Quick Overview
- 1#1: QuickBooks Time - Automates time tracking with overtime alerts, GPS verification, and seamless payroll integration for accurate overtime pay.
- 2#2: Deputy - Provides scheduling and time clock features with real-time overtime monitoring and labor cost controls to prevent excess hours.
- 3#3: Homebase - Offers free time tracking, scheduling, and automatic overtime calculations for small teams and hourly workers.
- 4#4: Gusto - Simplifies payroll by automatically calculating overtime pay, taxes, and compliance for US businesses.
- 5#5: When I Work - Manages employee schedules and tracks time with overtime notifications and detailed reporting.
- 6#6: Hubstaff - Tracks remote and in-office time with customizable overtime rules, screenshots, and payroll export.
- 7#7: Connecteam - All-in-one app for frontline workers featuring geofenced time clock and overtime management tools.
- 8#8: Replicon - Enterprise-grade time intelligence platform with advanced overtime accrual, compliance, and forecasting.
- 9#9: UKG Pro - Comprehensive workforce management suite that handles complex overtime rules and global compliance.
- 10#10: Paychex - Payroll and HR services with time tracking integration for overtime pay processing and reporting.
We ranked these tools based on their ability to automate overtime tracking, simplify calculations, enforce compliance, and offer intuitive interfaces, balancing robust functionality with practical value for diverse business sizes and needs.
Comparison Table
Managing overtime efficiently is vital for businesses seeking to maintain compliance and operational flow, with the right software acting as a cornerstone of success. This comparison table outlines top tools like QuickBooks Time, Deputy, Homebase, Gusto, When I Work, and more, detailing key features, practical benefits, and usability to empower informed choices.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | QuickBooks Time Automates time tracking with overtime alerts, GPS verification, and seamless payroll integration for accurate overtime pay. | specialized | 9.4/10 | 9.6/10 | 9.2/10 | 9.1/10 |
| 2 | Deputy Provides scheduling and time clock features with real-time overtime monitoring and labor cost controls to prevent excess hours. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 3 | Homebase Offers free time tracking, scheduling, and automatic overtime calculations for small teams and hourly workers. | specialized | 8.5/10 | 8.2/10 | 9.2/10 | 9.0/10 |
| 4 | Gusto Simplifies payroll by automatically calculating overtime pay, taxes, and compliance for US businesses. | specialized | 7.8/10 | 7.5/10 | 8.5/10 | 8.0/10 |
| 5 | When I Work Manages employee schedules and tracks time with overtime notifications and detailed reporting. | specialized | 7.9/10 | 8.1/10 | 8.7/10 | 7.4/10 |
| 6 | Hubstaff Tracks remote and in-office time with customizable overtime rules, screenshots, and payroll export. | specialized | 8.1/10 | 8.4/10 | 7.9/10 | 7.8/10 |
| 7 | Connecteam All-in-one app for frontline workers featuring geofenced time clock and overtime management tools. | specialized | 8.3/10 | 8.7/10 | 9.0/10 | 7.8/10 |
| 8 | Replicon Enterprise-grade time intelligence platform with advanced overtime accrual, compliance, and forecasting. | enterprise | 8.2/10 | 8.7/10 | 7.6/10 | 7.9/10 |
| 9 | UKG Pro Comprehensive workforce management suite that handles complex overtime rules and global compliance. | enterprise | 8.4/10 | 9.2/10 | 7.2/10 | 7.8/10 |
| 10 | Paychex Payroll and HR services with time tracking integration for overtime pay processing and reporting. | enterprise | 7.8/10 | 8.2/10 | 7.6/10 | 7.3/10 |
Automates time tracking with overtime alerts, GPS verification, and seamless payroll integration for accurate overtime pay.
Provides scheduling and time clock features with real-time overtime monitoring and labor cost controls to prevent excess hours.
Offers free time tracking, scheduling, and automatic overtime calculations for small teams and hourly workers.
Simplifies payroll by automatically calculating overtime pay, taxes, and compliance for US businesses.
Manages employee schedules and tracks time with overtime notifications and detailed reporting.
Tracks remote and in-office time with customizable overtime rules, screenshots, and payroll export.
All-in-one app for frontline workers featuring geofenced time clock and overtime management tools.
Enterprise-grade time intelligence platform with advanced overtime accrual, compliance, and forecasting.
Comprehensive workforce management suite that handles complex overtime rules and global compliance.
Payroll and HR services with time tracking integration for overtime pay processing and reporting.
QuickBooks Time
specializedAutomates time tracking with overtime alerts, GPS verification, and seamless payroll integration for accurate overtime pay.
Customizable overtime rules engine with proactive alerts to prevent unexpected labor costs
QuickBooks Time is a comprehensive time tracking platform that excels in overtime management by automatically calculating overtime hours based on customizable rules and labor law compliance. It offers real-time alerts for approaching overtime thresholds, GPS-enabled mobile clock-ins for accurate tracking, and detailed reporting for payroll processing. Seamlessly integrated with QuickBooks Payroll, it simplifies overtime pay calculations and ensures businesses stay compliant with minimal manual effort.
Pros
- Automatic overtime calculation with customizable rules and real-time alerts
- GPS location tracking and geofencing for precise time entries
- Seamless integration with QuickBooks Payroll for instant overtime payments
Cons
- Higher pricing tiers required for advanced features like project tracking
- Occasional mobile app glitches reported by some users
- Best suited for QuickBooks users, less ideal as a standalone tool
Best For
Small to medium-sized businesses using QuickBooks that require automated overtime tracking, compliance, and payroll integration.
Pricing
Premium plan at $20 base + $8/user/month; Elite at $40 base + $10/user/month (billed annually with discounts).
Deputy
specializedProvides scheduling and time clock features with real-time overtime monitoring and labor cost controls to prevent excess hours.
Overtime forecasting and real-time alerts that predict and notify managers of potential overtime costs before shifts end
Deputy is a robust workforce management platform specializing in shift scheduling, time tracking, and overtime management for industries like retail, hospitality, and healthcare. It features mobile time clocks, automated timesheet approvals, and customizable overtime rules that calculate pay rates based on local labor laws. The software provides real-time alerts for overtime thresholds, labor costing insights, and seamless payroll integrations to minimize errors and ensure compliance.
Pros
- Automated overtime calculations with multi-rate support and compliance rules
- Real-time time tracking via mobile app with geofencing to prevent fraud
- Seamless integrations with payroll providers like QuickBooks and Xero
Cons
- Pricing scales with locations and users, which can get expensive for small teams
- Initial setup and rule customization require some learning
- Reporting dashboards lack deep customization for advanced analytics
Best For
Medium to large shift-based businesses needing precise overtime tracking, forecasting, and regulatory compliance.
Pricing
Starts at $35/location/month for Essentials (plus $3/active user/month); higher tiers like Diary at $69/location/month (plus $3.50/user); Enterprise custom.
Homebase
specializedOffers free time tracking, scheduling, and automatic overtime calculations for small teams and hourly workers.
Geofenced time clock with real-time overtime alerts and scheduling forecasts
Homebase is a comprehensive workforce management platform designed for small businesses, with strong overtime management capabilities through accurate time tracking, automated scheduling, and labor cost reporting. It enables employees to clock in and out via a mobile app with geofencing to prevent buddy punching, while managers receive real-time alerts and forecasts to minimize overtime accumulation. Detailed reports break down regular vs. overtime hours, integrating seamlessly with popular payroll providers for efficient processing.
Pros
- User-friendly mobile app for easy time tracking and clock-ins
- Automated scheduling with overtime forecasting to reduce excess hours
- Affordable free plan and strong integrations with payroll systems
Cons
- Limited advanced overtime analytics compared to enterprise tools
- Free plan caps at 20 employees and one location
- Some features require paid upgrades for full overtime management
Best For
Small retail, restaurant, or service businesses seeking simple, cost-effective overtime tracking and prevention without complex setups.
Pricing
Free for 1 location/20 employees; Essentials from $29.99/location/month (billed annually); Plus from $59.99/location/month.
Gusto
specializedSimplifies payroll by automatically calculating overtime pay, taxes, and compliance for US businesses.
Automatic overtime calculation and direct payroll integration based on tracked hours and customizable rules
Gusto is an all-in-one payroll and HR platform that includes time tracking features to monitor employee hours and manage overtime effectively. It automatically calculates overtime pay based on tracked time entries and state-specific rules, integrating seamlessly with payroll processing. This makes it a solid choice for small businesses handling compliance and payments without separate tools.
Pros
- Seamless payroll integration for automatic overtime pay calculations
- User-friendly mobile app for clock-in/out and time approvals
- Built-in compliance with overtime regulations across states
Cons
- Limited advanced overtime forecasting or shift scheduling tools
- Time tracking requires higher-tier plans, increasing costs for basic use
- Less customizable for complex union or multi-rate overtime scenarios
Best For
Small to medium-sized businesses seeking integrated payroll and straightforward overtime tracking without dedicated time management software.
Pricing
Starts at $40 base + $6/employee/month (Simple plan); time tracking available in Plus ($80 + $12/employee/month) and Premium (custom pricing).
When I Work
specializedManages employee schedules and tracks time with overtime notifications and detailed reporting.
Smart overtime alerts that predict and notify managers of approaching thresholds in real-time
When I Work is an employee scheduling and time tracking platform designed primarily for shift-based businesses, with built-in overtime management features like hour tracking, alerts, and reporting. It enables managers to monitor total hours worked in real-time, flag potential overtime before it occurs, and generate reports for payroll integration. The tool integrates scheduling with time clocks via a mobile app, helping control labor costs and ensure compliance with overtime regulations.
Pros
- Intuitive mobile app for easy time tracking and shift management
- Real-time overtime alerts to prevent unexpected costs
- Seamless payroll integrations like QuickBooks and Gusto
Cons
- Pricing can become expensive for larger teams with many active users
- Limited support for highly complex overtime rules or multi-rate structures
- Reporting lacks depth for enterprise-level overtime analytics
Best For
Shift-based businesses like retail or hospitality that need integrated scheduling with basic overtime tracking.
Pricing
Free for small teams (1 location, up to 75 schedules/mo); Professional at $2/active user/month; Elite at $4/active user/month (billed annually).
Hubstaff
specializedTracks remote and in-office time with customizable overtime rules, screenshots, and payroll export.
Screenshots and activity level monitoring that provide concrete proof of work during overtime periods
Hubstaff is a comprehensive time tracking and employee monitoring platform that captures precise work hours, including overtime, through desktop, mobile, and web apps. It provides activity levels, screenshots, and GPS tracking to verify time spent, with automated reports on overtime hours and integration with payroll systems like QuickBooks for seamless compensation. Ideal for remote teams, it helps enforce labor compliance by setting custom overtime thresholds and alerting managers to potential excesses.
Pros
- Accurate automatic time tracking with visual proof via screenshots for overtime verification
- Custom overtime rules, alerts, and detailed reporting for compliance
- Seamless payroll integrations for automated overtime pay calculations
Cons
- Intrusive monitoring features like screenshots can raise privacy concerns
- Requires desktop app installation for full tracking functionality
- Pricing increases significantly for advanced features and larger teams
Best For
Remote or distributed teams needing verifiable proof of overtime hours for fair payroll and compliance.
Pricing
Free for 1 user; paid plans start at $7/user/month (Basic, billed annually) up to $12/user/month (Elite); Enterprise custom.
Connecteam
specializedAll-in-one app for frontline workers featuring geofenced time clock and overtime management tools.
Smart Scheduling with built-in overtime forecasting and auto-adjustments to prevent excess hours
Connecteam is a mobile-first all-in-one employee management platform designed for deskless and frontline teams, offering robust time tracking, scheduling, and communication tools tailored for overtime management. It features GPS-enabled time clocks, automated overtime calculations based on customizable rules, and shift scheduling with overtime predictions to help control labor costs. Managers benefit from real-time dashboards, timesheet approvals, and detailed reports to monitor and reduce overtime effectively.
Pros
- Seamless mobile time tracking with GPS geofencing for accurate overtime logging
- Automated overtime calculations and real-time alerts integrated with scheduling
- Comprehensive reporting on overtime hours, costs, and trends
Cons
- Pricing scales quickly with team size, less ideal for very small businesses
- More geared toward deskless teams than office-based overtime management
- Limited native payroll integrations; relies on third-party connections for full processing
Best For
Frontline and deskless teams in medium-sized businesses needing integrated scheduling and time tracking to minimize unplanned overtime.
Pricing
Free for up to 10 users; paid plans start at $29/month for 30 users (Basic), $49/month for 30 users (Advanced), $99/month for 30 users (Expert), billed annually with per-user scaling.
Replicon
enterpriseEnterprise-grade time intelligence platform with advanced overtime accrual, compliance, and forecasting.
AI Time Intelligence for proactive overtime forecasting and cost optimization
Replicon is a robust time tracking and workforce management platform specializing in accurate hour logging, overtime calculation, and compliance with global labor laws like FLSA. It automates overtime approvals, pay calculations, and alerts to prevent violations, integrating seamlessly with payroll and ERP systems. With AI-driven insights via its Polaris platform, it helps optimize labor costs and forecasting for overtime trends.
Pros
- Precise overtime tracking and automated calculations compliant with multiple regulations
- AI-powered forecasting to predict and control overtime expenses
- Deep integrations with payroll, HRIS, and project management tools
Cons
- Steep learning curve for initial setup and customization
- Pricing can be expensive for small teams
- User interface feels dated compared to modern competitors
Best For
Mid-to-large enterprises with complex, multi-location workforces needing strict overtime compliance and analytics.
Pricing
Custom enterprise pricing; typically starts at $8-12 per user/month for core time tracking, with add-ons for advanced overtime features.
UKG Pro
enterpriseComprehensive workforce management suite that handles complex overtime rules and global compliance.
Advanced Overtime Rule Engine that customizes calculations for industry-specific rules, unions, and international labor laws
UKG Pro is an enterprise-grade workforce management platform that provides robust overtime management through automated time tracking, configurable rule engines, and seamless integration with payroll and HR systems. It excels in calculating overtime based on complex labor laws, including FLSA compliance, union rules, and global regulations. The software offers real-time visibility into overtime hours, accruals, and costs, helping organizations control labor expenses and ensure accurate pay.
Pros
- Highly configurable overtime rules supporting complex scenarios like double-time and meal penalties
- Real-time alerts and reporting for overtime trends and compliance
- Seamless integration with payroll for automated processing
Cons
- Steep learning curve and lengthy implementation for non-enterprise users
- High cost unsuitable for small businesses
- Overly complex interface for basic overtime tracking needs
Best For
Large enterprises with complex, multi-location workforces requiring advanced overtime compliance and integration.
Pricing
Custom quote-based pricing; typically $15-30 per employee per month, depending on modules and scale.
Paychex
enterprisePayroll and HR services with time tracking integration for overtime pay processing and reporting.
Automatic overtime calculation and alerts integrated directly with payroll for FLSA-compliant processing
Paychex is a comprehensive payroll and HR management platform that includes time and attendance tracking capabilities for monitoring employee hours and overtime. It automatically calculates overtime pay based on customizable rules and FLSA compliance, with seamless integration into payroll processing for accurate disbursements. The solution also offers reporting and alerts to help managers control overtime costs effectively.
Pros
- Seamless integration with payroll for automatic overtime processing
- Strong compliance features for state-specific overtime rules
- Mobile app for easy time tracking and approvals
Cons
- Higher pricing suitable mainly for mid-sized businesses
- Full suite can feel overwhelming for simple overtime needs
- Customization requires setup time and support
Best For
Mid-sized businesses seeking integrated payroll, HR, and overtime management with compliance focus.
Pricing
Custom quotes starting at $59/month base + $5-6 per employee/month for time tracking; payroll processing extra.
Conclusion
Evaluating the top 10 overtime management tools reveals QuickBooks Time as the clear winner, lauded for its automated tracking, overtime alerts, and smooth payroll integration. Deputy stands out for its scheduling and real-time monitoring capabilities, while Homebase excels as an affordable option with automatic calculations, making it a strong fit for small teams. Each tool offers distinct advantages, ensuring there’s a solution to suit varied business requirements.
Experience the efficiency of top-ranked QuickBooks Time—simplify overtime tracking, boost accuracy, and manage labor costs effectively; take the first step toward optimized operations today.
Tools Reviewed
All tools were independently evaluated for this comparison