Quick Overview
- 1#1: HoneyBook - All-in-one client management platform for photographers offering customizable invoices, payments, contracts, and automated workflows.
- 2#2: Dubsado - Comprehensive CRM for creatives with advanced invoicing, client portals, questionnaires, and automation tailored for photographers.
- 3#3: 17hats - Business automation tool for photographers featuring invoicing, scheduling, email marketing, and client communication in one dashboard.
- 4#4: Tave - Professional studio management software for photographers with robust invoicing, accounting, booking, and reporting features.
- 5#5: Sprout Studio - All-in-one photographer CRM including galleries, contracts, invoicing, and lead management to streamline business operations.
- 6#6: Studio Ninja - Simple yet powerful CRM for photographers with automated invoicing, timelines, questionnaires, and client communication.
- 7#7: Pixieset - Professional photo gallery platform with integrated store, invoicing, and client proofing for photographers.
- 8#8: ShootProof - Online gallery and proofing software for photographers featuring sales tools, automated invoicing, and client collections.
- 9#9: Iris Works - Workflow management system for portrait and wedding photographers with booking, invoicing, and client management tools.
- 10#10: StudioCloud - Free studio management software for solo photographers offering scheduling, invoicing, payments, and online booking.
Tools were selected and ranked by evaluating key factors: robust invoicing capabilities, integration with client workflows, ease of use, and value proposition for businesses of varying sizes, ensuring each entry delivers tangible efficiency and reliability.
Comparison Table
Choosing the right invoicing software is crucial for photographers, and our comparison table simplifies the process by examining top tools like HoneyBook, Dubsado, 17hats, Tave, Sprout Studio, and more. This guide breaks down key features, pricing, and usability to help readers identify the best fit for their business needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | HoneyBook All-in-one client management platform for photographers offering customizable invoices, payments, contracts, and automated workflows. | specialized | 9.4/10 | 9.6/10 | 9.2/10 | 8.9/10 |
| 2 | Dubsado Comprehensive CRM for creatives with advanced invoicing, client portals, questionnaires, and automation tailored for photographers. | specialized | 9.1/10 | 9.4/10 | 8.3/10 | 9.0/10 |
| 3 | 17hats Business automation tool for photographers featuring invoicing, scheduling, email marketing, and client communication in one dashboard. | specialized | 8.3/10 | 8.7/10 | 7.9/10 | 8.5/10 |
| 4 | Tave Professional studio management software for photographers with robust invoicing, accounting, booking, and reporting features. | enterprise | 8.7/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 5 | Sprout Studio All-in-one photographer CRM including galleries, contracts, invoicing, and lead management to streamline business operations. | specialized | 8.7/10 | 9.0/10 | 8.8/10 | 8.4/10 |
| 6 | Studio Ninja Simple yet powerful CRM for photographers with automated invoicing, timelines, questionnaires, and client communication. | specialized | 8.5/10 | 9.0/10 | 8.7/10 | 8.2/10 |
| 7 | Pixieset Professional photo gallery platform with integrated store, invoicing, and client proofing for photographers. | specialized | 6.8/10 | 5.7/10 | 8.9/10 | 7.2/10 |
| 8 | ShootProof Online gallery and proofing software for photographers featuring sales tools, automated invoicing, and client collections. | specialized | 7.8/10 | 7.5/10 | 8.5/10 | 8.0/10 |
| 9 | Iris Works Workflow management system for portrait and wedding photographers with booking, invoicing, and client management tools. | specialized | 8.2/10 | 8.5/10 | 8.7/10 | 7.8/10 |
| 10 | StudioCloud Free studio management software for solo photographers offering scheduling, invoicing, payments, and online booking. | specialized | 7.6/10 | 8.0/10 | 6.8/10 | 8.5/10 |
All-in-one client management platform for photographers offering customizable invoices, payments, contracts, and automated workflows.
Comprehensive CRM for creatives with advanced invoicing, client portals, questionnaires, and automation tailored for photographers.
Business automation tool for photographers featuring invoicing, scheduling, email marketing, and client communication in one dashboard.
Professional studio management software for photographers with robust invoicing, accounting, booking, and reporting features.
All-in-one photographer CRM including galleries, contracts, invoicing, and lead management to streamline business operations.
Simple yet powerful CRM for photographers with automated invoicing, timelines, questionnaires, and client communication.
Professional photo gallery platform with integrated store, invoicing, and client proofing for photographers.
Online gallery and proofing software for photographers featuring sales tools, automated invoicing, and client collections.
Workflow management system for portrait and wedding photographers with booking, invoicing, and client management tools.
Free studio management software for solo photographers offering scheduling, invoicing, payments, and online booking.
HoneyBook
specializedAll-in-one client management platform for photographers offering customizable invoices, payments, contracts, and automated workflows.
Smart payment scheduling with automated reminders and partial payment support, streamlining cash flow for photography projects.
HoneyBook is an all-in-one client management platform designed for creative professionals like photographers, offering robust invoicing tools alongside booking, contracts, and payments. It enables customizable invoice templates tailored for photography services such as sessions, prints, and albums, with features like partial payments, recurring billing, and automated reminders. The software integrates seamlessly with payment processors like Stripe and PayPal, providing real-time tracking and professional client portals for a polished experience.
Pros
- Highly customizable invoices with photography-specific templates and deposit scheduling
- Automated payment reminders and tracking reduce chasing clients
- Integrated client portal for easy payments and project updates
Cons
- Higher pricing may not suit solo photographers needing only basic invoicing
- Steeper learning curve for advanced workflow automations
- Limited free tier or trial depth compared to pure invoicing tools
Best For
Photographers and creative pros handling end-to-end client workflows who need professional invoicing integrated with bookings and contracts.
Pricing
Starter at $19/month (billed annually), Essentials at $39/month, Premium at $79/month; 7-day free trial available.
Dubsado
specializedComprehensive CRM for creatives with advanced invoicing, client portals, questionnaires, and automation tailored for photographers.
Advanced workflow automation that triggers invoices, contracts, and payments based on client actions
Dubsado is a comprehensive client management platform tailored for photographers and creatives, featuring advanced invoicing tools alongside contracts, proposals, questionnaires, and scheduling. It enables customizable invoices with partial payments, recurring billing, and seamless integration with payment processors like Stripe and PayPal. The software automates workflows to streamline the entire client journey from booking to payment collection.
Pros
- Highly customizable invoices and automated payment reminders
- Integrated client portal for self-service payments and document signing
- Robust workflow automation that ties invoicing to contracts and bookings
Cons
- Steep initial learning curve for full customization
- Client-based pricing tiers may limit beginners
- Lacks native gallery proofing or delivery tools for photographers
Best For
Photographers seeking an all-in-one solution for invoicing integrated with client onboarding and workflow management.
Pricing
Starts at $20/month (Starter, 3 clients), $40/month (Mighty, 10 clients), $70/month (Ultimate, unlimited); 20% off with annual billing.
17hats
specializedBusiness automation tool for photographers featuring invoicing, scheduling, email marketing, and client communication in one dashboard.
Customizable Blueprints that automate the entire client journey from questionnaire to invoicing and payment collection
17hats is an all-in-one business automation platform tailored for service professionals like photographers, handling client management, scheduling, contracts, questionnaires, invoicing, and payments. It excels in streamlining the photography workflow from initial inquiry to final payment with customizable blueprints that automate repetitive tasks. Photographers benefit from professional invoice templates, online payment processing via Stripe or PayPal, and integrated client communication tools.
Pros
- Comprehensive workflow automation via customizable Blueprints
- Seamless invoicing with recurring options and payment integrations
- Affordable all-in-one solution reducing need for multiple tools
Cons
- Steeper learning curve for setup and customization
- Lacks advanced photo gallery or proofing features
- Interface feels dated compared to modern competitors
Best For
Solo photographers or small studios needing integrated invoicing, client onboarding, and automation without juggling multiple apps.
Pricing
Starts at $15/mo (Launch), $35/mo (Growth), $99/mo (Pro); annual billing offers 20% discount; 14-day free trial.
Tave
enterpriseProfessional studio management software for photographers with robust invoicing, accounting, booking, and reporting features.
Automated workflow engine that triggers invoices, contracts, and questionnaires based on booking stages for hands-off client management
Tave is a comprehensive studio management platform tailored for photographers, offering robust invoicing, payment processing, client CRM, booking calendars, contracts, and online galleries all in one system. It excels in automating workflows from lead capture to final delivery, with customizable invoice templates supporting deposits, recurring billing, and multi-currency options. Ideal for growing photography businesses seeking to streamline administrative tasks beyond basic invoicing.
Pros
- Powerful invoicing with automation, templates, and seamless payment integrations like Stripe and Square
- Full studio suite including CRM, contracts, and galleries reduces need for multiple tools
- Excellent mobile app for on-the-go invoicing and client management
Cons
- Can feel overwhelming for users needing only simple invoicing without full studio features
- Steeper learning curve for advanced automations and custom setups
- Higher pricing tiers required for unlimited clients or advanced reporting
Best For
Mid-sized photography studios or wedding photographers who need integrated invoicing within a complete business management system.
Pricing
Starts at $25/month (Essentials plan, billed annually) up to $99+/month for Pro/Enterprise with unlimited clients and advanced features; 14-day free trial.
Sprout Studio
specializedAll-in-one photographer CRM including galleries, contracts, invoicing, and lead management to streamline business operations.
Invoicing automatically linked to client bookings, contracts, and proofing galleries for end-to-end workflow automation
Sprout Studio is an all-in-one CRM and studio management platform designed exclusively for photographers, handling everything from client onboarding to delivery. Its invoicing features allow for customizable invoices tied directly to bookings, automated payment reminders, deposit handling, and integration with Stripe for seamless payments. Beyond invoicing, it includes contracts, questionnaires, online galleries, and scheduling to streamline the entire photography workflow.
Pros
- Tailored invoicing integrated with photographer workflows like bookings and galleries
- Strong payment tracking with Stripe integration and automated reminders
- Modern, intuitive interface with mobile app support
Cons
- Pricing scales up quickly for advanced features needed by larger studios
- Somewhat photographer-centric, less flexible for non-photography invoicing
- Limited built-in accounting exports compared to dedicated tools
Best For
Professional photographers who need integrated invoicing within a full client management system.
Pricing
Starts at $24/month (Basic), $39/month (Growth), $59/month (Pro); annual billing offers discounts.
Studio Ninja
specializedSimple yet powerful CRM for photographers with automated invoicing, timelines, questionnaires, and client communication.
The Client Hub, a centralized portal where clients can view proofs, sign contracts, pay invoices, and complete questionnaires independently.
Studio Ninja is an all-in-one client management platform tailored for photographers, offering streamlined invoicing, online booking, contract signing, and payment processing. It features a client portal for self-service access to invoices, galleries, and questionnaires, reducing administrative workload. The software integrates scheduling, reminders, and reporting to help photographers manage their business efficiently from a single dashboard.
Pros
- Comprehensive invoicing with Stripe/PayPal integration and automated reminders
- Intuitive client hub for seamless communication and self-service payments
- Photography-specific tools like gallery delivery and booking calendars
Cons
- Limited customization options for invoice templates
- No free plan; starts at paid tiers only
- Fewer third-party integrations compared to general accounting software
Best For
Solo photographers or small studios seeking an integrated solution for bookings, invoicing, and client management without needing multiple tools.
Pricing
Starts at $25/month (Solo plan) up to $99/month (Studio plan), billed annually; includes a 14-day free trial.
Pixieset
specializedProfessional photo gallery platform with integrated store, invoicing, and client proofing for photographers.
Automated invoicing directly within interactive client galleries for proofing and purchasing
Pixieset is primarily a client gallery and photo delivery platform for photographers that includes basic invoicing features tied to its online store functionality. It enables photographers to create branded galleries where clients can proof images, purchase prints or digital downloads, and receive automated invoices via Stripe integration. While effective for sales-driven invoicing, it lacks standalone billing tools, custom templates, or advanced accounting features found in dedicated invoicing software.
Pros
- Seamless integration of invoicing with gallery delivery and client proofing
- Quick setup for Stripe payments and automated invoice generation
- Mobile-friendly client portals for easy payment tracking
Cons
- Invoicing is limited to store sales; no standalone or customizable invoices
- Lacks advanced features like recurring billing, expense tracking, or contracts
- Requires paid plans for full payment processing capabilities
Best For
Photographers who sell photos primarily through online galleries and need simple, integrated invoicing for client purchases.
Pricing
Free plan with limited features; paid plans start at $8/month (Starter) up to $40/month (Max), billed annually for discounts, with Stripe fees extra.
ShootProof
specializedOnline gallery and proofing software for photographers featuring sales tools, automated invoicing, and client collections.
Automated invoice generation directly from client gallery purchases and downloads
ShootProof is a comprehensive platform tailored for photographers, offering invoicing tools integrated with client galleries, proofing, and online stores. It enables users to generate professional invoices, accept payments via credit card or PayPal, and automate billing for gallery purchases and downloads. The software streamlines payment tracking and reminders within a photography-focused workflow, making it suitable for managing client transactions efficiently.
Pros
- Seamless integration of invoicing with galleries and automated billing for sales
- User-friendly interface with professional invoice templates and payment reminders
- Built-in payment processing with low fees for credit cards and PayPal
Cons
- Limited advanced accounting features like detailed financial reporting or QuickBooks integration
- Pricing scales with storage needs, which can increase costs for high-volume photographers
- Primarily optimized for photography workflows, less versatile for general business invoicing
Best For
Photographers who need invoicing tightly coupled with online galleries and client proofing systems.
Pricing
Starts at $10/month (5GB storage, core features); scales to $45+/month for 500GB+ storage and advanced tools; invoicing included in all plans.
Iris Works
specializedWorkflow management system for portrait and wedding photographers with booking, invoicing, and client management tools.
Automated workflow triggers that seamlessly send contracts, invoices, and galleries based on booking status
Iris Works is a comprehensive client management platform tailored for photographers, automating workflows from inquiries and bookings to contracts, invoicing, and payments. It features professional invoice templates, seamless payment processing via Stripe or Square, and client portals for easy access to details and galleries. Beyond invoicing, it includes scheduling, questionnaires, and online proofing to streamline the entire photography business process.
Pros
- Tailored automation for photography workflows including invoicing and payments
- User-friendly interface with customizable templates and client portals
- Strong integrations for payments and calendars
Cons
- Pricing can be steep for solo beginners
- Limited advanced reporting and analytics for invoicing
- Less flexibility for non-photography businesses
Best For
Solo photographers or small studios seeking an all-in-one tool for client management and invoicing.
Pricing
Starter plan at $65/month (billed annually), Pro at $95/month, Ultimate at $145/month; 14-day free trial available.
StudioCloud
specializedFree studio management software for solo photographers offering scheduling, invoicing, payments, and online booking.
Free forever plan with integrated invoicing, payments, and client galleries for growing studios
StudioCloud is an all-in-one business management platform tailored for photography studios and creative professionals, providing tools for client CRM, scheduling, invoicing, online payments, and marketing automation. Its invoicing features allow users to generate customizable invoices, track payments, send reminders, and integrate with payment processors like Stripe and PayPal. While comprehensive, it excels more as a full studio suite rather than a dedicated invoicing tool, with added capabilities for online booking, contracts, and client galleries.
Pros
- Free plan with core invoicing and management tools
- Integrated payments and client portal for streamlined billing
- Comprehensive suite covering invoicing alongside scheduling and galleries
Cons
- Dated interface with a steeper learning curve
- Limited advanced invoicing customizations compared to specialized tools
- Overkill for users needing only basic invoicing without full studio management
Best For
Solo photographers or small studios seeking a cost-effective, all-in-one platform with reliable invoicing as part of broader business operations.
Pricing
Free plan for basic features; Premium at $29.95/user/month; Pro at $49.95/user/month with advanced tools and unlimited clients.
Conclusion
Reviewing 10 invoicing tools reveals standout options that simplify client management and financial processes. HoneyBook leads as the top choice, offering a robust, all-in-one platform with customizable features. While Dubsado and 17hats excel in specific areas—such as CRM-focused workflows and automation—they remain excellent alternatives for tailored needs.
Take the next step in streamlining your business: start with HoneyBook to leverage its comprehensive tools, or explore the top runners to find the ideal fit for your unique workflow.
Tools Reviewed
All tools were independently evaluated for this comparison