Quick Overview
- 1#1: Goodshuffle Pro - All-in-one platform for party rental businesses to manage inventory, online ordering, scheduling, invoicing, and customer relationships.
- 2#2: Event Essentials - Cloud-based event rental software with advanced inventory tracking, delivery management, and CRM for party suppliers.
- 3#3: RentMy - Party and equipment rental software offering real-time inventory visibility, online reservations, and payment processing.
- 4#4: Booqable - User-friendly rental management tool for tracking party inventory, handling bookings, and integrating with e-commerce.
- 5#5: EZRentOut - Comprehensive cloud rental software for inventory management, order fulfillment, and maintenance tracking in party rentals.
- 6#6: PartyTrack - Tailored software for party rental companies to manage inventory, reservations, deliveries, and billing efficiently.
- 7#7: TapGoods - Simple rental system for small party businesses with inventory control, quoting, and customer management features.
- 8#8: Rentman - Resource planning software for rental pros, including party inventory scheduling, project tracking, and invoicing.
- 9#9: Flex Rental Solutions - Modular rental management software supporting inventory tracking, sales, and operations for event and party rentals.
- 10#10: Planning Pod - Event planning platform with rental inventory management, calendars, contracts, and vendor coordination tools.
We carefully selected and ranked these tools based on critical factors such as functionality (including inventory tracking, scheduling, and invoicing), user experience (intuitive design and ease of use), integration capabilities, and overall value, ensuring they deliver reliable performance for modern party rental businesses.
Comparison Table
Choosing the right party rental inventory management software is essential for efficiency, and this comparison table breaks down top options—including Goodshuffle Pro, Event Essentials, RentMy, Booqable, EZRentOut, and more—to simplify your search. It compares key features, usability, and practicality, equipping readers to identify tools that align with their business needs. By synthesizing critical details side-by-side, the table helps streamline decision-making for smoother operations and reduced stress.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Goodshuffle Pro All-in-one platform for party rental businesses to manage inventory, online ordering, scheduling, invoicing, and customer relationships. | specialized | 9.6/10 | 9.8/10 | 9.2/10 | 9.4/10 |
| 2 | Event Essentials Cloud-based event rental software with advanced inventory tracking, delivery management, and CRM for party suppliers. | specialized | 9.2/10 | 9.5/10 | 9.0/10 | 8.8/10 |
| 3 | RentMy Party and equipment rental software offering real-time inventory visibility, online reservations, and payment processing. | specialized | 8.4/10 | 8.7/10 | 8.1/10 | 8.0/10 |
| 4 | Booqable User-friendly rental management tool for tracking party inventory, handling bookings, and integrating with e-commerce. | specialized | 8.7/10 | 8.8/10 | 9.2/10 | 8.4/10 |
| 5 | EZRentOut Comprehensive cloud rental software for inventory management, order fulfillment, and maintenance tracking in party rentals. | specialized | 8.3/10 | 8.7/10 | 8.1/10 | 8.0/10 |
| 6 | PartyTrack Tailored software for party rental companies to manage inventory, reservations, deliveries, and billing efficiently. | specialized | 8.4/10 | 8.8/10 | 8.0/10 | 8.2/10 |
| 7 | TapGoods Simple rental system for small party businesses with inventory control, quoting, and customer management features. | specialized | 6.8/10 | 5.5/10 | 8.2/10 | 6.5/10 |
| 8 | Rentman Resource planning software for rental pros, including party inventory scheduling, project tracking, and invoicing. | enterprise | 8.1/10 | 8.7/10 | 7.4/10 | 7.8/10 |
| 9 | Flex Rental Solutions Modular rental management software supporting inventory tracking, sales, and operations for event and party rentals. | enterprise | 7.8/10 | 8.2/10 | 7.5/10 | 7.4/10 |
| 10 | Planning Pod Event planning platform with rental inventory management, calendars, contracts, and vendor coordination tools. | enterprise | 7.8/10 | 8.2/10 | 7.1/10 | 7.4/10 |
All-in-one platform for party rental businesses to manage inventory, online ordering, scheduling, invoicing, and customer relationships.
Cloud-based event rental software with advanced inventory tracking, delivery management, and CRM for party suppliers.
Party and equipment rental software offering real-time inventory visibility, online reservations, and payment processing.
User-friendly rental management tool for tracking party inventory, handling bookings, and integrating with e-commerce.
Comprehensive cloud rental software for inventory management, order fulfillment, and maintenance tracking in party rentals.
Tailored software for party rental companies to manage inventory, reservations, deliveries, and billing efficiently.
Simple rental system for small party businesses with inventory control, quoting, and customer management features.
Resource planning software for rental pros, including party inventory scheduling, project tracking, and invoicing.
Modular rental management software supporting inventory tracking, sales, and operations for event and party rentals.
Event planning platform with rental inventory management, calendars, contracts, and vendor coordination tools.
Goodshuffle Pro
specializedAll-in-one platform for party rental businesses to manage inventory, online ordering, scheduling, invoicing, and customer relationships.
Visual Inventory Wall: A real-time, interactive dashboard for drag-and-drop inventory allocation, event scheduling, and conflict detection.
Goodshuffle Pro is a cloud-based, all-in-one platform tailored for party and event rental businesses, offering real-time inventory tracking, order management, and automated scheduling. It enables users to handle quotes, contracts, deliveries, and payments seamlessly while providing an online storefront for direct bookings. The software excels in optimizing routes, managing warehouse operations via mobile apps, and integrating with tools like QuickBooks for comprehensive business control.
Pros
- Exceptional real-time inventory visualization and drag-and-drop scheduling
- Robust integrations with QuickBooks, Stripe, and delivery apps
- Mobile-first design for warehouse, delivery, and on-site management
Cons
- Steep learning curve for advanced features during initial setup
- Pricing can be high for very small operations
- Limited customization in reporting without higher tiers
Best For
Mid-sized to large party rental companies seeking scalable, end-to-end management to streamline operations and growth.
Pricing
Starts at $299/month for Essentials (up to 1,000 inventory items), $499/month for Pro, with custom Enterprise pricing for larger operations.
Event Essentials
specializedCloud-based event rental software with advanced inventory tracking, delivery management, and CRM for party suppliers.
Integrated online storefront and reservation system with real-time availability for direct customer bookings
Event Essentials is a cloud-based inventory management software tailored for party rental businesses, offering real-time tracking of items like tents, tables, chairs, and linens. It handles order scheduling, online reservations, invoicing, and QuickBooks integration to streamline operations. The platform also includes CRM tools, reporting, and a mobile app for on-the-go management, making it ideal for scaling rental companies.
Pros
- Robust real-time inventory tracking with barcode support
- Seamless QuickBooks and online payment integrations
- Mobile app for field access and route optimization
Cons
- Steeper learning curve for advanced reporting features
- Higher pricing tiers may not suit very small operations
- Limited third-party app ecosystem compared to larger platforms
Best For
Mid-sized party rental companies seeking comprehensive inventory and order management with strong accounting integrations.
Pricing
Starts at $129/month for basic plan (up to 500 inventory items), scaling to $299+/month for unlimited items and advanced features; annual discounts available.
RentMy
specializedParty and equipment rental software offering real-time inventory visibility, online reservations, and payment processing.
Integrated website builder that auto-generates a professional rental storefront from inventory data
RentMy (rentmy.co) is a cloud-based inventory management platform designed specifically for rental businesses like party rentals, enabling real-time tracking of items such as tents, tables, and chairs. It handles order scheduling, delivery routes, customer bookings, invoicing, and payments through an integrated online storefront. The software emphasizes scalability for small to mid-sized operations with features like QR code scanning and multi-location support.
Pros
- Robust real-time inventory tracking with QR/barcode support
- Built-in online booking and e-commerce storefront
- Strong delivery and route optimization tools
Cons
- Interface can feel overwhelming for beginners
- Limited native integrations with accounting software beyond QuickBooks
- Reporting lacks advanced customization options
Best For
Growing party rental businesses needing scalable inventory management and online customer bookings.
Pricing
Starts at $79/month for basic plan (up to 500 items), $149/month for pro (unlimited items + advanced features), with custom enterprise pricing.
Booqable
specializedUser-friendly rental management tool for tracking party inventory, handling bookings, and integrating with e-commerce.
Integrated eCommerce website builder that automatically generates an online rental store from your inventory
Booqable is a cloud-based rental management platform tailored for businesses like party rentals, offering comprehensive inventory tracking, real-time availability, and online booking capabilities. It enables users to manage items such as tables, chairs, tents, and bounce houses with features like bundling, delivery scheduling, and automated notifications. The software integrates an online storefront builder, payment processing, and reporting tools to streamline operations from quote to fulfillment.
Pros
- Intuitive interface with drag-and-drop inventory setup
- Built-in website builder for seamless online reservations
- Real-time sync across devices and strong mobile app support
Cons
- Limited advanced customization for complex multi-location setups
- Reporting lacks depth compared to enterprise tools
- Add-on fees for premium integrations can increase costs
Best For
Small to mid-sized party rental businesses seeking an easy-to-use all-in-one solution with online booking and inventory management.
Pricing
Starts at $29/month (Essential) for core features, up to $129/month (Elite) for advanced tools; annual billing offers discounts, additional fees per location.
EZRentOut
specializedComprehensive cloud rental software for inventory management, order fulfillment, and maintenance tracking in party rentals.
360-degree rental lifecycle management with automated scheduling and route optimization for deliveries
EZRentOut is a cloud-based rental management platform tailored for party rental businesses, offering tools to manage inventory of items like tents, tables, chairs, and inflatables. It handles the full rental lifecycle, including online reservations, scheduling deliveries and pickups, automated invoicing, and real-time tracking to prevent overbooking. The software also provides reporting, customer portals, and integrations with accounting tools like QuickBooks for streamlined operations.
Pros
- Robust inventory management with barcode scanning and real-time availability
- Integrated online booking and customer portal for direct reservations
- Comprehensive reporting and QuickBooks integration for financial tracking
Cons
- Pricing can escalate with add-ons and additional users
- Steeper learning curve for advanced customization features
- Limited free trial period and no forever-free plan
Best For
Mid-sized party rental businesses needing scalable inventory tracking, online bookings, and dispatch management.
Pricing
Starts at $49/month for Starter (up to 3 users), scales to $199+/month for Enterprise plans, billed annually with per-user fees.
PartyTrack
specializedTailored software for party rental companies to manage inventory, reservations, deliveries, and billing efficiently.
Intelligent delivery route optimization that minimizes travel time and fuel costs
PartyTrack is a cloud-based inventory management software tailored for party rental businesses, enabling efficient tracking of inventory items like tents, tables, and inflatables. It streamlines operations with features for online reservations, delivery scheduling, automated invoicing, and QuickBooks integration. The platform also includes a mobile app for real-time updates on the go, making it suitable for managing rentals from quote to post-event analysis.
Pros
- Comprehensive inventory tracking with real-time availability
- Strong delivery and route optimization tools
- Seamless QuickBooks integration for accounting
Cons
- Pricing can be steep for very small operations
- Steeper learning curve for advanced scheduling features
- Limited customization in reporting compared to top competitors
Best For
Medium-sized party rental companies needing robust delivery management and inventory control without heavy IT involvement.
Pricing
Starts at $129/month for basic plan (up to 500 items), scaling to $299+/month for unlimited items and advanced features; annual discounts available.
TapGoods
specializedSimple rental system for small party businesses with inventory control, quoting, and customer management features.
Seamless mobile barcode/QR scanning for rapid check-in/out and cycle counts
TapGoods is an inventory management platform primarily designed for beverage tracking in bars, restaurants, and taprooms, offering real-time inventory monitoring, mobile counting, and POS integrations. While adaptable for party rental businesses, it excels in tracking quantities of items like kegs, bottles, and supplies but lacks specialized rental features such as scheduling, reservations, or delivery management. It helps reduce shrinkage through accurate counts and reporting, making it a basic tool for inventory-focused operations.
Pros
- Mobile app enables quick, accurate inventory counts anywhere
- Real-time tracking and reporting minimize stock discrepancies
- Integrates with POS systems like Toast and Square for sales reconciliation
Cons
- No native support for rental bookings, scheduling, or customer contracts
- Limited customization for diverse party rental items beyond beverages
- Reporting lacks event-specific analytics needed for rentals
Best For
Small party rental operators focused solely on basic inventory tracking without needing advanced booking or logistics features.
Pricing
Starts at $99/month for Essentials (up to 5 locations), $199/month for Pro, and custom Enterprise pricing.
Rentman
enterpriseResource planning software for rental pros, including party inventory scheduling, project tracking, and invoicing.
Visual planning timeline that integrates inventory, crew, and transport scheduling in one drag-and-drop interface
Rentman is a cloud-based rental management software tailored for event production and rental companies, offering comprehensive tools for inventory tracking, project scheduling, and crew management. It enables users to manage equipment availability in real-time, create professional quotes and invoices, and handle CRM for clients and suppliers. For party rental businesses, it excels in asset lifecycle management with QR code scanning and detailed reporting, though it's optimized more for production rentals than simple party setups.
Pros
- Robust inventory management with real-time availability and QR/NFC asset tracking
- Integrated project planning board for scheduling events, staff, and transport
- Strong CRM, invoicing, and reporting tools that scale with business growth
Cons
- Steeper learning curve due to feature depth, less intuitive for beginners
- Pricing is per-user and can add up for teams, with no free tier
- More geared toward AV/production rentals, requiring some adaptation for basic party inventory like tables and tents
Best For
Mid-sized party rental companies managing complex events with equipment, staff, and logistics needs beyond basic inventory tracking.
Pricing
Starts at €59/user/month (Essentials), €89/user/month (Pro), with Enterprise custom pricing; annual discounts available.
Flex Rental Solutions
enterpriseModular rental management software supporting inventory tracking, sales, and operations for event and party rentals.
Advanced delivery management with real-time GPS route optimization and proof-of-delivery tracking
Flex Rental Solutions is a cloud-based inventory management platform designed for rental businesses, including party rentals, offering tools for tracking equipment like tents, tables, and inflatables. It handles reservations, quoting, scheduling, invoicing, and delivery management to streamline operations. The software provides real-time inventory visibility and supports online customer bookings for efficient party rental workflows.
Pros
- Real-time inventory tracking with barcode support
- Integrated online booking and payment processing
- Delivery route optimization with GPS integration
Cons
- Steep initial learning curve for complex features
- Pricing scales quickly for multi-location setups
- Limited native integrations with popular accounting software
Best For
Medium-sized party rental businesses managing inventory across multiple warehouses and needing strong scheduling tools.
Pricing
Custom subscription pricing starting at around $150/month for basic plans, scaling with users, locations, and features; free demo available.
Planning Pod
enterpriseEvent planning platform with rental inventory management, calendars, contracts, and vendor coordination tools.
Dynamic inventory calendars that sync availability across multiple events and locations in real-time
Planning Pod is an all-in-one event management platform with dedicated party rental inventory management features, including real-time item tracking, availability calendars, and automated quoting tied to event schedules. It streamlines operations for rental businesses by integrating inventory with client CRM, contracts, invoicing, and online booking portals. The software supports multi-location inventory, custom pricing rules, and reporting to help manage stock efficiently across events.
Pros
- Comprehensive all-in-one integration of inventory with event planning and CRM
- Real-time availability calendars prevent double-bookings
- Customizable quoting, contracts, and client portals streamline sales
Cons
- Steep learning curve due to extensive features beyond pure inventory
- Higher pricing for full rental capabilities
- Mobile app lacks full inventory management depth
Best For
Mid-sized party rental companies needing integrated event management alongside inventory tracking.
Pricing
Starts at $59/user/month for Starter plan; Pro ($99/user/month) and Premium ($149/user/month) unlock advanced inventory and event features; custom enterprise pricing available.
Conclusion
After comparing the top tools, Goodshuffle Pro clearly leads as the best choice, offering an all-in-one platform for inventory, ordering, scheduling, invoicing, and customer management. Event Essentials and RentMy stand out as strong alternatives: Event Essentials excels in advanced cloud-based tracking and delivery, while RentMy impresses with real-time visibility and seamless reservations. Together, these tools elevate operational efficiency, though Goodshuffle Pro sets the gold standard for comprehensive functionality.
Start with Goodshuffle Pro to unlock its full suite of features, or explore Event Essentials and RentMy to find a solution that aligns with your unique business needs—either way, the top tools deliver the efficiency to thrive in event rentals.
Tools Reviewed
All tools were independently evaluated for this comparison