Quick Overview
- 1#1: BambooHR - Cloud-based HR platform that digitizes employee onboarding, records, time-off tracking, and performance management for SMBs.
- 2#2: Rippling - All-in-one workforce platform automating HR, payroll, IT, and benefits to eliminate paper-based processes.
- 3#3: Gusto - Simple payroll and HR software that handles digital employee management, benefits, and compliance for small businesses.
- 4#4: Paylocity - Modern HR and payroll solution with mobile-first tools for paperless onboarding, time tracking, and employee self-service.
- 5#5: Workday - Enterprise cloud HCM suite for fully digital talent management, payroll, and analytics.
- 6#6: ADP Workforce Now - Comprehensive HRIS platform digitizing payroll, benefits administration, and compliance reporting.
- 7#7: UKG Pro - Flexible HCM software for streamlined, paperless workforce management and employee engagement.
- 8#8: Paycor - HR and payroll platform with digital tools for recruiting, onboarding, and performance tracking.
- 9#9: Zenefits - All-in-one HR software automating benefits, payroll, and compliance with e-signatures and digital workflows.
- 10#10: Justworks - PEO platform providing paperless HR, payroll, and benefits management for growing teams.
We selected and ranked these tools based on their ability to digitize core HR functions (onboarding, time tracking, payroll, etc.), ease of use for both admins and employees, quality of customer support, and overall value, ensuring a balanced evaluation for businesses of all sizes.
Comparison Table
This comparison table highlights popular paperless HR software, including BambooHR, Rippling, Gusto, Paylocity, Workday, and more, to guide users in finding the right tool for their organization. Readers will gain insights into key features, usability, and core capabilities to simplify HR processes without manual paperwork.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | BambooHR Cloud-based HR platform that digitizes employee onboarding, records, time-off tracking, and performance management for SMBs. | enterprise | 9.5/10 | 9.3/10 | 9.7/10 | 9.1/10 |
| 2 | Rippling All-in-one workforce platform automating HR, payroll, IT, and benefits to eliminate paper-based processes. | enterprise | 9.2/10 | 9.5/10 | 8.5/10 | 8.8/10 |
| 3 | Gusto Simple payroll and HR software that handles digital employee management, benefits, and compliance for small businesses. | enterprise | 8.7/10 | 8.8/10 | 9.2/10 | 8.4/10 |
| 4 | Paylocity Modern HR and payroll solution with mobile-first tools for paperless onboarding, time tracking, and employee self-service. | enterprise | 8.7/10 | 9.2/10 | 8.1/10 | 8.3/10 |
| 5 | Workday Enterprise cloud HCM suite for fully digital talent management, payroll, and analytics. | enterprise | 8.6/10 | 9.3/10 | 7.4/10 | 8.0/10 |
| 6 | ADP Workforce Now Comprehensive HRIS platform digitizing payroll, benefits administration, and compliance reporting. | enterprise | 8.4/10 | 9.2/10 | 7.6/10 | 7.9/10 |
| 7 | UKG Pro Flexible HCM software for streamlined, paperless workforce management and employee engagement. | enterprise | 8.4/10 | 9.1/10 | 7.6/10 | 7.9/10 |
| 8 | Paycor HR and payroll platform with digital tools for recruiting, onboarding, and performance tracking. | enterprise | 8.4/10 | 8.7/10 | 8.2/10 | 7.9/10 |
| 9 | Zenefits All-in-one HR software automating benefits, payroll, and compliance with e-signatures and digital workflows. | enterprise | 8.1/10 | 8.5/10 | 8.0/10 | 7.5/10 |
| 10 | Justworks PEO platform providing paperless HR, payroll, and benefits management for growing teams. | enterprise | 8.1/10 | 8.4/10 | 8.2/10 | 7.6/10 |
Cloud-based HR platform that digitizes employee onboarding, records, time-off tracking, and performance management for SMBs.
All-in-one workforce platform automating HR, payroll, IT, and benefits to eliminate paper-based processes.
Simple payroll and HR software that handles digital employee management, benefits, and compliance for small businesses.
Modern HR and payroll solution with mobile-first tools for paperless onboarding, time tracking, and employee self-service.
Enterprise cloud HCM suite for fully digital talent management, payroll, and analytics.
Comprehensive HRIS platform digitizing payroll, benefits administration, and compliance reporting.
Flexible HCM software for streamlined, paperless workforce management and employee engagement.
HR and payroll platform with digital tools for recruiting, onboarding, and performance tracking.
All-in-one HR software automating benefits, payroll, and compliance with e-signatures and digital workflows.
PEO platform providing paperless HR, payroll, and benefits management for growing teams.
BambooHR
enterpriseCloud-based HR platform that digitizes employee onboarding, records, time-off tracking, and performance management for SMBs.
The all-in-one employee file system with automated approvals and e-signatures, centralizing all paperless HR data securely.
BambooHR is a comprehensive cloud-based HR platform designed for small to medium-sized businesses, enabling fully paperless HR operations through centralized employee data management, automated workflows, and digital document storage. It streamlines onboarding, performance reviews, time-off tracking, and reporting, eliminating physical paperwork with e-signatures and mobile accessibility. The intuitive interface ensures quick adoption, making it ideal for digitizing HR processes end-to-end.
Pros
- Intuitive interface with drag-and-drop customization for seamless paperless workflows
- Robust employee self-service portal reduces HR admin time significantly
- Excellent mobile app and e-signature capabilities for on-the-go approvals
Cons
- Pricing scales up quickly for larger teams beyond SMBs
- Advanced reporting requires add-ons or integrations
- Limited native payroll in some regions, needing third-party syncs
Best For
Small to medium-sized businesses seeking an all-in-one, user-friendly platform to fully digitize HR without complex setup.
Pricing
Starts at $6.59 per employee/month (billed annually); custom quotes for larger teams with core HR included.
Rippling
enterpriseAll-in-one workforce platform automating HR, payroll, IT, and benefits to eliminate paper-based processes.
Automated IT provisioning tied to HR events, instantly granting app/device access during onboarding without manual intervention
Rippling is an all-in-one workforce management platform that unifies HR, payroll, IT, and finance operations, enabling fully paperless HR processes through digital employee records, e-signatures, and automated workflows. It streamlines onboarding, offboarding, benefits administration, and compliance with centralized document management and real-time updates. Designed for scalability, Rippling supports global teams with payroll in over 100 countries, reducing manual paperwork and errors across the employee lifecycle.
Pros
- Unified platform eliminates silos between HR, IT, and payroll for seamless paperless operations
- Robust automation for e-signatures, document workflows, and compliance tracking
- Scalable global payroll and benefits management supporting 100+ countries
Cons
- Pricing can be expensive for small businesses with per-module add-ons
- Steep initial learning curve due to extensive features
- Customization may require support for complex setups
Best For
Mid-sized to enterprise-level companies seeking a scalable, integrated paperless HR solution for global workforces.
Pricing
Custom pricing starting at $8 per employee per month, with additional costs for modules like payroll and IT management.
Gusto
enterpriseSimple payroll and HR software that handles digital employee management, benefits, and compliance for small businesses.
Full-service payroll with automated multi-state tax filing and payments
Gusto is a cloud-based HR and payroll platform that automates paperless processes for small to medium-sized businesses, including payroll processing, employee onboarding, benefits administration, and compliance management. It digitizes HR workflows with features like time tracking, performance reviews, and automated tax filings, eliminating the need for physical paperwork. Gusto integrates with various tools to provide a seamless, all-in-one solution for managing the employee lifecycle digitally.
Pros
- Intuitive interface with quick setup for payroll and onboarding
- Automated compliance and tax handling reduces errors
- Strong integrations with accounting and benefits providers
Cons
- Pricing scales with number of employees and add-ons
- Advanced HR analytics and reporting are limited compared to enterprise tools
- Less suitable for very large organizations with complex needs
Best For
Small to medium-sized businesses seeking an easy-to-use, all-in-one paperless HR and payroll solution.
Pricing
Starts at $40 base + $6 per employee/month for Simple plan; Plus ($80 + $12/employee) and Premium (custom) add more HR features.
Paylocity
enterpriseModern HR and payroll solution with mobile-first tools for paperless onboarding, time tracking, and employee self-service.
Integrated employee self-service portal with e-signatures and document storage for fully paperless workflows
Paylocity is a comprehensive cloud-based HR and payroll platform designed to eliminate paper-based processes through digital employee self-service, onboarding, and management tools. It integrates payroll processing, benefits administration, time tracking, performance reviews, and talent management into a single paperless ecosystem. With mobile accessibility and advanced analytics, it enables HR teams to handle all employee lifecycle tasks efficiently without physical documentation.
Pros
- All-in-one platform covering payroll, HR, and talent management seamlessly
- Strong mobile app for employee self-service and on-the-go access
- Robust reporting and analytics for data-driven HR decisions
Cons
- Pricing can be steep for smaller businesses
- Initial setup and implementation may require significant time and training
- Some advanced customizations need additional modules or fees
Best For
Mid-sized businesses seeking a scalable, integrated paperless HR solution with payroll and employee engagement features.
Pricing
Quote-based pricing, typically starting at $20-30 per employee per month depending on features and company size.
Workday
enterpriseEnterprise cloud HCM suite for fully digital talent management, payroll, and analytics.
Unified data fabric enabling real-time, cross-functional HR insights without data silos
Workday is a comprehensive cloud-based HCM platform that digitizes core HR functions including recruiting, onboarding, payroll, performance management, and benefits administration, eliminating paper-based processes entirely. It leverages AI-driven analytics and a unified data model for real-time insights and automated workflows. Designed for enterprises, it integrates HR with finance for end-to-end paperless operations.
Pros
- Extensive feature set covering full employee lifecycle with AI enhancements
- Robust analytics and reporting for data-driven HR decisions
- Seamless scalability and integrations for large organizations
Cons
- Steep learning curve and complex interface for new users
- High implementation and subscription costs
- Overly complex for small to mid-sized businesses
Best For
Large enterprises seeking an integrated, enterprise-grade paperless HR and finance solution.
Pricing
Custom enterprise pricing, typically $100-$250 per employee per month plus implementation fees.
ADP Workforce Now
enterpriseComprehensive HRIS platform digitizing payroll, benefits administration, and compliance reporting.
Integrated global compliance engine that automates paperless regulatory filings and audits
ADP Workforce Now is a comprehensive cloud-based HCM platform designed to manage core HR functions including payroll, benefits, time tracking, and talent management. It excels in paperless HR by offering digital onboarding, employee self-service portals, e-signatures, and centralized document storage for fully automated workflows. This solution helps organizations eliminate paper-based processes while ensuring compliance and data security across global operations.
Pros
- Robust paperless tools like digital forms, e-signatures, and automated workflows reduce administrative burden
- Seamless integration with payroll and compliance features for end-to-end HR management
- Scalable mobile app and self-service portal empower employees with anytime access to documents
Cons
- Steep learning curve and complex interface often requires extensive training
- Custom pricing can be expensive for small to mid-sized businesses
- Limited customization options without additional vendor support
Best For
Mid-to-large enterprises seeking an integrated, compliant paperless HR system with strong payroll ties.
Pricing
Quote-based pricing starting at around $150-$250 per employee per month, depending on modules and company size.
UKG Pro
enterpriseFlexible HCM software for streamlined, paperless workforce management and employee engagement.
AI-powered People Analytics dashboard that provides predictive insights for proactive, paperless HR decision-making
UKG Pro is a robust cloud-based Human Capital Management (HCM) suite from UKG that automates core HR functions like payroll, benefits administration, talent acquisition, and workforce management. It supports paperless HR operations through a comprehensive employee self-service portal, enabling digital access to pay stubs, tax forms, benefits enrollment, and personal data updates without physical paperwork. Ideal for enterprises, it integrates AI-driven analytics and compliance tools to streamline global HR processes efficiently.
Pros
- Extensive feature set for end-to-end paperless HR including payroll and onboarding
- Strong employee self-service portal reducing administrative burdens
- Scalable AI analytics and global compliance support
Cons
- Complex setup and steep learning curve for non-enterprise users
- High implementation costs and customization needs
- Overkill for small businesses with simpler paperless HR requirements
Best For
Mid-to-large enterprises needing a comprehensive, scalable paperless HR platform with advanced workforce analytics.
Pricing
Quote-based pricing, typically starting at $100+ per employee per month depending on modules, company size, and customizations.
Paycor
enterpriseHR and payroll platform with digital tools for recruiting, onboarding, and performance tracking.
Embedded analytics dashboard providing real-time HR insights and predictive workforce trends for proactive paperless decision-making
Paycor is a cloud-based HCM platform that delivers comprehensive payroll, HR management, talent acquisition, and timekeeping solutions in a fully digital environment. It supports paperless HR through employee self-service portals, e-signatures for onboarding and documents, automated workflows, and centralized data storage. Ideal for mid-market organizations, it integrates payroll with benefits, compliance, and performance tools to eliminate manual paperwork.
Pros
- Robust payroll processing with automated tax compliance and filings
- Extensive employee self-service for paperless payslips, benefits enrollment, and time-off requests
- Strong integrations with third-party apps like QuickBooks and Microsoft Teams
Cons
- Pricing can be steep for small businesses with per-employee-per-month fees
- Implementation and onboarding process may take several weeks
- Advanced reporting requires customization and can feel limited out-of-the-box
Best For
Mid-sized businesses (50-1000 employees) needing an all-in-one paperless HCM with reliable payroll at its core.
Pricing
Quote-based pricing starting at around $99 per employee per month, scaling with modules and employee count; includes core payroll and HR features.
Zenefits
enterpriseAll-in-one HR software automating benefits, payroll, and compliance with e-signatures and digital workflows.
Integrated benefits marketplace with automated open enrollment and carrier connections
Zenefits is a cloud-based all-in-one HR platform designed to automate payroll, benefits administration, employee onboarding, time tracking, and compliance for small to mid-sized businesses. It supports paperless HR operations with digital forms, e-signatures, and automated workflows, reducing administrative burdens. The platform integrates HR, payroll, and benefits into a unified dashboard accessible via web and mobile apps.
Pros
- Comprehensive integration of HR, payroll, and benefits
- Strong automated compliance and ACA reporting tools
- User-friendly mobile app for employees and admins
Cons
- Pricing scales quickly with add-ons and employee count
- Customer support can be inconsistent and slow
- Limited advanced reporting and customization options
Best For
Small to medium-sized businesses needing an integrated paperless HR solution for payroll and benefits management.
Pricing
Custom quotes starting at $8-10 per employee/month for core HR; payroll and advanced benefits add $6-20+ per employee/month.
Justworks
enterprisePEO platform providing paperless HR, payroll, and benefits management for growing teams.
PEO co-employment model that unlocks Fortune 500-level health benefits and compliance expertise via a paperless platform
Justworks is an all-in-one HR platform designed for small and medium-sized businesses, offering paperless payroll, benefits administration, compliance management, and employee onboarding through a centralized digital dashboard. It enables fully digital HR processes with e-signatures, self-service portals for employees, time tracking, and performance tools, reducing paperwork entirely. As a Professional Employer Organization (PEO), it co-employs staff to provide enterprise-level benefits and handle regulatory compliance seamlessly.
Pros
- Comprehensive integration of payroll, benefits, and HR in one paperless platform
- Strong compliance automation and PEO support for legal adherence
- Intuitive employee self-service portal for digital document access and updates
Cons
- Higher pricing may not suit very small teams or budget-conscious users
- PEO co-employment model limits flexibility for some businesses
- Fewer advanced HR analytics compared to dedicated HRIS tools
Best For
Small to mid-sized businesses seeking an outsourced, fully digital HR solution with payroll and benefits bundled together.
Pricing
Starts at $59 per person per month plus a base monthly fee; custom PEO pricing based on employee count and services.
Conclusion
The review of top paperless HR tools highlights strong performers, with BambooHR leading as the top choice for its streamlined onboarding, records management, and performance tools tailored for SMBs. Rippling impresses with its all-in-one workforce platform, automating HR, payroll, and IT processes, while Gusto stands out for its simplicity in managing benefits and compliance. Together, these tools redefine efficient HR workflows, ensuring minimal paper dependency.
Begin your paperless HR journey with BambooHR to simplify operations, boost productivity, and focus on your team's growth.
Tools Reviewed
All tools were independently evaluated for this comparison