Top 10 Best Per Diem Software of 2026

SAP Concur is a leading cloud-based travel and expense management platform that excels in automating per diem reimbursements for business travel. It supports customizable per diem policies with location-based rates sourced from global standards like GSA and IRS, automating calculations based on trip itineraries and actual expenses. The software integrates seamlessly with ERP systems for compliance tracking and efficient reimbursements, making it ideal for enterprise-scale per diem management.

Expensify is a robust expense management platform that supports per diem tracking by allowing users to set daily rates based on location, dates, and predefined policies like GSA rates. It automates calculations for meals, lodging, and incidentals, integrating seamlessly with receipt scanning and mileage logs for comprehensive travel expense reports. The tool streamlines approvals, reimbursements, and accounting exports, making it suitable for businesses managing mixed actual and per diem expenses.

TripLog is a mobile-first mileage and expense tracking app that includes per diem reimbursement features, automating calculations based on GSA and IRS rates using GPS location data. It integrates trip detection with calendar events and receipts for comprehensive travel expense management. Ideal for businesses handling both mileage deductions and fixed per diem allowances, it generates compliant reports for tax and reimbursement purposes.

Zoho Expense is a cloud-based expense management platform with dedicated per diem features for automating daily allowance claims. It supports IRS GSA rates, custom rates by location and duration, and integrates receipt scanning with policy compliance checks. Ideal for businesses needing streamlined reimbursements alongside full expense tracking within the Zoho ecosystem.

Emburse Certify is a comprehensive expense management platform that automates expense reporting, approvals, and reimbursements, with built-in support for per diem claims. It leverages GSA and IRS per diem rates to automatically calculate allowances based on travel locations and dates, eliminating manual entry and ensuring policy compliance. The mobile-first design allows users to submit per diem expenses quickly without receipts, integrating seamlessly with accounting systems for efficient processing.

Gusto is a payroll and HR platform for small businesses that includes reimbursement tools for managing per diem allowances, such as daily meal and lodging expenses based on IRS rates. It automates per diem payments by integrating them directly into payroll runs, ensuring compliance and simplicity. While not a dedicated per diem solution, it excels for businesses needing straightforward, payroll-tied reimbursements without complex travel tracking.

QuickBooks Online is a comprehensive cloud-based accounting software that includes expense tracking features adaptable for per diem reimbursements, allowing users to categorize daily allowances, attach receipts, and generate reimbursement reports. It integrates seamlessly with bank accounts for automated transaction imports and supports billable time and expenses for employee reimbursements. While versatile for small businesses, it requires manual setup for per diem rates rather than offering specialized automation like location-based IRS rate calculations.

ADP is a comprehensive HR and payroll platform that includes per diem management within its expense and reimbursement modules, automating calculations based on IRS standard rates or custom policies. It integrates per diem reimbursements directly into payroll processing, supporting multi-state compliance and detailed expense tracking. The solution is designed for scalability, handling high volumes of employee reimbursements with robust reporting for audits and tax purposes.

Paychex is a comprehensive payroll and HR management platform that supports per diem reimbursements by automating calculations based on IRS and GSA rates, integrating them directly into payroll runs. It allows businesses to set custom per diem policies, track employee allowances for meals, lodging, and incidentals, and ensures compliant payments. While not a standalone per diem tool, it excels in embedding these features within broader payroll and benefits administration for streamlined operations.

Hubstaff is a robust time tracking and employee monitoring platform that captures work hours, activity levels, screenshots, and GPS locations for remote and field teams. In the context of per diem software, it supports verification of work locations and durations via GPS and time tracking, which can inform per diem eligibility and payments. It integrates with payroll providers like QuickBooks and Gusto to facilitate expense reimbursements, though it lacks native per diem rate calculations.