Quick Overview
- 1#1: Todoist - Powerful task manager for organizing personal projects, subtasks, labels, priorities, and natural language input across all devices.
- 2#2: TickTick - Feature-rich to-do app with calendar integration, Pomodoro timer, habit tracking, and smart lists for ultimate personal productivity.
- 3#3: Microsoft To Do - Simple, free task app with smart lists, due dates, and seamless integration with Outlook and Microsoft 365 for daily planning.
- 4#4: Any.do - Intuitive task manager combining to-dos, calendars, reminders, and grocery lists with voice input and WhatsApp sharing.
- 5#5: Notion - Versatile all-in-one workspace for building custom task databases, kanban boards, and personal wikis with powerful templates.
- 6#6: Google Tasks - Lightweight task list app integrated with Gmail, Calendar, and Google Workspace for quick personal task capture and management.
- 7#7: Trello - Visual kanban board tool for organizing personal tasks, projects, and workflows using cards, lists, and customizable power-ups.
- 8#8: Remember The Milk - Classic task manager with smart parsing, tags, location-based reminders, and unlimited sharing for reliable personal organization.
- 9#9: Habitica - Gamified task and habit tracker that turns daily to-dos and routines into RPG quests with rewards and social parties.
- 10#10: OmniFocus - Advanced GTD-based task manager for power users with custom perspectives, forecasting, and deep Apple ecosystem integration.
These tools were selected based on a balanced evaluation of features, usability, reliability, and value, ensuring they cater to varied needs, from quick task capture to complex project organization.
Comparison Table
Personal task management software simplifies organizing daily tasks, and with tools like Todoist, TickTick, Microsoft To Do, Any.do, Notion, and more, selecting the ideal option can be challenging. This comparison table outlines key features, usability, integrations, and pricing to help readers find the right fit for their workflow and needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Todoist Powerful task manager for organizing personal projects, subtasks, labels, priorities, and natural language input across all devices. | specialized | 9.5/10 | 9.8/10 | 9.4/10 | 9.2/10 |
| 2 | TickTick Feature-rich to-do app with calendar integration, Pomodoro timer, habit tracking, and smart lists for ultimate personal productivity. | specialized | 9.2/10 | 9.5/10 | 9.0/10 | 9.1/10 |
| 3 | Microsoft To Do Simple, free task app with smart lists, due dates, and seamless integration with Outlook and Microsoft 365 for daily planning. | specialized | 8.7/10 | 8.2/10 | 9.5/10 | 10/10 |
| 4 | Any.do Intuitive task manager combining to-dos, calendars, reminders, and grocery lists with voice input and WhatsApp sharing. | specialized | 8.8/10 | 8.5/10 | 9.5/10 | 8.7/10 |
| 5 | Notion Versatile all-in-one workspace for building custom task databases, kanban boards, and personal wikis with powerful templates. | other | 8.2/10 | 9.2/10 | 6.8/10 | 9.5/10 |
| 6 | Google Tasks Lightweight task list app integrated with Gmail, Calendar, and Google Workspace for quick personal task capture and management. | specialized | 7.8/10 | 6.5/10 | 9.5/10 | 10/10 |
| 7 | Trello Visual kanban board tool for organizing personal tasks, projects, and workflows using cards, lists, and customizable power-ups. | other | 8.4/10 | 7.9/10 | 9.6/10 | 9.2/10 |
| 8 | Remember The Milk Classic task manager with smart parsing, tags, location-based reminders, and unlimited sharing for reliable personal organization. | specialized | 8.1/10 | 8.4/10 | 7.8/10 | 8.7/10 |
| 9 | Habitica Gamified task and habit tracker that turns daily to-dos and routines into RPG quests with rewards and social parties. | specialized | 8.1/10 | 8.5/10 | 7.2/10 | 9.3/10 |
| 10 | OmniFocus Advanced GTD-based task manager for power users with custom perspectives, forecasting, and deep Apple ecosystem integration. | specialized | 8.2/10 | 9.4/10 | 6.8/10 | 7.5/10 |
Powerful task manager for organizing personal projects, subtasks, labels, priorities, and natural language input across all devices.
Feature-rich to-do app with calendar integration, Pomodoro timer, habit tracking, and smart lists for ultimate personal productivity.
Simple, free task app with smart lists, due dates, and seamless integration with Outlook and Microsoft 365 for daily planning.
Intuitive task manager combining to-dos, calendars, reminders, and grocery lists with voice input and WhatsApp sharing.
Versatile all-in-one workspace for building custom task databases, kanban boards, and personal wikis with powerful templates.
Lightweight task list app integrated with Gmail, Calendar, and Google Workspace for quick personal task capture and management.
Visual kanban board tool for organizing personal tasks, projects, and workflows using cards, lists, and customizable power-ups.
Classic task manager with smart parsing, tags, location-based reminders, and unlimited sharing for reliable personal organization.
Gamified task and habit tracker that turns daily to-dos and routines into RPG quests with rewards and social parties.
Advanced GTD-based task manager for power users with custom perspectives, forecasting, and deep Apple ecosystem integration.
Todoist
specializedPowerful task manager for organizing personal projects, subtasks, labels, priorities, and natural language input across all devices.
Natural language input that parses due dates, priorities, projects, and labels from casual phrases like 'Call dentist tomorrow 3pm #health p2'
Todoist is a highly acclaimed task management app that enables users to capture, organize, and complete tasks across personal and professional life with seamless cross-platform synchronization. It supports natural language input for quick task creation, customizable projects, labels, priorities, and recurring reminders. Advanced features like filters, productivity insights via Karma points, and integrations with calendars and other tools make it a powerhouse for efficient workflow management.
Pros
- Exceptional natural language processing for effortless task entry
- Lightning-fast sync across web, mobile, desktop, and watch apps
- Robust customization with projects, labels, filters, and productivity tracking
Cons
- Free plan lacks reminders and unlimited history
- Advanced features have a slight learning curve for beginners
- No native calendar view, relies on integrations
Best For
Busy professionals and power users seeking a flexible, scalable task manager for GTD-style workflows.
Pricing
Free basic plan; Pro ($4/user/month or $48/year) for reminders and filters; Business ($6/user/month) for teams.
TickTick
specializedFeature-rich to-do app with calendar integration, Pomodoro timer, habit tracking, and smart lists for ultimate personal productivity.
Integrated Pomodoro timer and focus mode with ambient sounds for distraction-free productivity
TickTick is a cross-platform personal task management app designed to help users organize to-dos, schedules, and habits seamlessly across devices like web, iOS, Android, Windows, and macOS. It features smart lists, subtasks, tags, priorities, recurring tasks, and natural language input for quick task creation. Additional tools include a built-in Pomodoro timer, habit tracker, Eisenhower Matrix, and calendar views for enhanced productivity.
Pros
- Rich feature set including Pomodoro timer, habit tracking, and Eisenhower Matrix
- Excellent cross-platform sync and natural language task entry
- Intuitive interface with customizable views like Kanban and calendar
Cons
- Advanced features like full calendar sync and unlimited lists require Premium
- Limited collaboration tools compared to team-oriented apps
- Occasional sync delays or minor bugs reported by some users
Best For
Busy professionals, students, and power users seeking an all-in-one app for tasks, habits, and focused work sessions.
Pricing
Free plan with core features; Premium at $3.99/month or $35.99/year (billed annually).
Microsoft To Do
specializedSimple, free task app with smart lists, due dates, and seamless integration with Outlook and Microsoft 365 for daily planning.
My Day – an intelligent daily planner that suggests and focuses tasks for the day ahead
Microsoft To Do is a free, cross-platform task management app that helps users organize daily tasks through simple lists, due dates, reminders, and notes. It features 'My Day' for curated daily planning and smart lists that pull tasks from emails or other sources. Seamlessly integrated with Microsoft Outlook and Teams, it syncs effortlessly across web, mobile, and desktop devices for personal productivity.
Pros
- Completely free with no ads or limitations
- Intuitive, clean interface that's quick to learn
- Seamless sync and integration with Microsoft ecosystem
Cons
- Lacks advanced features like subtasks, dependencies, or custom filters
- Basic sharing and collaboration options
- No built-in time tracking or detailed reporting
Best For
Busy professionals or students who want a simple, reliable task manager integrated with Outlook and Microsoft services.
Pricing
Free for all users with a Microsoft account; no paid tiers.
Any.do
specializedIntuitive task manager combining to-dos, calendars, reminders, and grocery lists with voice input and WhatsApp sharing.
Any.do Moment: A guided daily review that helps users reflect, prioritize, and plan their day
Any.do is a cross-platform task management app that helps users organize personal and professional tasks with a clean, intuitive interface. It supports natural language input for quick task creation, subtasks, recurring reminders, and integrations with calendars like Google and Outlook. Additional features include grocery lists, location-based alerts, and the unique 'Moment' daily review for prioritizing tasks, making it ideal for everyday productivity.
Pros
- Exceptionally intuitive and visually appealing interface
- Seamless cross-device synchronization and natural language task entry
- Smart reminders including location-based and WhatsApp integration
Cons
- Free version lacks advanced features like unlimited subtasks and themes
- Limited advanced project management compared to tools like Todoist
- Occasional sync delays reported by some users
Best For
Busy individuals seeking a simple, mobile-first app for daily task lists, reminders, and light collaboration.
Pricing
Free plan with basics; Premium $5/month or $59.99/year (unlimited features, themes); Family/Teams plans from $3/user/month.
Notion
otherVersatile all-in-one workspace for building custom task databases, kanban boards, and personal wikis with powerful templates.
Linked relational databases that connect tasks to projects, notes, and custom properties for dynamic, interconnected workflows
Notion is an all-in-one workspace tool that enables users to build highly customizable personal task management systems through databases, kanban boards, calendars, lists, and timelines. It integrates tasks seamlessly with notes, wikis, and project trackers, allowing for a unified productivity hub. While not a dedicated task app, its flexibility supports advanced workflows like recurring tasks, reminders, and relational databases.
Pros
- Infinite customization with databases, views, and templates for tasks
- Seamless integration of tasks with notes, projects, and knowledge bases
- Generous free plan with unlimited pages and blocks for individuals
Cons
- Steep learning curve for setting up effective task systems
- Slower performance with large databases or complex pages
- Lacks quick-capture and native smart lists found in dedicated task apps
Best For
Power users seeking a customizable all-in-one tool for tasks intertwined with notes and projects, who are willing to invest time in setup.
Pricing
Free for individuals (unlimited blocks); Plus at $10/user/month; Business at $18/user/month (annual billing).
Google Tasks
specializedLightweight task list app integrated with Gmail, Calendar, and Google Workspace for quick personal task capture and management.
One-click task creation from Gmail emails, automatically linking back to the source for context
Google Tasks is a minimalist task management app integrated into the Google ecosystem, allowing users to create simple to-do lists, add subtasks, set due dates, and reorder tasks via drag-and-drop. It excels at quick task capture from Gmail emails or Google Calendar and syncs seamlessly across web, Android, iOS, and Google Assistant devices. Designed for personal use, it prioritizes speed and simplicity over advanced functionality, making it a lightweight companion for everyday productivity.
Pros
- Completely free with unlimited usage
- Seamless integration with Gmail and Google Calendar
- Intuitive, distraction-free interface with quick sync across devices
Cons
- Lacks advanced features like recurring tasks, labels, or detailed reminders
- No robust collaboration or sharing capabilities
- Minimal customization and reporting options
Best For
Google ecosystem users needing a dead-simple, free tool for basic daily task lists without bells and whistles.
Pricing
Free (requires Google account)
Trello
otherVisual kanban board tool for organizing personal tasks, projects, and workflows using cards, lists, and customizable power-ups.
Endless drag-and-drop Kanban boards for effortless visual task progression
Trello is a visual task management tool built on the Kanban board system, where users create boards divided into lists (like 'To Do', 'In Progress', 'Done') and populate them with draggable cards for individual tasks. It supports personal task management through features like due dates, labels, checklists, attachments, and comments on cards, enabling intuitive progress tracking. While highly flexible for custom workflows, it relies on third-party 'Power-Ups' for advanced functionalities like calendars or automation.
Pros
- Intuitive drag-and-drop Kanban interface that's quick to learn
- Generous free plan with unlimited cards and boards per workspace
- Highly customizable with labels, checklists, and integrations
Cons
- Lacks native recurring tasks, subtasks, or time tracking
- Can become cluttered without disciplined organization
- Advanced features require paid Power-Ups or premium plans
Best For
Visual thinkers and individuals seeking a simple, flexible way to organize personal projects and daily tasks without steep learning curves.
Pricing
Free forever plan; Standard at $5/user/month, Premium at $10/user/month (billed annually).
Remember The Milk
specializedClassic task manager with smart parsing, tags, location-based reminders, and unlimited sharing for reliable personal organization.
Location-based reminders that trigger tasks upon arriving at or leaving specific places
Remember The Milk is a long-standing task management app that enables users to create, organize, and track to-dos with features like due dates, priorities, tags, subtasks, and repeat tasks across web, iOS, Android, and desktop widgets. It excels in smart automation, including natural language input for quick task creation via web, email, or SMS, and dynamic smart lists that auto-sort tasks by criteria like location or time. The service emphasizes reliability and integrations with calendars, IFTTT, and Alexa for a seamless personal productivity workflow.
Pros
- Reliable cross-platform sync and accessibility
- Natural language parsing for effortless task entry
- Advanced smart lists and location-based reminders
Cons
- Dated interface lacking modern polish
- Limited collaboration and sharing options
- Key features like unlimited smart lists locked behind Pro paywall
Best For
Busy individuals needing robust, automated personal task tracking with location awareness and quick capture methods.
Pricing
Free plan with basic features; Pro at $49.99 AUD/year (~$33 USD) for unlimited storage, advanced reminders, and themes.
Habitica
specializedGamified task and habit tracker that turns daily to-dos and routines into RPG quests with rewards and social parties.
Full RPG gamification where incomplete tasks damage your avatar's HP and completing them grants XP, gold, and loot.
Habitica is a unique gamified task management app that transforms habits, dailies, and to-dos into an RPG adventure where users level up characters, earn gold, collect pets, and battle bosses with friends. It emphasizes long-term habit building over traditional checklists by applying game mechanics like rewards, penalties, and social parties. Available on web, iOS, and Android, it fosters accountability through community challenges and guilds.
Pros
- Innovative gamification boosts motivation and habit adherence
- Robust social features including parties, guilds, and shared quests
- Fully functional free tier with extensive customization options
Cons
- Steep learning curve due to complex RPG elements overwhelming simple users
- Limited advanced task management like subtasks or calendar integrations
- Mobile apps occasionally buggy with sync issues
Best For
Ideal for gamers and procrastinators seeking fun, social motivation to build and maintain habits rather than power users needing robust project tracking.
Pricing
Free core app; optional subscription at $4.99/month or $47.99/year for extra gems, custom rewards, and perks.
OmniFocus
specializedAdvanced GTD-based task manager for power users with custom perspectives, forecasting, and deep Apple ecosystem integration.
Custom Perspectives for creating dynamic, filtered views of tasks tailored to specific contexts or workflows
OmniFocus is a powerful task management app built around the Getting Things Done (GTD) methodology, enabling users to capture, organize, and review tasks through projects, contexts, tags, defer dates, and due dates. It offers customizable perspectives for tailored views like Forecast, Review, and Flagged, making it ideal for complex workflows. Seamless sync across Apple devices ensures accessibility on Mac, iPhone, and iPad, with robust automation via Apple Shortcuts.
Pros
- Deep GTD support with projects, contexts, and sequential actions
- Custom perspectives for dynamic, personalized task views
- Excellent integration and syncing within the Apple ecosystem
Cons
- Steep learning curve for beginners
- Limited to Apple platforms only
- Subscription model feels pricey for casual users
Best For
GTD enthusiasts and power users on Apple devices who need advanced task organization and forecasting.
Pricing
Standard: $49.99/year; Pro: $99.99/year (subscription; one-time purchase available for version 3).
Conclusion
After examining the leading personal task management tools, Todoist rises as the top choice, boasting powerful features and seamless cross-device functionality. TickTick stands out for its rich blend of calendar integration, Pomodoro timers, and habit tracking, suiting those who prioritize structured planning, while Microsoft To Do impresses with its simplicity and tight integration with daily workflows, catering to users seeking an easy-to-use experience. Each tool offers distinct strengths, ensuring there’s a fit for nearly every productivity need.
Don’t miss out—start using Todoist today to streamline your tasks, boost productivity, and take control of your daily goals with its intuitive design and robust capabilities.
Tools Reviewed
All tools were independently evaluated for this comparison