated payment processing and membership management
- Robust reporting and client communication tools
Cons
- Steeper learning curve for new users
- Pricing can escalate quickly for larger studios
- Limited native integrations compared to specialized Pilates tools
Best For
Mid-sized Pilates studios with multiple locations seeking an all-in-one management solution.
Pricing
Starts at $119/month for basic plans (up to 100 clients), scales to $200+ for growth/enterprise tiers based on clients and locations; custom quotes available.
Zen Planner
specializedFitness business platform supporting Pilates bookings, automated billing, and attendance tracking for studios.
Advanced marketing automation with email/SMS campaigns and retention analytics
Zen Planner is an all-in-one management software primarily designed for martial arts dojos and fitness studios, providing class scheduling, online booking, member management, billing, and marketing tools. For Pilates studios, it supports seamless online class registrations, attendance tracking, automated payments, and membership renewals. While versatile for boutique fitness operations, it lacks deep specialization in Pilates-specific needs like equipment tracking or reformer scheduling.
Pros
- Robust online booking and class scheduling with waitlists
- Integrated billing, payments, and membership management
- Built-in marketing automation for member retention
Cons
- Not optimized for Pilates-specific workflows like prop or instructor matching
- Pricing scales quickly for small studios
- Interface feels somewhat dated compared to modern competitors
Best For
Mid-sized Pilates studios needing comprehensive business management alongside booking capabilities.
Pricing
Starts at $149/month for up to 100 members, with custom tiers up to $500+/month based on size and features.
Virtuagym
specializedAll-in-one gym software with class booking, custom apps, and analytics suited for Pilates instructors and studios.
Fully customizable, white-label mobile app for clients to book Pilates classes, view schedules, and manage memberships independently
Virtuagym is an all-in-one fitness management software designed for studios and gyms, including Pilates centers, offering robust online booking, class scheduling, and client management tools. It provides a custom-branded mobile app for members to book Pilates classes, track workouts, and make payments seamlessly. The platform also includes CRM, marketing automation, and reporting features to help studios streamline operations and grow their business.
Pros
- Comprehensive online booking and scheduling tailored for group classes like Pilates
- Custom-branded client apps for easy access and engagement
- Integrated payments, CRM, and marketing automation for business growth
Cons
- Pricing can be steep for small Pilates studios with basic needs
- Steeper learning curve for non-tech-savvy users
- Less specialized customization for niche Pilates-specific workflows compared to dedicated tools
Best For
Mid-sized Pilates studios seeking an all-in-one platform with strong client app and marketing features.
Pricing
Starts at $129/month for basic plans, with Pro and Ultimate tiers up to $299+/month based on features, members, and customizations (custom quotes available).
RhinoFit
specializedAffordable gym management tool with online scheduling and waivers for small Pilates studios and personal training.
Hardware-integrated access control with RFID cards and biometrics for secure studio entry tied to bookings
RhinoFit is a cloud-based gym management platform designed for fitness businesses, including Pilates studios, offering class scheduling, online booking, membership management, and payment processing. It supports client self-service portals for booking Pilates classes or private sessions, automated email/SMS reminders, and attendance tracking. While versatile for general fitness, it provides reliable core booking tools but lacks deep Pilates-specific customizations like reformer usage logs or anatomical progress tracking.
Pros
- Robust online booking and class scheduling with waitlists
- Integrated payment processing and invoicing
- Mobile app for members and staff check-ins
Cons
- Limited Pilates-specific features like equipment or form tracking
- Dated interface in some areas
- Customer support can be slow for non-enterprise users
Best For
Small to mid-sized Pilates studios needing affordable, general-purpose booking and management without advanced specialization.
Pricing
Starts at $99/month (Solo plan), $199/month (Studio), scaling to $399+/month for multi-location; 14-day free trial.
Bookeo
otherOnline booking software for classes and appointments, easily customizable for Pilates sessions and group bookings.
Commission-free bookings with seamless multi-channel integration (website, Facebook, Instagram, Google) for effortless client acquisition.
Bookeo is a flexible online booking platform tailored for service businesses, offering robust tools for scheduling classes, appointments, tours, and rentals. For Pilates studios, it excels in managing group classes with capacity limits, waitlists, memberships, online payments via Stripe/PayPal, and automated SMS/email reminders. It supports multiple locations, staff assignments, and custom booking widgets for websites, making it adaptable for small to mid-sized operations without vendor commissions.
Pros
- Affordable pricing with no commissions on bookings
- Strong class management including waitlists and memberships
- Excellent mobile app for clients and easy integrations with Zoom/Stripe
Cons
- Lacks Pilates-specific features like client progress tracking or workout libraries
- Reporting and analytics are somewhat basic compared to fitness-focused competitors
- Initial setup and customization can feel overwhelming for non-tech users
Best For
Small to medium Pilates studios seeking a cost-effective, general-purpose booking system for classes and private sessions without advanced gym management needs.
Pricing
Starts at $14.95/month (Solo: 1 staff), $39.95/month (Standard: 5 staff), $89.95/month (Premium: unlimited staff); free trial available.
iClassPro
specializedClass management software for fitness programs like Pilates, featuring registration, payments, and family accounts.
Advanced automatic waitlist management that fills openings and notifies clients in real-time
iClassPro is a comprehensive management software tailored for fitness studios, including Pilates centers, offering class scheduling, online booking, automated payments, and client management tools. It supports group classes, private sessions, memberships, and multi-location operations with features like waitlists, attendance tracking, and reporting. While versatile for activity-based businesses, it provides solid booking capabilities for Pilates studios handling reformer, mat, and specialty classes.
Pros
- Powerful online booking and class scheduling with waitlists and auto-fill
- Integrated billing, invoicing, and payment processing
- Strong reporting tools and mobile apps for staff and clients
Cons
- Steep learning curve and complex initial setup
- Interface appears dated compared to modern competitors
- Pricing scales quickly for small Pilates studios with low volume
Best For
Mid-sized to large Pilates studios with multiple locations and high class volumes needing full-spectrum business management.
Pricing
Starts at $119/month for up to 100 active students (Starter plan), with tiers scaling to $500+/month for larger volumes; custom Enterprise pricing and annual discounts available.
Conclusion
Evaluating the top 10 Pilates booking tools reveals Mindbody as the standout choice, offering a comprehensive platform that integrates booking, payments, and client management. While Vagaro excels with tailored Pilates features and Glofox shines with retention-focused automation, Mindbody remains the top pick for studios needing all-encompassing solutions. Each tool has unique strengths, but Mindbody sets the standard for versatility and reliability.
Begin optimizing your Pilates studio operations by trying Mindbody—its robust features are designed to drive efficiency and growth for your business.
Tools Reviewed
All tools were independently evaluated for this comparison