Quick Overview
- 1#1: Trainerize - All-in-one platform for personal trainers to manage clients, deliver workouts, track progress, schedule sessions, and process payments.
- 2#2: TrueCoach - Professional coaching software for creating personalized training programs, tracking client metrics, and communicating effectively.
- 3#3: My PT Hub - Comprehensive online personal training software with workout builders, habit tracking, nutrition logging, and business tools.
- 4#4: Everfit - Fitness app for trainers to build custom workout plans, monitor client adherence, handle payments, and grow their business.
- 5#5: PT Distinction - Customizable platform for delivering workouts, nutrition plans, assessments, and automated client coaching.
- 6#6: Exercise.com - Custom-branded fitness software for trainers to manage clients, sell programs, schedule, and integrate payments seamlessly.
- 7#7: Virtuagym - Integrated gym and trainer management system with workout design, client apps, scheduling, and revenue tools.
- 8#8: TrainHeroic - Strength and conditioning platform for coaches to program workouts, track performance data, and engage clients.
- 9#9: FitSW - Affordable fitness management software for scheduling appointments, creating exercise libraries, and client progress tracking.
- 10#10: Hevy Coach - Coach-focused app for assigning workouts, viewing lifting logs, messaging clients, and managing training groups.
Tools were selected based on robust feature sets, user-friendliness, technical reliability, and overall value, ensuring a comprehensive list that caters to varied training specialties and business goals.
Comparison Table
This comparison table explores key personal trainer client management software, featuring tools including Trainerize, TrueCoach, My PT Hub, Everfit, PT Distinction, and more. Readers will learn how each platform’s unique features, pricing, and usability cater to diverse business needs, aiding in informed decisions for efficient client management.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Trainerize All-in-one platform for personal trainers to manage clients, deliver workouts, track progress, schedule sessions, and process payments. | specialized | 9.7/10 | 9.8/10 | 9.4/10 | 9.3/10 |
| 2 | TrueCoach Professional coaching software for creating personalized training programs, tracking client metrics, and communicating effectively. | specialized | 9.2/10 | 9.5/10 | 9.0/10 | 8.7/10 |
| 3 | My PT Hub Comprehensive online personal training software with workout builders, habit tracking, nutrition logging, and business tools. | specialized | 8.6/10 | 9.2/10 | 8.3/10 | 8.1/10 |
| 4 | Everfit Fitness app for trainers to build custom workout plans, monitor client adherence, handle payments, and grow their business. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.4/10 |
| 5 | PT Distinction Customizable platform for delivering workouts, nutrition plans, assessments, and automated client coaching. | specialized | 8.4/10 | 9.0/10 | 8.2/10 | 7.9/10 |
| 6 | Exercise.com Custom-branded fitness software for trainers to manage clients, sell programs, schedule, and integrate payments seamlessly. | specialized | 8.3/10 | 9.2/10 | 7.8/10 | 7.5/10 |
| 7 | Virtuagym Integrated gym and trainer management system with workout design, client apps, scheduling, and revenue tools. | specialized | 8.7/10 | 9.2/10 | 8.1/10 | 8.3/10 |
| 8 | TrainHeroic Strength and conditioning platform for coaches to program workouts, track performance data, and engage clients. | specialized | 8.4/10 | 9.2/10 | 8.1/10 | 7.9/10 |
| 9 | FitSW Affordable fitness management software for scheduling appointments, creating exercise libraries, and client progress tracking. | specialized | 8.1/10 | 8.4/10 | 7.9/10 | 8.8/10 |
| 10 | Hevy Coach Coach-focused app for assigning workouts, viewing lifting logs, messaging clients, and managing training groups. | specialized | 8.2/10 | 8.5/10 | 9.0/10 | 8.0/10 |
All-in-one platform for personal trainers to manage clients, deliver workouts, track progress, schedule sessions, and process payments.
Professional coaching software for creating personalized training programs, tracking client metrics, and communicating effectively.
Comprehensive online personal training software with workout builders, habit tracking, nutrition logging, and business tools.
Fitness app for trainers to build custom workout plans, monitor client adherence, handle payments, and grow their business.
Customizable platform for delivering workouts, nutrition plans, assessments, and automated client coaching.
Custom-branded fitness software for trainers to manage clients, sell programs, schedule, and integrate payments seamlessly.
Integrated gym and trainer management system with workout design, client apps, scheduling, and revenue tools.
Strength and conditioning platform for coaches to program workouts, track performance data, and engage clients.
Affordable fitness management software for scheduling appointments, creating exercise libraries, and client progress tracking.
Coach-focused app for assigning workouts, viewing lifting logs, messaging clients, and managing training groups.
Trainerize
specializedAll-in-one platform for personal trainers to manage clients, deliver workouts, track progress, schedule sessions, and process payments.
Fully branded client-facing mobile app with built-in workout delivery, progress photos, measurements, and live session scheduling
Trainerize is a leading all-in-one platform for personal trainers, enabling the creation of custom workout programs, nutrition plans, and habit tracking directly within a dedicated client app. It streamlines client management through progress tracking, in-app messaging, video calls, and integrated payments, while supporting group training and challenges. With robust integrations for wearables like Apple Watch and apps like MyFitnessPal, it empowers trainers to deliver scalable online coaching.
Pros
- Comprehensive workout builder with 25,000+ exercise library and video demos
- Excellent client app for engagement, tracking, and accountability
- Seamless integrations with payment processors, calendars, and fitness trackers
Cons
- Pricing scales quickly with client volume, becoming costly for large rosters
- Steeper learning curve for advanced automation and custom branding
- Limited advanced analytics in lower-tier plans
Best For
Personal trainers and online coaches seeking a scalable platform to manage high client volumes with professional programming and communication tools.
Pricing
Starts at $20/month (5 clients), Pro at $49/month (15 clients), Premium at $99/month (50 clients), plus $5/active client thereafter; enterprise custom pricing.
TrueCoach
specializedProfessional coaching software for creating personalized training programs, tracking client metrics, and communicating effectively.
Drag-and-drop workout builder with 7,000+ exercise videos and superset/circuit support for quick, professional program creation.
TrueCoach is a dedicated platform for personal trainers to create, deliver, and track customized workout programs for clients both online and in-person. It features a robust drag-and-drop workout builder, progress tracking tools, integrated messaging, and a client-facing mobile app for logging workouts and receiving real-time feedback. The software also supports habit tracking, payments, and analytics to help trainers manage their business efficiently.
Pros
- Powerful drag-and-drop workout builder with video demonstrations
- Seamless client app for easy workout logging and communication
- Comprehensive progress tracking and analytics dashboards
Cons
- Pricing scales quickly for teams or high client volumes
- Limited native nutrition or meal planning tools
- Reporting customization could be more advanced
Best For
Solo personal trainers or small teams delivering hybrid online/in-person coaching who need intuitive workout programming and client engagement tools.
Pricing
Starts at $19.99/month (Pro plan for 1 coach, unlimited clients), $49/month (Scale for up to 5 coaches), $99/month (Business for up to 10); annual discounts available.
My PT Hub
specializedComprehensive online personal training software with workout builders, habit tracking, nutrition logging, and business tools.
Fully branded client mobile app for seamless workout delivery, messaging, and progress photo uploads
My PT Hub is a comprehensive client management platform tailored for personal trainers, offering tools to build customized workout programs, nutrition plans, and habit trackers. It streamlines business operations with features like online scheduling, automated payments, progress tracking, and a dedicated mobile app for clients to log workouts and communicate in real-time. The software supports both in-person and online training, making it ideal for scaling PT businesses.
Pros
- Vast exercise video library and drag-and-drop program builder
- Robust client app for engagement, check-ins, and self-logging
- Integrated payments, scheduling, and analytics dashboard
Cons
- Pricing scales steeply with client numbers
- Steeper learning curve for advanced customization
- Limited third-party integrations compared to competitors
Best For
Independent personal trainers or small fitness businesses managing 10-100 clients who need an all-in-one solution for programming and client retention.
Pricing
Starts at $25/month for up to 5 clients; scales to $100+/month for 50+ clients, with annual discounts and a free trial.
Everfit
specializedFitness app for trainers to build custom workout plans, monitor client adherence, handle payments, and grow their business.
Fully branded, standalone client app that allows users to log workouts, track nutrition, and message trainers without needing the trainer's presence.
Everfit is a comprehensive client management platform tailored for personal trainers, enabling the creation of custom workout and nutrition programs, progress tracking, and seamless client communication through an integrated app. It supports online payments, program sales, and scheduling to streamline business operations. Trainers can monitor client adherence and metrics in real-time, making it ideal for remote and in-person training alike.
Pros
- Intuitive drag-and-drop workout builder with video integration
- Dedicated white-label client app for iOS and Android
- Built-in payment processing and program marketplace
Cons
- Advanced reporting and analytics locked behind higher tiers
- Customization options for branding can feel limited
- Steeper learning curve for nutrition and assessment modules
Best For
Solo personal trainers or small fitness teams seeking a mobile-first solution for client engagement and program delivery.
Pricing
Starts at $19/month (Starter plan for basics), $49/month (Pro for unlimited clients and payments), up to $99/month (Business with team features); 14-day free trial.
PT Distinction
specializedCustomizable platform for delivering workouts, nutrition plans, assessments, and automated client coaching.
Drag-and-drop workout builder with superset, circuit, and progressive overload automation
PT Distinction is a comprehensive client management platform tailored for personal trainers, offering tools for workout programming, nutrition tracking, progress monitoring, and business automation. It includes a drag-and-drop workout builder, a client mobile app for logging exercises and meals, and features like habit tracking and automated program delivery. The software streamlines scheduling, payments, and communication to help trainers scale their business efficiently.
Pros
- Powerful workout and nutrition programming tools with video integration
- Client mobile app enhances engagement and tracking
- Built-in automation for program delivery and payments
Cons
- Pricing scales per client, which can get expensive for larger rosters
- Limited third-party integrations compared to competitors
- Steeper learning curve for advanced customization
Best For
Independent personal trainers or small studios with 10-50 clients seeking robust programming and client engagement tools.
Pricing
Starts at $49/month for up to 10 clients, plus $4 per additional client; enterprise plans available.
Exercise.com
specializedCustom-branded fitness software for trainers to manage clients, sell programs, schedule, and integrate payments seamlessly.
White-label custom mobile app builder for delivering branded training experiences directly to clients' phones
Exercise.com is a comprehensive platform designed for personal trainers and fitness professionals to manage clients through custom-branded mobile apps for iOS and Android. It provides tools for workout programming, nutrition planning, progress tracking, scheduling, payments, and client communication all in one dashboard. Trainers can deliver personalized programs, conduct assessments, and scale their business with e-commerce features for selling plans and merchandise.
Pros
- Custom-branded mobile apps that enhance professional image and client engagement
- Extensive libraries for workouts, nutrition, and assessments with easy customization
- Integrated business tools including billing, scheduling, and e-commerce
Cons
- Higher pricing that may not suit solo beginners
- Steep learning curve for full customization and setup
- Limited native integrations with other fitness wearables or software
Best For
Established personal trainers or small fitness studios aiming to deliver premium, app-based client experiences and scale their operations.
Pricing
Starts at $99/month for Pro Trainer plan (1 app), $199/month for Business (multiple apps), with custom enterprise pricing from $500+/month.
Virtuagym
specializedIntegrated gym and trainer management system with workout design, client apps, scheduling, and revenue tools.
Client-facing mobile app with interactive workout delivery, progress photos, and social community features for superior engagement
Virtuagym is an all-in-one fitness management platform tailored for personal trainers, enabling client onboarding, custom workout and nutrition plan creation, session scheduling, and progress tracking through a dedicated mobile app. It streamlines business operations with built-in payment processing, automated reminders, and communication tools to enhance client engagement. The software supports online coaching, habit tracking, and performance analytics, making it suitable for trainers managing multiple clients remotely or in-person.
Pros
- Comprehensive client management with workout builders, nutrition tracking, and habit coaching
- Strong mobile apps for trainers and clients with real-time updates and video libraries
- Integrated billing, scheduling, and reporting to automate admin tasks
Cons
- Pricing can escalate quickly for solo trainers with add-ons
- Feature-rich interface may have a learning curve for beginners
- Limited customization in some reporting and branding options
Best For
Personal trainers and small coaching businesses seeking a robust, app-integrated platform for online and in-person client management.
Pricing
Starts at €49/month (Essentials plan) for core features; Pro (€99/month) and Ultimate (€199/month) add advanced tools; per-client fees may apply for scaling.
TrainHeroic
specializedStrength and conditioning platform for coaches to program workouts, track performance data, and engage clients.
Intuitive periodized programming with video libraries and auto-scaling for infinite client scalability
TrainHeroic is a powerful coaching platform tailored for personal trainers, enabling the creation, delivery, and tracking of customized workout programs via a dedicated mobile app for clients. It excels in strength and conditioning with tools for periodized programming, real-time performance analytics, and direct athlete-coach communication. While strong in training management, it offers lighter support for broader client admin like scheduling or billing.
Pros
- Highly advanced workout builder for complex programs
- Robust client-facing app with offline access and logging
- Comprehensive analytics and progress tracking
Cons
- Limited built-in scheduling or payment processing
- Pricing increases with number of athletes
- Initial learning curve for full feature set
Best For
Strength and conditioning coaches managing multiple remote clients who need top-tier programming and tracking tools.
Pricing
Coach plans start at $20/month (basic) up to $99+/month for teams; often $5-10 per additional athlete.
FitSW
specializedAffordable fitness management software for scheduling appointments, creating exercise libraries, and client progress tracking.
Built-in habit and adherence tracking with client-facing mobile app for real-time progress monitoring and accountability
FitSW is a comprehensive cloud-based platform tailored for personal trainers, enabling client management, custom workout and nutrition plan creation, progress tracking, and session scheduling. It includes mobile apps for trainers and clients to log workouts, habits, and communicate in real-time, along with integrated payment processing via Stripe. The software supports both in-person and virtual training sessions, making it versatile for independent trainers and small gyms.
Pros
- Affordable pricing with robust core features like workout builders and client apps
- Integrated scheduling, payments, and telehealth for streamlined operations
- Strong mobile accessibility for trainers and clients to track progress on the go
Cons
- Limited advanced analytics and reporting compared to top competitors
- User interface feels somewhat dated and requires a learning curve for customization
- Customer support is primarily email-based with slower response times
Best For
Solo personal trainers or small training businesses seeking an all-in-one, budget-friendly client management tool.
Pricing
Starts at $19/month for solo trainers (billed annually), scales to $49/month for teams of up to 5, with a 14-day free trial and no long-term contracts.
Hevy Coach
specializedCoach-focused app for assigning workouts, viewing lifting logs, messaging clients, and managing training groups.
Deep integration with the Hevy workout app, allowing clients to log workouts for free while trainers get automatic, real-time progress data.
Hevy Coach is a client management platform tailored for personal trainers, enabling the creation and assignment of customized workout programs from a vast exercise library. Trainers can monitor client progress in real-time through integration with the free Hevy workout tracking app used by millions. It supports in-app messaging and basic analytics, focusing primarily on strength training and programming adherence.
Pros
- Seamless integration with the popular Hevy client app for effortless progress tracking
- Extensive exercise library and intuitive program builder
- Affordable pricing with unlimited programs per client
Cons
- Lacks built-in scheduling, payment processing, or video libraries
- Client limits on lower tiers (e.g., 5 clients on starter plan)
- Primarily geared toward strength training, less ideal for diverse modalities
Best For
Online personal trainers specializing in strength training who want simple, app-integrated client programming and tracking without complex business tools.
Pricing
Starts at $9.99/month (up to 5 clients), $29.99/month (up to 20 clients), $49.99/month (unlimited clients); annual discounts available.
Conclusion
Our review highlights Trainerize as the top choice, a comprehensive platform that seamlessly integrates client management, workout delivery, and business tools. Behind it, TrueCoach shines with personalized program creation, and My PT Hub stands out for its all-encompassing online training focus—each offering distinct strengths to suit varied needs. Together, these tools underscore the importance of efficient management in fitness practices.
Take the first step toward a streamlined, successful practice: try Trainerize today to experience its intuitive features and elevate your client interactions.
Tools Reviewed
All tools were independently evaluated for this comparison