Quick Overview
- 1#1: Trainerize - All-in-one platform for personal trainers to deliver custom workouts, track client progress, and manage online scheduling and payments.
- 2#2: Mindbody - Comprehensive business management software for fitness studios and personal trainers featuring scheduling, client management, and marketing tools.
- 3#3: Vagaro - User-friendly scheduling and booking software tailored for fitness professionals with online payments, reminders, and client tracking.
- 4#4: TrueCoach - Coaching platform designed for personal trainers to build programs, communicate with clients, and handle session scheduling efficiently.
- 5#5: My PT Hub - Complete personal training software offering workout builders, nutrition tracking, client scheduling, and habit coaching features.
- 6#6: Everfit - Mobile-first app for trainers to create personalized training plans, schedule sessions, and engage clients through messaging and challenges.
- 7#7: FitSW - Affordable fitness management tool for personal trainers with exercise libraries, client scheduling, progress tracking, and billing.
- 8#8: PT Distinction - Customizable software for personal trainers to deliver workouts, nutrition plans, assessments, and automated scheduling.
- 9#9: Exercise.com - Custom fitness business platform with branded apps, online scheduling, workout delivery, and e-commerce for personal trainers.
- 10#10: WellnessLiving - All-in-one studio management system including class and appointment scheduling, memberships, and marketing for fitness pros.
Tools were selected for their ability to deliver robust, user-friendly solutions, with a focus on features like scheduling, progress tracking, payment processing, and client engagement, ensuring they balance quality, value, and suitability for diverse training needs.
Comparison Table
Navigating personal training scheduling software? This comparison table breaks down key tools like Trainerize, Mindbody, Vagaro, TrueCoach, My PT Hub, and more, guiding readers to identify the best fit for their needs. From scheduling efficiency to client management features, it highlights essential functionalities to streamline operations and enhance client experiences.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Trainerize All-in-one platform for personal trainers to deliver custom workouts, track client progress, and manage online scheduling and payments. | specialized | 9.7/10 | 9.8/10 | 9.4/10 | 9.2/10 |
| 2 | Mindbody Comprehensive business management software for fitness studios and personal trainers featuring scheduling, client management, and marketing tools. | enterprise | 8.7/10 | 9.2/10 | 7.8/10 | 7.5/10 |
| 3 | Vagaro User-friendly scheduling and booking software tailored for fitness professionals with online payments, reminders, and client tracking. | specialized | 8.4/10 | 8.2/10 | 8.8/10 | 8.0/10 |
| 4 | TrueCoach Coaching platform designed for personal trainers to build programs, communicate with clients, and handle session scheduling efficiently. | specialized | 8.2/10 | 8.0/10 | 8.7/10 | 7.8/10 |
| 5 | My PT Hub Complete personal training software offering workout builders, nutrition tracking, client scheduling, and habit coaching features. | specialized | 8.7/10 | 9.1/10 | 8.4/10 | 9.2/10 |
| 6 | Everfit Mobile-first app for trainers to create personalized training plans, schedule sessions, and engage clients through messaging and challenges. | specialized | 8.4/10 | 8.6/10 | 9.1/10 | 8.2/10 |
| 7 | FitSW Affordable fitness management tool for personal trainers with exercise libraries, client scheduling, progress tracking, and billing. | specialized | 8.4/10 | 8.7/10 | 8.2/10 | 9.1/10 |
| 8 | PT Distinction Customizable software for personal trainers to deliver workouts, nutrition plans, assessments, and automated scheduling. | specialized | 8.1/10 | 8.6/10 | 7.8/10 | 8.0/10 |
| 9 | Exercise.com Custom fitness business platform with branded apps, online scheduling, workout delivery, and e-commerce for personal trainers. | specialized | 8.2/10 | 9.1/10 | 7.6/10 | 7.8/10 |
| 10 | WellnessLiving All-in-one studio management system including class and appointment scheduling, memberships, and marketing for fitness pros. | enterprise | 8.0/10 | 8.5/10 | 7.2/10 | 7.5/10 |
All-in-one platform for personal trainers to deliver custom workouts, track client progress, and manage online scheduling and payments.
Comprehensive business management software for fitness studios and personal trainers featuring scheduling, client management, and marketing tools.
User-friendly scheduling and booking software tailored for fitness professionals with online payments, reminders, and client tracking.
Coaching platform designed for personal trainers to build programs, communicate with clients, and handle session scheduling efficiently.
Complete personal training software offering workout builders, nutrition tracking, client scheduling, and habit coaching features.
Mobile-first app for trainers to create personalized training plans, schedule sessions, and engage clients through messaging and challenges.
Affordable fitness management tool for personal trainers with exercise libraries, client scheduling, progress tracking, and billing.
Customizable software for personal trainers to deliver workouts, nutrition plans, assessments, and automated scheduling.
Custom fitness business platform with branded apps, online scheduling, workout delivery, and e-commerce for personal trainers.
All-in-one studio management system including class and appointment scheduling, memberships, and marketing for fitness pros.
Trainerize
specializedAll-in-one platform for personal trainers to deliver custom workouts, track client progress, and manage online scheduling and payments.
Client-facing booking pages with self-scheduling, combined with in-app workout delivery and progress tracking for unmatched trainer-client synchronization
Trainerize is a comprehensive platform tailored for personal trainers and fitness professionals, featuring robust scheduling tools to manage 1-on-1 sessions, group classes, and availability calendars. It integrates seamlessly with Google Calendar, Zoom, and payment processors, enabling automated bookings, reminders, waitlists, and cancellations. Beyond scheduling, it supports workout programming, progress tracking, nutrition plans, and client communication, streamlining the entire personal training business workflow.
Pros
- Intuitive drag-and-drop calendar for easy session scheduling and real-time availability updates
- Automated SMS/email reminders, waitlists, and capacity management for group sessions
- Seamless integrations with Zoom, Stripe, and Google Calendar for end-to-end efficiency
Cons
- Pricing scales with active client count, which can become expensive for large rosters
- Advanced customization and reporting features locked behind higher-tier plans
- Initial setup and learning curve for non-tech-savvy trainers
Best For
Personal trainers and small fitness studios seeking an all-in-one scheduling and client management solution.
Pricing
Starts at $20/month for up to 5 active clients, scaling to $395/month for 500+ clients; 14-day free trial available.
Mindbody
enterpriseComprehensive business management software for fitness studios and personal trainers featuring scheduling, client management, and marketing tools.
Integrated Mindbody app for clients, enabling self-service booking, payments, and session history access from any device
Mindbody is a comprehensive cloud-based platform tailored for fitness and wellness businesses, providing advanced scheduling tools for personal training sessions, group classes, and appointments. It allows trainers to offer 24/7 online booking, manage calendars with drag-and-drop functionality, send automated reminders, and integrate payments seamlessly. Beyond scheduling, it includes client management, marketing automation, and detailed reporting to support business growth.
Pros
- Robust scheduling with real-time availability, waitlists, and recurring appointments
- Seamless integrations for payments, email marketing, and third-party apps
- Strong analytics and reporting for tracking trainer performance and client retention
Cons
- High pricing that may overwhelm solo trainers or small operations
- Steep learning curve due to extensive features and interface complexity
- Customer support can be slow for non-enterprise users
Best For
Established personal training studios and multi-location gyms seeking an all-in-one scheduling and management solution.
Pricing
Starts at $129/month for Essentials plan (billed annually); custom quotes for Pro and Ultimate tiers with add-ons.
Vagaro
specializedUser-friendly scheduling and booking software tailored for fitness professionals with online payments, reminders, and client tracking.
Vagaro Marketplace, which allows trainers to be discovered and booked by new clients searching for personal training services.
Vagaro is an all-in-one booking and business management platform tailored for fitness studios, personal trainers, salons, and wellness businesses. It enables personal trainers to create customizable online schedules, allow client self-booking, manage payments, and track client progress through integrated CRM tools. The software also offers marketing automations, reporting dashboards, and staff management features to streamline operations for training sessions and packages.
Pros
- Intuitive online booking system with real-time availability and mobile app access
- Built-in payment processing, waivers, and no-show protection tailored for sessions
- Strong marketing tools like automated emails and promotions to boost client retention
Cons
- Limited depth in fitness-specific tools like workout builders or progress tracking integrations
- Pricing can add up with transaction fees and add-ons for solo trainers
- Customization options require time to master for advanced setups
Best For
Personal trainers or small fitness studios needing robust scheduling, payments, and marketing in one platform.
Pricing
Starts at $25/month (Starter, 1 user) scaling to $200+/month (Ultimate, unlimited users), plus ~2.75% + $0.30 transaction fees.
TrueCoach
specializedCoaching platform designed for personal trainers to build programs, communicate with clients, and handle session scheduling efficiently.
Integrated workout templates that automatically deliver session-specific programming based on scheduled appointments
TrueCoach is a robust platform primarily designed for personal trainers to create, assign, and track customized workout programs for clients. It includes built-in scheduling tools that allow trainers to manage availability, book one-on-one or group sessions, and enable client self-scheduling via a shared calendar. While strong in program delivery and client communication, its scheduling features integrate seamlessly with progress tracking, habit building, and messaging for a holistic coaching experience.
Pros
- Seamless integration of scheduling with workout programming and client tracking
- Intuitive interface with mobile app support for trainers and clients
- Flexible client self-booking and group session management
Cons
- Pricing tiers scale quickly with client volume, potentially expensive for scaling trainers
- Lacks advanced payment processing or POS integration within scheduling
- Scheduling is solid but secondary to core programming tools, less robust than dedicated schedulers
Best For
Personal trainers and coaches who want scheduling combined with workout delivery and progress tracking in one platform.
Pricing
Tiered plans from $19.99/month (up to 5 clients) to $99.99/month (unlimited clients); 14-day free trial.
My PT Hub
specializedComplete personal training software offering workout builders, nutrition tracking, client scheduling, and habit coaching features.
Fully white-label custom mobile app for clients to book sessions, access workouts, and track progress independently
My PT Hub is a comprehensive all-in-one platform tailored for personal trainers, gyms, and fitness professionals, with robust scheduling tools at its core. It enables online client booking, calendar management, recurring appointments, and automated reminders to streamline session coordination. Beyond scheduling, it offers workout programming, nutrition tracking, habit builders, progress monitoring, and integrated payments for full business management.
Pros
- Extensive scheduling features including client self-booking and waitlists
- Affordable all-in-one solution with custom-branded client apps
- Strong tools for client retention like progress tracking and habit builders
Cons
- Customer support response times can be inconsistent
- Steeper learning curve for advanced customization
- Limited integrations with third-party tools like Zoom or advanced CRM
Best For
Solo personal trainers or small fitness businesses seeking an affordable, feature-rich platform for scheduling and client management without needing multiple tools.
Pricing
Starts at $29/month (Starter, up to 5 clients), $59/month (Pro, up to 50 clients), $99/month (Business, unlimited), with 20% annual discounts.
Everfit
specializedMobile-first app for trainers to create personalized training plans, schedule sessions, and engage clients through messaging and challenges.
Customizable booking pages with waitlists and recurring session automation, fully integrated with workout programming
Everfit is an all-in-one fitness platform designed for personal trainers, with strong scheduling capabilities including online booking, calendar management, and automated reminders. It allows trainers to handle both one-on-one and group sessions, integrate with personal calendars, and enable client self-scheduling via customizable booking pages. Beyond scheduling, it combines workout programming, progress tracking, and payments, making it ideal for streamlined client management.
Pros
- Intuitive drag-and-drop calendar and client self-booking
- Seamless integration with workout delivery and payments
- Mobile app for on-the-go scheduling and client communication
Cons
- Limited advanced reporting for multi-location gyms
- No perpetual free tier beyond trial
- Customization options can feel basic for enterprise needs
Best For
Solo personal trainers or small coaching teams needing scheduling tightly integrated with training and client management tools.
Pricing
Starts at $49/month for Pro plan (unlimited clients), with Agency plans from $99/month and custom Enterprise pricing.
FitSW
specializedAffordable fitness management tool for personal trainers with exercise libraries, client scheduling, progress tracking, and billing.
Vast library of over 8,000 exercises with embedded videos for quick, professional workout programming
FitSW is a comprehensive cloud-based platform designed for personal trainers and small gyms, offering robust scheduling tools for client appointments, group classes, and trainer availability with automated reminders and online booking. It integrates workout programming with a massive exercise library, client progress tracking, and payment processing to streamline fitness business operations. Additionally, it provides mobile apps for both trainers and clients to manage sessions, log workouts, and communicate effectively.
Pros
- Affordable pricing with a free tier for solo trainers
- Extensive exercise library with videos for custom workout creation
- Strong mobile apps for trainers and clients
Cons
- User interface feels somewhat dated compared to modern competitors
- Limited advanced reporting and analytics features
- Customer support response times can be inconsistent
Best For
Independent personal trainers or small studios seeking an all-in-one, budget-friendly scheduling and management solution.
Pricing
Free for 1 trainer; paid plans start at $19/month (Basic), $49/month (Pro), with custom enterprise options.
PT Distinction
specializedCustomizable software for personal trainers to deliver workouts, nutrition plans, assessments, and automated scheduling.
Habit tracking and accountability system that automates client check-ins and progress nudges
PT Distinction is an all-in-one business management platform tailored for personal trainers and small fitness studios, emphasizing client scheduling, workout programming, and engagement tools. It enables seamless booking of in-person and online sessions with features like recurring appointments, waitlists, and automated reminders. Beyond scheduling, it integrates payments, habit tracking, nutrition logging, and progress monitoring to support comprehensive client management.
Pros
- Robust scheduling with recurring bookings, waitlists, and calendar syncing
- Integrated payments and automated billing streamline revenue management
- Advanced client engagement via habit tracking and custom programming
Cons
- Steeper learning curve for non-tech-savvy users
- Pricing scales quickly for teams with per-trainer costs
- Limited third-party integrations compared to competitors
Best For
Independent personal trainers or small studios needing an all-in-one tool for scheduling and client retention.
Pricing
Starts at $24/month for Solo plan (1 trainer); Team plans from $59/trainer/month; billed annually with custom Enterprise options.
Exercise.com
specializedCustom fitness business platform with branded apps, online scheduling, workout delivery, and e-commerce for personal trainers.
Custom-branded mobile app that allows trainers to deliver a seamless, white-labeled experience for scheduling and workouts
Exercise.com is a comprehensive fitness business platform that excels in personal training scheduling by offering online booking, calendar management, automated reminders, and client self-scheduling tools. It integrates scheduling seamlessly with custom workout builders, nutrition planning, payment processing, and progress tracking for a holistic client management experience. Designed for trainers and gyms, it provides a white-label mobile app to enhance branding and client engagement.
Pros
- Fully customizable white-label mobile app for branded client experience
- Robust scheduling with online booking, group sessions, and integrations
- All-in-one platform combining scheduling with workouts, payments, and analytics
Cons
- Custom pricing can be expensive for solo trainers
- Steep learning curve due to extensive features
- Overkill for users needing only basic scheduling without full gym management
Best For
Personal trainers and small gym owners seeking an integrated platform for scheduling, client management, and business growth.
Pricing
Custom pricing starting at around $249/month for core plans, scaling to $500+ for advanced features and custom apps.
WellnessLiving
enterpriseAll-in-one studio management system including class and appointment scheduling, memberships, and marketing for fitness pros.
Built-in marketing automation that triggers personalized campaigns based on client booking history and attendance
WellnessLiving is an all-in-one business management platform tailored for fitness studios, gyms, and personal trainers, featuring robust online scheduling for 1-on-1 sessions, group classes, and appointments. Clients can self-book via a customizable portal, view trainer calendars, and receive automated reminders, while trainers manage availability and recurring bookings efficiently. It integrates payments, CRM, and marketing tools, making it a comprehensive solution beyond just scheduling.
Pros
- Comprehensive scheduling with online booking, waitlists, and trainer-specific calendars
- Seamless integration of payments, invoicing, and client management
- Mobile apps for clients and staff to handle bookings on the go
Cons
- Steep learning curve due to extensive features overwhelming solo trainers
- Higher pricing may not suit basic scheduling needs only
- Limited customization in some UI elements and reporting
Best For
Multi-trainer personal training studios or fitness businesses needing integrated scheduling with CRM and marketing tools.
Pricing
Starts at $59/month (billed annually) for Starter plan; Pro ($129/mo), Elite ($269/mo), and custom enterprise options available.
Conclusion
Evaluating a range of tools reveals the top three standouts, with Trainerize leading as the top choice—offering a seamless all-in-one platform for custom workouts, scheduling, and client management. Mindbody follows closely, excelling as a comprehensive business management solution with robust marketing tools, while Vagaro rounds out the top three, impressing with its user-friendly interface and essential booking features. Each tool addresses key needs, ensuring trainers can streamline operations and focus on client success.
For trainers seeking to elevate their practice, the right software is transformative—and Trainerize proves to be the ultimate partner in growing an efficient, thriving business. Explore Trainerize today and take the first step toward enhancing your workflow and client results.
Tools Reviewed
All tools were independently evaluated for this comparison