Quick Overview
- 1#1: Rippling - All-in-one HR, payroll, and IT platform that automates paperless employee onboarding with e-signatures and device provisioning.
- 2#2: BambooHR - Cloud-based HR software providing customizable digital onboarding workflows, e-signatures, and self-service portals.
- 3#3: Gusto - Payroll and HR platform offering simple paperless onboarding with automated forms, e-signatures, and compliance tools.
- 4#4: HiBob - Modern HR system with intuitive digital onboarding experiences including mobile e-signing and personalized journeys.
- 5#5: Deel - Global payroll and EOR platform enabling fully paperless onboarding for employees and contractors worldwide.
- 6#6: Paylocity - HR and payroll solution with mobile-first paperless onboarding featuring interactive forms and task automation.
- 7#7: Workday - Enterprise HCM platform with comprehensive digital onboarding modules for workflows, documents, and learning.
- 8#8: UKG Pro - Cloud HCM suite supporting paperless onboarding through configurable workflows and integrated e-signatures.
- 9#9: ADP Workforce Now - Integrated HCM platform with digital onboarding tools for forms, compliance, and new hire automation.
- 10#10: DocuSign - Electronic signature platform that powers paperless onboarding by securely signing and managing agreements.
We ranked these tools based on a blend of features (including automation, e-signatures, and compliance tools), user experience (intuitive interfaces, mobile accessibility), and overall value, prioritizing platforms that offer scalability and consistent performance across diverse organizational sizes and industries.
Comparison Table
Explore the landscape of paperless onboarding software with this comparison table, highlighting tools such as Rippling, BambooHR, Gusto, HiBob, Deel, and additional platforms. Readers will gain insights into functionality, pricing, and user experience to identify the best fit for their organization's needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Rippling All-in-one HR, payroll, and IT platform that automates paperless employee onboarding with e-signatures and device provisioning. | enterprise | 9.6/10 | 9.8/10 | 9.3/10 | 9.1/10 |
| 2 | BambooHR Cloud-based HR software providing customizable digital onboarding workflows, e-signatures, and self-service portals. | enterprise | 9.1/10 | 9.3/10 | 9.5/10 | 8.7/10 |
| 3 | Gusto Payroll and HR platform offering simple paperless onboarding with automated forms, e-signatures, and compliance tools. | enterprise | 8.4/10 | 8.7/10 | 9.2/10 | 7.8/10 |
| 4 | HiBob Modern HR system with intuitive digital onboarding experiences including mobile e-signing and personalized journeys. | enterprise | 8.7/10 | 9.0/10 | 8.8/10 | 8.2/10 |
| 5 | Deel Global payroll and EOR platform enabling fully paperless onboarding for employees and contractors worldwide. | enterprise | 8.4/10 | 9.2/10 | 8.0/10 | 7.6/10 |
| 6 | Paylocity HR and payroll solution with mobile-first paperless onboarding featuring interactive forms and task automation. | enterprise | 8.2/10 | 8.7/10 | 8.0/10 | 7.8/10 |
| 7 | Workday Enterprise HCM platform with comprehensive digital onboarding modules for workflows, documents, and learning. | enterprise | 8.2/10 | 9.1/10 | 7.4/10 | 7.0/10 |
| 8 | UKG Pro Cloud HCM suite supporting paperless onboarding through configurable workflows and integrated e-signatures. | enterprise | 8.2/10 | 9.0/10 | 7.5/10 | 7.2/10 |
| 9 | ADP Workforce Now Integrated HCM platform with digital onboarding tools for forms, compliance, and new hire automation. | enterprise | 8.1/10 | 8.6/10 | 7.2/10 | 7.4/10 |
| 10 | DocuSign Electronic signature platform that powers paperless onboarding by securely signing and managing agreements. | specialized | 8.4/10 | 8.6/10 | 9.1/10 | 7.7/10 |
All-in-one HR, payroll, and IT platform that automates paperless employee onboarding with e-signatures and device provisioning.
Cloud-based HR software providing customizable digital onboarding workflows, e-signatures, and self-service portals.
Payroll and HR platform offering simple paperless onboarding with automated forms, e-signatures, and compliance tools.
Modern HR system with intuitive digital onboarding experiences including mobile e-signing and personalized journeys.
Global payroll and EOR platform enabling fully paperless onboarding for employees and contractors worldwide.
HR and payroll solution with mobile-first paperless onboarding featuring interactive forms and task automation.
Enterprise HCM platform with comprehensive digital onboarding modules for workflows, documents, and learning.
Cloud HCM suite supporting paperless onboarding through configurable workflows and integrated e-signatures.
Integrated HCM platform with digital onboarding tools for forms, compliance, and new hire automation.
Electronic signature platform that powers paperless onboarding by securely signing and managing agreements.
Rippling
enterpriseAll-in-one HR, payroll, and IT platform that automates paperless employee onboarding with e-signatures and device provisioning.
Day 1 Readiness automation that provisions laptops, apps, email, and payroll access instantly upon e-signature completion
Rippling is an all-in-one workforce management platform that excels in paperless onboarding by automating the entire new hire process, from digital forms and e-signatures to compliance checks and device provisioning. It unifies HR, IT, payroll, and benefits into a single system, allowing employees to complete onboarding remotely without any paper. This eliminates manual data entry across departments, ensuring Day 1 readiness with instant access to tools and pay.
Pros
- Comprehensive automation of e-signatures, compliance forms, and workflows
- Seamless integration with IT for device setup and app provisioning
- Global support for multi-country onboarding with localized compliance
Cons
- Pricing can be steep for very small teams
- Steeper learning curve for non-HR admins
- Customization options limited compared to standalone tools
Best For
Mid-sized to enterprise companies seeking a unified platform for scalable, paperless employee onboarding integrated with payroll and IT.
Pricing
Custom quote-based pricing, typically starting at $8/user/month for core HR/onboarding, with add-ons for payroll ($40+/user/month) and IT features.
BambooHR
enterpriseCloud-based HR software providing customizable digital onboarding workflows, e-signatures, and self-service portals.
Customizable onboarding checklists with automated notifications, video integration, and real-time completion tracking
BambooHR is a cloud-based HR management platform that excels in paperless onboarding by providing customizable digital workflows, e-signatures, and a self-service portal for new hires to complete forms, training, and paperwork remotely. It automates task assignments for HR and managers, tracks progress in real-time, and integrates onboarding with broader employee lifecycle features like performance reviews and time-off requests. This makes it a versatile solution for streamlining the entire hiring-to-onboarding process without physical documents.
Pros
- Highly intuitive interface with drag-and-drop workflow builder
- Seamless e-signatures and mobile access for new hires
- Robust integrations with payroll, benefits, and ATS tools
Cons
- Pricing scales with employee count and can get expensive for larger teams
- Limited advanced reporting without add-ons
- Customization options may require initial setup time
Best For
Small to mid-sized businesses seeking an all-in-one HR platform with strong, user-friendly paperless onboarding.
Pricing
Custom quote-based pricing, typically $6-$12 per employee per month depending on company size and features.
Gusto
enterprisePayroll and HR platform offering simple paperless onboarding with automated forms, e-signatures, and compliance tools.
Automated first payroll run directly from completed onboarding data
Gusto is a comprehensive HR and payroll platform for small to medium-sized businesses that features robust paperless onboarding capabilities. New hires access a secure self-service portal to complete essential forms like W-4, I-9, direct deposit setup, and benefits enrollment digitally with e-signatures. The system ensures compliance, automates workflows, and seamlessly transitions onboarding data into payroll processing, reducing administrative burden.
Pros
- Intuitive self-service portal for new hires to complete paperwork independently
- Built-in compliance tools with automated e-signatures and form validation
- Seamless integration with payroll and benefits for end-to-end efficiency
Cons
- Primarily geared toward US businesses, limiting international use
- Full platform pricing may exceed needs for onboarding-only scenarios
- Advanced features require higher-tier plans
Best For
Small to medium US-based businesses seeking an integrated HR-payroll solution with streamlined paperless onboarding.
Pricing
Starts at $40/month + $6 per person/month (Simple plan); onboarding included across Plus ($80 + $12/person) and Premium (custom) tiers.
HiBob
enterpriseModern HR system with intuitive digital onboarding experiences including mobile e-signing and personalized journeys.
Pre-boarding portal that activates upon offer acceptance for early engagement and document completion
HiBob is a comprehensive HR platform that excels in paperless onboarding by automating digital workflows for new hire paperwork, e-signatures, and task management. It enables pre-boarding experiences where candidates complete forms, watch videos, and access company info before their first day. Integrated with full HRIS features, it ensures seamless data flow from onboarding to ongoing employee management, reducing administrative burdens.
Pros
- Seamless integration with payroll and benefits
- Customizable onboarding workflows and templates
- Mobile-first design for new hires and admins
Cons
- Pricing scales with company size, less ideal for very small teams
- Full suite features may overwhelm users focused only on onboarding
- Advanced customizations require HR expertise
Best For
Mid-sized to enterprise companies needing integrated HR and scalable paperless onboarding.
Pricing
Custom enterprise pricing, typically $6-10 per employee per month depending on features and scale.
Deel
enterpriseGlobal payroll and EOR platform enabling fully paperless onboarding for employees and contractors worldwide.
Built-in Employer of Record (EOR) service for instant, compliant global hiring without local setup
Deel is a global HR platform specializing in payroll, compliance, and contractor management, enabling fully paperless onboarding for international teams. It automates digital contracts, e-signatures, background checks, and compliance documentation across 150+ countries. While powerful for remote and global hiring, it's more comprehensive than basic onboarding tools.
Pros
- Exceptional global compliance handling with localized contracts and e-signatures
- Rapid onboarding (often under 5 minutes for contractors)
- Seamless integrations with tools like Slack, Greenhouse, and QuickBooks
Cons
- High costs, especially for EOR services
- Steeper learning curve for non-global users
- Limited focus on domestic-only onboarding workflows
Best For
Mid-sized companies and enterprises onboarding international contractors or employees without local entities.
Pricing
Contractor management from $49/user/month; EOR from $599/employee/month; custom enterprise plans available.
Paylocity
enterpriseHR and payroll solution with mobile-first paperless onboarding featuring interactive forms and task automation.
Integrated payroll onboarding that automates Day 1 pay setup and compliance forms like I-9 with e-signatures
Paylocity is a comprehensive cloud-based HR and payroll platform that excels in paperless onboarding by providing a digital portal for new hires to complete forms, e-sign documents, and access training. It automates workflows from offer letter to first paycheck, integrating seamlessly with payroll, benefits, and compliance tools. The mobile-first approach ensures accessibility, reducing paperwork and accelerating time-to-productivity for employees.
Pros
- Deep integration with payroll and benefits for end-to-end onboarding
- Mobile app enables anytime, anywhere new hire self-service
- Customizable checklists and automated reminders streamline processes
Cons
- Pricing can be high for small businesses with minimal needs
- Initial setup and configuration require significant admin time
- Advanced customizations may need professional services
Best For
Mid-sized businesses seeking an all-in-one HR platform with robust, integrated paperless onboarding.
Pricing
Quote-based pricing starting at around $15-25 per employee per month, depending on modules and company size; no public tiers.
Workday
enterpriseEnterprise HCM platform with comprehensive digital onboarding modules for workflows, documents, and learning.
Unified single-source data platform that automatically flows onboarding data into payroll, benefits, and performance management without silos
Workday is a comprehensive cloud-based HCM platform that excels in paperless onboarding by providing digital forms, automated workflows, e-signatures, and self-service portals for new hires. It integrates onboarding seamlessly with recruiting, payroll, benefits, and ongoing employee management for a unified employee experience. Ideal for enterprises, it supports mobile access and compliance features to streamline the entire process from offer acceptance to Day 1 readiness.
Pros
- Deep integration with full HCM suite for end-to-end employee lifecycle
- Robust mobile and self-service capabilities for new hires
- Enterprise-grade security, compliance, and scalability
Cons
- High cost unsuitable for small businesses
- Steep learning curve and complex implementation
- Overkill for basic onboarding needs
Best For
Large enterprises seeking an integrated HCM platform with advanced paperless onboarding tied to payroll and benefits.
Pricing
Custom enterprise pricing, typically $150-250 per employee per year depending on modules and scale; quotes required.
UKG Pro
enterpriseCloud HCM suite supporting paperless onboarding through configurable workflows and integrated e-signatures.
Seamless day-one integration with payroll and scheduling for immediate new hire productivity
UKG Pro is a comprehensive human capital management (HCM) platform that includes a robust paperless onboarding module, enabling new hires to complete digital forms, e-signatures, and tasks via web or mobile. It automates workflows from offer letter to first-day readiness, integrating seamlessly with payroll, benefits, and compliance requirements. While powerful for enterprises, it's part of a broader HCM suite rather than a standalone onboarding tool.
Pros
- Deep integration with HCM functions like payroll and benefits for end-to-end onboarding
- Mobile-first design with e-signatures and automated task workflows
- Strong compliance tools for global and regulated industries
Cons
- High enterprise pricing not ideal for SMBs
- Steep learning curve due to suite complexity
- Lengthy implementation process for full setup
Best For
Mid-to-large enterprises seeking integrated HCM with scalable paperless onboarding.
Pricing
Custom enterprise pricing; typically $10+ per employee/month, minimums apply—contact sales for quotes.
ADP Workforce Now
enterpriseIntegrated HCM platform with digital onboarding tools for forms, compliance, and new hire automation.
Integrated global compliance engine with automated federal and state form handling
ADP Workforce Now is a comprehensive HCM platform that streamlines paperless onboarding through digital forms, e-signatures, and automated workflows for new hires. It enables self-service portals where employees can complete paperwork, set up direct deposit, and access training remotely. Integrated with payroll, benefits, and compliance tools, it supports end-to-end HR processes while ensuring regulatory adherence across multiple jurisdictions.
Pros
- Seamless integration with payroll and benefits for unified HR management
- Robust compliance features including digital I-9 and E-Verify
- Scalable for enterprises with customizable onboarding workflows
Cons
- Complex implementation and steep learning curve for admins
- High cost not ideal for small businesses
- Limited flexibility for highly customized non-standard processes
Best For
Mid-to-large enterprises seeking an integrated HCM solution with reliable paperless onboarding.
Pricing
Custom quote-based pricing, typically $100-$200+ per employee/month depending on modules and company size.
DocuSign
specializedElectronic signature platform that powers paperless onboarding by securely signing and managing agreements.
Global compliance engine ensuring signatures are legally binding across 188+ countries
DocuSign is a premier electronic signature platform that enables secure, legally binding digital signing of documents from any device. It supports paperless onboarding by streamlining the collection of signatures on offer letters, NDAs, contracts, and compliance forms. With templates, workflows, and integrations, it reduces onboarding time while ensuring audit trails and compliance with ESIGN, UETA, and global standards.
Pros
- Robust security, compliance, and audit trails for legal protection
- Intuitive drag-and-drop interface with mobile app support
- Extensive integrations with HR tools like Workday, BambooHR, and Salesforce
Cons
- Higher pricing for advanced features and high-volume signing
- Lacks comprehensive onboarding tools like training modules or employee portals
- Customization can require advanced setup for complex workflows
Best For
Mid-to-large businesses needing reliable, compliant e-signatures integrated into HR onboarding processes.
Pricing
Personal (free, limited); Standard $10/user/mo; Business Pro $25/user/mo; Enterprise custom with volume pricing.
Conclusion
Evaluating ten paperless onboarding tools reveals diverse strengths, but Rippling tops the list as the all-in-one choice, combining HR, payroll, IT, e-signatures, and device provisioning seamlessly. BambooHR impresses with customizable workflows, while Gusto stands out for simple, compliant onboarding with automated forms. Each of the top three offers unique advantages, ensuring there’s a fit for varied needs.
To transform your onboarding process, start with Rippling—the leading paperless solution that streamlines every step. For those seeking different focuses, BambooHR and Gusto remain excellent alternatives to explore.
Tools Reviewed
All tools were independently evaluated for this comparison