Quick Overview
- 1#1: Trainerize - All-in-one platform for personal trainers to manage clients, deliver customized workouts, track progress, nutrition, and handle payments and scheduling.
- 2#2: TrueCoach - Professional coaching software for building and delivering custom workout programs, tracking client progress, and communicating via app.
- 3#3: My PT Hub - Comprehensive client management tool for personal trainers with workout plans, habit tracking, nutrition logging, and online booking.
- 4#4: Everfit - Modern coaching app for trainers to create workout programs, monitor client metrics, send messages, and process payments seamlessly.
- 5#5: PT Distinction - Automated coaching platform with habit tracking, progress assessments, workout delivery, and client accountability features.
- 6#6: FitSW - Affordable personal training software for client scheduling, workout tracking, custom exercise libraries, and progress reports.
- 7#7: Hevy Coach - Strength training coach platform for assigning workouts, tracking lifts, viewing analytics, and client communication.
- 8#8: TrainHeroic - Advanced training platform for delivering periodized programs, monitoring performance data, and managing multiple clients.
- 9#9: QuickCoach.Fit - Drag-and-drop workout builder for personal trainers to design programs, track adherence, and engage clients via mobile app.
- 10#10: FitBudd - Client engagement software for trainers with video workouts, progress tracking, challenges, and automated messaging.
These tools were evaluated based on feature breadth, usability, reliability, and value, ensuring they meet the demands of modern personal training—streamlining operations while enhancing client outcomes and long-term satisfaction.
Comparison Table
Finding the right personal trainer client tracking software often requires comparing features, usability, and functionality; this table gathers top tools like Trainerize, TrueCoach, My PT Hub, Everfit, PT Distinction, and more to help you evaluate options.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Trainerize All-in-one platform for personal trainers to manage clients, deliver customized workouts, track progress, nutrition, and handle payments and scheduling. | specialized | 9.4/10 | 9.7/10 | 9.1/10 | 8.9/10 |
| 2 | TrueCoach Professional coaching software for building and delivering custom workout programs, tracking client progress, and communicating via app. | specialized | 9.1/10 | 9.3/10 | 9.4/10 | 8.7/10 |
| 3 | My PT Hub Comprehensive client management tool for personal trainers with workout plans, habit tracking, nutrition logging, and online booking. | specialized | 8.7/10 | 9.2/10 | 8.0/10 | 8.4/10 |
| 4 | Everfit Modern coaching app for trainers to create workout programs, monitor client metrics, send messages, and process payments seamlessly. | specialized | 8.7/10 | 9.0/10 | 8.5/10 | 8.2/10 |
| 5 | PT Distinction Automated coaching platform with habit tracking, progress assessments, workout delivery, and client accountability features. | specialized | 8.4/10 | 8.7/10 | 8.2/10 | 7.9/10 |
| 6 | FitSW Affordable personal training software for client scheduling, workout tracking, custom exercise libraries, and progress reports. | specialized | 8.2/10 | 8.5/10 | 7.8/10 | 9.0/10 |
| 7 | Hevy Coach Strength training coach platform for assigning workouts, tracking lifts, viewing analytics, and client communication. | specialized | 8.2/10 | 8.0/10 | 9.1/10 | 8.5/10 |
| 8 | TrainHeroic Advanced training platform for delivering periodized programs, monitoring performance data, and managing multiple clients. | specialized | 8.4/10 | 9.2/10 | 7.6/10 | 8.0/10 |
| 9 | QuickCoach.Fit Drag-and-drop workout builder for personal trainers to design programs, track adherence, and engage clients via mobile app. | specialized | 8.4/10 | 8.6/10 | 9.2/10 | 8.1/10 |
| 10 | FitBudd Client engagement software for trainers with video workouts, progress tracking, challenges, and automated messaging. | specialized | 7.6/10 | 7.8/10 | 8.0/10 | 7.2/10 |
All-in-one platform for personal trainers to manage clients, deliver customized workouts, track progress, nutrition, and handle payments and scheduling.
Professional coaching software for building and delivering custom workout programs, tracking client progress, and communicating via app.
Comprehensive client management tool for personal trainers with workout plans, habit tracking, nutrition logging, and online booking.
Modern coaching app for trainers to create workout programs, monitor client metrics, send messages, and process payments seamlessly.
Automated coaching platform with habit tracking, progress assessments, workout delivery, and client accountability features.
Affordable personal training software for client scheduling, workout tracking, custom exercise libraries, and progress reports.
Strength training coach platform for assigning workouts, tracking lifts, viewing analytics, and client communication.
Advanced training platform for delivering periodized programs, monitoring performance data, and managing multiple clients.
Drag-and-drop workout builder for personal trainers to design programs, track adherence, and engage clients via mobile app.
Client engagement software for trainers with video workouts, progress tracking, challenges, and automated messaging.
Trainerize
specializedAll-in-one platform for personal trainers to manage clients, deliver customized workouts, track progress, nutrition, and handle payments and scheduling.
Integrated client app delivering workouts, real-time feedback, and comprehensive progress analytics in one seamless experience
Trainerize is a comprehensive platform designed for personal trainers to manage client relationships, deliver customized workout programs, and track progress remotely. It features a dedicated client-facing mobile app for workout delivery, nutrition logging, habit tracking, and in-app messaging. Trainers can monitor metrics, measurements, photos, and compliance in real-time, with integrations for wearables like Apple Watch and Myzone.
Pros
- Powerful workout builder with drag-and-drop interface and video libraries
- Real-time client tracking including progress photos, measurements, and adherence metrics
- Seamless mobile app for clients with messaging, nutrition, and habit tools
Cons
- Pricing scales steeply with client volume
- Advanced automation and custom branding require higher tiers
- Occasional app glitches reported by some users
Best For
Personal trainers and online coaches managing 10+ clients who need robust remote tracking and engagement tools.
Pricing
Starts at $20/month (Pro: 5 clients), up to $395/month (Power: 500 clients); monthly billing 20% higher, with enterprise options available.
TrueCoach
specializedProfessional coaching software for building and delivering custom workout programs, tracking client progress, and communicating via app.
Advanced workout builder supporting supersets, circuits, and custom exercise libraries with embedded videos for precise client execution.
TrueCoach is a specialized platform for personal trainers to create, deliver, and track customized workout programs for clients. It provides tools for progress monitoring, habit tracking, client messaging, and performance analytics, with a focus on both remote and in-person coaching. The client-facing mobile app allows easy access to workouts, logging, and feedback, streamlining the training process.
Pros
- Intuitive drag-and-drop workout builder with extensive exercise library and video demos
- Strong client tracking with progress charts, habit logs, and messaging integration
- Dedicated mobile apps for trainers and clients ensuring accessibility on the go
Cons
- Pricing scales per client count, which can become expensive for high-volume trainers
- Limited native nutrition tracking and meal planning compared to all-in-one fitness apps
- Occasional reports of app glitches or slow syncing during peak usage
Best For
Independent personal trainers or small coaching businesses with 5-50 clients seeking robust workout programming and individual progress tracking.
Pricing
Starts at $19.99/month for up to 5 clients; Pro plan $49.99/month for up to 25 clients; Elite $99.99/month for unlimited clients, with annual discounts available.
My PT Hub
specializedComprehensive client management tool for personal trainers with workout plans, habit tracking, nutrition logging, and online booking.
Advanced habit and challenge tracking system that gamifies client adherence and boosts retention
My PT Hub is a comprehensive personal training platform that enables trainers to build custom workout and nutrition programs, track client progress via assessments, habits, and measurements, and manage business operations like scheduling and payments. It features a dedicated client app for logging workouts, meals, and adherence on mobile devices, promoting better engagement. The software supports online coaching with video calls, messaging, and automated marketing funnels to help trainers scale their business.
Pros
- Extensive workout builder and library with drag-and-drop interface
- Powerful client tracking including habits, challenges, and progress photos
- Integrated payments, scheduling, and client app for seamless communication
Cons
- Steeper learning curve for beginners due to feature depth
- Higher-tier pricing required for advanced business tools
- Occasional mobile app sync issues reported by users
Best For
Established personal trainers seeking an all-in-one solution for online coaching and client management at scale.
Pricing
Pro plan at $49/month (billed annually), Premium at $99/month, Business at $199/month; 14-day free trial available.
Everfit
specializedModern coaching app for trainers to create workout programs, monitor client metrics, send messages, and process payments seamlessly.
Dual-sided apps with seamless real-time syncing for trainers to monitor client progress and adherence effortlessly.
Everfit (everfit.io) is an all-in-one platform tailored for personal trainers to manage client relationships, create customized workout programs, and track progress through a dedicated client app. It enables trainers to build exercise libraries with embedded videos, monitor nutrition and habit adherence, and facilitate communication via in-app messaging and group challenges. Additionally, it integrates billing, scheduling, and analytics to streamline business operations for fitness professionals.
Pros
- Extensive workout builder with 7,000+ video exercises and drag-and-drop interface
- Client-facing mobile app for real-time tracking of workouts, nutrition, and habits
- Integrated payments, scheduling, and automation tools to reduce admin time
Cons
- Pricing scales quickly with client numbers, potentially expensive for high-volume trainers
- Analytics and reporting lack advanced customization options
- Occasional sync issues between trainer dashboard and client app reported by users
Best For
Personal trainers and online coaches managing 10-100 clients who want a comprehensive tool for programming, tracking, and client engagement.
Pricing
Starter ($19/mo, up to 10 clients), Pro ($49/mo, up to 50 clients), Business ($99/mo, up to 200 clients), with enterprise custom pricing; 14-day free trial.
PT Distinction
specializedAutomated coaching platform with habit tracking, progress assessments, workout delivery, and client accountability features.
Habit Coach system with gamified tracking, reminders, and accountability tools to boost client adherence
PT Distinction is a robust client management platform designed specifically for personal trainers, enabling workout programming, progress tracking, habit building, and nutrition logging through a dedicated trainer dashboard and mobile client app. It facilitates seamless client communication via automated messaging, video libraries, and telehealth sessions, while integrating payments and scheduling to streamline business operations. The software excels in fostering long-term client adherence with gamified habit tracking and detailed analytics.
Pros
- Polished client-facing mobile app for workouts and tracking
- Advanced habit coaching with gamification and streaks
- Integrated payments, scheduling, and automated messaging
Cons
- Pricing scales quickly with client volume
- Limited advanced analytics compared to top competitors
- Some customization options feel restrictive
Best For
Personal trainers focused on habit formation, online coaching, and building sticky client relationships through engagement tools.
Pricing
Starts at $49/month (up to 25 clients), $99/month (up to 100 clients), $199/month (unlimited); 14-day free trial.
FitSW
specializedAffordable personal training software for client scheduling, workout tracking, custom exercise libraries, and progress reports.
Unlimited video storage and embedding for custom exercise demonstration libraries
FitSW is an all-in-one personal training software platform that enables trainers to manage clients, design custom workout programs, track progress, schedule sessions, and handle payments. It features a large exercise library, mobile apps for both trainers and clients, and tools for online training including video uploads and habit tracking. The software supports progress monitoring through measurements, photos, and performance logs, making it suitable for both in-person and remote coaching.
Pros
- Affordable pricing with scalable plans
- Comprehensive workout builder and client progress tracking
- Strong mobile app support for trainers and clients
Cons
- Dated user interface compared to competitors
- Limited integrations with other fitness apps
- Reporting and analytics could be more advanced
Best For
Independent personal trainers and small studios needing a cost-effective solution for client management, workout programming, and online coaching.
Pricing
Solo plan at $19/month (1 trainer), Pro at $49/month (up to 50 clients), Business at $99/month (unlimited clients); 14-day free trial available.
Hevy Coach
specializedStrength training coach platform for assigning workouts, tracking lifts, viewing analytics, and client communication.
Seamless integration with the free Hevy client app for automatic workout logging and instant coach feedback
Hevy Coach is a mobile-first platform tailored for personal trainers to create custom workout programs, track client progress, and communicate via in-app messaging. It leverages the popular Hevy workout app, allowing clients to log sessions for real-time syncing to the coach's dashboard with detailed analytics on performance metrics. Ideal for strength-focused training, it features a vast exercise library with video demonstrations to streamline programming.
Pros
- Intuitive mobile interface for quick program building and client monitoring
- Extensive exercise database with videos and real-time progress syncing
- Unlimited clients and programs on all paid plans
Cons
- No built-in nutrition or habit tracking
- Lacks payment processing or scheduling integrations
- Web dashboard is functional but less polished than mobile app
Best For
Personal trainers specializing in strength training who prioritize simple, affordable workout tracking over comprehensive CRM features.
Pricing
Pro Coach plan starts at $19.99/month or $149/year (unlimited clients/programs); 14-day free trial.
TrainHeroic
specializedAdvanced training platform for delivering periodized programs, monitoring performance data, and managing multiple clients.
Sophisticated workout templating system with built-in RPE and velocity-based training tools for precise programming
TrainHeroic is a robust coaching platform tailored for strength and conditioning professionals, enabling personal trainers to design highly customizable workout programs, deliver them via a dedicated athlete app, and track client progress in real-time. It excels in managing multiple clients with features like custom metrics, video libraries, and performance analytics, while facilitating coach-athlete communication through messaging and feedback tools. Ideal for remote and group training, it supports data-driven adjustments to optimize client outcomes.
Pros
- Advanced workout builder with RPE scales and auto-regulation
- Polished mobile app for athletes to log workouts and view demos
- Comprehensive analytics for progress tracking and program insights
Cons
- Steep learning curve for beginners
- Pricing scales quickly for larger client loads
- Less emphasis on nutrition or habit tracking compared to 1-on-1 focused tools
Best For
Strength coaches and personal trainers managing groups or teams who prioritize sophisticated programming and performance metrics.
Pricing
Solo coach plans start at $49/month; team plans from $99/month plus $5-10 per athlete/month; custom enterprise pricing available.
QuickCoach.Fit
specializedDrag-and-drop workout builder for personal trainers to design programs, track adherence, and engage clients via mobile app.
Drag-and-drop workout builder with exercise video library and superset support for rapid program creation
QuickCoach.Fit is a mobile-first platform tailored for personal trainers to manage client relationships, design custom workout programs, and track progress in real-time. It features an intuitive client app for workout delivery, nutrition logging, habit tracking, and direct messaging, alongside a coach dashboard for analytics and program adjustments. The software emphasizes simplicity and engagement to help trainers scale their online coaching business efficiently.
Pros
- Unlimited clients on all plans
- User-friendly drag-and-drop workout builder
- Seamless mobile app experience for clients
Cons
- Limited third-party integrations (e.g., no Zapier or advanced payment gateways)
- Basic reporting and analytics compared to enterprise tools
- No built-in video hosting for custom content
Best For
Personal trainers and online coaches who need an affordable, easy-to-use app for delivering workouts and tracking client progress without complex CRM features.
Pricing
Starter plan at $29/month (core features), Pro at $49/month (advanced analytics), Elite at $99/month (priority support); all include unlimited clients and 14-day free trial.
FitBudd
specializedClient engagement software for trainers with video workouts, progress tracking, challenges, and automated messaging.
Integrated habit streak tracker that gamifies client adherence to workouts and nutrition goals
FitBudd is a user-friendly platform designed specifically for personal trainers to manage client relationships, create custom workout plans, and track progress metrics like body measurements and photos. It includes features for scheduling sessions, in-app messaging, and basic habit tracking to keep clients motivated. While it supports both individual and group training, it focuses on simplicity over advanced analytics.
Pros
- Straightforward workout builder with drag-and-drop interface
- Visual progress tracking via client-submitted photos and measurements
- Dedicated mobile apps for trainers and clients to enhance engagement
Cons
- Lacks advanced analytics or reporting tools
- Limited integration options with wearables or other fitness apps
- Billing and payment features are basic and not fully automated
Best For
Solo personal trainers or small studios seeking an affordable, mobile-first tool for basic client tracking and communication without complex setup.
Pricing
Starts at $29/month for Basic (up to 10 clients), $49/month for Pro (unlimited clients with advanced features); annual discounts available.
Conclusion
The reviewed tools provide powerful solutions for personal trainers, with Trainerize leading as the top choice thanks to its all-encompassing features that integrate client management, workout delivery, progress tracking, and financial tools. TrueCoach and My PT Hub follow closely, each offering unique strengths—TrueCoach for precise professional coaching, My PT Hub for comprehensive client engagement—making them strong alternatives for varied needs. Together, they highlight the best options available for streamlining practice operations.
Take the first step toward more efficient, client-focused training by trying Trainerize, the top-ranked platform designed to support your success and your clients' fitness journeys.
Tools Reviewed
All tools were independently evaluated for this comparison