Quick Overview
- 1#1: Cvent - Comprehensive event management platform for registering, tracking, and engaging participants across in-person and virtual events.
- 2#2: Eventbrite - Popular ticketing and registration tool for managing event participants, payments, and check-ins.
- 3#3: Bizzabo - All-in-one event platform that handles attendee registration, networking, and personalized experiences.
- 4#4: Whova - Event app-focused software for participant management, including agendas, networking, and real-time updates.
- 5#5: EventMobi - Mobile-first platform for managing event participants with apps for engagement and on-site logistics.
- 6#6: Swoogo - End-to-end event management tool for registrations, payments, and attendee data organization.
- 7#7: RegFox - Flexible event registration software for tracking participants, custom forms, and reporting.
- 8#8: RSVPify - RSVP and event management system for handling guest lists, invitations, and confirmations.
- 9#9: Glue Up - Integrated platform for event registration, member management, and participant communications.
- 10#10: Hubilo - Virtual and hybrid event platform with tools for attendee registration and interactive experiences.
Tools were evaluated based on features (including scalability, engagement tools, and integration capabilities), quality (reliability and support), ease of use, and overall value, ensuring they cater to everything from small gatherings to large virtual and hybrid events.
Comparison Table
Participant management software simplifies organizing, engaging, and monitoring attendees, with tools like Cvent, Eventbrite, Bizzabo, Whova, EventMobi, and others shaping the market. This comparison table outlines their key features, use cases, and differentiators to guide readers in selecting the right tool for their events, whether small gatherings or large conferences.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Cvent Comprehensive event management platform for registering, tracking, and engaging participants across in-person and virtual events. | enterprise | 9.5/10 | 9.8/10 | 8.7/10 | 9.2/10 |
| 2 | Eventbrite Popular ticketing and registration tool for managing event participants, payments, and check-ins. | enterprise | 8.7/10 | 8.5/10 | 9.2/10 | 8.0/10 |
| 3 | Bizzabo All-in-one event platform that handles attendee registration, networking, and personalized experiences. | enterprise | 9.1/10 | 9.5/10 | 8.4/10 | 8.2/10 |
| 4 | Whova Event app-focused software for participant management, including agendas, networking, and real-time updates. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 5 | EventMobi Mobile-first platform for managing event participants with apps for engagement and on-site logistics. | specialized | 8.4/10 | 9.1/10 | 8.2/10 | 7.8/10 |
| 6 | Swoogo End-to-end event management tool for registrations, payments, and attendee data organization. | specialized | 8.4/10 | 8.7/10 | 8.2/10 | 7.9/10 |
| 7 | RegFox Flexible event registration software for tracking participants, custom forms, and reporting. | specialized | 8.4/10 | 8.7/10 | 8.9/10 | 8.1/10 |
| 8 | RSVPify RSVP and event management system for handling guest lists, invitations, and confirmations. | other | 8.2/10 | 8.0/10 | 9.1/10 | 8.5/10 |
| 9 | Glue Up Integrated platform for event registration, member management, and participant communications. | enterprise | 8.1/10 | 8.7/10 | 7.9/10 | 7.5/10 |
| 10 | Hubilo Virtual and hybrid event platform with tools for attendee registration and interactive experiences. | specialized | 8.4/10 | 8.7/10 | 8.9/10 | 7.8/10 |
Comprehensive event management platform for registering, tracking, and engaging participants across in-person and virtual events.
Popular ticketing and registration tool for managing event participants, payments, and check-ins.
All-in-one event platform that handles attendee registration, networking, and personalized experiences.
Event app-focused software for participant management, including agendas, networking, and real-time updates.
Mobile-first platform for managing event participants with apps for engagement and on-site logistics.
End-to-end event management tool for registrations, payments, and attendee data organization.
Flexible event registration software for tracking participants, custom forms, and reporting.
RSVP and event management system for handling guest lists, invitations, and confirmations.
Integrated platform for event registration, member management, and participant communications.
Virtual and hybrid event platform with tools for attendee registration and interactive experiences.
Cvent
enterpriseComprehensive event management platform for registering, tracking, and engaging participants across in-person and virtual events.
AttendeeHub mobile app for seamless, contactless check-in, networking, and personalized agendas
Cvent is a comprehensive event management platform renowned for its participant management capabilities, enabling seamless registration, attendee tracking, and engagement for events of all sizes. It offers tools for personalized communications, mobile check-in via the AttendeeHub app, real-time analytics, and post-event surveys to maximize participant experience. With strong integrations to CRMs and third-party tools, it streamlines the entire attendee lifecycle from invitation to follow-up.
Pros
- Robust registration and ticketing with customizable workflows
- Real-time attendee engagement and mobile check-in via AttendeeHub
- Advanced reporting and analytics for data-driven insights
Cons
- High cost unsuitable for small events or budgets
- Steep learning curve for non-enterprise users
- Customization can require professional services
Best For
Enterprise event organizers managing large-scale conferences, trade shows, and hybrid events with thousands of participants.
Pricing
Custom quote-based pricing; typically starts at $5,000+ per event or annual subscriptions from $10,000+ based on attendee volume and features.
Eventbrite
enterprisePopular ticketing and registration tool for managing event participants, payments, and check-ins.
Real-time attendee dashboard with mobile check-in and automated waitlist management
Eventbrite is a comprehensive event management platform that excels in participant registration, ticketing, and basic attendee management for live and virtual events. It enables organizers to create customizable event pages, sell tickets securely, track registrations in real-time, and handle check-ins via mobile app. With built-in email marketing and reporting tools, it streamlines participant communication and data insights, making it suitable for events of all sizes.
Pros
- Intuitive interface for rapid event setup and registration management
- Robust mobile app for seamless on-site check-ins and attendee scanning
- Strong integrations with tools like Zoom, Mailchimp, and CRM systems
Cons
- Transaction fees on paid tickets reduce profitability for high-volume events
- Limited advanced customization for complex participant segmentation
- Reporting lacks depth for long-term participant lifecycle management
Best For
Event organizers hosting public or ticketed events who need efficient registration and on-site management without deep CRM features.
Pricing
Free for unlimited free events; paid tickets incur 3.7% + $1.79 service fee per ticket (US), with Professional ($79/mo) and Enterprise plans for advanced features and lower fees.
Bizzabo
enterpriseAll-in-one event platform that handles attendee registration, networking, and personalized experiences.
AI-driven matchmaking and networking hub that facilitates meaningful participant connections via a smart event app
Bizzabo is a comprehensive event management platform that specializes in participant management, offering tools for seamless registration, ticketing, badge printing, and check-in processes. It enables organizers to create personalized attendee experiences through mobile apps, AI-driven matchmaking, and networking features to boost engagement. With robust analytics and data management, Bizzabo helps track participant interactions from pre-event to post-event follow-ups, making it ideal for large-scale hybrid and virtual events.
Pros
- Advanced AI-powered networking and matchmaking for personalized participant connections
- Seamless integration of registration, check-in, and mobile app engagement
- Comprehensive analytics and reporting for attendee behavior insights
Cons
- Steep learning curve for complex customizations and large events
- Premium pricing that may not suit small-scale organizers
- Occasional performance issues with very high-volume attendee lists
Best For
Mid-to-enterprise level event organizers managing hybrid, virtual, or in-person events with 1,000+ participants seeking integrated engagement tools.
Pricing
Custom quote-based pricing; typically starts at $5,000+ per event or annual subscriptions from $10,000+ depending on scale and features.
Whova
specializedEvent app-focused software for participant management, including agendas, networking, and real-time updates.
AI-driven matchmaking that connects attendees based on interests, boosting networking efficiency
Whova is an all-in-one event management platform designed to streamline participant management for conferences, trade shows, and corporate events through its mobile-first app. It handles registration, check-in, agenda scheduling, networking, and engagement tools like live polling and AI matchmaking for in-person, virtual, and hybrid events. The software provides organizers with real-time analytics and customizable attendee experiences to enhance interaction and satisfaction.
Pros
- AI-powered networking and matchmaking for superior participant engagement
- Seamless integration for registration, check-in, and real-time analytics
- Mobile app with high user adoption and intuitive interface for attendees
Cons
- Pricing scales quickly for smaller events, potentially reducing value
- Some advanced customizations require higher-tier plans or developer support
- Occasional reports of app performance issues during peak event times
Best For
Mid-to-large event organizers focused on boosting participant networking and engagement at conferences or corporate gatherings.
Pricing
Per-attendee pricing starting at $1.50, with tiered plans up to $5+ and custom enterprise options based on event size and features.
EventMobi
specializedMobile-first platform for managing event participants with apps for engagement and on-site logistics.
AI-powered matchmaking and networking within the mobile app for personalized participant connections
EventMobi is an all-in-one event management platform specializing in participant management for in-person, virtual, and hybrid events. It streamlines registration, ticketing, badge printing, and mobile check-in while offering tools for attendee engagement like networking, polls, and personalized agendas via a branded mobile app. The software provides detailed analytics on participant behavior, attendance, and event ROI to help organizers optimize future events.
Pros
- Comprehensive participant tracking with seamless check-in and lead capture
- Customizable mobile app enhances attendee engagement and networking
- Strong analytics and reporting for data-driven event insights
Cons
- Pricing can be steep for small or one-off events
- Advanced features may require add-ons or higher tiers
- Initial setup has a moderate learning curve for non-tech users
Best For
Mid-to-large event organizers hosting conferences or corporate events who need integrated participant management and mobile engagement tools.
Pricing
Custom pricing starting at around $4,995 per event for basic packages; subscription plans from $10,000/year for enterprises, based on attendee volume and features.
Swoogo
specializedEnd-to-end event management tool for registrations, payments, and attendee data organization.
Integrated CRM with automated marketing workflows specifically tailored for event participant nurturing and retention
Swoogo is an all-in-one event and participant management platform that streamlines registration, ticketing, payment processing, and attendee engagement for in-person, virtual, and hybrid events. It features a built-in CRM, email marketing tools, and customizable event websites to manage the full participant lifecycle from lead capture to post-event surveys and reporting. Designed for professional event organizers, it centralizes operations to reduce reliance on multiple tools.
Pros
- Comprehensive all-in-one platform covering registration, CRM, and marketing
- Highly customizable forms and event pages
- Robust analytics and reporting for participant insights
Cons
- Pricing can be steep for small-scale or infrequent events
- Steeper learning curve for advanced features
- Customer support response times vary
Best For
Mid-to-large event organizers and associations managing multiple events who need integrated participant tracking and automation.
Pricing
Subscription-based plans start at around $99/month for Essential, scaling to $499+/month for Professional and custom Enterprise tiers based on events and attendees.
RegFox
specializedFlexible event registration software for tracking participants, custom forms, and reporting.
Advanced conditional logic in forms that dynamically shows/hides questions based on participant responses
RegFox is a robust event registration and participant management platform designed for organizers hosting webinars, conferences, fundraisers, and more. It streamlines online registrations, ticketing, payments, and attendee data management with customizable forms and automation tools. The software excels in tracking participant details, sending targeted communications, and providing actionable reporting to enhance event success.
Pros
- Highly customizable registration forms with conditional logic
- Seamless payment processing and refund automation
- Strong reporting and attendee segmentation tools
Cons
- Pricing can escalate with high-volume events
- Limited native CRM depth compared to enterprise solutions
- Some advanced customizations require technical know-how
Best For
Mid-sized event organizers and nonprofits needing intuitive registration and participant tracking without complex setups.
Pricing
Pay-per-registration starting at 99¢ + 2.9% + 30¢ per ticket, or monthly subscriptions from $49 for unlimited events.
RSVPify
otherRSVP and event management system for handling guest lists, invitations, and confirmations.
Guest self-management portal allowing attendees to update RSVPs, add companions, and handle payments independently, minimizing organizer follow-ups
RSVPify is a user-friendly online platform specializing in RSVP management, event registration, and attendee tracking for events like weddings, parties, and corporate gatherings. It enables organizers to create custom invitation forms, collect payments, send automated reminders via email or SMS, and handle check-ins with a mobile app. With robust reporting and integrations like Zapier, it streamlines participant management from invitation to post-event analysis.
Pros
- Intuitive drag-and-drop form builder for quick setup
- Mobile check-in app with QR codes for efficient on-site management
- Automated email/SMS reminders and guest self-service portal
Cons
- Limited advanced customization for very large or complex events
- Reporting features lack depth compared to enterprise tools
- Fewer native integrations than broader event platforms
Best For
Small to medium event organizers, such as wedding planners or nonprofits, seeking an affordable and simple solution for RSVP and attendee tracking.
Pricing
Free plan for basic events; paid plans start at $19/month (Basic), $49/month (Pro), with add-ons for payments (2.9% + 30¢ per transaction) and per-event options.
Glue Up
enterpriseIntegrated platform for event registration, member management, and participant communications.
Integrated virtual event platform with built-in streaming, polls, Q&A, and networking lounges
Glue Up is an all-in-one platform tailored for associations, chambers of commerce, and nonprofits, offering robust participant management through event registration, ticketing, and check-in tools. It supports virtual, hybrid, and in-person events with features like attendee tracking, surveys, and mobile apps for seamless engagement. Beyond events, it integrates membership management, email marketing, and community forums for comprehensive organization needs.
Pros
- All-in-one platform reducing need for multiple tools
- Strong virtual/hybrid event capabilities with live streaming
- Mobile app enhances participant experience and check-ins
Cons
- Pricing can be steep for smaller organizations
- Learning curve for advanced customization
- Some reporting features lack depth compared to specialists
Best For
Mid-sized associations, chambers, and nonprofits managing recurring events alongside membership engagement.
Pricing
Starts at $119/month for Starter plan (up to 500 contacts), scales to $299+/month for Pro and custom Enterprise pricing.
Hubilo
specializedVirtual and hybrid event platform with tools for attendee registration and interactive experiences.
AI-powered matchmaking for personalized 1:1 and group networking among participants
Hubilo is a versatile virtual, hybrid, and in-person event platform that excels in participant management through streamlined registration, ticketing, badge printing, and check-in processes. It provides tools for attendee engagement, including AI-powered networking, session scheduling, and real-time analytics to track participation and interactions. Ideal for events of varying scales, Hubilo integrates with tools like Zoom and CRM systems to centralize participant data and enhance the overall event experience.
Pros
- Intuitive registration and check-in for seamless attendee onboarding
- Advanced networking and matchmaking to boost participant interactions
- Comprehensive analytics for tracking engagement and ROI
Cons
- Pricing can be steep for small or one-off events
- Customization options limited compared to enterprise tools
- Relies heavily on integrations for advanced CRM functionality
Best For
Event organizers managing mid-to-large virtual or hybrid conferences who prioritize attendee engagement and data insights.
Pricing
Quote-based pricing starting around $5,000-$10,000 for mid-sized events, scaling with attendee count, features, and duration; no public tiered plans.
Conclusion
The reviewed tools, each with unique strengths, collectively transform participant management across events. At the summit, Cvent leads with its comprehensive platform, seamlessly unifying in-person and virtual experiences through robust tracking and engagement. Eventbrite and Bizzabo stand out as strong alternatives: the former for its popular ticketing and check-in ease, the latter for personalized attendee journeys and networking. Cvent, though, remains the top choice for a well-rounded solution.
Dive into Cvent’s tools to simplify participant management—whether for a small get-together or a large event, its capabilities can elevate your workflow.
Tools Reviewed
All tools were independently evaluated for this comparison