Quick Overview
- 1#1: Trainerize - Comprehensive platform for personal trainers to manage clients, deliver customized workouts, track progress, schedule sessions, and process payments.
- 2#2: TrueCoach - Professional coaching software focused on creating and delivering personalized workout programs with progress tracking and client communication.
- 3#3: My PT Hub - All-in-one solution for personal trainers offering workout design, client management, nutrition planning, scheduling, and billing.
- 4#4: Everfit - Modern app for trainers to build custom training plans, monitor client metrics, communicate via chat, and handle payments seamlessly.
- 5#5: PT Distinction - Advanced personal training software with habit tracking, workout libraries, automated programming, and detailed client analytics.
- 6#6: FitSW - Affordable tool for trainers to create workout and nutrition plans, manage schedules, track client adherence, and integrate payments.
- 7#7: Exercise.com - Custom-branded fitness platform for personal trainers to offer workouts, manage memberships, sell products, and run online training.
- 8#8: TrainHeroic - Performance training software for coaches to design programs, track athlete data, and foster accountability with team and individual features.
- 9#9: FitBudd - Client engagement platform for personal trainers with workout tracking, video libraries, messaging, and automated check-ins.
- 10#10: PTminder - Business management software for personal trainers handling scheduling, invoicing, client records, and online bookings.
We selected and ranked these tools based on features that align with trainer priorities, including usability, reliability, value, and the ability to integrate core functions like scheduling, progress tracking, and client communication, ensuring each solution meets the demands of modern fitness professionals.
Comparison Table
Personal training management software streamlines scheduling, client tracking, and business operations for fitness professionals; this comparison table evaluates top tools like Trainerize, TrueCoach, My PT Hub, Everfit, and PT Distinction, equipping readers to find the best solution for their workflow and goals.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Trainerize Comprehensive platform for personal trainers to manage clients, deliver customized workouts, track progress, schedule sessions, and process payments. | specialized | 9.5/10 | 9.8/10 | 9.2/10 | 9.3/10 |
| 2 | TrueCoach Professional coaching software focused on creating and delivering personalized workout programs with progress tracking and client communication. | specialized | 9.1/10 | 9.4/10 | 8.9/10 | 8.6/10 |
| 3 | My PT Hub All-in-one solution for personal trainers offering workout design, client management, nutrition planning, scheduling, and billing. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.5/10 |
| 4 | Everfit Modern app for trainers to build custom training plans, monitor client metrics, communicate via chat, and handle payments seamlessly. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.3/10 |
| 5 | PT Distinction Advanced personal training software with habit tracking, workout libraries, automated programming, and detailed client analytics. | specialized | 8.7/10 | 9.2/10 | 8.0/10 | 8.3/10 |
| 6 | FitSW Affordable tool for trainers to create workout and nutrition plans, manage schedules, track client adherence, and integrate payments. | specialized | 8.2/10 | 8.4/10 | 8.7/10 | 8.1/10 |
| 7 | Exercise.com Custom-branded fitness platform for personal trainers to offer workouts, manage memberships, sell products, and run online training. | specialized | 8.7/10 | 9.2/10 | 8.0/10 | 8.3/10 |
| 8 | TrainHeroic Performance training software for coaches to design programs, track athlete data, and foster accountability with team and individual features. | specialized | 8.2/10 | 9.0/10 | 7.8/10 | 7.5/10 |
| 9 | FitBudd Client engagement platform for personal trainers with workout tracking, video libraries, messaging, and automated check-ins. | specialized | 8.1/10 | 8.3/10 | 9.0/10 | 7.8/10 |
| 10 | PTminder Business management software for personal trainers handling scheduling, invoicing, client records, and online bookings. | specialized | 8.0/10 | 8.5/10 | 7.5/10 | 7.8/10 |
Comprehensive platform for personal trainers to manage clients, deliver customized workouts, track progress, schedule sessions, and process payments.
Professional coaching software focused on creating and delivering personalized workout programs with progress tracking and client communication.
All-in-one solution for personal trainers offering workout design, client management, nutrition planning, scheduling, and billing.
Modern app for trainers to build custom training plans, monitor client metrics, communicate via chat, and handle payments seamlessly.
Advanced personal training software with habit tracking, workout libraries, automated programming, and detailed client analytics.
Affordable tool for trainers to create workout and nutrition plans, manage schedules, track client adherence, and integrate payments.
Custom-branded fitness platform for personal trainers to offer workouts, manage memberships, sell products, and run online training.
Performance training software for coaches to design programs, track athlete data, and foster accountability with team and individual features.
Client engagement platform for personal trainers with workout tracking, video libraries, messaging, and automated check-ins.
Business management software for personal trainers handling scheduling, invoicing, client records, and online bookings.
Trainerize
specializedComprehensive platform for personal trainers to manage clients, deliver customized workouts, track progress, schedule sessions, and process payments.
Real-time workout auto-progression based on client-completed data and wearable integrations
Trainerize is an all-in-one personal training management platform that empowers trainers and gyms to deliver customized workout programs, nutrition plans, and habit tracking directly through mobile apps. It streamlines client management with progress tracking, in-app messaging, video calls, and automated workout delivery based on client performance. The software also handles business essentials like scheduling, payments, and integrations with wearables like Apple Watch and fitness apps such as MyFitnessPal.
Pros
- Highly customizable workout and nutrition builders with drag-and-drop interface
- Seamless mobile apps for both trainers and clients with real-time syncing
- Comprehensive business tools including payments, scheduling, and telehealth integration
Cons
- Per-client pricing model can become costly for high-volume trainers
- Steeper learning curve for advanced automation features
- Customer support response times can vary during peak periods
Best For
Personal trainers, online coaches, and small gyms managing 10+ clients who need a mobile-first, feature-rich platform for remote and in-person training.
Pricing
Starts at $20/month for up to 5 active clients (Pro plan), scales with $5/client/month; higher tiers like Business ($100+/month) add advanced features and lower per-client rates.
TrueCoach
specializedProfessional coaching software focused on creating and delivering personalized workout programs with progress tracking and client communication.
Advanced workout templating system that handles intricate programming like circuits, supersets, EMOMs, and automated progressive adjustments
TrueCoach is a robust personal training management software tailored for independent trainers and small teams, enabling the creation and delivery of customized workout programs, progress tracking, and client communication. It features a drag-and-drop workout builder supporting advanced programming like supersets, circuits, and EMOMs, alongside habit tracking, nutrition logging, and integrated payments. The platform excels in remote coaching with a strong mobile app for clients to log workouts, view videos, and message trainers seamlessly.
Pros
- Highly customizable workout builder with support for complex routines and progressive overload
- Intuitive mobile app for clients to track workouts, habits, and nutrition on the go
- Seamless integration for payments, scheduling, and client messaging in one platform
Cons
- Pricing scales with number of clients, which can become expensive for larger rosters
- Reporting and analytics are solid but lack advanced customization for enterprise needs
- No native video conferencing, relying on external integrations
Best For
Independent personal trainers and small online coaching businesses seeking powerful workout programming and client engagement tools.
Pricing
Tiered per-client pricing starting at $19.99/month for up to 5 clients, $49.99/month for 25 clients, up to $99.99/month for 100+ clients; 14-day free trial available.
My PT Hub
specializedAll-in-one solution for personal trainers offering workout design, client management, nutrition planning, scheduling, and billing.
Dedicated dual-sided app ecosystem allowing clients to autonomously log workouts, meals, and habits while trainers monitor in real-time
My PT Hub is an all-in-one personal training management software that enables trainers to design custom workout and nutrition programs, manage client bookings, and handle payments seamlessly. It features a dedicated client app for logging workouts, tracking progress, and nutrition intake, supporting both in-person and online coaching. The platform also includes tools for habit tracking, challenges, and business analytics to help PTs grow their business.
Pros
- Highly customizable workout and nutrition builders with video libraries
- Integrated client app for real-time progress tracking and communication
- Robust scheduling, payment processing, and business reporting tools
Cons
- Pricing scales quickly with client numbers, less ideal for very large teams
- Steeper learning curve for advanced customization features
- Fewer third-party integrations compared to top competitors
Best For
Independent personal trainers and small fitness businesses seeking a feature-packed platform for client management and online coaching.
Pricing
Starts at $49/month (Pro plan for up to 50 clients), with tiers up to $199+/month for unlimited clients and advanced features; annual discounts available.
Everfit
specializedModern app for trainers to build custom training plans, monitor client metrics, communicate via chat, and handle payments seamlessly.
White-labeled client app with habit tracking, workout logging, and direct trainer messaging for superior retention
Everfit is a comprehensive personal training management platform that empowers trainers to build custom workout and nutrition plans, track client progress, and manage bookings and payments in one place. It features a dedicated white-labeled client app for workouts, habit tracking, messaging, and video libraries, streamlining communication and adherence. Designed for solo trainers and small teams, it supports both 1-on-1 and group training with automation tools to save time.
Pros
- Powerful workout and nutrition builders with templates and progressions
- Excellent client app for engagement, tracking, and in-app purchases
- Integrated scheduling, payments, and messaging for streamlined operations
Cons
- Pricing scales quickly with client volume
- Limited advanced reporting and analytics compared to enterprise tools
- Occasional mobile app glitches reported by users
Best For
Solo personal trainers or small fitness businesses seeking an all-in-one tool with strong client-facing features.
Pricing
Starts at $19/month (up to 5 active clients), $49/month (up to 25), $99/month (up to 100); $1 per additional active client/month.
PT Distinction
specializedAdvanced personal training software with habit tracking, workout libraries, automated programming, and detailed client analytics.
Integrated habit and nutrition tracking with automated client check-ins and progress visualizations
PT Distinction is a comprehensive personal training management software tailored for independent trainers and small gyms, offering tools for custom workout programming, client progress tracking, nutrition and habit logging, and business automation. It features dedicated mobile apps for both trainers and clients, enabling seamless delivery of programs, video exercise libraries, and real-time communication. The platform emphasizes scalability for online and hybrid coaching, with integrated scheduling, payments, and marketing tools to streamline operations.
Pros
- Robust workout builder with 1,000+ exercise videos and templates
- Client-facing app for independent tracking and engagement
- All-in-one business tools including payments, scheduling, and websites
Cons
- Pricing escalates quickly for team features
- Moderate learning curve for advanced customization
- Limited integrations with popular fitness wearables or CRM tools
Best For
Independent personal trainers and small online coaching businesses seeking a scalable platform for program delivery and client retention.
Pricing
Starts at $59/month for Solo (1 trainer), $149/month for Pro (up to 5 trainers), $299/month for Teams, with annual discounts and a 14-day free trial.
FitSW
specializedAffordable tool for trainers to create workout and nutrition plans, manage schedules, track client adherence, and integrate payments.
Vast exercise database with over 1,300 exercises featuring embedded videos for easy program creation
FitSW is a cloud-based personal training management software tailored for independent trainers, small gyms, and fitness professionals. It provides tools for creating customized workout programs, scheduling sessions, tracking client progress, and handling payments all in one platform. The solution includes a mobile app for trainers and clients, facilitating remote coaching and real-time updates.
Pros
- User-friendly interface with mobile apps for trainers and clients
- Comprehensive workout builder with a large exercise library including videos
- Affordable pricing with essential tools like scheduling and payments
Cons
- Limited advanced analytics and reporting compared to enterprise tools
- Fewer third-party integrations than competitors
- Customer support primarily email-based with slower response times
Best For
Solo personal trainers or small fitness studios seeking a straightforward, cost-effective all-in-one management solution.
Pricing
Starts at $19/month (Solo plan) up to $199/month (Enterprise); 14-day free trial, no contracts.
Exercise.com
specializedCustom-branded fitness platform for personal trainers to offer workouts, manage memberships, sell products, and run online training.
White-label custom mobile app builder that delivers workouts, challenges, and live classes under your brand
Exercise.com is an all-in-one personal training management platform that enables trainers and gyms to create fully custom-branded mobile apps for clients. It offers comprehensive tools for workout design, progress tracking, nutrition planning, scheduling, payments, and client communication. The software is designed to streamline business operations while enhancing client engagement through a professional, white-label experience.
Pros
- Custom-branded iOS and Android apps for seamless client access
- Extensive workout library and builder with video integration
- Integrated billing, scheduling, and analytics for business growth
Cons
- Higher pricing may deter solo beginners
- Customization requires initial setup time
- Pricing lacks full transparency without a demo
Best For
Independent trainers and small-to-medium gyms seeking a scalable, branded app solution to professionalize their services.
Pricing
Custom quotes starting at $99/month for Pro Trainer, $199/month for Studio, scaling to $500+/month for enterprise with add-ons.
TrainHeroic
specializedPerformance training software for coaches to design programs, track athlete data, and foster accountability with team and individual features.
The flexible workout builder supporting advanced training formats like EMOMs, AMRAPs, and custom progressions with embedded videos.
TrainHeroic is a coaching platform designed for strength and conditioning professionals, enabling trainers to build, deliver, and track customized workout programs for clients and athletes via web and mobile apps. It excels in programming complex sessions with support for modalities like EMOMs, AMRAPs, and Olympic lifts, while offering performance analytics, video libraries, and client messaging. As a personal training management tool, it handles client onboarding, progress tracking, and payments through its marketplace, though it prioritizes training delivery over full gym operations.
Pros
- Highly advanced workout builder for complex programming
- Dedicated athlete app for seamless logging and feedback
- Robust analytics and progress tracking dashboards
Cons
- Limited built-in scheduling and calendar tools
- Pricing scales with athletes, which can get expensive
- Steeper learning curve for non-strength coaches
Best For
Strength and conditioning coaches managing online or group training programs who prioritize sophisticated workout delivery over basic admin features.
Pricing
Starter plan at $20/month (up to 5 athletes), Pro at $49/month (up to 25 athletes), Elite custom pricing; additional per-athlete fees apply beyond limits.
FitBudd
specializedClient engagement platform for personal trainers with workout tracking, video libraries, messaging, and automated check-ins.
Client-facing mobile app with gamified habit tracking and real-time progress sharing
FitBudd is a personal training management software that enables trainers to build custom workout programs, manage client schedules, process payments, and track progress through a user-friendly dashboard. It includes a companion mobile app for clients to access workouts, log sessions, upload progress photos, and communicate directly with trainers. The platform supports habit tracking and video libraries, making it suitable for solo trainers scaling their online or in-person businesses.
Pros
- Intuitive interface with quick setup for beginners
- Strong client mobile app for engagement and tracking
- Seamless payment processing via Stripe integration
Cons
- Limited advanced analytics and reporting tools
- No built-in nutrition planning or meal tracking
- Fewer third-party integrations compared to top competitors
Best For
Solo personal trainers or small teams seeking an affordable, mobile-first solution for client management and workout delivery.
Pricing
Starts at $29/month (Basic: 10 clients), $49/month (Pro: unlimited clients + advanced features), with a 14-day free trial.
PTminder
specializedBusiness management software for personal trainers handling scheduling, invoicing, client records, and online bookings.
Unlimited video storage and sharing for custom exercise libraries, ideal for online coaching
PTminder is an all-in-one management software designed specifically for personal trainers, gyms, and fitness studios. It streamlines client onboarding, workout programming, scheduling, progress tracking, and payments through a web dashboard and dedicated mobile apps for trainers and clients. The platform excels in supporting both in-person and online training with features like video exercise libraries and habit tracking.
Pros
- Comprehensive tools for workout/nutrition programming and client tracking
- Strong mobile apps for remote coaching and client engagement
- Integrated payments and scheduling with automation
Cons
- Dated interface in some areas with a learning curve
- Pricing escalates quickly for larger teams
- Limited third-party integrations compared to top competitors
Best For
Solo personal trainers or small studios needing robust online training capabilities alongside gym management.
Pricing
Starts at $49 AUD/month (Starter, 1 trainer), up to $199 AUD/month (Enterprise, unlimited trainers), with annual discounts and per-client add-ons.
Conclusion
The reviewed personal training management software solutions deliver strong value, but Trainerize stands out as the top choice, offering a comprehensive suite of client management, workout customization, progress tracking, scheduling, and payment features. TrueCoach excels with its focus on personalized program delivery, while My PT Hub impresses with its all-in-one approach to workouts, nutrition, and billing—each providing unique strengths to cater to distinct training needs.
Take your training business to the next level by exploring Trainerize—its intuitive tools are designed to streamline operations, engage clients, and drive long-term success.
Tools Reviewed
All tools were independently evaluated for this comparison