Quick Overview
- 1#1: Deputy - Deputy provides intuitive employee scheduling, time tracking, and workforce management for businesses of all sizes.
- 2#2: When I Work - When I Work streamlines shift scheduling, time tracking, and team communication for hourly workforces.
- 3#3: Connecteam - Connecteam is an all-in-one mobile app for employee scheduling, task management, and communication.
- 4#4: Homebase - Homebase offers free scheduling, time clocks, and hiring tools tailored for small businesses.
- 5#5: Workforce.com - Workforce.com delivers AI-powered scheduling, attendance tracking, and compliance management for teams.
- 6#6: 7shifts - 7shifts specializes in restaurant staff scheduling, labor forecasting, and tip management.
- 7#7: Sling - Sling enables easy creation of employee schedules, shift trades, and team messaging.
- 8#8: Personio - Personio is an all-in-one HR platform with personnel planning, recruiting, and time tracking for SMBs.
- 9#9: UKG Pro - UKG Pro offers comprehensive workforce management including advanced scheduling and payroll integration.
- 10#10: Workday - Workday provides cloud HCM solutions with workforce planning, scheduling, and analytics capabilities.
These tools were chosen based on rigorous assessment of features, user experience, functionality breadth, and value, ensuring they represent the pinnacle of reliability and effectiveness in personalplanung software.
Comparison Table
Personal planning software simplifies scheduling, team coordination, and workflow management, and this comparison table explores top tools including Deputy, When I Work, Connecteam, Homebase, Workforce.com, and more. It outlines each platform's key features, pricing structures, usability, and unique strengths, guiding readers to select the best fit for their specific needs, such as small teams, remote operations, or multi-location setups.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Deputy Deputy provides intuitive employee scheduling, time tracking, and workforce management for businesses of all sizes. | specialized | 9.5/10 | 9.8/10 | 9.3/10 | 9.1/10 |
| 2 | When I Work When I Work streamlines shift scheduling, time tracking, and team communication for hourly workforces. | specialized | 9.2/10 | 9.4/10 | 9.3/10 | 8.9/10 |
| 3 | Connecteam Connecteam is an all-in-one mobile app for employee scheduling, task management, and communication. | specialized | 8.7/10 | 9.0/10 | 9.2/10 | 8.1/10 |
| 4 | Homebase Homebase offers free scheduling, time clocks, and hiring tools tailored for small businesses. | specialized | 8.6/10 | 8.4/10 | 9.2/10 | 9.5/10 |
| 5 | Workforce.com Workforce.com delivers AI-powered scheduling, attendance tracking, and compliance management for teams. | specialized | 8.2/10 | 8.8/10 | 7.9/10 | 7.5/10 |
| 6 | 7shifts 7shifts specializes in restaurant staff scheduling, labor forecasting, and tip management. | specialized | 8.3/10 | 8.9/10 | 8.4/10 | 7.7/10 |
| 7 | Sling Sling enables easy creation of employee schedules, shift trades, and team messaging. | specialized | 8.1/10 | 7.9/10 | 8.7/10 | 9.4/10 |
| 8 | Personio Personio is an all-in-one HR platform with personnel planning, recruiting, and time tracking for SMBs. | enterprise | 8.2/10 | 8.0/10 | 8.8/10 | 7.5/10 |
| 9 | UKG Pro UKG Pro offers comprehensive workforce management including advanced scheduling and payroll integration. | enterprise | 8.2/10 | 9.0/10 | 7.5/10 | 7.8/10 |
| 10 | Workday Workday provides cloud HCM solutions with workforce planning, scheduling, and analytics capabilities. | enterprise | 7.8/10 | 8.3/10 | 7.1/10 | 7.0/10 |
Deputy provides intuitive employee scheduling, time tracking, and workforce management for businesses of all sizes.
When I Work streamlines shift scheduling, time tracking, and team communication for hourly workforces.
Connecteam is an all-in-one mobile app for employee scheduling, task management, and communication.
Homebase offers free scheduling, time clocks, and hiring tools tailored for small businesses.
Workforce.com delivers AI-powered scheduling, attendance tracking, and compliance management for teams.
7shifts specializes in restaurant staff scheduling, labor forecasting, and tip management.
Sling enables easy creation of employee schedules, shift trades, and team messaging.
Personio is an all-in-one HR platform with personnel planning, recruiting, and time tracking for SMBs.
UKG Pro offers comprehensive workforce management including advanced scheduling and payroll integration.
Workday provides cloud HCM solutions with workforce planning, scheduling, and analytics capabilities.
Deputy
specializedDeputy provides intuitive employee scheduling, time tracking, and workforce management for businesses of all sizes.
AI-powered Auto-Schedule that intelligently assigns shifts based on skills, availability, and labor cost forecasting to minimize overtime.
Deputy is a leading workforce management platform designed for efficient personnel scheduling, time tracking, and team communication, primarily serving shift-based industries like retail, hospitality, and healthcare. It enables managers to create optimized schedules using drag-and-drop tools, automate shift assignments, and handle employee requests for swaps or time off seamlessly. The software also integrates forecasting to predict labor needs and ensures compliance with labor regulations through automated alerts and reports.
Pros
- Highly intuitive drag-and-drop scheduling interface that saves time on manual planning
- Robust mobile app for employees to view schedules, clock in/out, and request shifts
- Advanced labor forecasting and optimization tools that reduce costs and improve efficiency
Cons
- Higher pricing tiers required for advanced features like AI scheduling
- Occasional performance lags with very large teams (100+ users)
- Limited free trial period and no perpetual free plan for small businesses
Best For
Medium to large businesses in shift-heavy industries needing scalable, mobile-first personnel planning with cost optimization.
Pricing
Starts at $3.50 per active user/month (Essentials), $5+ for Premium/Enterprise with custom quotes; annual billing discounts available.
When I Work
specializedWhen I Work streamlines shift scheduling, time tracking, and team communication for hourly workforces.
OpenShifts feature allowing employees to claim available shifts in real-time, promoting flexibility without manager intervention
When I Work is a cloud-based employee scheduling software tailored for shift-based businesses, enabling managers to create optimized schedules, manage shift trades, and track time attendance. It offers mobile apps for both employees and managers, facilitating real-time updates, communications, and self-service features like shift swapping. The platform also includes labor forecasting, overtime alerts, and integrations with payroll systems to support efficient workforce management.
Pros
- Intuitive drag-and-drop scheduling with auto-fill and templates
- Robust mobile app for employee self-service and time clocking
- Strong communication tools including messaging and announcements
Cons
- Advanced reporting and forecasting locked behind higher tiers
- Customer support primarily email-based with limited phone options
- Integration setup can be complex for non-tech users
Best For
Small to medium-sized businesses in retail, hospitality, or healthcare needing flexible, mobile-first shift scheduling for hourly workers.
Pricing
Free for single-location teams up to 75 users; paid plans start at $2/user/month (Essential), $3.50/user/month (Pro), and $5/user/month (Elite), billed annually.
Connecteam
specializedConnecteam is an all-in-one mobile app for employee scheduling, task management, and communication.
AI-powered Auto-Scheduler that intelligently assigns shifts based on employee availability, skills, and labor costs
Connecteam is a mobile-first all-in-one workforce management platform tailored for deskless and frontline teams, with robust scheduling tools at its core. It enables drag-and-drop shift planning, availability-based auto-scheduling, and real-time notifications to streamline Personalplanung. Beyond scheduling, it integrates time tracking, task management, and employee communication for comprehensive operations.
Pros
- Intuitive drag-and-drop scheduling with AI-powered auto-scheduler
- Strong mobile app for employee self-service and real-time updates
- Seamless integration of scheduling with time tracking and communication
Cons
- Pricing scales quickly for larger teams beyond 30 users
- Advanced customization and reporting options are somewhat limited
- Overkill for businesses needing only basic scheduling without extra features
Best For
Small to medium-sized businesses with deskless or hourly workforces seeking an all-in-one mobile solution for scheduling and employee management.
Pricing
Free for up to 10 users; paid plans start at $29/month (Basic, up to 30 users), $49/month (Advanced), $99/month (Expert), with additional users at ~$0.99-$3.25/user/month depending on plan.
Homebase
specializedHomebase offers free scheduling, time clocks, and hiring tools tailored for small businesses.
OpenShifts, where managers post unfilled shifts and employees claim them directly via the app
Homebase is an all-in-one workforce management platform designed primarily for small businesses with hourly employees, focusing on shift scheduling, time tracking, and team communication. It allows managers to build drag-and-drop schedules, post OpenShifts for employees to claim, and handle time clocks with geofencing. The software also includes hiring, task management, and basic reporting to streamline daily operations.
Pros
- Generous free plan for single locations
- Intuitive mobile app for scheduling and clock-ins
- OpenShifts feature empowers employee self-scheduling
Cons
- Advanced forecasting and analytics locked in paid tiers
- Limited customization for complex scheduling rules
- Customer support slower on free plan
Best For
Small retail, restaurant, or service businesses with hourly staff needing simple, affordable scheduling without steep learning curves.
Pricing
Free Essentials plan for one location; paid Premium ($29.95/location/month) and Enterprise (custom) plans unlock more features.
Workforce.com
specializedWorkforce.com delivers AI-powered scheduling, attendance tracking, and compliance management for teams.
Automated award compliance engine that interprets labor laws and flags non-compliant shifts in real-time
Workforce.com is a comprehensive workforce management platform focused on staff scheduling, time tracking, and compliance for hourly workers in industries like healthcare, hospitality, and retail. It offers drag-and-drop scheduling, AI-powered forecasting, automated shift filling, and employee self-service via a mobile app. The software ensures labor law compliance, fatigue management, and seamless payroll integrations, making it ideal for Personalplanung in regulated environments.
Pros
- Robust AI-driven scheduling and demand forecasting
- Strong compliance tools including award interpretation and fatigue management
- Intuitive mobile app for employee self-service and shift swaps
Cons
- Pricing can be expensive for small teams
- Some features heavily tailored to AU/NZ regulations
- Steeper learning curve for advanced compliance setup
Best For
Medium to large businesses in compliance-intensive sectors like healthcare and hospitality needing advanced staff scheduling.
Pricing
Custom quote-based pricing, typically $6+ per active user/month depending on features and volume.
7shifts
specialized7shifts specializes in restaurant staff scheduling, labor forecasting, and tip management.
Sales forecasting integration that auto-generates optimal schedules based on historical and projected POS data
7shifts is a workforce management platform tailored for restaurants, offering drag-and-drop scheduling, labor forecasting, and shift management tools to optimize staffing. It includes time tracking, team communication via an in-app inbox, and integrations with popular POS and payroll systems. The software helps reduce labor costs by predicting sales-driven demand and automating schedule creation.
Pros
- Intuitive drag-and-drop scheduling with auto-fill based on forecasts
- Strong mobile app for employees to view shifts and request trades
- Seamless POS integrations for accurate sales-based labor predictions
Cons
- Primarily optimized for restaurants, less adaptable for non-hospitality
- Pricing increases significantly with multiple locations and advanced features
- Some customization requires higher-tier plans
Best For
Restaurant managers and multi-location operators seeking sales-driven scheduling to control labor costs.
Pricing
Starts at $29.99/location/month (Essential), $59.99 (Pro), $109.99 (Premier+), billed annually with a free trial.
Sling
specializedSling enables easy creation of employee schedules, shift trades, and team messaging.
Unlimited free scheduling for any team size without user limits
Sling is a user-friendly employee scheduling software that helps managers create, manage, and communicate shifts for teams in real-time. It offers tools for shift planning, time-off requests, labor cost tracking, and team messaging to optimize workforce management. Primarily aimed at small to medium businesses in hospitality, retail, and services, it supports mobile access for both managers and employees.
Pros
- Completely free core scheduling for unlimited users and locations
- Intuitive drag-and-drop interface with mobile app support
- Built-in communication tools and labor cost insights
Cons
- Limited advanced analytics and forecasting compared to enterprise tools
- Some premium features require paid upgrades
- Occasional sync issues reported in mobile app
Best For
Small to medium-sized businesses in shift-based industries like restaurants and retail seeking a cost-free, straightforward scheduling solution.
Pricing
Free plan for core features; Premium starts at $2/user/month (billed annually) for advanced tools like reports and integrations.
Personio
enterprisePersonio is an all-in-one HR platform with personnel planning, recruiting, and time tracking for SMBs.
Integrated shift planning with automatic compliance checks and payroll synchronization
Personio is a comprehensive HR management platform with strong personnel planning capabilities, including shift scheduling, time tracking, absence management, and roster creation. It enables drag-and-drop scheduling, automated approvals, and mobile access for employees to view shifts and request changes. The tool integrates seamlessly with other HR functions like payroll and performance management, making it suitable for holistic workforce management.
Pros
- Intuitive drag-and-drop scheduling interface
- Seamless integration with full HR suite including payroll
- Mobile app for employee self-service and real-time updates
Cons
- Higher cost for teams needing only scheduling features
- Limited advanced customization for complex shift rules
- Full personnel planning requires higher-tier plans
Best For
Mid-sized businesses (50-500 employees) seeking an integrated HR platform with reliable personnel planning.
Pricing
Custom pricing starting at around €99/month base + €4-6 per employee/month; personnel planning in Professional/Enterprise tiers.
UKG Pro
enterpriseUKG Pro offers comprehensive workforce management including advanced scheduling and payroll integration.
AI-driven intelligent scheduling that auto-generates optimized, compliant shifts based on demand forecasts and employee availability
UKG Pro is a comprehensive cloud-based HCM platform from UKG that includes advanced workforce management tools tailored for Personalplanung, enabling efficient employee scheduling, shift planning, and demand forecasting. It integrates scheduling with HR, payroll, and timekeeping for a unified workforce view, supporting real-time adjustments and compliance. Ideal for large-scale operations, it leverages AI to optimize staffing while managing employee preferences and legal requirements.
Pros
- Robust AI-powered forecasting and scheduling optimization
- Seamless integration with full HCM suite including payroll and HR
- Mobile-first access for employees and managers
Cons
- Complex implementation and steep learning curve for new users
- High cost with custom enterprise pricing
- Overkill for small to mid-sized businesses
Best For
Large enterprises needing integrated workforce scheduling within a comprehensive HCM ecosystem.
Pricing
Custom enterprise pricing, typically $15-30 per employee/month depending on modules and scale.
Workday
enterpriseWorkday provides cloud HCM solutions with workforce planning, scheduling, and analytics capabilities.
Skills-based scheduling with AI forecasting integrated across HR modules
Workday is a comprehensive cloud-based HCM platform with a dedicated Workforce Management module for personalplanung, enabling employee scheduling, shift planning, and time-off management. It integrates scheduling with core HR data for skills-based assignments, compliance tracking, and real-time adjustments. The system uses AI-driven forecasting to optimize workforce allocation and reduce manual planning efforts, making it suitable for complex, enterprise-scale operations.
Pros
- Seamless integration with full HCM suite for unified HR data
- AI-powered forecasting and skills-based scheduling
- Strong compliance and analytics capabilities
Cons
- Steep learning curve and complex setup
- High cost unsuitable for small teams
- Overkill for simple scheduling needs
Best For
Large enterprises with complex, multi-location workforces needing integrated HCM scheduling.
Pricing
Custom enterprise pricing, typically $150-250 per employee per year plus implementation fees; contact sales for quotes.
Conclusion
The reviewed tools present solid options for workforce management, with Deputy leading as the top choice, offering intuitive scheduling and comprehensive features for businesses of all sizes. When I Work stands out for streamlining shift scheduling and team communication, while Connecteam excels as a versatile mobile app for coordination and task management. Depending on specific needs—whether focusing on simplicity, communication, or all-in-one functionality—the top three provide reliable solutions to optimize daily operations.
Don’t miss out on enhancing your workforce management—start with Deputy to experience its seamless tools designed to simplify scheduling, time tracking, and team coordination, and take your operations to the next level.
Tools Reviewed
All tools were independently evaluated for this comparison