Quick Overview
- 1#1: Gusto - Cloud-based payroll, benefits, and HR platform designed for small to medium-sized businesses with automated tax filing and compliance.
- 2#2: Rippling - All-in-one workforce management platform that unifies payroll, HR, IT, and finance with global payroll capabilities.
- 3#3: ADP RUN - Scalable cloud payroll solution for small to mid-market businesses featuring expert support and integrated HR tools.
- 4#4: Paychex - Comprehensive payroll and HR outsourcing service with robust reporting, compliance, and benefits administration.
- 5#5: OnPay - Affordable full-service online payroll software offering unlimited payroll runs and dedicated support for SMBs.
- 6#6: BambooHR - User-friendly cloud HR platform with integrated payroll, employee self-service, and performance management.
- 7#7: QuickBooks Payroll - Seamlessly integrated payroll solution for QuickBooks users with automatic tax calculations and direct deposit.
- 8#8: Paylocity - Modern HR and payroll platform with employee engagement tools, time tracking, and advanced analytics.
- 9#9: Patriot Software - Cost-effective full-service payroll software with multi-state tax filing for small businesses.
- 10#10: Justworks - PEO platform providing automated payroll, benefits, and compliance support for growing teams.
These tools were selected and ranked based on features like automation and integration, user experience, reliability, and value, ensuring they meet the diverse needs of modern businesses.
Comparison Table
Navigating payroll cloud software can be challenging, but this comparison table simplifies the process by including top tools like Gusto, Rippling, ADP RUN, Paychex, OnPay, and more. Readers will discover key details on features, pricing, and user experience, aiding in finding the right fit for their business.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Gusto Cloud-based payroll, benefits, and HR platform designed for small to medium-sized businesses with automated tax filing and compliance. | specialized | 9.6/10 | 9.7/10 | 9.5/10 | 9.2/10 |
| 2 | Rippling All-in-one workforce management platform that unifies payroll, HR, IT, and finance with global payroll capabilities. | enterprise | 9.2/10 | 9.5/10 | 8.8/10 | 8.7/10 |
| 3 | ADP RUN Scalable cloud payroll solution for small to mid-market businesses featuring expert support and integrated HR tools. | enterprise | 8.7/10 | 9.2/10 | 8.0/10 | 7.8/10 |
| 4 | Paychex Comprehensive payroll and HR outsourcing service with robust reporting, compliance, and benefits administration. | enterprise | 8.5/10 | 9.2/10 | 8.0/10 | 7.8/10 |
| 5 | OnPay Affordable full-service online payroll software offering unlimited payroll runs and dedicated support for SMBs. | specialized | 9.2/10 | 8.8/10 | 9.5/10 | 9.0/10 |
| 6 | BambooHR User-friendly cloud HR platform with integrated payroll, employee self-service, and performance management. | enterprise | 8.1/10 | 7.7/10 | 9.2/10 | 7.9/10 |
| 7 | QuickBooks Payroll Seamlessly integrated payroll solution for QuickBooks users with automatic tax calculations and direct deposit. | specialized | 8.4/10 | 8.7/10 | 8.2/10 | 7.8/10 |
| 8 | Paylocity Modern HR and payroll platform with employee engagement tools, time tracking, and advanced analytics. | enterprise | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 9 | Patriot Software Cost-effective full-service payroll software with multi-state tax filing for small businesses. | specialized | 8.2/10 | 7.8/10 | 8.7/10 | 9.1/10 |
| 10 | Justworks PEO platform providing automated payroll, benefits, and compliance support for growing teams. | enterprise | 8.2/10 | 8.4/10 | 8.7/10 | 7.9/10 |
Cloud-based payroll, benefits, and HR platform designed for small to medium-sized businesses with automated tax filing and compliance.
All-in-one workforce management platform that unifies payroll, HR, IT, and finance with global payroll capabilities.
Scalable cloud payroll solution for small to mid-market businesses featuring expert support and integrated HR tools.
Comprehensive payroll and HR outsourcing service with robust reporting, compliance, and benefits administration.
Affordable full-service online payroll software offering unlimited payroll runs and dedicated support for SMBs.
User-friendly cloud HR platform with integrated payroll, employee self-service, and performance management.
Seamlessly integrated payroll solution for QuickBooks users with automatic tax calculations and direct deposit.
Modern HR and payroll platform with employee engagement tools, time tracking, and advanced analytics.
Cost-effective full-service payroll software with multi-state tax filing for small businesses.
PEO platform providing automated payroll, benefits, and compliance support for growing teams.
Gusto
specializedCloud-based payroll, benefits, and HR platform designed for small to medium-sized businesses with automated tax filing and compliance.
Full-service payroll with automated multi-state tax calculations, filings, and payments handled end-to-end
Gusto is a leading cloud-based payroll and HR platform tailored for small to medium-sized businesses in the US. It automates payroll processing, federal and state tax filings, direct deposits, and compliance requirements, while integrating HR tools like onboarding, time tracking, performance management, and benefits administration. With robust mobile apps and over 100 integrations, Gusto streamlines workforce management for growing teams.
Pros
- Comprehensive all-in-one payroll, HR, and benefits solution with automatic tax compliance
- Intuitive interface with quick setup and mobile accessibility
- Extensive integrations with accounting, time-tracking, and productivity apps
Cons
- Higher costs for larger teams due to per-employee pricing
- Primarily US-focused with limited international payroll support
- Advanced HR features locked behind premium plans
Best For
Small to medium-sized US businesses looking for an integrated, user-friendly payroll and HR platform to manage compliance and employee lifecycle effortlessly.
Pricing
Simple ($40 base + $6/employee/month), Plus ($80 base + $12/employee/month), Premium (custom quote); contractor-only plans from $35 base + $6/contractor/month.
Rippling
enterpriseAll-in-one workforce management platform that unifies payroll, HR, IT, and finance with global payroll capabilities.
Real-time policy engine that automates payroll rules, benefits enrollment, and device provisioning based on employee lifecycle events
Rippling is an all-in-one workforce management platform that seamlessly integrates HR, IT, payroll, and benefits administration into a unified cloud-based system. Its payroll module automates multi-state, multi-country payroll processing, tax calculations, filings, and payments while syncing employee data from onboarding to offboarding. Designed for scalability, it reduces manual work through AI-driven automations and supports compliance across 100+ countries.
Pros
- Unified HR, payroll, IT, and benefits platform eliminates silos
- Global payroll support in 100+ countries with automated compliance
- Extensive integrations (1,000+) and real-time data sync for accuracy
Cons
- Pricing can be expensive for very small teams (<50 employees)
- Initial setup requires significant configuration for complex orgs
- Customer support response times vary for non-enterprise plans
Best For
Mid-sized to enterprise companies seeking an integrated global payroll and workforce management solution.
Pricing
Quote-based; starts at ~$8/user/month for core HR + $5-11/user/month for payroll, scaling with features and international add-ons.
ADP RUN
enterpriseScalable cloud payroll solution for small to mid-market businesses featuring expert support and integrated HR tools.
Payroll tax guarantee ensuring 100% accuracy and on-time filing
ADP RUN is a comprehensive cloud-based payroll solution from ADP tailored for small to medium-sized businesses, automating payroll processing, tax calculations, filings, and direct deposits. It integrates HR management, benefits administration, time tracking, and compliance tools to streamline workforce operations. The platform provides scalable features across tiers, ensuring accuracy and regulatory adherence with 24/7 support.
Pros
- Automated tax filing and payments with compliance guarantees
- Seamless integrations with HR, time tracking, and accounting software
- Scalable plans that grow with your business
Cons
- Higher pricing that may strain very small businesses
- Steeper learning curve during initial setup
- Customer support can be inconsistent for basic users
Best For
Small to medium-sized businesses needing robust payroll compliance and HR integration without in-house expertise.
Pricing
Quote-based with tiers starting at ~$59/month base + $4-11 per employee; plans include Essential, Enhanced, and Complete.
Paychex
enterpriseComprehensive payroll and HR outsourcing service with robust reporting, compliance, and benefits administration.
Secured Tax Filing service with 100% accuracy guarantee and automatic updates for changing regulations
Paychex is a robust cloud-based payroll and HR software solution that automates payroll processing, tax filing, and compliance for businesses of all sizes. It integrates time and attendance tracking, benefits administration, employee self-service portals, and advanced reporting tools. Paychex also offers dedicated support and expertise in multi-state payroll regulations, making it a reliable choice for scaling operations.
Pros
- Comprehensive compliance and automated tax filing across all states
- Seamless integrations with accounting and HR systems like QuickBooks
- 24/7 customer support and dedicated payroll specialists
Cons
- Custom pricing can be expensive for very small businesses
- Interface has a learning curve for advanced customizations
- Reporting flexibility is somewhat limited compared to competitors
Best For
Mid-sized businesses needing an all-in-one payroll, HR, and compliance platform with expert support.
Pricing
Custom pricing starts around $80/month base fee plus $4-5 per employee; quotes required based on features and employee count.
OnPay
specializedAffordable full-service online payroll software offering unlimited payroll runs and dedicated support for SMBs.
Accuracy Guarantee: OnPay covers any payroll penalties if their calculations are incorrect.
OnPay is a cloud-based payroll software tailored for small to medium-sized businesses, providing unlimited payroll runs, automated federal and state tax filing, and new hire reporting. It offers seamless integrations with accounting tools like QuickBooks and Xero, along with employee self-service portals, benefits administration, and time-off tracking. The platform prioritizes compliance and accuracy, backed by dedicated support specialists.
Pros
- Unlimited payroll runs at no extra cost
- Automated tax calculations and filings with accuracy guarantee
- Outstanding live customer support
Cons
- Per-employee pricing can increase costs for larger teams
- Limited advanced reporting and analytics
- No built-in full HRIS for complex needs
Best For
Small to mid-sized businesses (1-200 employees) seeking reliable, compliant payroll with minimal hassle.
Pricing
$40 base fee + $6 per employee/month; first month free, no contracts or setup fees.
BambooHR
enterpriseUser-friendly cloud HR platform with integrated payroll, employee self-service, and performance management.
Real-time sync between HR data and payroll, automatically updating employee records like pay rates and deductions
BambooHR is an all-in-one HR platform with integrated cloud-based payroll processing available in all 50 U.S. states, enabling businesses to handle payroll runs, tax filings, garnishments, and benefits deductions alongside HR functions like onboarding and performance management. It automates calculations, supports direct deposits, and syncs employee data in real-time to minimize errors. While strong for SMBs, its payroll capabilities are best as an extension of its core HRIS rather than a standalone solution.
Pros
- Seamless integration with HR tools for unified employee data and workflows
- Intuitive interface with mobile access and employee self-service
- Strong compliance support and automated tax filings in all 50 states
Cons
- Limited advanced features for complex multi-state or international payroll
- Pricing is quote-based and can add up for larger teams
- Not ideal as a standalone payroll tool without the full HR suite
Best For
Small to mid-sized U.S. businesses seeking an integrated HR and payroll platform without needing enterprise-level complexity.
Pricing
Quote-based; core HR starts at ~$6-12 per employee/month, payroll add-on ~$5-7 per employee/month (volume discounts available).
QuickBooks Payroll
specializedSeamlessly integrated payroll solution for QuickBooks users with automatic tax calculations and direct deposit.
Deep, native integration with QuickBooks Online for automatic syncing of payroll expenses, liabilities, and journals to accounting books.
QuickBooks Payroll is a robust cloud-based payroll solution from Intuit, designed primarily for small to medium-sized businesses in the US to handle payroll processing, tax compliance, and employee payments efficiently. It automates federal and state tax calculations, filings, and payments, while offering direct deposit options including same-day or next-day processing. Seamlessly integrated with QuickBooks Online and Desktop, it synchronizes payroll data with accounting records for streamlined financial management. The platform also includes an employee self-service portal for accessing pay stubs, W-2s, and benefits information.
Pros
- Seamless integration with QuickBooks accounting software for unified data management
- Automated tax filing and payments with guaranteed accuracy
- Employee self-service portal and mobile app for easy access to pay info
Cons
- Pricing can become expensive with per-employee fees for larger teams
- Limited support for international payroll outside the US
- Steeper learning curve for users not already familiar with QuickBooks ecosystem
Best For
Small to medium-sized US businesses already using QuickBooks accounting software that need reliable domestic payroll automation.
Pricing
Core ($45/base + $6/employee/month), Premium ($80/base + $9/employee/month), Elite ($125/base + $11/employee/month); annual discounts available, plus pay-per-use tax filing options.
Paylocity
enterpriseModern HR and payroll platform with employee engagement tools, time tracking, and advanced analytics.
The Employee Action Center, a centralized hub for personalized engagement, communications, and self-service payroll/HR tasks
Paylocity is a comprehensive cloud-based HCM platform specializing in payroll processing, integrated with HR management, benefits administration, time and attendance tracking, and talent management tools. It automates payroll calculations, direct deposits, tax filings, and compliance reporting while providing robust employee self-service options. Ideal for growing businesses, it offers scalable solutions with advanced analytics to support strategic HR decisions.
Pros
- All-in-one payroll and HR integration reduces need for multiple tools
- Intuitive mobile app for employees and managers
- Excellent customer support with dedicated implementation teams
Cons
- Higher cost structure compared to basic payroll-only solutions
- Steeper learning curve during initial setup
- Limited flexibility for highly customized reporting without add-ons
Best For
Mid-sized to enterprise-level companies seeking a unified payroll and full HCM suite with strong scalability.
Pricing
Custom quote-based pricing, typically $20-$40 per employee per month depending on modules and company size.
Patriot Software
specializedCost-effective full-service payroll software with multi-state tax filing for small businesses.
100% On-Time Payroll & Tax Filing Guarantee, where they fix errors or file for free if they cause issues.
Patriot Software offers cloud-based payroll solutions tailored for small to medium-sized businesses, handling payroll processing, tax calculations, filings, and direct deposits with ease. It includes optional add-ons for HR management and time & attendance tracking. The platform stands out for its affordability, simplicity, and strong emphasis on customer support and accuracy guarantees.
Pros
- Highly affordable pricing for small businesses
- Excellent US-based customer support
- 100% accuracy and on-time filing guarantees
Cons
- Limited advanced features and integrations
- Basic reporting compared to enterprise solutions
- Not suited for very large companies
Best For
Small businesses with under 50 employees needing straightforward, budget-friendly payroll processing.
Pricing
Basic Payroll: $17/month + $4/employee; Full Service Payroll: $37/month + $4/employee (billed annually).
Justworks
enterprisePEO platform providing automated payroll, benefits, and compliance support for growing teams.
Co-employment model as Employer of Record, shifting compliance risks and enabling better benefits access
Justworks is a cloud-based Professional Employer Organization (PEO) platform that streamlines payroll processing, HR management, benefits administration, and compliance for small to medium-sized businesses. It acts as a co-employer, handling payroll taxes, filings, and employee onboarding automatically while integrating with popular accounting tools. The software emphasizes simplicity, allowing businesses to focus on growth rather than administrative burdens.
Pros
- Seamless integration of payroll with HR, benefits, and compliance in one platform
- Strong customer support and dedicated account managers for quick issue resolution
- Access to Fortune 500-level benefits at competitive group rates
Cons
- Higher pricing compared to standalone payroll solutions like Gusto
- Less flexibility for highly customized payroll needs or international payroll
- Minimum employee requirements may not suit very small teams or solopreneurs
Best For
Small to medium-sized U.S.-based businesses seeking an all-in-one outsourced HR and payroll solution without building an internal team.
Pricing
Starts at $109/month for the first employee + $59/month per additional employee for core payroll/HR; full PEO plans higher with benefits.
Conclusion
The reviewed payroll cloud software options provide tailored solutions for varying business needs, with Gusto leading as the top choice, boasting user-friendly features and robust automation. Rippling and ADP RUN stand as strong alternatives, offering unique strengths like global workforce management and scalable support that cater to specific operational priorities. Together, these tools redefine efficient payroll management across different business sizes and requirements.
Don’t miss out—start exploring Gusto today, the go-to platform for streamlined payroll, benefits, and compliance that empowers small to medium-sized businesses to focus on what matters most.
Tools Reviewed
All tools were independently evaluated for this comparison